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Home My WebLink AboutCOW 2009-01-26 Item 3G - Purchase - Mobile Field Trailer for Tukwila International Boulevard Phases II and III for $30,000SPONSOR'S SUMMARY MTG. DATE 01/26/09 02/02/09 MTG. DATE 01/26/09 02/02/09 Meeting Date 01/26/09 02/02/09 COUNCIL AGENDA SYNOPSIS rnttta /s Prepared by 1 Mayor's review TEM INFORMATION Council review 1 ORIGLNAL AGENDA DA I'h: JANUARY 26, 2009 CAS NUMBER: 09-014 AGENDA ITEM TITLE Tukwila International Boulevard Phase II III Purchase a Construction Management Field Trailer RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 01/14/09 General Trailer specifications with approximate picture Minutes from the Transportation Committee meeting of 01/20/09 I MNo. ,3 G CATEGORY Discussion Motion Resolution Ordinance n Bid Award U Public Heating n Other Mtg Date 01/26/09 Mtg Date 02/02/09 ibitg Date Aftg Date Mtg Date Ivitg Date Mtg Date SPONSOR Council Mayor Adm Svcs n DCD n Finance U Fire Legal Pe7R n Police PT/ The City has typically provisioned a field office for the management of large construction projects through the construction contract. Valuable field time is used to get the trailer set up at the start of each project. A review of the purchase vs. lease costs show that the City would pay for the $30,000.00 trailer in approximately 5 years. The trailer has a 10 -15 -year l life span. The Council is being asked to approve the purchase of a mobile field trailer for the TIB Phase II I1I Project. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. 1 1 Parks Comm. U Planning Comm. DAL 01/20/09 RECOMMENDATIONS: SPONSOR /ADM :N. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $30,000.00 $2,115,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 16 17 2009 CIP) Comments: City of Tukwila TO Mayor Haggerton Transportation Committee FROM: Public Works Director INFORMATIONAL MEMORANDUM DATE: January 14, 2009 SUBJECT Tukwila International Blvd Phase II 111 (S 116 St to S 139 St) Project Nos. 95 -RWO3 95 -RWO4 Purchase Field Trailer ISSUE Approve purchase of a field office trailer for construction management. Jim Haggerton, Mayor BACKGROUND The City has typically provisioned a field office for the management of large construction projects through the construction contract. The responsibility is placed on the contractor to lease a field trailer and provide it for the City's use throughout the project. While the cost is charged to the project and the majority of the set up is the responsibility of the contractor, in -house staff is responsible for moving equipment into the space and configuring it to work with the specific office layout. This uses valuable field time at the start of each large project and puts the field teams in a reactive stance with the contractor at a time when they should be the most proactive ANALYSIS A review of the purchase vs. lease costs for typical office trailers of this type show a lease rate which would pay for the capital expenditure in approximately 5 years While some risk is involved with the City owning a trailer, we have demonstrated a steady need for our own trailer We expect to be able to use this structure for our major projects in the foreseeable future In an attempt to reduce the majority of our risk, we customized the basic trailer specification from a classroom portable design to provide improved durability and maximum flexibility for the variety and size of the anticipated upcoming projects The trailer is fully mobile and will be fitted with a special hitch to allow it to be moved with standard City equipment. The size was chosen to provide shared office space for up to five field personnel with a dual use conference space for field meetings. At a nominal 10' x 32' dimension it is easily placed and stored with a compliment of field equipment. We chose to purchase the field trailer through the King County Director's Association (KCDA), a purchasing cooperative. This service provides support with specification and bid administration similar to the state purchasing system. The base trailer cost with modifications is $26,190 and with tax and a small KCDA fee, the total purchase price is just under $30,000 RECOMMENDATION The Council is being asked to approve the purchase of a mobile field trailer for the TIB Phase II III project and additional projects in the amount of $30,000.00 and consider this item at the January 26, 2009 Committee of the Whole meeting and subsequent February 2, 2009 Regular Meeting Attachment: General trailer specification with approximate picture P'PROJECTSW- RW RS Prerects195RWO3 T1B2 Jnfo Memo Tra'?r CM 01 -15 -09-1 ER dooc Modern Building Systems 10 x 32 office Windows Internet Explorer- ig http: jjmodernbuildingsystems .rnmgloorplansflOx32o.html General Specifications: All trailer dimensions are ADA compliant Bow truss Suspended T -grin} ceiling with fluorescent lights Exterior hollow core metal door with entrance lever handle T1 11 siding Heating and air conditioning VC tile flooring KCDA Field Spec Office 32' Close Print 10' x 10' i i Internet `t t Transoortation Committee Minutes January 20. 2009 Paae 2 E. Tukwila International Boulevard Phase II and III Construction Management Support Sun plemental Agreement #7 Staff is seeking full Council approval to enter into Supplemental Agreement #7 with KPG, Inc. in the amount of $385,000 to provide construction management support for Tukwila International Boulevard Phases II and II. The services provided by the supplemental agreement will ,complement the construction management services that will be provided by Harris Associates (above) and the City. KPG was the design consultant for TIB Phase II and III from South 116`" Street to South 139 Street, and their presence providing engineering support during the construction phase will be an essential element to the management team. Additionally, KPG will be handling the material testing required by WSDOT. UNANIMOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. F. Tukwila International Boulevard Phase II and III Construction Management Trailer Purchase Staff is seeking full Council approval to purchase a field office trailer in the amount of $30,000 for on -site construction management of the TIB Phase If and III project. Large construction projects require a field office trailer for on -site construction management. Usually, the j trailer is rented as outlined in a construction contract, returned when the project is completed, and rented again with each project that requires a field office. Given the almost two -year construction time frame for TIB Phase II and ill as well as other upcoming projects, it is more cost effective for the City to purchase a trailer. Leases are estimated to cost approximately 4% of the purchase price per month. The trailer is anticipated to last 10 -15 years, and will pay for itself within five years. The trailer can also be utilized as an infield command post in an emergency situation. Liability for the trailer will be covered within the City's self insured coverage with WCIA. UNANEVIOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION.. G. Street Vacation at 13911 Tukwila International Boulevard Staff is seeking Council approval of a resolution setting a public hearing date of February 23, 2009 for a 128 foot street vacation along 13911 Tukwila International Boulevard. The street vacation is being requested by the only abutting property owner located at 13911 Tukwila International Boulevard. UNANDIOUS APPROVAL. FORWARD TO JANUARY 26 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:16 p.m. Next meeting. Monday, February 2, 2009 5:00 p.m. Conference Room 1 Committee Chair Approval Minutes by KAM. Reviewed by GL.