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HomeMy WebLinkAboutCOW 2009-03-23 Item 4A - Interlocal Agreement - Community Center Project with City of SeaTacCAS NUMBER 09-036 AGI?ND.\ I"rl,ll TIT] ,l; Interlocal Agreement with SeaTac for Community Center to Community Center project. C.A'I'I: ;GORY Discussion Motion I 1 Resolution Altg Date 03/23/09 Mtg Date 3/23/09 Mtg Date SI'( )NSOR Council U Mayor I 1 Adrn Svcs DCD .Finance 1 Fire n Legal P&R Police PW SPONSOR'S S D h\1,ARv The Parks and Rec. Department is working with the City of SeaTac to provide a multi- purpose trail between the Tukwila and SeaTac Community Centers. The first step in this process is to conduct a program study and have a preliminary design completed. SeaTac has received partial funding from King County for the study and preliminary design work to be completed. It is estimated that the remaining fees will be $24,400, of which $12,200 would be the City of Tukwila's responsibility. \\I ;I) BY COW Mtg. CA &P Cmte n F &S Cmte Utilities Cmte J Arts Comm. U Parks Comm. DATE: 3/9/09 RECOMMENDATIONS: SPONSOR /ADMIN. Parks and Recreation Department C MIME] COST IMPACT FUND SOURCE EXPI :NDT "1'URI: Rl?QUIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED $12,200 $12,200 Fund Source: 2009/2010 CIP Comments." MTG. DATE 3/23/09 Committee of the Whole 3/23/09 1 Special Meeting MTG. DATE 03/23/09 COUNCIL AGENDA SYNOPSIS ITEM INFORMATION ORIG INAI AG1 ;NDA Meeting, Date Prepared by I Mayor's review j Council review 03/23/09 BF 1 Initiate Ordinance Nltg Date Alts Date RECORD OF COUNCIL ACTION ATTACHMENTS Bie Award Public Hearing n Other Info Memo dated 3/3/09 Draft Interlocal Agreement Minutes from 3/9/09 Community Affairs and Parks Committee meeting ITEM No. A1tg Date Mtg Date n Transportation Cmte U Planning Comm. City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Bruce Fletcher, Parks and Recreation Director DATE: March 3, 2009 SUBJECT: Interlocal Agreement for Tukwila /SeaTac Community Center Trail Connection Study and Preliminary Design ISSUE An Interlocal Agreement between the City of Tukwila and City of SeaTac is needed to move forward with a program study and preliminary design of a multi use trail that will connect the Tukwila Community Center and the SeaTac Community Center. BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS Jim Haggerton, Mayor The City of Tukwila and the City of SeaTac have expressed interest in working together to provide a multi use trail between the Tukwila and SeaTac Community Centers. The first step in this process is to conduct a program study and have a preliminary engineering design completed. The City of SeaTac has received partial funding from King County for the study and preliminary design work to be completed. It is estimated that the remaining fees will be $24,400, of which $12,200 would be the City of Tukwila's responsibility. This has been accounted for in the 2009/2010 Capital Improvement Program. The Council is being asked to consider the Interlocal Agreement between Tukwila and SeaTac at the March 23, 2009 Committee of the Whole Meeting and the Special Meeting to follow that same evening. Draft Interlocal Agreement between the cities of Tukwila and SeaTac, to include Attachment A (Scope of Services) INTERLOCAL AGREEMENT for TUKWILA/SEATAC COMMUNITY CENTER TRAIL CONNECTION PROGRAM STUDY AND PRELIMINARY DESIGN BETWEEN THE CITY OF TUKWILA AND THE CITY OF SEATAC This Interlocal Agreement "Agreement is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, by and between the City of Tukwila, a municipal corporation, hereinafter called "Tukwila" and the City of SeaTac, a municipal corporation, hereinafter called "SeaTac RECITALS WHEREAS, pursuant to these and other authorities, Tukwila provides regional trails, urban and rural parks and recreation facilities for public use; WHEREAS, it is in the best interests of the citizens of Tukwila to participate in the Tukwila /SeaTac Community Center Trail Connection Program Study and Preliminary Design; WHEREAS, Tukwila wishes to participate with other local governments in the study, financing, acquisition, construction, development, improvement, use, maintenance and operation of open space, park, recreation and community facilities; WHEREAS, Tukwila and SeaTac desires to build, construct, care for, control, supervise, improve, operate and maintain parks, bicycle and bridle paths, and other recreational facilities; WHEREAS, Tukwila is a code city organized under RCW Title 35A, and as such is authorized to develop, operate, maintain, and improve park and recreation facilities, including but not limited to bicycle trails, all pursuant to RCW 35A.11.020, RCW 35.23.440(32), RCW 35.22.280(11) and other authorities; WHEREAS, SeaTac has contracted with SBA Landscape Architects (hereinafter "SBA 1148 NW Leary Way, Seattle, Washington 98107, to provide a corridor study and to provide preliminary design documentation and engineering services, all related to connecting the SeaTac Community Center to the Tukwila Community Center via a shared roadway bike lane; WHEREAS, in exchange for receiving a copy of the Study, design and engineering documentation, and otherwise receiving the benefits of the SBA Study, Tukwila is willing to reimburse SeaTac for half (50 of SeaTac's estimated cost of such work, not to exceed $12,200; WHEREAS, in exchange for receiving a copy of the Study and design and engineering documentation, and otherwise receiving the benefits of the SBA Study, design documentation, and engineering services, King County is willing to reimburse the City for half (50 of the estimated cost of such work, not to exceed $24,400, provided that the City shall separately contract with the City of Tukwila to share between them all responsibility for all remaining costs of such work in excess of the County's share; NOW THEREFORE, in consideration of the promises and commitments made herein, Tukwila and SeaTac agree as follows: AGREEMENT 1. Purpose. The purpose of this Agreement is to specify terms and conditions under which Tukwila will reimburse SeaTac for a portion of SeaTac's costs to engage in a third party consultant to prepare a corridor study and preliminary design and engineering services "Study for connecting the City of SeaTac's Community Center to the City of Tukwila's Community Center. 2. Scope of Services. Services rendered in this agreement are identified in Attachment A and include a trail and connection program study and preliminary design of bicycle /pedestrian facilities (trail) between the SeaTac Community Center located at 13735 24 Ave South and the Tukwila Community Center located at 12424 42 Ave South. 3. Compensation. As its proportionate share of the Tukwila /SeaTac Community Center Trail Connection Program Study and Preliminary Design, Tukwila shall compensate up to $12,200 for the services provided for by this Agreement. 4. Term. The term of this Agreement shall be for one year commencing on April 1, 2009. 5. Records. Tukwila shall maintain a copy of documents rendered as a result of the Trail Connection Program Study and Preliminary Design study. 6. Termination. Tukwila or SeaTac may terminate this Agreement in writing with 120 days written notice. The terminating party shall be liable for its share of financial obligations entered into on its behalf prior to termination including but not limited to printing costs and media buys. 7. Ownership. Tukwila will retain a copy of the study, design, and engineering documentation, and otherwise will be receiving the benefits of the SBA Study, design documentation, and engineering services, 8. Amendment. This Agreement may be amended or modified in writing at any time with the mutual consent of both parties. 9. Hold Harmless. Tukwila and SeaTac agree that each party shall defend, indemnify, and hold harmless the other party and its officers, officials, agents employees, and volunteers from any and all claims, injuries, actions, damages, losses or suites including reasonable attorney's fees, which arise out of or are connected with any errors, omissions or negligent acts in the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA CITY OF SEATAC Jim Haggerton, Mayor Craig R. Ward, City Manager Dated: Dated: Attest: Attest: Christy O'Flaherty, City Clerk City Clerk Approved as to Form: Approved as to Form: City Attorney City Attorney August 19, 2008 Kit Ledbetter, Director City of SeaTac Parks and Recreation Department 4800 South 188 Street SeaTac, Washington 98188 Dear Kit: Description of Project LANDSCAPE ARC211[T14C T S 1148 NW Leary Way, Seattle, Washington 98107 Telephone (206) 789-2133 Fax (206) 789 -2186 Attachment A This is a scope of work for the study and eventual design of bicycle /pedestrian facilities upgrade between the SeaTac Community Center and the Tukwila Community Center. Working closely with the Cities of SeaTac and Tukwila, this study can be completed quickly and efficiently. The intent of this work is to identify and confine existing conditions along a known route and to agree upon improvements necessary to allow safe and convenient passage by pedestrians and bicyclists. Once the necessary improvements have been identified, particular sections of the route can be surveyed in expectation of design and engineering plans for the development of the route. The project is a bicycle /pedestrian facilities upgrade along streets between the SeaTac Community Center at 13735 24` Ave S and the Tukwila Community Center at 12424 42°`' Ave S. The project is within at least three different jurisdictions, as it begins in SeaTac, ends in Tukwila, and a part of the route crosses under the Washington State Department of Transportation (WSDOT) right of way for State Route 599. The corridor is approximately 2.8 miles long on roads that vary in classification and in existing condition. Some portions of the route are fully developed with excellent bicycle facilities, while others are narrow roads that will need significant improvements in order to provide bike lanes. The extended scope of the project will include design of enhancements such as striping, signage, widening, drainage improvements, installation of bicycle traffic sensors for traffic actuated signals, and modifications of curb and sidewalk alignments in some areas to accommodate bicycle lanes. At the design and permit phase, the project will be subject to the stone drainage requirements of the local jurisdiction; in SeaTac the drainage design will be in accordance with the 2005 King County Surface Water Design Manual (KCSWDM, this will be revised soon to meet NPDES), while in Tukwila the drainage design will be in accordance with the 1998 KCSWDM. The trail standards used will include Shared Roadway, Signed Shared Roadway, Bicycle Lane and Shared Use Path trails reflecting City of SeaTac, City of Tukwila, King County Regional Trail Standards, SeaTac Road Standards (King County, MUTCD (for striping and signing). Route Summary: 24` Ave S, from SeaTac Community Center to S 144' St: Existing conditions: C, G, S on both sides; bike lane on west side with no parking; parking on east side; wide lanes; curb bulb on east side at intersection S 144 St, from 24 Ave S to Military Rd S: Existing conditions: narrow two -lane road with ditch and culvert drainage. Some stretches have in SeaTac been widened, but not much —in those areas some CBs have been installed. S 144' St, from Military Rd S to International Blvd: Existing conditions: brand new roadway with excellent bike facilities. No further work needed. S 144thSt, from International Blvd to 42n Ave S: Existing conditions: partially widened, although not to the extent of the previous section; 3 -lane (w/ left turn lane) width at intersection w/ Int'1 Blvd; then becomes wide two -lane road w/ C, G, S both sides; parking appears to be allowed both sides. 42n Ave S, from S 144 St to S 139 St: Existing conditions: widened to 38 feet in some sections, and 29 feet in others; curb bulbs go in and out quite a bit; no parking where curb bulbs are, parking allowed where full width; C, G, S both sides. 42n Ave S, from S 139` St to improved area south of S 137` St: Existing conditions: two lanes w/ paved shoulder varying in width; road appears to be offset toward the west half of the r /w; intermittent CBs and ditch drainage; parking does not appear to be restricted, but I would guess people don't park on the street often. 42n Ave S, from improved area south of S 137 St to north end of improved area: Existing conditions: C, G, S on east side, ditch with periodic CBs on west side; wider east lane adjacent to recent housing development; 6+ foot paved shoulder west side; no parking both sides. 42 1 d Ave S /40 Ave S, from north end of improved area north of S 137 St to East Marginal Way S: Existing conditions: some areas two lanes with 5 -foot shoulder and ditch drainage; some areas with wider section and C, G, S; parking does not appear to be restricted, but I would guess people don't park on the street often; awkward intersection w/ Marginal has a narrowed section that would need some careful planning to be safe for cyclists. East Marginal Way S, from 40` Ave S to S 130` St: Existing conditions: wide section w/ full C, G, S improvements on both sides; parking allowed both sides. S 130 St, from East Marginal Way S to 42n Ave S: Existing conditions: partially widened with approx 12 -ft lane each direction; existing catch basin and UG pipe drainage system. Parking appears to be unrestricted. 42 Ave S, from S 130` St to Tukwila Community Center: Existing conditions: narrow lanes with C, G, S on the east side from S 130 St to the SR 599 r /w; partially widened without edge treatment through SR 599 underpass; widened to 3 lanes at intersection w/ Interurban Ave S; narrows at existing steel truss bridge; somewhat wider after bridge w/ C, G, S on east side and guardrail on west side (next to river). Parking appears to be allowed under SR 599, but not elsewhere on this stretch. Scope of Services This proposal is for planning; design and engineering services associated with the assessment of the route and preliminary design recommendations, including multiple options where applicable. It is anticipated that this phase of the project includes the production of a SeaTac /Tukwila Bike Lane Design Report for the selected route. Our scope of services and the anticipated work process is detailed as follows: Meet with jurisdiction's representatives and review proposed route and known issues for each section of route. Confirm at this meeting the route and sections of the route for the feasibility analysis. 2. Research available existing information from the various jurisdictions including drainage and utility system as- builts, right of way widths, existing street cross sections, existing bike facilities, roadway classifications, parking restrictions, and possible master plan impacts. It is anticipated that the Bike Lane Project Manager for each jurisdiction will work with the design team to establish a collaborative relationship with the individuals within the jurisdiction that will have impact on the process and may be able to provide the needed information stated above. Project team to coordinate with the designated personnel from each jurisdiction. 3. Coordinate and research available resources and requirements within the City regarding bicycle facility construction including bike lane widths, signage, separation, pavement markings etc. Confirm master plan or local jurisdictional requirements for road improvements that may be triggered by work within corridor. 4. Conduct a site visit to record "typical" detailed cross section measurements and photo- document existing roadway conditions at major points along the route where the cross section changes. 5. Create a bike lane zone map for the corridor to assist in identifying existing conditions and areas where challenges exist. Meet with design team to discuss challenges along the route and brainstorm to formulate the design and engineering approach to each of the bike lane zones along the corridor 6. Meet with jurisdiction's representatives to present the draft concept road with bike lane sections for each zone. Discuss challenges along the route and confirm the design and engineering approach to each of the bike lane zones along the corridor. 7. Prepare a design recommendations report that will be divided into sections relating to each individual jurisdiction. Included in the design report are preliminary civil design guidelines for zones where civil site improvements are needed. These would include assessment of drainage requirements, preliminary analysis, and written documentation of approach. It is anticipated that not all zones will require civil site improvements. Finalize Bike Lane Zone Map to be included in the design recommendations report. The report will also recommend which Zones will need to be surveyed along with the cost of such survey. 8. Meet w/ jurisdictional representatives to review the Design Recommendation Report, and confirm the recommendations. The jurisdictions at this meeting will confirm the necessary survey recommendations and authorize a notice to proceed with the survey. The survey is not a part of this Scope of Work. 9. Consultant will arrange to have the survey performed. At this time, the consultant will provide a scope of work and estimate of costs to provide design and engineering services for the eventual development of the SeaTac /Tukwila Bike Lane between the two Community Centers. 10. The deliverables for this report will include: o Base map of the corridor using existing, available information o Summary of the standards for street, bicycle lanes, pathways and crossings for SeaTac, Tukwila and King County pertinent to this project o A bike lane zone map for the corridor identifying existing conditions and areas where challenges exist o Design Recommendations for each jurisdiction (SeaTac and Tukwila) o Cost opinion for the construction of the Design Recommendations o Identify zone that will require surveying along with the cost of the surveys o Scope of work and estimate of costs to provide design and engineering services for the eventual development of the SeaTac /Tukwila Bike Lane between the two Community Centers It is anticipated that the design necessary to begin to prepare construction documents will include the following tasks. However, these tasks will be reviewed and likely modified to reflect the finding of the above Scope of Work and are not now budgeted. Prepare Design Development Documents (60% Design) A. Design Documents and Outline Specifications Legends, Details and Typical Sections Erosion Control /Site Preparation Plan Plan and Profile Wall Profile Signing and Channelization/Striping Plan Landscape Plan Cost Estimate B. Hydraulic Design Memorandum The consultant will prepare a brief Hydraulic Design Memorandum. This data will be used in preparation of the environmental documents and in support of establishing the trail vertical alignment. The memorandum shall include: Findings from the review of existing drainage conditions Calculation of net new impervious area Findings and recommendations for stormwater infiltration C. Geotechnical Memorandum The purpose of this task is to characterize the anticipated subsurface conditions and based on those conditions, provide geotechnical recommendations for design of the trail and construction considerations. Review preliminary design plans, aerial photos, geologic maps and available subsurface information for relevant projects completed near the proposed trail alignment. Complete a reconnaissance of the trail alignment to characterize surface conditions as a means to aid with interpretation o likely subsurface conditions. E. Environmental The environmental process for the development of this connector trail will involve compliance with the Washington State Environmental Police Act (SEPA). To comply with SEPA an Environmental Checklist will be prepared for this project. These will be based on description information provided by the Cities and gathered during this assignment. Attached is a chart that describes the hours and costs to perform the above Scope of Work which totals $49,600.00. Based on my experience, I estimate that the work described in the "Prepare Design Development Documents (60% Design)" could be accomplished for the remainder of the $100,000.00 budget. The cost of the survey of the various sections of the corridor is unknown at this time and could impact the remaining budget. Please let me know if you have any questions. Sincerely Charles A. Warsinske, ASLA SB &A Landscape Architects Google Maps Page 1 of 1 4h S1 Maps v, S 12Etti ft, hilltop Park 0, .7 S 1275i St IP. LP 12Rth St -4 S 128th Sr --0 U) S 1241h ST .7 fr 125th St S 725th St U) 1 Ath S 13/ sr. St .V 5. i 513 ce. i fa 513011) Fl cr)- S .1•10th PI; 1_,- e., u 5_1'> 1 ,i, ....12',St St i, g: 1: i i i ..o- k,• ia• ,..:o i71; c, ''P 4. A 4 S 1 st 9" I. 5 i 33rd 51. S 1 .33rd St 11.- .1. 1311r1 l'... ep, 71 -Southgate 0 ..a.. -.i i 11.2...; P.,.. .Park F-'. i 5 42. til c2 S 13 51 61h 1 0 --I' d' ST4Gth–dt s 135th St a -'-'4 4.,, 426a k..e S ..4.' 5 73 St ii. 5 lk c, a7. .a. s 1 S1 L'': a ;:S.1-2;13th St :.f:".. 758th St Riverton Crest .07! Ell Cemetery, 1..1 LP Ni t ■CC3' 2 S 139,1h St JO s S t r e. C..), S 1 S 1 .szi 0' Notes Proposed SeaTac to Tukwila Community Center Connector Trail Ce 741st St V V S 124th Sr Allentorin Pea Ft Patch Park .r° .0 'rt.' 1 lef) .0 4" e St 142„.7-g St_ 44trAy.F...E gi 9.5.4 kO 73.-• F 01i to.- e 1g ce) ,G1 A z...44.,....,, 441 ikatetd3 ti.A....,_-......t-vt“., .:.,,-,..,....s,--.-aitTirtill• S 744th St c.1, .7.! S- 4- 3 ©2009 G Map data ©2009 Tele Atlas Terms 41 Use http://maps.google.com/maps/ms?msa=0&ie—UTF8&11=47.477739, 3/19/2009 Community Center to Community Center Pedestrian /Bicycle TralDevelopment Study Cities of SeaTac and Tukwila and King County 1 1 I Estimate of Planning and Design Fees I I I I I I I ISB &A HrslRate ICost Tasks 1 1 1 1 1 I Task 1. Meet with jurisdiction's representatives 10 $140 1 $1,400 ,r Task 2. Research available existing information 24 $140 1 $3,360 Task 3. Confirm jurisdictional road improvements 6 $140 1 ;$840 Task 4. Conduct a site visit 1 1 12 $140 1 $1,680 5. Create a bike lane zone map 1 4 $140 S,, $560 Task 6. Meet with jurisdiction's representatives 6 $140 1 $840, Task 7. Prepare design recommendations report 36 $140 r Task 8. Meet w/ jurisdictional representatives 6 $140 1, $840 Task 9. Scope of work and estimate of costs 1 8 $140 1 $1,120 I I I Subtotal 1 1 Expenses 1 1 Total 1 I I I $15,6801 1 $2,500 1 1 $18,180;1 SB &A HrslRate (Cost I I• 4 12 .40 40 4 40 4 2 $70 1 $280 $70 1 $840 $701 $0n $701 $2,800 $70 1 $2,800 $70 1: $289 $70 1, $2,800 $70 1' $280 $70 1 ,$140 1 $10,220;1 1 '1 1 $10,220'!1 LPD Hrs. (Rate 6 16 12 12 8 6 18 6 8 Cost ILPD Hrs. $150 $900 0 $1501:.$2,400; 6 $150 1 $1,800 4 $150 1 $1,800 24 $150 1,, ,$1,200;; 12 $150 $900 4 $150 1 $2,700, 24 $150 1; $900. 4 $150 11,200' 2 $13,800 -'1 $1,000;'1 $14;800 L1 Rate (Cost Subtotal $80 1 $0 $2 $80 1 $480 1 $7,080 $801 "x. $3201,` $2,960 $80 $1,9201 $8,200 $80 1 $960 1 $5,520 $80 1 $320 $2,340 $80 1 ;$1,920 1 $12,460,' $80 1 $320 i $2,349 $80 $160 1 $2,620! I $46,100;, 1 $6,400 1 1 $3,500' 1 $6,400 1 $49,600 I. PRESENTATIONS No presentations. City of Tukwila Communit Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMNHTTEE Meeting Minutes March 9, 2009 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Verna Griffin, Chair; Joe Duffle and Kathy Hougady Staff: Jack Pace, Rick Still, Rhonda Berry and Kimberly Matej CALL TO ORDER: Council President Hernandez called the meeting to order at 5:07 p.m. H. BUSINESS AGENDA A. Interlocal Agreement with SeaTac for Communitv Center to Community Center Proiect Staff is seeking full Council approval of an interlocal agreement between the Cities of Tukwila and SeaTac for a trail and connection program study and preliminary design of a bicycle /pedestrian trail 77 connecting the community centers of Tukwila and SeaTac. King County has agreed to provide a funding match to SeaTac and Tukwila's share of the cost for the study and preliminary design, resulting in cumulative funding of $48,800. Tukwila's portion of the initial phase of this project is $12,200 and is budgeted for in the current CEP (page 52). Due to schedule constraints limiting upcoming Council meetings, staff is seeking approval of this item at the Special Meeting directly following the March 23 COW. Tukwila is the last agency seeking approval for this interlocal agreement. UNANIMOUS APPROVAL. FORWARD TO MARCH 23 COW FOR DISCUSSION (SPECIAL MEETING TO FOLLOW ON MARCH 23). B. Briefing on New Growth Targets. The City updates its Comprehensive Plan (Comp Plan) annually with a complete re -write every seven years. The next Plan re -write deadline is December 2011. In preparation for updates and the re- write, Jack Pace provided information to Committee members regarding new growth targets that may be included in future changes to the City's Comp Plan. Jack gave a brief overview of the framework for local comprehensive plan updates /re- writes that will include updated targets for local growth of housing and jobs. Trends are showing a faster population growth then projected in 2004, and planners throughout the county are suggesting that, once established, the new growth targets should we utilized in cities' comprehensive plans. Benefits of updating growth targets now, include: Allowing ample time to plan for future growth for the 2011 Comprehensive Plan re- write. Aligning Countywide Planning Policies with Vision 2040, a 4- county region growth management, transportation and economic development strategy. Additionally, changes in growth targets for our local area may be discussed at a future Suburban Cities Association meeting. INFORMATION ONLY.