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HomeMy WebLinkAboutCOW 2008-12-08 Item 4B - Contract Supplement #2 - Tukwila Urban Center Access (Klickitat) with Macaulay & Associates for $25,200CAS NUMBER: 08-160 SPONSOR SPONSOR'S SUN MARY REVIEWED BY EXPENDITURE REQUIRED $25,200.00 MTG. DATE 12/08/08 12/15/08 MTG. DATE 12/08/08 12/15/08 06- IOC Meetinj Date 12/08/08 12/15/08 COUNCIL AGENDA SYNOPSIS Fund Source: 104.02 Arterial Streets (pages 35, Proposed 2009 CIF) Comments: Initials Mayor's review 1 Council review ITEM INFORMATION 1 ORIGINAL AGENDA DATE: DECEMBER 8, 2008 AGENDA ITEM TITLE Tukwila Urban Center Access (Klickitat) LID Special Benefit Study Supplement No. 2 with Macaulay Associates CATEGORY Discussion Motion Resolution Ordinance Btd Award Public Heanng Other Mtg Date 12/08/08 Mtg Date 12/15/08 Mtg Date Mtg Date Mtg Date Mtg Dale Mtg Date: Council Mayor Adra Svcs DCD Finance Fire Legal P &R Police PIZ Macaulay Associates began the LID Special Benefit Study and Right -of -Way Acquisition services for the Tukwila Urban Center Access Project (Klickitat) in November, 2005. The study showed a definite benefit of the project, indicating that formation of an LID would be feasible. Supplement No. 1 extended the timeline and updated the market analysis through early 2008. Due to complications with right -of -way acquisition, Supplement No. 2 is needed to again update the market analysis as they are only valid for six months. With this Supplement of $25,200.00, the new contract total will be $142,100.00. El COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. DA'I'B: 11/25/08 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign Supplement No. 2 with Macaulay Associates. COMMiITI E Unanimous approval; forward to COW. COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $80,000.00 $0.00 RECORD OF COUNCIL ACTION ATTACHMENTS Information Memo dated November 19, 2008 Supplement No. 2 with Exhibit Transportation Committee Meeting Minutes from November 25, 2008 Em No. 4, Transportation Cmte Planning Comm. INFORMATION MEMO To: Mayor Haggerton From: Public Works Director Date: November 19, 2008 Subject: Tukwila Urban Center Access Proiect (Klickitatl Project No. 84 -RW19, Agreement No. 06 -070 Supplement #2 LID Special Benefit Study and Right -of -Way Acquisition Assistance ISSUE BACKGROUND ANALYSIS RECOMMENDATION Supplement to the contract with Macaulay Associates for the Klickitat LID Special Benefit Study to increase budget and time for completion. In July 2005, Lee Voorhees, an attorney with Foster Pepper Shefelman, spoke with staff on the basics of forming Local Improvement Districts (LID). LID's are complex funding mechanisms that are legally restricted from assessing more than the project would increase property values. Macaulay Associates was selected out of several appraisers in the fall of 2005 to conduct the feasibility study. The study showed a definite benefit of the project, indicating that foimation of an LID would be quite feasible. In June 2006, Macaulay Associates was further retained to develop a Summary of Formation, Special Benefit/Proportionate Assessment Study (Preliminary Assessment Roll) which is the document upon which the LID assessments are based. In 2007, Macaulay Associates entered into a supplemental agreement to update the market analysis done in 2006. That update was completed in early 2008. Due to circumstances beyond the control of City staff and Macaulay Associates, the development of the Preliminary Assessment Role has been delayed. Complications with design and right -of -way acquisition have created the need for this second supplemental agreement that will provide an updated appraisal for the LID. With this supplement of $25,200.00, the LID Special Benefit Study will not exceed a total of $142,100.00. Authorize the Mayor to sign Supplemental Agreement #2 with Macaulay Associates in the amount not to exceed $25,200.00 to provide supplemental services on the LID Special Benefits Study. Attachments: Supplemental Agreement Scope of Work p: \projects\a- rw rs projects \84nv19 klickitat_sctr plcwy_i5 access rev\information memo lid formation macauly supplement 1 1-19-08.doc SUPPLEMENTAL AGREEMENT NUMBER 2 TO CONSULTANT AGREEMENT NUMBER 06 -070 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Macaulay Associates, Ltd., hereinafter referred to as the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on or about June 23, 2006 and identified as Agreement No. 06 -070. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 1. Scope of Services, is hereby changed to include reimbursement for direct expenses for costs associated with updating the market data and property owner information associated with the preliminary assessment study for the Klickitat/Southcenter Access Improvement Project, identified on Exhibit "A" attached hereto. 2. Payment, shall be amended as follows: For work associated with the updating the preliminary assessment study, the payment shall be based on a time and materials basis not to exceed $25,200 3. Time for Performance, shall be amended as follows: DATED this The Consultant shall perform all services and provide all work product required pursuant to this Agreement by June 30, 2009, unless an extension of such time is granted in writing by the City. Payment for the work provided by the Consultant as part of this supplement shall be made and the total amount of payment to the Consultant for this work shall not exceed $25,200 without express written modification of the Agreement signed by the City. The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs is now $142,100. CITY OF TUKWILA CONSULTANT V Jim Haggerton, Mayor day of 20 By: Printed Name: Title: 1 j i tv caulay Charles R. Macaulay, MAI Robert J. Macaulay, MAI Jinn E. Dodge Yvonne Ale :ander -Smith Teresa M. O'Leary Cyndy Knighton Senior Transportation engineer City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 -2544 Re: Time and fee proposal for updating the special benefit /proportionate assessment s_ tudyfor proposed KJickitat /Southcenter Access Improvement Project, Tukwila, WA. Dear Ms. Knighton: The scope of our services Will involve updating market data, market sales /rental data and the special benefit /proportionate assessment draft report. As part of the new assignment, market value estimates both without and with the LID project assumed completed for 268± parcels in the proposed LID boundary area wilI be updated. Additional scope of services may involve LID formation hearing preparation and meetings, which would be part of a separ..ate agreement. Based on our hourly rates our fee estimate is summarized below: Appraiser Robert J. Macaulay, MAI Yvonne Alexander -Smith Total Knightan.11118 Sincerely, MACAULAY ASSOCIATES, IL Robert J. Macaulay, MAI WA State Certified General Appraiser No, 1101517 ss o cia Les, Ltd. Real Estate Appraisers Consultants 2927 Colby Avenue, Suite 100 Everett, WA 98201 Everett 425 258 -2611 Seattle 206 -382 -9711 Fax 425- 252 -1210 November 18, 2008 Hours Hourly -Tt tit Rate Property inspections, analysis, meetings /consultation 80 5225 `?18,000 and report update preparation Market research, report editing and updating preparation Paul C. Bird Richard J. DeFrancesco Greg Muller Kelly R. Elao 80 590 57,200 $25,200 Based on our current work load, the updated report and analysis would be completed by February 20, 2009: If you have any questions or need additional information please call. Transoortation Committee Minutes November 25, 2008 Paae 2 B. Tukwila Urban Center Access Proiect (Klickitat) Supplemental Agreement #2 Staff is seeking full Council approval to enter into Supplemental Agreement #2 with Macaulay and Associates for additional services relative to Local Improvement District Special Benefits Study for the Tukwila Urban Center Access Project (Klickitat). This supplemental agreement will add $25,200 to the current contract, extending the original contract amount to a cost not to exceed $142,100. This agreement will update the appraisals of over 300 properties in the urban center, hopefully leading to the resolution of some right -of -way acquisition issues. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 8 COW FOR DISCUSSION. C. Turnover of Street Improvements by Charter Homes, Inc./Riverton Lane Development Staff is seeking full Council authorization for the Mayor to sign acceptance forms for the turnover of street improvements, street lighting, and a storm drainage system located within South 130 Street and 38 Lane South, adjacent to 3827 South 130 Street. Now that 9 -lot short plat by Charter Homes, Inc./Riverton Lane Development is complete, the developer is transferring assets of the public facilities to the City. This infrastructure will be added to City inventory, and is valued at $63,246. The public facilities /infrastructure has been constructed to City standards and has been inspected by staff UNANIMOUS APPROVAL. FORWARD TO DECEMBER 1 CONSENT AGENDA. D. Walk and Roll Plan Update The Committee continued to review portions of the Walk and Roll Plan. Staff distributed copies of some minor changes /updates to the document and discussed ongoing efforts to refine the Plan. Committee members were enthusiastic about and supportive of the Plan. However, the Committee did express concern that the budget monies designated for the Plan m 2009 -10 might not be enough to begin implementation. This item will return to Committee on December 9 for additional review. It is anticipated that a full presentation and ordinance recommendation will be forthcoming at a January 2009 Council meeting. RETURN TO DECEMBER 9 TRANSPORTATION COMMITTEE FOR ADDITIOANL DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:20 p.m. Next meeting: Tuesday, November 25, 2008 5:00 p.m. Conference Room 1 P&L. Committee Chair Approval Minutes by KAM.