HomeMy WebLinkAboutReg 2009-02-02 Item 4C - Final Acceptance - 2008 Overlay and Repair Program by Watson Asphalt Company for $690,996.40CAS NUMBER: 09-017
DATE
1 02/02/09
MTG.-DATE
1 02/02/09
ti t 01 7
EXPENDITURE REQUIRED
$690,996.40
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Mayor's review Council review
02/02/09 JM J;)
Fund Source: 103 RESIDENTIAL AND 104.02 ARTERIAL STREET FUNDS
Comments:
a
ITEM INFORMATION
I ORIGINAL AGENDA DATE: FEBRUARY 2, 2009
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 01/13/09
State of WA Dept of Revenue Notice of Completion 08 -078
Minutes from the Transportation Committee meeting of 01/20/09
firm No,
AGENDAITEMTITLE Accept as complete 2008 Overlay and Repair Program and release retainage
CATEGORY Discussion Motion Resolution [J Ordznance (i Bid Award Public Hearing Other
Mtg Date Mtg Date 02/02/09 Mtg Date Arts Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adrie Svcs DCD Finance Fire LI Legal Pe9R n Police ®PIYI
SPONSOR'S The contract with Watson Asphalt Company is complete for the 2008 Overlay and Repair
SUMMARY Program. Construction began September 2, 2008 and was completed on November 14,
2008. Two change orders were issued for a utility vault and paving fabric and less
construction materials caused unit price underruns. The Council is being asked to accept
and finalize the contract in the amount of $690,996.40.
REVIEWED BY COW Mtg. CA &P Cmte U F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DALE:: 01/20/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COM1i fIIT E Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
$940,000.00 $0.00
TO:
City of Tukwila
Mayor Haggerton
Transportation Committee
FROM: Public Works Director
ISSUE
Attachment: Dept of Revenue Notice of Completion
INFORMATIONAL MEMORANDUM
DATE: January 13, 2009
SUBJECT: 2008 Overlay and Repair Proaram
Project No. 08 -RW01, Contract 08 -078
Project Completion and Acceptance
Accept contract as complete and authorize for release of the retainage.
BACKGROUND
The Notice to Proceed for Contract No. 08 -078 with Watson Asphalt Co. of Maple Grove,
Washington, was issued on September 2, 2008 for construction of the 2008 Overlay and
Repair Program. Project 08 -RWO1 provided pavement repairs and overlays on nine road
segments in the City.
Construction was physically completed on November 14, 2008. Two Change Orders were
issued during construction. Change Order No.1 installed a utility vault on East Marginal Way
South (Site #5) for the traffic signal system for a fee of $29,300.00. Change Order No. 2
placed approximately 900 lineal feet of 12.5 -foot wide paving fabric underneath the new
asphalt layer at a proposed cost of $9,000.00 and deleted approximately 1,500 square
yards of pavement planing at a savings of $3,225.00, resulting in a net additional cost of
$5,775.00.
ANALYSIS
The finalized project cost is under the authorized construction budget. Minor unit price
underruns stated below were primarily due to fewer construction materials used than
originally estimated:
Contract Award Amount
Change Orders No. 1 and 2
Unit Price Underruns
Sales Tax (N /A)
Total Amount Paid (incl. retainage)
697,322.75
35,075.00
(41,401.35)
0.00
690.996.40
Jim Haggerton, Mayor
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization,
subject to standard claim and lien release procedures, for the contract with Watson Asphalt
in the amount of $690,996.40 and consider this item on the consent agenda of the February
2, 2009 Regular Meeting.
P:\PROJECTSW- RW RS Projects \08RW01 2008 Overay Repair%Construction PhaseWFler ConsWcucn \INFO f.1Ek1O Closeout 2008 Overlay 1 -14 -09 gl.dcc
From:
State of Washington
Department of Revenue
2 PO Box 47474
REUENOE Olympia WA 98504 -7474 Contractor's Registration No. I No.
gi No.) 179017188
Date 11/26/08
City of Tukwila
Attn: Diane Jaber
6200 Southcenter Boulevard
Tukwila, WA 98188
'NOWT, (1F Cf i ,TTUT LTTfN (IF UTTRT TC WrIPKQ e TWTRA ('`T
,Naive &:Address`if <Public AgeGy.
2008 Annual Overlay and Repair Project
Contractor's Name
Watson Asphalt Paving Co., Inc.
Contractor's Address
P.O. Box 845 Redmond WA 98073 -0845
Date Work Commenced Date Work Completed
9/2/08 10/31/08
Surety or Bonding Company
Travelers Indemity Co. c/o Hub International Northwest
Agent's Address
P.O. Box 3018 Botthell, WA 98041 -3018
Sub -Total 690,996.40
Amount of Sales Tax Paid at 0.0 0.00
(If various rates apply, please send a breakdown.)
TOTAL 690,996.40
Comments:
Retainage Bond Info Only
Tax Rule 171 Applies
Finance Approval
REV 31 0020e (6 -27 -01)
Contract Amount 697,322.75
Additions 35,075.00
Reductions 41,401.35
Assigned To
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Signature
Type or Print Name Diane Jaber
Phone Number 206 -433 -1871
Liquidated Damages
Amount Disbursed
Amount Retained
Depart CJse.O
08 -078
Telephone Number
425- 868 -4377
Date Work Accepted
Y:
0.00
690,996.40
0.00
TOTAL 690,996.40
DisbursingOfficer_.
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http. /dor.wa.gov.
TRANSPORTATION CO1VIMIITTEE
Meeting Minutes
Januafy 20, 2009 5:00 p.m. Conference Room 1
PRESENT
Councilmembers: De' Sean Quinn, Chair; Dennis Robertson and Verna Griffm
Staff: Jim Morrow, Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin Peter Lau, Mike
Ronda, Gail Labanara, Mike Mathia, Jack Pace, Jon Harrison and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:08 p.m.
I. PRESENTATIONS
No presentations.
City of Tukwila
Transportation Committee
II. BUSINESS AGENDA
A. Boeing Access Road Bridge Replacement
Staff returned to the Transportation Committee to report out on the status of a grant application that was
submitted to Washington State Department of Transportation (WSDOT) for replacement of the Boeing
Access Bridge (see Transportation Committee minutes dated June 10, 2008). The City was not awarded any
grant monies through this funding period, but staff will continue to submit applications for this project when
funds become available. During this first funding stage, WSDOT had a total of $31 million available for
project funding and our grant request totaled $24.8 million. Staff briefly reviewed project submissions that
did receive funding. Hopefully, future funding cycles will support larger projects. INFORMATION
ONLY.
B. 2008 Overlay and Repair Program Project Completion and Acceptance
Staff is seeking full Council approval for contract closeout and authorization to release retainage for
completed construction of the 2008 Overlay and Repair Program. The project required two change orders,
but was still completed under budget due to unit price underruns. The final contract cost is $690,996.40; a
savings of approximately $6,300. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 2
CONSENT AGENDA.
C. 2009 -2012 SCA'1'Bd Interlocal Agreement and Resolution,
Staff is seeking full Council approval to enter into an interlocal agreement for continued participation in the
South County Area Transportation Board (SCATBd). Annual dues are $100 per voting member, and
Tukwila currently has one represented voting member per the interlocal agreement. SCATBd can serve as a
unified voice to advocate for transportation issues and programs that affect South King County.
UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION.
D. Tukwila International Boulevard Phase II and 111 Construction Management Services Agreement
In December 2008, the City Council awarded the construction contract to Gary Merlino Construction
Company for Tukwila International Boulevard (TIB) Phases II and III (see Council minutes dated 12/15/08).
Staff is now seeking full Council approval to enter into a contract with Harris Associates in the amount of
$1,275,049 for construction management services for TIB Phases II and TIT. The City has not worked with
Harris Associates before; however, they scored highest in the City's selection process. Staff has
negotiated a lower than usual overhead and profit margin to keep costs within budget for the project. TIB
Phase II and III construction is anticipated to run on a 21 -month project schedule. UNANIMOUS
APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION.