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Home My WebLink AboutCOW 2009-03-09 Item 4A - Bid Award - Brike Excavating & Utilities LLC for 2009 Sewer Infiltration and Inflow Project for $33,653.73 CO UNcm AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by Mayors review I Council review 1 03/09/09 I J I t,4,h° 1 27 1 1 03/23/09 3 1 z4, 4, I ITEM INFORMATION CAS NUMBER: 0 9 03 1 ORIGINAL AGENDA DATE: MARCH 9, 2009 AGENDA ITEM TITLE Bid Award for 2009 Sewer Infiltration Inflow Project CATEGORY ®Discussion El motion Resolution E] Ordinance ®Bid Award ❑Public Hearing Other Mtg Date 03109109 Mtg Date Mtg Date Mtg Date Mtg Date 3123109 Mtg Date Mtg Date SPONSOR Council Mayor Adrn Svcs DCD Finance Fire Legal PAR El Police ®PWI SPONSOR'S This project will repair four sewer manholes due to concrete corrosion. Nine contractors SUMMARY from the MRSC Small Works Roster were asked to submit quotes and two firms responded on February 15, 2009. The low bid of $33,653.73 was from Brike Excavating, who has previously worked for the City with satisfactory results. The Council is being asked to award the contract to Brike Excavating Utilities, LLC. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 02/24/09 RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $33,653.73 $75,000.00 $0.00 Fund Source: 402.02 SEWER FUND (PAGE 122, 2009 CIP) Comments: J MTG. DATE I RECORD OF COUNCIL ACTION 03/09/09 1 03/16/09 Council meeting cancelled. 03/23/09 MTG. DATE I ATTACHMENTS 03/09/09 Informational Memorandum dated 2/17/09 Bid Opening Results Vicinity Map Minutes from the Utilties Committee meeting of 2/24/09 3/23/09 vJILA cy y City of Tukwila BUDGET attachments: Bid Results Vicinity Map P:IPROJECTS\A- SW Projects109sw01 I &I 20091Info Memo 021709.doc INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: February 17, 2009 SUBJECT: 2009 Sewer Infiltration Inflow Project Project 09 -SW01 Bid Award ISSUE Award bid to Brike Excavating Utilities, LLC for four manhole repairs under the 2009 I I Project. Jim Haggerton, Mayor BACKGROUND Four manholes are to be rehabilitated due to concrete corrosion. Nine contractors from the MRSC Small Works Roster were asked to submit price quotes to the City for four manhole repairs. Only two firms provided price quotes to the City for the projects. Brike Excavating had the low quote of $33,653.73, including sales tax, bonding and insurance. ANALYSIS Brike Excavating has done work for the City of Tukwila in the past and the quality of their work has been satisfactory. Their quote of $33,653.73 is reasonable based on the scope of work. Quote Results Estimate Budget Construction $33,653.73 $40,000.00 $75,000.00 Contingency 10% 3,365.37 4,000.00 0.00 Total $37.019.10 $44.000.00 $75.000.00 Remaining budget will be used on additional 2009 Sewer I &I projects later in the year. RECOMMENDATION Approve the contract with Brike Excavating in the amount of $33,653.73 for the 2009 I I Manhole Repairs and consider this item at the March 9, 2009 Committee of the Whole meeting and subsequent March 23, 2009 Special Meeting (due to cancellation of March 16, 2009 Regular Meeting). 2009 Sewer Infiltration Inflow Project Project 09 -SW01 Mike Cusick, PE 1 (Manhole 39049 2 (Manhole T -12 3 (Manhole 390410 Manhole 390411 BRIKE BASE BID 1 $19,231.661 1 $1,400.001 1 $5,336.661 1 $4,906.661 P: \PROJECTS\A- SW Projects \09sw01 I &I 2009 \BID TAB 09SW -01 sb SALES TAX 9.0% $1,730.851 $126.001 $480.301 $441.60 BID RESULTS February 15, 2009 TOTAL $20,962.511 $1,526.001 $5,816.961 $5,348.26 $33,653.73 PIVETTA BASE BID I $43,361.001 1 $5,329.001 I $12,506.001 1 $18,241.001 SALES TAX 9.0% $3,902.491 $479.611 $1,125.541 $1,641.69 TOTAL $47,263.49 $5,808.61 $13,631.54 $19,882.69 $86,586.33 S 94 PI 128 .S "30 St S 144 8t 0 Tukwila Pky L WI• Blvd y �Llfsl Upland Dr Midland Dr Triland Dr S 180 at m Y Q a y p rop 9-p m® p0 1 5Z3 a mm o ,m om ®e1 2009 1 &I Program Q) c 1111 Foster Green Apartments 1 14' Z CI=IEL, 11664 44th Ave S UTILITIES COMMITTEE Meeting Minutes February 24, 2009 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson Staff: Jim Morrow, Bob Giberson, Mike Cusick, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:03 p.m. I. PRESENTATIONS No Presentations. III. MISCELLANEOUS Meeting adjourned at 5:15 p.m. Next meeting: Tuesday, March 10, 2009 5:00 p.m. Conference Room No. 1. Q J L Committee Chair Approval Minutes by KAM. Reviewed by GL. City of Tukwila Utilities Committee II. BUSINESS AGENDA A. 2009 Sewer Infiltration Inflow Bid Award, Staff is seeking full Council approval to award a bid in the amount of $33,653.73 to Brike Excavating and Utilities, LLC for the repair of four manhole covers. This program, which usually takes place on an annual basis, identifies stormwater inflow and groundwater infiltration into sewer lines. Sewer mains are smaller than stormwater lines and cannot handle a larger load of increased water and will deteriorate on a faster basis. The program did not take place in 2008 due to an overrun in the Westfield Sewer Project; additional funding needed for this project was taken from the infiltration and inflow line item. The 2009 repairs include four manholes which require repair due to water corrosion. The repair will include the concrete structure in the manhole, and is more cost efficient than replacement. UNANIMOUS APPROVAL. FORWARD TO MARCH 9 COW FOR DISCUSSION. B. 2008 4 Quarter Report The Committee reviewed the status of program goals as outlined in the 2008 4 Quarter Report, and asked clarifying questions as appropriate. INFORMATION ONLY.