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Home My WebLink AboutCOW 2009-01-26 Item 3C - Bid Award - Pacific NW Earthworks for Northfield Car Wash Demolition for $35,109.341 MTG. DATE 1 01/26/09 I 02/02/09 CAS NUMBER 09-010 CATEGORY Discussion Motion Mtg Date 01/26/09 Mtg Date SPONSOR'S SUMMARY MTG. DATE 01/26/09 02/02/09 !Meeting Date 01/26/09 02/02/09 COUNCIL AGENDA SYNOPSIS Prepared by AGENDA ITEM TITLE Bid Award for Tukwila Village Northfield Car Wash Demolition Resolution SPONSOR Council Mayor Adrn Svcs DCD n Finance n Fire Legal P&R Police PIV This project will demolish the Northfield Car Wash at the Tukwila Village site. The project was advertised on November 24 and December 1, 2008 and twenty -one bids were opened on December 31, 2008. The low bid of $35,109.34 was from Pacific NW Earthworks, LLC. of Fall City, Washington, who has previously done this type of work satisfactorily. The Council is being asked to award the contract to Pacific NW Earthworks, LLC. REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DAZE: 01/13/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMirrrEE Unanimous Approval; Forward to Committee of the Whole COST- IMPACT =FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $35,109.34 $40,000.00 $0.00 Fund Source: 302 FUND (PAGE 74, 2009 CIP) Comments: Initials Mayor's review TEM INFORMATION (ORIG1NALAGENDADAIb: 26, 2009 Mtg Date RECORD OF COUNCIL ACTION ATTACHMENTS Informationat Memorandum dated 01/07/09 City Clerk Bid Opening Results Bid Tabulation Minutes from the Utilities Committee meeting of 01/13/09 Council review i'ttg Date 02/02/09 Altg Date I2EmNo. 3tC Ordinance BtdArvard Public Hearing Other TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: January 7, 2009 SUBJECT: Tukwila Village Northfield Car Wash Demolition Project 00 -BG22 Bid Award ISSUE Award the Northfield Car Wash Demolition Project to Pacific NW Earthworks, LLC. BACKGROUND This project will demolish the Northfield Car Wash at the Tukwila Village site. The project was advertised for bids on November 24 and December 1, 2008 and bids were opened on December 31, 2008. Twenty one bids were received with the low bid of $35,109.33 from Pacific NW Earthworks, LLC. of Fall City, Washington. The low bid was in error by $0.01 in the calculation of sales tax and will be corrected to $35,109.34. This error does not affect the bid results. The Engineer's Estimate was $60,000.00. ANALYSIS The bids were reviewed and minor mathematical errors were found. The math errors did not affect the bidding outcome of the project. References indicate that Pacific NW Earthworks, LLC has done this type of work satisfactorily. BUDGET City of Tukwila BID RESULTS ESTIMATE BUDGET Construction $35,109.34 $60,000.00 $40,000.00 Contingency (10 3,510.93 6,000.00 0.00 Total $38.620.27 $66.000.00 $40.000.00 Attachment: City Clerk Bid Opening Results Bid Tabulation Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM RECOMMENDATION Award the Northfield Car Wash Demolition Project to Pacific NW Earthworks, LLC. in the amount of $35,109.34 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting. PAPROJECTSI BG Projects OQbg22 TUK VILLAGEUvc third Cawash Derry Bid Awad.doc SECURITY BIDDER NAME BID DATE STAMP OF REC'D.? RECEIPT Sloans Enterprise 12/18/08 2:55 PM Yes Wester Forest, LTD 12/19/08 8:10 AM Yes Mayer Construction 12/19/08 8 :15 AM Yes Providence Trucking 12/19/08 8:15 AM Yes R.W. Rhine, Inc. Yes 12/19/08 8:20 AM Cashier Ck 3 Kings Environmental 12/19/08 8:30 AM Yes Construct Co. 12/19/08 8 :33 AM Yes Nor Tec Construction 12/19/08 8 :37 AM Yes Higrade Bark, Topsoil and Rock, Inc. 12/19/08 8:40 AM Yes Advanced Underground Yes 12/19/08 8:41 AM Cashier Ck Buckley Recycle Center, Inc. 12/19/08 9:40 AM Yes ESE Corporation 12/19/08 9:00 AM Yes Pacific Northwest Earthworks LLC 12/23/08 8:46 AM Yes Cutter Inc. 12/23/08 8:55 AM Yes Carman's Construction 12/23/08 9:50 AM Yes Brike Excavating 12/23/08 10:30 AM Yes Shinstine Assoc. 12/30/08 1:45 PM Yes Mike McClung Const. 12/30/08 1:56 PM Yes CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flaherty, CMC, City Clerk BID OPENING Tukwila Village Northfield Car Wash Demo 00 -BG22 December 31, 2008 10:30 A.M. GRAND TOTAL Including Sales Tax 47,006.25 56,629.86 37,105.78 49,867.50 47,690.00 43,199.97 210,697.00 42,946.00 38,027.92 39,240.00 40,875.00 54,302.71 35,109.33 86,110.00 37,550.50 39,971.86 106,734.00 55,045.00 ADDENDUMS (2) Acknowledged APPARENT LOWEST BIDDER (RANK ORDER) Yes 11 Yes 17 Yes 2 Yes 13 Yes 12 Yes 9 Yes 21 Yes 8 Yes 4 No 5 Yes 7 Yes 15 Yes 1 Yes 19 Yes 3 Yes 6 Yes 20 Yes 16 Global Diving Salvage, Inc. 12/30/08 2:07 PM Yes 77,152.38 Yes 18 Reed Trucking Excavating, Inc. 12/31/08 8:47 AM Yes 44,145.00 Yes 10 Juhl Development, LLC 12/31/08 8:51 AM Yes 51,775.00 Yes 14 I I I I I I I I I ENGINEER'S ESTIMATE 60,000.00 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. DATED this 31 day of December, 2008. /s/ Christy O'Flaherty, City Clerk NORTHFIELD CAR WASH DEMOLITION BID RESULTS 00-BG22 MIKE CUSICK PE DECEMBER 31, 2008 UTILITIES COMMITTEE Meeting Minutes January 13, 2009 5.•00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Houagrdy, Chair; Joan Hernandez (filling in for Pam Linder), and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Mike Cusick, Gail Labanara, Derek Speck and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:09 p.m. I. PRESENTATIONS No Presentations. City of Tukwila Utilities Committee II. BUSINESS AGENDA A. Interurban Water Reuse Foster Golf Links Reclaimed Water Pipeline Extension Proiect Bid Award Staff is seeking full Council approval to award a bid in the amount of $103,385.41 to Precision Earthworks, Inc. for the Foster Golf Links Reclaimed Water Pipeline Extension Project. Throughout 2007, staff brought forward information regarding this pipeline extension to the Utilities Committee as well as full Council (see Utilities Committee minutes dated: 06/02/08, 04/07/08, 02/19/08). The project will involve extension of the current reclaim water pipeline from Interurban Avenue South to the existing pond at Foster Golf Links for the use of reclaimed for irrigation. The lowest bidder, in this competitive process, was Precision Earthworks; who have previously worked with the City, but have since expanded their services. King County will not reimburse construction costs associated with this extension to the City until the project is complete. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW. B. Tukwila Village Northfield Car Wash Demolition Bid Award Staff is seeking full Council approval to award a bid in the amount of $35,109.34 to Pacific NW Earthworks, LLC, for the Tukwila Village Northfield Car Wash Demolition. As with the bid above, this was also a very competitive process in which 21 bids were submitted. Pacific NW Earthworks, has not worked with the City before; however, all references have been checked and cleared. Staff distributed a new tabulation sheet (page 8), to replace the original, incorrect tabulation sheet (page 8) which was included in the agenda packet. UNANIiVIOUS APPROVAL. FORWARD TO JANUARY 26 COW. III. MISCELLANEOUS For a future agenda item, Jim Morrow suggested the Committee discuss the creation of a formal policy regarding residential and commercial water leak adjustments. Committee members concurred. Meeting adjourned at 5:42 p.m. Next meeting: Monday, January 27, 2009 5:00 p.m. Conference Room No. 1. Committee Chair Approval Minut by KA`:',.'Reviewed by GL.