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HomeMy WebLinkAboutCOW 2009-04-13 Item 4G - Interlocal Agreement - King County Animal Control (Pet License)CAS NUMBER 09-047 A(;l Contracts for Animal Control Services C \TuGOR\' SPONSOR SP()NS( )R'S SUMMARY MTG. DATE 04/13/09 MTG. DATE 04/13/09 Discussion Motion Mtg Date 04/13/09 Alts Date 04/20/09 Mtg Date COUNCIL AGENDA SYNOPSIS iVleetin Date Prepared by Mayo,.r's review Council review 1 04/13/09 M.Villa G Jv 04/20/09 M.ViIIa 1 1 ITEM INFORMATION ORIGINAL AGENDA DATE: APRIL 13, 2009 1 Resolution Ordinance 1 Bid Award Public Heating E Other Altg Date Initials ITEM No, Mtg Date Mtg Date Mtg Date _J Council n Mayor 1 1 Adm Svcs 1 1 DCD !Finance 1 Fire LJ Le U PoR Police 1 1 Pik' Currently, King County Animal Control and the City have an interlocal agreement that calls for 12 hours of supplemental animal control services per week. An amendment to the Interlocal will provide one full time officer to work within SeaTac and Tukwila, dedicating twenty (20) hours of services per week to each city. The Council is being asked to authorize the Mayor to sign an Interlocal Agreement with King County and an Interlocal Agreement with the City of SeaTac for the enhanced animal control services. RI',\ 1I',WI BY n COW Mtg. U CA &P Cmte F &S Cmte I Transportation Cmte Utilities Cmte n Arts Comm. E Parks Comm. DATE: 04/07/09 RECOMMENDATIONS: SPONSOR /ADMIN. Consideration of contracts COMMr1`I'M Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPI?NDITURI? RI?QUIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED $95,000 $76,000 $19,000 Fund Source: GENERAL FUND Conmtents: Expenditure is for 7 months in 2009 and entirety of 2010 at $60,000 per year. RECORD OF COUNCIL ACTION n Planning Comm. ATTACHMENTS Information Memorandum dated 03/11/09 Interlocal Services Agreement- Amendment with King County in strike through form Interlocal Agreement between Tukwila, King County, and SeaTac Minutes from the Finance Safety Committee meeting of 4/07/09 TO: City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance Safety Committee FROM: Mike Villa, Assistant Chief of Police DATE: March 11, 2009 SUBJECT: King County Animal Control Services ISSUE The issue is the need for supplemental animal control services in the City of Tukwila. BACKGROUND The City of Tukwila and King County entered into an Interlocal Agreement dated December 15, 1993 relating to the provision of animal control services within the City. In 1994 the Interlocal was amended. King County agreed to provide supplemental animal control service to average twelve (12) hours per week. Jim Haggerton, Mayor In August of 2007 the City and King County amended the Interlocal Agreement from twelve hours per week to twenty (20) hours of dedicated animal services. King County was unable to provide the twenty hours of supplemental services during 2007 or 2008. King County is now capable of providing supplemental animal control services in the form of an additional animal control officer dedicated to the City for an additional twenty hours per week. DISCUSSION King County and the City of SeaTac have entered into essentially the same Interlocal Agreement —a dedicated officer for twenty hours of supplemental animal services. If the City signs this Interlocal Agreement, King County will provide one full time officer to work within the two cities dedicating twenty (20) hours of services per week to each city. The dedicated officer shall have a special emphasis on, but not limited to, off -leash violations, barking dog complaints, potentially dangerous dogs, and provide special presentations at community events such as the Backyard Wildlife Habitat Fair and Tukwila Days. The county fees include the officer's base hourly rate (including benefits) and the use of the King County animal transport vehicle. The fees for the vehicle per year are $6,480. The total costs are not to exceed $60,000 per year under this amendment. The City budgeted, according to the previous 2007 amendment, $38,000 per year for 2009/2010. W:I2009 In foMemoslanimalCon trol.doc INFORMATIONAL MEMO Page 2 The Police Department will absorb any cost overruns for 2009. A budget adjustment of $12,000 will be needed for 2010. RECOMMENDATION The Council is being asked to approve the two Interlocal Agreements (one between Tukwila and SeaTac and one between Tukwila and King County) and consider this issue at the April 13, 2009 Committee of the Whole meeting and subsequent April 20, 2009 Regular Meeting. ATTACHMENTS Amendment to Interlocal Services Agreement with King County in strike through format Interlocal Services Agreement with the City of SeaTac W.12009 InfoMemoslanima IContradoc INTERLOCAL SERVICES AGREEMENT AMENDMENT Between the City of Tukwila and King County Regarding Animal Services and Programs This is an Amendment to the standing Interlocal Agreement between the City of Tukwila and King County. The Amendment is for supplemental animal control services between the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as the "City and King County, a home -rule charter county, a political subdivision of the State of Washington, hereinafter referred to as the "County WHEREAS, the City of Tukwila (City) and King County (County) entered into an Interlocal Agreement dated December 15, 1993 "the Interlocal Agreement relating to the provision of animal control services within the City; and WHEREAS, the City and County wish to amend the Interlocal Agreement to enable the County to continue to provide the City Tukwila with additional animal control services under an enhanced services program; NOW, in consideration of mutual covenants, the City and County hereby agree to amend the Interlocal Agreement by supplementing the Interlocal Agreement with the following provisions contained in each section: Section 1. Service Obligation A. The County shall provide supplemental animal control services in the form of an additional animal control officer dedicated to the City for an additional twenty (20) hours per week. This additional twenty (20) hours of services per week may be divided into more than one shift /day. This dedicated officer shall have a special emphasis on, but not limited to, off -leash violations, barking dog complaints, potentially dangerous dogs, and to provide special presentations at community events such as the Backyard Wildlife Habitat Fair and Tukwila Days. B. The scheduling of these additional service days will be determined by mutual agreement of the contract administrators of this supplemental service; however, days worked will routinely fall upon Wednesday, Thursday, Friday or Saturday. C. The additional animal control officer will be stationed within the City limits to respond to specific calls for service, perform routine patrols, communicate with City officials, and handle other related tasks as agreed to by the contract administrators of this supplemental service. D. The additional animal control officer will issue written warnings and citations at the discretion of the contract administrators of this supplemental service. Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Page 1of4 E. The additional animal control officer will appear in court on the City's behalf when necessary. F. The County shall provide the City with a general monthly calendar of scheduled service in Tukwila, and a monthly report of the types of services offered and performed. G. The County shall submit to the City an invoice and billing voucher at the end of each quarter. During the 4 quarter of 2007, a final invoice shall be submitted to the City no later than December 15, 2007. H. The City may provide the additional animal control officer with a City vehicle to perforrn the supplemental animal control services or the City may contract with the County to provide a vehicle for the additional animal control officer at additional expense to the City. Section 2. Compensation. In consideration for the supplemental services provided by the County as set forth herein, the City promises to pay the County we -at-the hourly rate of $3 .39- (evertime rate is $57,CQ; holiday rate is $76.7& $3 .39). Not to exceed $35,000 per year. as set forth below: A. Hourly Rates for Additional Animal Control Officer When Total Hours Worked Equal 40 Hours Per Week (Full Time): The parties agree and anticipate that the City will share the cost of the additional animal control officer with another city or cities so that the additional animal control officer's work schedule will total at least forty (40) hours per week or full -time status. The hourly rate for the additional animal control officer at full -time use (40 hours per week) by either Tukwila solely or in conjunction with another city or cities shall be as follows: 2009 Base Hourly Rate 1 $46.75 1 2009 Overtime Hourly Rate 1 $42.99 2009 Holiday Hourly Rate 1 $56.52 B. Hourly Rates for Additional Animal Control Officer When Total Hours Worked Equal Less than 40 Hours Per Week (Less than Full Time): In the event another city or cities no longer share the cost of the additional animal control officer with Tukwila and thereby causes the additional animal control officer's work schedule to be less than forty (40) hours per week or less than full -time status, then the rates for enhanced service to Tukwila will increase. The hourly rates for the additional animal control officer at less than full -time usage are as follows: Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Page 2of 4 2009 Base Hourly Rate for 20 hours per $56.72 week 2009 Base Hourly Rate for 25 hours per $51.83 week 2009 Base Hourly Rate for 30 hours per $50.63 week 2009 Overtime Hourly Rate 1 $42.99 2009 Holiday Hourly Rate 1 $56.52 C. The overtime rates are lower than the base rates because many program costs other than salary are captured in the base rate and are therefore not billed in the overtime rate. D. In addition to the cost of the additional animal control officer as set forth above, the City shall pay the County a monthly rate for the use of the County's animal control vehicles. The monthly rate for use of the animal control vehicle shall be proportionate to the City's usage of the vehicle for enhanced services as set forth in this Amendment. The full 2009 monthly rate for use of the animal transport truck is $1,080; and the full 2009 monthly rate for use of the standard vehicle is $285. E. The total annual compensation amount to be paid under this Agreement for the Animal Control Officer and vehicle shall not exceed the total of sixty thousand dollars ($60,000) per year. Section 3. Contract Administrators. For purposes of these supplemental services, the contract administrators shall be the City Administrator or a designee and the King County Animal Care and Control Manager or designee. Section 4. Other Portions of the Agreement Unaffected. Except as specifically stated herein, all other portions of the Interlocal Agreement shall remain in place and are unaffected by this Amendment. Further, except as specifically stated herein, all portions of the Interlocal Agreement shall apply to the sections of this Amendment. Section 5. Previous Amendments. All previous amendments to the Interlocal Agreement for enhanced or supplemental animal control services are terminated. Section 6. Discontinuation of Supplemental Services. The County or City may discontinue the provision of supplemental services authorized by this agreement with or without cause upon providing thirty -days written notice. Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Page 3of 4 Section 7. Effective Date. This Amendment shall be effective upon the date last signed below. IN WITNESS WHEREOF, the parties have executed this agreement. CITY OF TUKWILA KING COUNTY Rhonda Berry Date Ron Sims Date City Administrator King County Executive Approved as to form: Approved as to form: City Attorney Date Deputy Prosecuting Attorney Date Amendment Interlocal Agreement Between City of SeaTac and King County Regarding Animal Services Page 4of 4 INTERLOCAL AGREEMENT BETWEEN THE CITY OF TUKWILA, THE CITY OF SEATAC, AND KING COUNTY REGARDING ENHANCED ANIMAL CONTROL SERVICES THIS AGREEMENT is made by and between the City of Tukwila, a municipal corporation of the State of Washington; and the City of SeaTac, a municipal corporation of the State of Washington; and King County, a home rule charter county and political subdivision of the State of Washington, for the purposes of cooperation and coordination regarding enhanced animal control services provided by King County within the jurisdictions of Tukwila and SeaTac. WHEREAS, each of the parties hereto has an interest in responsive and effective animal control services; and WHEREAS, the City of Tukwila and the City of SeaTac both contract with King County for standard animal control services and enhanced (additional) animal control services; and WHEREAS, in the event of an animal- related incident that has the potential for significant injury to a citizen or animal, all parties desire the quickest and most effective response from the King County enhanced services animal control officer; and WHEREAS, the city boundaries of Tukwila and SeaTac are directly adjacent and their communities are closely aligned; and WHEREAS, all parties to this Agreement have determined that it is in the best interests of all parties to set forth guidelines for providing priority animal control response and mutual aid to each city in the case of an animal related incident with the potential for significant injury to a citizen or animal; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: Section 1. PURPOSE. The stated purpose of the Interlocal Agreement is to provide priority response and mutual aid to the cities for additional /enhanced animal control services in the event of an emergency animal control incident. Section 2. DEFINITION. For the purpose of this Agreement, an emergency animal control incident shall mean an animal- related incident with the potential for significant injury to a citizen or animal. Additional /enhanced services Animal Control Officer references the King County Animal Control Officer that shall provide supplemental animal control services in the form of additional hours of service dedicated to the respective City under the provisions of an Amendment to the Interlocal Services Agreement. Section 3. REQUEST FOR ASSISTANCE. The Police Chief or his /her designee may request that the additional /enhanced services Animal Control Officer terminate normal service in the other parties' jurisdiction and respond immediately if confronted with an animal related incident with the potential for significant injury to a citizen or animal. Interlocal Agreement Between the City of Tukwila, City of SeaTac and King County Regarding Enhanced Animal Control Services Page 1 of 2 Section 4. COMPENSATION. The City of Tukwila and the City of SeaTac agree that if either city invokes the mutual aid agreement as set forth herein by requesting assistance and taking the additional /enhanced services Animal Control Officer away from contracted service in the other City's jurisdiction, then the requesting City will relinquish an amount of supplemental or enhanced animal control service time to the other city equal to the amount of service time spent on the emergency call or mutual aid request. This reimbursement of additional /enhanced service time shall occur as soon as practical. Section 5. TERMINATION. This Agreement shall remain in full force and effect until terminated by any party. A party desiring to teminate this Agreement shall serve written notice upon all other parties of its intention to terminate this Agreement. Such notice shall be served not less than thirty (30) calendar days prior to the termination date set forth in said written notice. Said written notice shall automatically terminate this Agreement on the date specified therein unless rescinded prior in writing. Section 6. EFFECTIVE DATE. This Agreement shall be effective upon the date last signed below. IN WITNESS WHEREOF, the parties have executed this Agreement. CITY OF SEATAC KING COUNTY Craig Ward City Manager Approved as to form: City Attorney CITY OF TUKWILA Jim Haggerton Mayor Approved as to form: Date Date Date City Attorney Date Ron Sims Date King County Executive Approved as to form: Prosecuting Attorney Date Interlocal Agreement Between the City of Tukwila, City of SeaTac and King County Regarding Enhanced Animal Control Services Page 2 of 2 Finance Safety Committee Minutes Aoril 7, 2009 Pace 2 funding relative to this outreach. Expenses are estimated at this time. UNANIMOUS APPROVAL. FORWARD TO APRIL 20 REGULAR MEETING. *Due to a full agenda for the April 13, 2009, Committee of the Whole Meeting, Committee Chair Linder, with the concurrence of Committee Members, has approved the above three items to move directly to the April 20, 2009, Regular Meeting for discussion and subsequent action. D. General Fund Contribution to Equinment Rental Staff is seeking full Council authorization to transfer $464,964 of General Fund contributions to the General Fund balance rather than to the Equipment Rental Fund. In response to continued unstable economic conditions, City Administration is proactively identifying opportunities, such as this, to reduce General Fund expenditures. Removing the 2009 General Fund contribution of $464,964 to the Equipment Rental Fund will not effect the Fund's operations and maintenance budget; it will only effect the 2009 equipment replacement contributions which are utilized to purchase replacement vehicles. The money will be moved to Department 20 (Contributions/Fund Balance), segregating the cost savings and preventing the money from being spent. It will be determined at a later time if this transfer is temporary or permanent. Temporary, meaning that the money will be reimbursed to the specific fund when and if the Administration determines replacement is plausible; or permanent, meaning that this is a one -time cost savings contribution that will not be returned to the Fund. Committee Members recognize the need for the City to be proactive during these times, and expressed their appreciation for Administration attention to and recognition of cost savings opportunities. UNANIMOUS APPROVAL. FORWARD TO APRIL 13 COW FOR DISCUSSION. E. Kinu County Animal Control Services Staff is seeking full Council approval to enter into two interlocal agreements for enhanced animal services and programs. One interlocal agreement is between the City of Tukwila and King County in an amount not to exceed $60,000 annually. The second interlocal agreement is between Tukwila and SeaTac providing for priority response and mutual aid in the event of an emergency animal control incident. Assistant Chief Villa gave a brief history of animal control services in the City as summarized below (taken directly from his informational memo to Committee): The City of Tukwila and King County entered into an Interlocal Agreement dated December 15, 1993, relating to the provision of animal control services within the City. In 1994, the Interlocal was amended. King County agreed to provide supplemental animal control services to average 12 hours per week. In August of 2007, the City and King County amended the Interlocal Agreement increasing dedicated animal control services from 12 hours per week to 20 hours per week. However, the amendment was never finalized because King County was unable to provide 20 hours of supplemental services during 2007 or 2008. King County is now able to provide the supplemental animal control services, in the form of an additional animal control officer dedicated to the City, for an additional 20 hours per week. The total cost of this additional service will not exceed $60,000 annually. This amount includes $6,480 for the County to provide a dedicated animal control vehicle, plus the animal control officer's base hourly rate including benefits. As determined by the interlocal agreement, the animal control officer will report directly to the officer in charge (which will be Traffic Officer Jon Harrison) as well as the contract administrator (Assistant Chief Mike Villa). Finance Safety Committee Minutes Aoril 7, 2009 Paae 3 The current 2009/10 Biennium Budget reflects $38,000 annually for enhanced King County animal control services. The Police Department will absorb additional costs in relation to increased overruns for 2009; however, a budget adjustment in the amount of $22,000 will be required for enhanced animal control services provided in 2010. UNANIMOUS APPROVAL. FORWARD TO APRIL 13 COW FOR DISCUSSION. F. Sales Tax Renort: January 2009 Shawn Hunstock reviewed the January Sales Tax Report, noting that receipts are down 16% compared to budget estimates and 13% compared to the same time period last year. If the assumption is that the City will not meet budget (which is the current assumption), areas such as Agenda Item D above, are the first steps the City will take in decreasing expenditures. Actual receipts for the entire first quarter will be ready for review at the Budget Workshop scheduled for May 28. INFORMATION ONLY. M. MISCELLANEOUS The Committee was impressed with the efforts being taken to identify areas in the City where potential costs savings are available (for example, Agenda Item D, above). Committee Members thanked staff for their diligence in bringing information forward to the Finance and Safety Committee relative to financial steps the City needs to take in response to the economy. Meeting adjourned at 6:26 p.m. Next meeting: Tuesday, April 21, 2009 5:00 p.m. Conference Room #3 Committee Chair Approval Minutes by KAM. Reviewed by SH and RB.