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HomeMy WebLinkAboutTrans 2013-09-24 Item 2D - Grant Acceptance - Tukwila Urban Center Pedestrian-Bicycle Bridge from State Regional Mobility GrantTO: Cit of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director Peggy McCarthy, Finance Director DATE: September 20, 2013 SUBJECT: Tukwila Urban Center— Pedestrian /Bicycle Bridge Project No. 90510403 Acceptance of State Regional Mobility Grant ISSUE City acceptance of a State Regional Mobility grant in the amount of $6,870,000 awarded to the Tukwila Urban Center (TUC) Pedestrian/ Bicycle Bridge over the Green River Project. BACKGROUND In October 2012, Council authorized staff to submit a grant application to the Washington State Department of Transportation Regional Mobility program for right -of -way acquisition and construction of the TUC Pedestrian /Bicycle Bridge. This grant application was successful and funds have been incorporated directly into the Washington State biennial budget. According to CIP Policy, staff must obtain approval from the full Council before accepting grants. Design is underway with full design and permitting expected to be completed by March 2014. Right -of -way acquisition can take a year to acquire and the City could start on this process soon. Construction is currently anticipated to be over an 18 -24 month period to coordinate with fish windows and other restrictions associated with working over the Green River. The Transportation Committee asked staff at the June 25 and August 27 meetings to return to Committee with a funding proposal for park impact fees. The Proposed 2014 CIP sheet (attached) shows the revised expected park impact fees of $35,000 for 2013 and $55,000 for 2014 and 2015 and a Interfund loan from the Water Fund for $665,000. DISCUSSION The Regional Mobility Grant Program requires a local match of at least 20% of the total cost of the project from direct contributions. City funds, park impact fees and future grants may be used as match, as well as staff salaries and past expenditures, including previously awarded grants for the design work. The Regional Mobility Grant is a 4 -year award over two state biennial budgets. The award for the 2013 -2015 biennium is $4.6M and the continuing award into the 2015 -2017 biennium is for $2.2M. This is very similar to the awarded grant for the Transit Center Project from the same agency. FISCAL IMPACT Attached is a new draft of the 2014 CIP page 12 which still has the $145,000 shown from Park Impact Fees in 2013, 2014, and 2015. The Park Impact Fee ordinance is based on up to $1,600,000 to be utilized for the Pedestrian Bridge Project. To make up the difference for lower than expected Park Impact Fees, staff is proposing to issue General Obligation bonds for the City match in the estimated amount of $1,662,000. As future Park Impact Fees come in, they will help pay off the debt service. Staff will return with more information as the project progresses and is closer to construction with firmer cost estimates. Phase Design Right of Way Construction Total Amount $1,633,833 $1,100,000 $7,485,000 $10,218,833 Funding Source Awarded Grants General Fund Park Impact Fee Regional Mobility General Fund Park Impact Fee Regional Mobility General Fund Park Impact Fee Total Amount $1,496,833 102,000 35,000 $870,000 175,000 55,000 $6,000,000 1,430,000 55,000 $10,218,833 RECOMMENDATION Council is being asked to formally accept the State's Regional Mobility Grant for the Tukwila Urban Center Pedestrian /Bicycle Bridge Project in the amount of $6,870,000 and consider this item at the October 14, 2013 Committee of the Whole and subsequent October 21, 2013 Regular Meeting. Attachments Funding Options with Advantages & Disadvantages. May 28, 2013 E -mail Notification of Award Excerpt from the 2013 -2015 LEAP Transportation Document (ESSB 5024p Draft 2014 CIP page 12 W:IPW Eng'sPROJECTSW- RW & RS Projects\TUC Ped Bicycle Bndge (90510403)) Grantsttnfo Memo - Grant Acceptance -rev 9 -20 -13 gl.docx 141 Pedestrian Bridge Financing Options - Advantages & Disadvantages Options Term Effect on General Fund Option Advantages Option Disadvantages 1 External Debt -- Issue general obligation (GO) debt; -- Pay debt service with park impact fees - -To the extent park impact fees fall short of GO debt service, establish an interfund loan with the General Fund; -- Pay back interfund loan from future park impact fees 20 To the extent impact fees fall short of GO debt service (estimated at $127K -$133K annually), General Fund would fund shortfall with an interfund loan; payback would occur through future park impact fees; no permanent general fund impact 1. No long -term financial impact on General Fund. 2. Debt issuance could be combined with the 2014 general obligation bond issuance planned for other arterial street projects potentially reducing financing costs. 1. Reduces debt capacity; capacity at 12- 31 -12 was $42M 2. Until debt service is paid off, limits funding for other park impact fee projects, ie Tukwila Pond 2 External Debt -- Issue private placement bond, ie Cashmere Bank, or obtain bank loan -- Pay debt service with park impact fees 10 To the extent impact fees fall short of debt service (estimated at $211K annually), General Fund would fund shortfall with an interfund loan; payback would occur through future park impact fees; no permanent general fund impact 1. Shorter repayment period compared with GO debt option lowering total interest cost 1. Higher annual debt service due to shorter repayment term requiring greater commitment of General Fund resources for the interfund loan 2. Reduces debt capacity; capacity at 12- 31 -12 was $42M 3. Until debt service is paid off, limits funding for other park impact fee projects, ie Tukwila Pond 3 Internal Debt -- Issue Interfund loan from General Fund to Arterial Street fund; -- Pay debt service with park impact fees 10 Temporary use of General Fund resources; payback over 10 years 1. Internal lending rate is lower than market thus lowering project interest cost 2. Interest earnings from lending activity remains with the City. 3. Debt is not considered in City's debt limits. 1. Commits General Fund resources to a greater extent than external lending options 2. Until interfund loan is paid off, limits funding for other park impact fee projects, ie Tukwila Pond 4 Pay from General Fund -- Pay from General Fund reserves na General Fund permanent cash outflow 1. Elimination of interest costs reduces total project cost 2. No impact on City's debt limits 3. Future park impact fees available for other projects, ie. Tukwila Pond 1. Use of General Fund resources reduces funds available for other projects, reserves or other purposes Cyndy Knighton From: Eldridge, Mark <EldridM @wsdot.wa.gov> Sent: Tuesday, May 28, 2013 11:33 AM To: Morrison, David; Dong, Jonathan; Kirk McKinley; Cyndy Knighton; dianas @kitsaptransit.com; Barb Hunter (bhunter @piercetransit.org); Overby, Monica; Wolterink, Lisa; Otterstrom, Karl; Howell, Gordon; Marcia Smith (msmith @skagittransit.org); steve.wall @ci.ridgefield.wa.us; Heffernan, Peter; (melissa.cauley @commtrans.org); Kathryn Rasmussen; DBloom @intercitytransit.com; (BHolman @intercitytransit.com); 'dorinda.costa @seattle.gov' (dorinda.costa @seattle.gov); Chuck Green (ChuckG @c - tran.org); julies @c- tran.org; Kelly Hayden (khayden @piercetransit.org); 'Barb Savary' (savary@islandtransit.org); madams @piercetransit.org; (kmcmullen @bft.org); Suing, Troy; Futrell, Kevin (Kevin.Futrell @yakimawa.gov); dc1 @bft.org; AFreeman @intercitytransit.com; Martha Rose; Dale O'Brien; (marciaC @ridewta.com) (marciaC @ridewta.com) Cc: Rutledge, Nicole; Eldridge, Mark Subject: Regional Mobility Grant Projects for 2013 -2015 Welcome! You're receiving this email because your project(s) has been selected for funding by the Washington State Legislature for the 2013 -2015 biennium. It's been almost a year since the call for new project went out and a lot of energy has been expended getting to this point, well done! Now that the project list is complete WSDOT staff will be preparing contracts for each new project. We will also be preparing contract amendments for the continuing projects. I anticipate they will be ready and in your hands by the end of June. So what happens next? I have a few helpful hints and reminders to pass along: • Please review your project schedule and make sure it's up to date. If it isn't, then please send me a revised page by June 10th • Please review your planned expenditures by quarter. If that needs to be updated, then please have that to me by June 10th • Any expenditure made on the project before June 30, 2013 can be counted towards your match requirement, but not eligible for reimbursement. • For four year projects make sure your scope of work will get you to the minimum milestones for continued funding in 2015 -2017 biennium. The grant application guide describes the minimum milestones. • Starting July 1, 2013 any eligible project expense is eligible for reimbursement regardless when the contract is signed. • A project Performance Measurement Plan (PMP) is required to be reviewed and approved by WSDOT before a reimbursement request will be processed and check cut. There are examples of past project PMP's on the Regional Mobility web page copying is encouraged. Janice Heimann will help you prepare the PMP and will also be the one reviewing and approving. As you may recall Janice is the person you sent your Year 1 and Year 4 VT and VMT reduction to in Step 1 of the grant application process. HelmannJ@wsdot.wa.gov 206 - 464 -1284. You can start on this now and beat the rush. • The project scope you included in your grant application is what we expect you to build or provide. If the project scope must change for some reason you must contact me immediately. • If you're project cost comes in 10% lower than you anticipated you must contact me immediately. 1 143 • When you do send us a reimbursement request please make sure its painfully easy for us to track the expenditures. Some of the reimbursement request are several inches thick and we don't know what numbers your taking from where. Please use highlighter, sticky notes, a spreadsheet anything to help us follow the rabbit trail. It will get done faster and you won't get a phone call from us. • The supporting documentation you send should add up to the total expenses on the reimbursement form (we will send each grantee a custom Reimbursement Request form). • A project that has more than 20% local match can bill the grant at 100 %. A project that has 20% local match must bill the grant at 80% of the eligible expenses. • Please use the Regional Mobility Grant funds early, because you don't have to deal with reappropriation requests and accruals. This will make all our lives easier, but if you can't that's fine too. • A grantee must bill the grant at least quarterly. Someplace it says a grantee can't bill more than once a month, but I say bill as often as you need to. The caveat is, please make sure it's for a reasonable amount ($2,000 or more), because they take time to process and we don't have as many staff as we used to. The first and most important thing I do as grant manager is to help you complete your project on time, on budget, and in scope. The other less glamorous thing deals with accountability and reporting. Call us any time you have questions. We will do everything we can to help you! I plan to schedule a meetings with each of you over the next few months, because I want us to get to know each other, and you're projects in more detail. Mark Eldridge Regional Mobility Grant Program Manager Park and Ride Lot Program Manager 360 - 705 -7273 2 144 LEAP Transportation Document 2013-2 as developed April 23, 2013 ALL PROJECTS Public Transportation (V) (Dollais in Thousands) -- Fund Source -- Total Bin Project Leg Dist "[PA Nckl Othr 2011-13 2013-15 2015.17 2017-19 2019.21 2021-23 2023 + (incl. Prior) 016 20130031 'Island, Skagit and Whatcom Transits, Tri County 0.31 0 0 0 0 2.300 0 0 0 0 0 2,300 Connector 017 20130100- City of Tukwila, Urban Center Pedestrian Bridge 11 . 0 . 0 liili 0 4,600 7.270 0 0 0 0 6.870 Contingency (Unfunded) Regional Mobility Grants 0 24,409 10,353 0 0 0 0 34,762 001 20130019 Sound Transit. Tacoma Trestle Replacement & 27 0 0 0 0 7.000 0 0 0 0 0 7,000 Capacity Improvements 002-- 20130101 Kitsap Transit, SR 305-1nterchange- 23 . 0- ...7_ 0 , 1326 ,0.- .-- 0• - -0 . 0...- Improvements at Suquamish Way Park an 003 20130101 King County Metro, Northgate Transit Center 43 0 0 0 0 1.187 2.313 0 0 0 0 3,500 Redevelopment 004 20130104 Spokane Transit, West Plains Transit Center 06, 07 0 0 0 0 1,600 0.400 0 0 0 0 8,000 005 20130105 King County Metro, Madison Street Corridor 43 0 0 0 0 2.440 1,640 0 0 (1 0 4,080 006 20130026 City of Mukilteo, Mukilteo Multimodal 21 E1 El VI 0 1.000 (1 0 0 0 0 1.000 Pedestrian Bridge Project 007 20130106 City of Kenmore, SR 522 West A (61st Ave NE 46 0 0 0 0 5,202 0 0 0 0 0 5,202 10 65111 Ave NE 008 20130108 City of Langley, Port of South Whidbey Park and 10.21 0 0 2) 0 2.634 0 0 0 0 0 2.634 Ride facility with Sunda 009 20130110 Clallam Transit. Kitchen DickiHighwav 101 24 0 0 0 0 300 0 0 0 0 0 300 Park and Ride 010 20130112 Jefferson Transit, Jefferson Healthcare Transit 24 0 0 [2 0 160 0 0 0 0 (1 160 Bus Pullout and Shelter 011 20130113 River Cities Transit, Transit Service 19 0 0 Eil 0 560 0 0 0 0 0 560 Improvements ES SB 5024 Striking Amendment Version: 131 EGR AR Page 36 of 47 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Tukwila Urban Center - Pedestrian /Bicycle Bridge Project No. 90510403 DESCRIPTION: Construct a new pedestrian /bicycle bridge over the Green River. JUSTIFICATION: Pedestrian /bicycle connection between Tukwila's Urban Center and commuter rail /Amtrak station. Supports local and regional goals and policies regarding land use and transportation in Urban Center. Pedestrian System Report identified the optimal location for bridge crossing to be south of the Best STATUS: Western Hotel. Type, Size, and Location Report was completed in 2011. Council approved a design of a twin -tied arch bridge with no accommodation for a future bridge crossing over West Valley Highway. MAINT. IMPACT: To be determined. Design grants: State Enhancement for $190k & $500k, Transit Oriented Development (TOD) planning grant COMMENT: of $55k, and Federal CMAQ grant of $751 K. WSDOT Regional Mobility construction grant of $6.870M. Project is on Park Impact Fee list with funding of $2 million with an 80 %/20% split for $1.6M. A City Bond issue will be used for the City match. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 585 748 300 1,633 Land (R/W) 1,100 1,100 Const. Mgmt. 1,000 1,000 Construction 6,485 6,485 TOTAL EXPENSES 585 748 1,400 7,485 0 0 0 0 0 10,218 FUND SOURCES Awarded Grant 540 713 243 1,496 Awarded Reg Mobility 870 6,000 6,870 Park Impact Fees 35 55 55 145 Bond 1,662 1,662 City Oper. Revenue 45 0 (1,430) 1,430 0 0 0 0 0 45 TOTAL SOURCES 585 748 1,400 7,485 0 0 0 0 0 10,218 2014 - 2019 Capital Improvement Program 12 146