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HomeMy WebLinkAboutCOW 2009-04-13 Item 4E - Agreement - Walk and Roll Plan Design Report with Perteet Inc for $60,357ITEM INFORMATION CAS NUMBER 09-045 ORIGINAL AGENDA DATE: APRIL 13, 2009 AG I?ND.\ I'1'13d Ti'i] C. \'1'l 1;ORY SPONSOR SPONSOR'S SI ;;\-11\1. Y MTG. DATE 04/13/09 04/20/09 MTG. DATE 04/13/09 04/20/09 COUNCIL AGENDA SYNOPSIS Meetin7 Date Prepared by 1 Mayor's review 04/13/09 JP 04/20/09 JP 1 Walk and Roll Plan (Nonmotorized Transportation Plan) Design Report Consultant Selection and Contract Discussion Motion n Resolution Ordinance n Bid Award Public Heating I I Other Mtg Date Mtg Date Aitg Date Council Mayor 1 I Adm Svcs DCD n Finance I I .Fire U Legal P&R I Police I PV Mtg Date 04/13/09 Mtg Date 04/20/09 Mtg Date I I Staff has negotiated a contract with Perteet, Inc. for development of a design report for Tukwila's bicycle routes and 12 priority sidewalk segments. The results of this design report will provide conceptual design recommendations for each bicycle route and missing sidewalk segment, a planning -level cost estimate for the recommended design, and a ranking of projects based on how difficult they will be to construct. Council is being asked to approve the contract with Perteet in the amount of $60,357.00. Ri :vili\\'I?D BY I COW Mtg. I I CA &P Cmte I 1 F &S Cmte Utilities Cmte I 1 Arts Cornrn. Parks Comm. DATE: 04/06/09 RECOMMENDATIONS: SPONSOR /ADMIN. Department of Community Development COMMITTEE Forward to Committee of the Whole for discussion Initials Council review t raJ d RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 04/13/09 (revised after TC) Draft Consultant Agreement Consultant Selection Scores and Criteria CIP page Minutes from the Transportation Committee Meeting of 4/6/09 (Please bring your Washington, DC briefing notebook) ITEM No. E Mtg Date Transportation Cmte Planning Comm. COST IMPACT FUND SOURCE EXPI?N1)ITURI; RI (,)1_11R ED AMOUNT BUDGETED APPROPRIATION REQUIRED $60,357.00 $110,000.00 $0.00 Fund Source: 104.02 ARTERIAL STREETS (PAGE 24, 2009 CIP) Comments: City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Jack Pace, Community Development Directo DATE: April 13, 2009 SUBJECT: Walk and Roll Plan (Nonmotorized Transportation Plan) Design Report Consultant Selection and Contract Jim Haggerton, Mayor ISSUE Staff is seeking approval of a contract with Perteet, Inc. to develop a design report for bike route and sidewalk projects in the Walk and Roll Plan. BACKGROUND The Walk and Roll Plan was adopted by Ordinance No. 2222 on January 20 2009. In February 2009, staff issued a request for proposals (RFP), to hire a consultant for development of a design report on Tukwila's designated bicycle routes and 12 priority sidewalk segments. The selected firm, Perteet, Inc., submitted the highest- scoring proposal based on the criteria listed in the RFP (see attached sheet showing criteria and scores). On April 6 2009, the consultant contract was reviewed by the Transportation Committee, during which there were no specific concerns related to the contract. However, there was general concern related to ongoing budget issues. A discussion followed on whether delaying the decision to approve the contract for the design report could have negative impacts on the ability to obtain outside sources of funding in light of the city's recent federal appropriations request and upcoming grant and stimulus fund applications (minutes from the 4/6/09 Transportation Committee meeting are attached). ANALYSIS The attached contract, with scope and budget, has been negotiated with Perteet, Inc. The amount budgeted for design for the Walk and Roll program is $110,000.00 (see attached CIP sheet), and the Perteet contract is for $60,357.00. The tasks outlined in the scope will result in conceptual design recommendations for each bicycle route and missing sidewalk segment, a planning -level cost estimate for the recommended design, and a ranking of projects based on how difficult they will be to construct. The results will help provide essential background information for future decisions regarding which nonmotorized facilities should be built first. The City of Tukwila is actively pursuing funding for projects in the Walk and Roll Plan (federal appropriations, stimulus funds, and grants). Completion of the design report will demonstrate Tukwila's commitment to move forward with projects in the Walk and Roll Plan, helping to maximize the city's opportunities to receive outside funding for final design and construction, and getting Walk and Roll projects one step closer to being shovel- ready. In the coming weeks, staff will continue to apply for outside sources of funding for projects in the Walk and Roll Plan. RECOMMENDATION The Council is being asked to approve this contract, scope, and budget in the amount of $60,357.00 and consider this item at the April 13, 2009 Committee of the Whole meeting and the April 20, 2009 Regular Meeting. Attachment: Perteet Contract Consultant Selection Criteria and Scores CIP Page Minutes from 4/6/09 Transportation Committee Meeting CONSULTANT AGREEMENT FOR PRELIMINARY DESIGN SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Perteet Inc., hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform design and engineering services in connection with the project titled Tukwila Bicycle Friendly Routes and Missing Sidewalks Design Report. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 120 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $60,357 without express written modification of the Agreement signed by the City. B. The Consultant shall submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform- ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: Mayor City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: DATED this Petted, Inc. Attn: Steve Sindiong 505 5 Avenue, Suite 210 Seattle, Washington 98104 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. CITY OF TUKWILA day of 20 CONSULTANT By: Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk Office of the City Attorney Perteet EXHIBIT A SCOPE OF SERVICES City of Tukwila Bicycle Friendly Routes and Missing Sidewalks Background The City of Tukwila currently has bike lanes along limited roadways, 10 miles of paved trails, 2 miles of unpaved trails, and 57 miles of sidewalk throughout the City. The City's Comprehensive Plan includes policies aimed at the implementation of complete streets to improve mobility for all users; allowing them to reach existing and planned schools, civic and recreational facilities, transit facilities, regional trails, and major activity centers. A non motorized system should complement existing and future roadway networks, and allow pedestrians and bicyclists to reach key activity centers. The City recently adopted the Walk and Roll Plan, the City's first nonmotorized transportation plan. The Walk and Roll Plan is based on policies outlined in the City's Comprehensive Plan, and offers a perspective of "complete streets" that allows for mobility for all users and modes. The Walk and Roll Plan includes an analysis of existing conditions, recommended actions, bicycle and pedestrian infrastructure goals, a list of pedestrian and bicycle projects, and performance goals and measurements. The Walk and Roll Plan identifies approximately 28.5 miles of Tukwila streets designated as Bicycle Friendly Routes, and twelve selected segments missing sidewalks which amount to approximately 41,130 linear feet of street edge missing sidewalks. Project Purpose The purpose of the project is to develop a design report that includes researching existing conditions, preliminary design concepts, alternatives, and opinions of cost for constructing bike facilities on Tukwila's designated Bicycle Friendly Routes, and for future sidewalk construction projects. The key project tasks include: Analysis of existing roadway conditions (to include available right -of -way width, traffic volumes and speeds, topography, infrastructure) Recommend a facility type for each route and segment (ie, bike lane, paved shoulder, drainage improvements). On routes where conditions change (due to right -of -way constraints, etc.) more than one cross section may be necessary. Design recommendations, costs of construction, and a ranking of construction feasibility for each bike route and sidewalk segment. Optional future work by supplemental agreement includes final design for construction purposes of selected bicycle and sidewalk segments with plans, specifications, estimates and bid documents. Optional future (supplemental) work may also include construction management of these projects. P. \Long Range Projects Walk and Roll\Projects, Cost Estimates, Funding, Priorities \RFP materials \Tukwila_Scope of Work_Final Draft 4- I- 09.doc Deliverables: 1. Project Work Plan 2. Monthly Progress Reports and invoices. 3. Project Schedule P.\L.ong Range Projects \Walk and Roll\Projects, Cost Estimates, Funding, Priorities\RFP materials \Tukwila_Scope of Work_Final Draft 4 -1 -09 doc Perteet Scope of Services Perteet, Inc. (Herein called the CONSULTANT) will conduct the following work elements for the City of Tukwila (Herein called the CITY), as part of the Bicycle Friendly Routes and Sidewalk Segments Design Report project: The project is anticipated to begin in late April, 2009, with a project duration anticipated to be approximately 4 months. Task 1: Project Management This work element will have the following sub elements: 1.1. Kick -Off Meeting: The CONSULTANT will coordinate and participate in an initial project kick off/chartering meeting with the CITY and other stakeholders at a location within the City. A Work Plan will be prepared, and reviewed by the CITY in advance of the kick -off meeting. 1.2 Client Contact: Maintain day -to -day contact with CITY project manager via e- mail and telephone. The CITY will be kept informed on issues concerning work progress and factors affecting project progress. In addition, a project Sharepoint site will be developed by the CONSULTANT, that allows for the ability of the CONSULTANT and CITY to share files. 1.3. Progress Reports: Prepare monthly progress reports and invoices that document progress to date, expenditures to date, and work anticipated in future months. CONSULTANT shall identify on the monthly invoice any changes and/or potential impacts to scope, schedule, and budget. The CITY and CONSULTANT shall review the issue(s) and both shall agree, in writing, as to the nature of the need for the change and/or impact, potential strategies to resolve the issue(s), and corrective action necessary to maintain and/or adjust the scope, schedule, and budget. The CITY project manager shall be kept up -to -date with anticipated changes and/or potential impacts to scope, schedule, and budget on a weekly basis by phone, as outlined in sub element 1.2 above. 1.4 Schedule: Prepare, monitor, and update project schedule monthly. It will identify work element duration, deliverables, review periods and milestones. 1.5 Meetings: The CONSULTANT will attend up to four (4) additional meetings with the City project staff during the course of the project. It is anticipated that the CITY will prepare meeting notes for each meeting. 1.6 Quality Assurance Quality Control: The CONSULTANT will conduct QA/QC review of deliverables within this scope, including the Improvement Options report, preliminary design concepts, and opinions of cost. Task 2: Analysis of Right -of -Way Availability, Roadway Conditions, and Available Improvement Options This work element will have the following sub elements: P:1Long Range Projects \Walk and Ro111Projects, Cost Estimates, Funding, Priorities\RFP materials \Tukwila_Scope of Work_Final Draft 4- 1- 09.doc Perteet 2.1. Review Existing Plans and Standards: The CONSULTANT will review the City's Walk and Roll Non Motorized Transportation Plan to better understand the City's goals for non motorized connectivity, the initial identified conditions and issues, and current design recommendations for specific pedestrian and bicycle facilities. The CONSULTANT will also review other documents, including the CITY's Design Standards, plans for adjacent jurisdictions, and transit routes. 2.2. Review GIS Mapping: The CITY will provide and the CONSULTANT will review existing available GIS information for the roads that are affected by the project. The available GIS data will be used to review the available rights of way, utilities, contours, and other pertinent information. Project locations will be overlaid with the aerial photographs. Locations where pedestrian and bicycle projects overlap (Macadam Road, 53rd Avenue S, and S 130th Street) will be identified as high priority. This task will help us to determine whether the right of way is adequate for projects to meet the City's standards. 2.3. Conduct Field Reviews: The CONSULTANT will organize a field trip with the combined core team, focused on some of the most important and most challenging of the projects. Prior to this staff field trip, Perteet will identify corridors that have more significant issues, such as right -of -way. This field trip will occur early on in the project schedule, and could occur immediately following the kick -off meeting. The CITY will provide a vehicle and fuel, or bicycles for this field trip. Candidates include Boeing Access Road/S Ryan Way, Tukwila International Boulevard, and Southcenter Boulevard. The objective will be to make sure that everyone understands the context and trade -offs, and the consultant team has the best available information about the desired direction going forward. After the initial field trip, the CONSULTANT will conduct an additional field review for each project location listed in Task 3.1, and document the existing conditions, including road width, availability of or need for additional right -of- way, channelization, existing curb conditions, shoulder conditions, parking, posted and observed speed limits, freight use, adjacent land use, major obstructions such as culverts, utility poles, rockeries or retaining walls, and hillsides. The field review will be used to identify opportunities and constraints. Personal Digital Assistants (PDAs) may be used (if budget is available) to document existing conditions. An inventory matrix will be created to document existing conditions. Perteet 2.4. Improvement Options Report: The CONSULTANT will prepare an Improvement Options draft report. The report will include a summary of existing conditions, constraints/barriers (such as inadequate right of way, utility poles), opportunities, and potential design solutions, including typical cross sections for the range of design solutions, for each project location. 2.5. Workshop: The CONSULTANT will conduct a half day workshop with selected City staff, to review preliminary identified improvement options for each project, and provide additional input toward the improvement options for each facility. Issues, needs and policy implications will be identified such as the removal of on- street parking, right -of -way availability and areas where additional right -of -way may be required, emergency access, utility impacts, landscape buffers, low impact development opportunities, opportunities for use of sharrows or bike boulevards, and minimum width for bike lanes or shared lanes. A goal will be to identify a preferred design solution for each corridor, prior to the development of the preliminary design recommendations (Task 3). Based on the results of the workshop, the Improvement Options report will be edited into a final draft report. The workshop format will include use of maps, field inventory data, photos, and if the room allows, use of internet resources, such as Google maps. Deliverables: 1. Draft Improvement Options Report 1 electronic copy, 15 hard copies 2. Final Improvement Options Report 1 electronic copy, 20 hard copies Task 3: Design Recommendations and Cost Estimates This work element will have the following sub elements: Conceptual design recommendations will be made for the following locations: P.\Long Range Projects Walk and Roll\Projects, Cost Estimates, Funding, Priiorities\RFP materials \Tukwila_Scope of Work_Final Draft 4 -1 -09 doc 3.1. Preliminary Design Recommendations: The CONSULTANT will prepare conceptual design plans (to include signage, such as the recommended type and number /spacing per project) and conceptual cross sections for each bicycle friendly route and missing sidewalk segment based on the results of the Improvement Options Report, workshop and input from City of Tukwila staff. Preliminary concepts will be developed for each corridor after alternatives have been reviewed and a preferred alternative is agreed upon for each corridor. Based upon feedback and review of the concepts, refined concepts will be developed. Bicycle Friendly Routes W. Marginal Place S from 14 Avenue S to existing trail E. Marginal Way S from north city limit to S Boeing Access Road Boeing Access Road/ S Ryan Way from Marginal Way S to 51 Avenue S P:\Long Range Projects\Wa1k and Ro11\Projects, Cost Estimates, Funding, Priorities\RFP materials \Tukwila_Scope of Work_Final Draft 4- 1- 09.doc Perteet On- and off- ramps to /from Airport Way and Boeing Access Rd S 112 Street from Tukwila International Blvd to Interurban Avenue Tukwila International Boulevard from Boeing Access Road to S 154 Street E Marginal Way from Boeing Access Road to SR599 S 102 Street and Norfolk Street from W Marginal Place S to Airport Way S 115 Street/ 42 Avenue S from Interurban to S 130 Street S 135 Street/ 37 Avenue S from Military Road to Tukwila International Boulevard 40 Avenue S/ 42 Avenue S from S 128 Street to S 160 Street S 133 St/East Marginal Way S between 40 Ave S and Macadam Rd S S 125 Street/ 50 Place S from 46 Avenue S to east city limit 51 Ave S/Macadam Road S from S 130 Street to S 144 Street 53 Ave S 56 Ave S from S 144 Street to 50 Place S S 144 Street from Military Road to Macadam Road S Macadam Road from S 144 Street to Southcenter Boulevard 51 Avenue S/ Klickitat Drive from S 144 Street to Southcenter Parkway S 160 Street 53 Ave S from 42 Avenue S to Klickitat Drive Southcenter Blvd from 53 Ave S to Interurban Ave S Tukwila Parkway from 61 Ave S to 66 Ave S 61 Ave S bridge 66 Ave S bridge Andover Park E from S 180 Street to Tukwila Parkway Baker Boulevard from Andover Park W to Christensen Road Minker Bld. from Southcenter Pkwy. to Green River S 180 St. from Southcenter Pkwy to BNSF RR Sidewalk Segments S 130 Street from Tukwila International Boulevard to Macadam Rd S S 140 Street from Tukwila International Boulevard to 46 Avenue S S 141 Street from Tukwila International Boulevard to 42 Avenue S S 142 Street from 37 Avenue S to Tukwila International Boulevard S 144 Street south side of street from Tukwila International Boulevard to 51 Avenue S S 146 Street from Tukwila International Boulevard to 47 Avenue S Items to Be Furnished by the City of Tukwila P:\Long Range Projects \Walk and Roll\Projects, Cost Estimates, Funding, Priorities \RFP materials \Tukwila_Scope of Work_Final Draft 4- I- 09.doc Perteet S 148 Street from Tukwila International Boulevard to 46 Avenue S S 152 Street from Tukwila International Boulevard to 42 Avenue S 52 Place 5/53 Avenue S from Interurban Avenue S to S 144 Street Macadam Road S from S 144 Street to S 150 Street Klickitat Drive from SR518 to 53rd Ave S 3.2. Planning Comparison Level Opinions of Cost: The CONSULTANT will prepare planning/ comparison level opinions of cost for each pedestrian and bicycle project. The opinions of cost will include engineering, and construction. Costs will be developed using the City's critical areas mapping and parcel lines and other layers available in the City's GIS database. This task will also include a screening analysis and matrix for the feasibility of construction of each pedestrian and bicycle project, taking into consideration factors including any environmental permits that would be required for construction of the project, and extra costs and difficulty that would be posed by steep slopes, the need to acquire additional right -of -way, etc. Deliverables: (1 electronic copy, 15 hard copies will be provided for each deliverable below) 1. Draft Preliminary Concept Plan for each pedestrian and bicycle project 2. Final Preliminary Concept Plan for each pedestrian and bicycle project 3. Planning/ comparison level opinions of cost for each pedestrian and bicycle project 4. Screening analysis and ranking by feasibility (permits, widening efforts, etc.). 1. GIS datasets and other associated data for the update of all mapping for the study, including edge of pavement, right -of -way, building lines, contours, aerial photography 2. Electronic (WORD) version of the Walk and Roll Plan 3. Available pedestrian and bicycle accident data 4. Available average daily traffic counts (ADT) for all project locations and intersection turning movements) 5. Current functional classifications 6. Engineering design/as- builts for upcoming and past CIP projects (i.e., Tukwila International Blvd, 42 Ave S) (206) 252 -7233 EXHIBIT B: Project Budget Project: Bicycle Friendly Routes and Sidewalk Segments Design Report Client: City of Tukwila April 1, 2009 TASic/PliASE, Rates Project Management Kick Off Meeting Client Contact Progress Reports Progress Schedule Meetings Q Analysis of ROW; Roadway Conditions, Improvement Options Review Existing Plans Standards Review GIS Mapping Conduct Field Reviews Improvement Options Report (Draft/ Final) Workshop Design Recommendations and Cost Estimates Preliminary Design Recommendations Planning Level Cost Estimates Screening of Projects Total Hours Total Dollars Direct Salary Cost $19,287 Expenses: Overhead Cost (172.47) $33,264 Printing .20 ea $440 Sub -total $52,551 CAD $15 /hr $1,380 Net Fee 30% DPS $5,786 Mileage (50 55 /mile) $200 Expenses $2,020 Total $60,357 Perteet Engineering, Inc. Confidential Project Hour Estimate Principal Project Manager Project Mgr Associate.. Ue,D0101 Jloalong; D: I Cy '1'. I:l13eola( •,17WaT4oS1t [ota[71a61c Eng >111 5. %E ng,il<...`Sr.'Projlvlgr Lead Planner' Accountingp Clerical'; Hours.,.' I Dollars IVl rICROrteKS I l. 151 tldnort J.'s.JOIWCII U „IVIVQR W.1VCIJdR $58.32'...'.';' $50.41' 52. 0. 0. r _'''.'.$57.69t;:...,$40:87-,`i ,'$41;02', 630.45'.'.;.,.'.$26.04 18 12 0. 0 0 0, 0 3 0' 39 2 4 2 0 8 2 2 4 3 3 6 1 1 8 8 16 4 4 '8 44.' 18. 26 7 ,6 0 2, 135 4 1 2 7 3 2 2 2 9 4 12 8 4 16 16 2 62 20 2 2 8 3 2 37 4 8 4 0 4 20 9 '5 29 2 '.70 220 0 4 0 0 339 7 4 24 2 60 180 0 4 0 0 281 2 1 5 10 40 0 58 23 67 I 59 8 88 246 7 10 3 2 513 $1,341 $3,377 $3,068 $462 $3,597 $6,519 6369 $410 $91 $52I $19,287 TOTAL COMPENSATION 660,357 TOTAL 62,020 61,973 $422 5205 $243 650 $819 $233 $6,059 $359 $373 $2,668 $1,650 $1,009 $11,255 $9,360 $1,896 Worksheet Page 1 Consultant Selection Criteria and Scores Tukwila Walk and Roll Plan (Nonmotorized Transportation Plan) Design Report Proposals Criteria 1) Responsiveness of the written proposal to the scope of work and terms and conditions. (25 2) Experience preparing bicycle facility designs that resulted in project implementation. (25 1,KPFFi jOtak IParametrix 11 l_ 23 21 19 23 18 20 20 17 21 20 19 20 3) Experience in creative pedestrian retrofit designs in existing streets. (25 1 4) Ability and history of successfully completing contracts of this type and meeting projected 18 20 20 22 deadlines. (25 [TOTALS 74 80 83 84 All four criteria were weighted equally. There were 5 reviewers; each reviewer was asked to rate how well the consultant proposal addressed each of the criteria on a scale of 1 to 5, with 5 being the best score. Adding together the scores from all reviewers for all the criteria, the maximum score for each consultant proposal was 100 points. PROJECT: Walk Roll Plan (Nonmotorized Transportation Plan) LINE ITEM: 104.02.595. .32 PROJECT NO. 07 -RWO4 DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: Select, design, and construct non motorized projects including bike lanes, sidewalks, and trails. Enhance bicycle, pedestrian, and vehicle safety, provide missing link connections to the City and the region's non motorized transportation network and encourage use of walking and biking as an alternative. Dependent on adoption of the Walk Roll Plan. Walk Roll Plan to be adopted in 2009. Funding of $60,000 is included in 2009 (with Climate funds) for a bicycle signage program. Funds will also be used for an engineering feasibility and design study for bicycle routes. This project is flagged as a potential project for Climate Change Initiative funds. Ongoing program, funding available as street improvement projects, new development and /or as other opportunities arise. Next update is scheduled in 2015. FINANCIAL Through Estimated (in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL EXPENSES Design 60 50 50 50 50 50 310 Land (R/W) 0 Const. Mgmt. 30 30 30 30 30 30 180 Construction 170 120 120 120 120 120 770 TOTAL EXPENSES 0 0 260 200 200 200 200 200 0 1,260 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Impact Fees 0 City Oper. Revenue 0 0 260 200 200 200 200 200 0 1,260 TOTAL SOURCES 0 0 260 200 200 200 200 200 0 1,260 Project Location •fnnn •n4 4 -.u..I I..... m...-..++r+nf Der.rvro CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2009 to 2014 94 TRANSPORTATION COMMITTEE Meeting Minutes April 6, 2009 5:00 p.m. Conference Room 1 PRESENT Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Verna Griffin Staff: Jim Morrow, Bob Giberson, Peter Lau, Cyndy Knighton, Gail Labanara, Jack Pace, Jaimie Reavis and Kimberly Matej Guests: Lisa Hodgson and Denise Foster, WSDOT CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:06 p.m. City of Tukwila Transportation Committee I. PRESENTATIONS WSDOT I -405 Project On Ramo Closure Lisa Hodgson (Project Engineer) and Denise Foster from Washington State Department of Transportation attended the meeting to update the Committee on some upcoming closures relative to the I- 405/I -5 to SR 169 widening project which will effect the Tukwila community. Widening of the Tukwila Parkway on -ramp (entrance to I -405) Closure Date: Spring 2009 Length of Closure: 14 days Realizing the impact that this will have on the Tukwila community, WSDOT staff will be conducting an outreach campaign on this closure to include notification to: City, local businesses, emergency services, transit, WSDOT website and a news release. Cyndy Knighton mentioned that this information will also be available on the City's website and TV21. Detour will direct traffic to Southcenter Blvd and then on to the West Valley I -405 on -ramp (map will be distributed to Council). INFORMATION ONLY. II. BUSINESS AGENDA A. Walk Roll Plan Design Report Consultant Selection Anreement Staff is seeking full Council approval of a contract with Perteet, Inc. in the amount of $60,357.00 to develop a design report for the bike routes and sidewalk projects listed in the Nonmotorized Capital Facilities list included in the City's Walk Roll Plan (adopted by Ordinance No. 2222). Jaimie Reavis explained that the design report will provide a feasibility study and appropriate recommendations, which will identify areas fit for bicycle lanes and sidewalk segments. Additionally, the design study will offer other suggestions for areas that may not be the best fit for bicycle lanes and sidewalk segments. Staff will be include copies of the score sheet and selection criteria that were utilized for the consultant selection along with the informational memo which goes to full Council. Committee Member Robertson stated, that although he is supportive of this project, the current state of the economy causes him to question if City funds should be dedicated to this specific study. Both Chair Quinn and Committee Member Griffin expressed that the cost/benefit of this feasibility study is vital to the recent Congressional appropriations request made while in Washington D.C. as well as the overall need for the City to continue forward in good faith efforts to research well- needed projects. Transportation Committee Minutes April 6, 2009 Paae 2 The discussion resulted in agreement from each Committee Member that a full Council discussion is needed to determine spending priority relative to recent and upcoming items. FORWARD TO APRIL 13 COW FOR DISCUSSION. B. East Marginal Wav South/92 Place South Signal Pole Renlacement Proiect Completion Acceptance Staff is seeking full Council approval to accept the contract as complete and authorize release of retainage to TransTech Electric, Inc. for the signal pole and luminaire replacement at the southwest corner of East Marginal Way South and South 92n Place. The project carne in at the contract award amount with no change orders. Costs associated with this replacement will be reimbursed through the driver's insurance company who originally caused the damage. UNANIMOUS APPROVAL. FORWARD TO APRIL 20 CONSENT AGENDA. C. Green River Pedestrian Bridge and Utility Bridge Re -Bid Painting Project Completion Acceptance Staff is seeking full Council approval to accept the contract as complete and authorize release of retainage to Purcell Painting Coating, LLC for the painting of the Green River Pedestrian and Utility Bridge (re -bid). This project came in $7,390 under budget due to a price under -run. UNANIMOUS APPROVAL. FORWARD TO APRIL 20 CONSENT AGENDA. III. MISCELLANEOUS Jim Morrow shared that he has recently been directed to cut $464,000 from the Equipment Rental Fund (501) for 2009 (see 2009 -10 Biennial Budget page 184). This reduction will primarily affect the purchase of new police cruisers. There are no anticipated safety issues surrounding this funding cut. Meeting adjourned at 6:00 p.m. Next meeting: Monday, April 20, 2009 5:00 p.m. Conference Room 1 Committee Chair Approval Minutes by KAM. Reviewed by GL.