HomeMy WebLinkAboutReg 2009-04-06 Item 6D - Lease Agreement - Record Storage Facility with Sabey and Easy Up Storage Systems1 CAS NUMBER: 09-037
CA EGORY
SPONSOR
SPONSOR'S
SUMMARY
REVIEWED BY
04/06/09
04/06/09
Meeting Date
03/23/09
04/06/09
COUNCIL AGENDA SYNOPSIS
Prepared b
J
3M
CA &P Cmte
Arts Comm.
Council review
IVS J,
1
Initials
Mayor's review
ITEM INFORMATION
ORIGINAL AGENDA DATE: MARCH 23, 2009
AGENDA ITEM TITLE Record Storage Facility Lease with Sabey Corporation and
Contract with Easy Up Storage Systems
Mtg Date
MTG. DATE I ATTACHMENTS
03/23/09 1 Informational Memorandum dated 03/18/09
1 Lease offer dated July 22, 2008
Easy Up Storage System Quote date February 18, 2009
Minutes from the Finance Safety Committee meeting of 02/03/09
I Minutes from the Finance Safety Committee meeting of 01/21/09
1No attachments
ITEM No.
Discussion Motion Resolution Ordinance Bid Award Public Hearing n Other
Mtg Date 03/23/09 Mtg Date 04/06/09 Mtg Date
Council Mayor Ad/22 Svcs DCD n Finance n Fire Legal n P&R Police PIS
Mtg Date Mtg Date Mtg Date
This motion would approve a 5 -year lease with the Sabey Corporation for a record storage
facility. The current record storage center is old, undersized and Tacks adequate fire
protection. A search for warehouse space was conducted and the most competitive was
from Sabey Coporation. Council is being asked to approve the lease with Sabey
Corporation and a contract with Easy Up Storage Systems for shelving relocation and
installation.
COW Mtg.
Utilities Cmte
F &S Cmte Transportation Cmte
E Parks Comm. Planning Comm.
DALE: 01/21/09 and 02/03/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMII'FEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$131,078.59 for 2009 $1,186,000.00
Fund Source: 303 FACILITIES FUND (PAGE 81, 2009 CIP)
Comments: Proposed lease is for 5 years, annual costs would average $83,000.00.
MTG. DATE 1 RECORD OF COUNCIL ACTION
03/23/09 1 Forward to Regular Meetiing