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HomeMy WebLinkAboutCOW 2008-11-24 Item 5D - Interlocal Agreement - Seattle Southside Visitor Services with City of Des MoinesCAS NUMBER 08-150 Fund Source: Comments: MTG. DATE 11/24/08 12/01/08 Et1'I 2 .NDrI'uI Ji RJ•QUIRED $0 COUNCIL A GENDA SYNOPSIS tlleeting Date 11/24/08 12/01/08 oS- /sO Prepared by KK KK litg Date 11/24/08 Aitg Date 12/01/08 Mtg Date AItg Date Mayor's review Council rewew ITEM INFORMATION 1 ORIG1NALAGENDA DATE. NOVEMBER 24, 2008 AGENDA ITEM Trn.l: Interlocal Agreement with the City of Des Moines re: Tukwila /Seattle Southside Visitor Services C.\TI .GORV Discussion Motion Resolution Ordinance Bid Award n Public Heanng Other (SPC)NSOR Council /Yla Adrn Svcs DCD Finance Fire Leeal n P&R Police PTV In 2005, Tukwila entered into a three year Interlocal Agreement with the City of Des Moines for tourism promotion services. It is time to renew the agreement. This agreement is an extension of the original agreement for tourism promotion services with the City of Des Moines committing 100% of their lodging tax revenue estimated to be $20,000 annually. The term is for one year commencing )an. 2009 and shall renew annually unless terminated for cause or with 120 days notice. RF\'Il BY COW Mtg [1 CA &P Cmte F &S Cmte n Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 11/18/08 RECOMMENDATIONS: SPONSOR /ADMIN. Accept Interlocal Agreement and authorize Mayor's signature. COMMITTEE Unanimous Approval; Forward to the Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED. APPROPRIATION REQUIRED $0 $0 MTG. DATE 1 RECORD OF COUNCIL ACTION 1 11/24/08 ATTACHMENTS Memo to Finance Safety Draft Interlocal Local Agreement Minutes from Finance and Safety Committee meeting 11/18/08 ITEM ND. Mtg Date lItg Date litg Date FROM: City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Jim Haggerton, Mayor Finance and Safety Committee Tourism Marketing Program Manager DATE: October 31, 2008 SUBJECT: Des Moines Interlocal Agreement RECOMMENDATION Authorize Mayor to sign a new Inter -local Agreement. ISSUE This agenda item is to approve an interlocal agreement to provide tourism and marketing services to the City of Des Moines. BACKGROUND In 2005, the City of Des Moines entered into an agreement with the City of Tukwila to purchase tourism and marketing services for increasing awareness of Des Moines as a travel destination. The City of Tukwila provides these services under the Seattle Southside Visitor Services brand. SSVS is the official convention and visitor bureau for the Cities of Tukwila, SeaTac, Kent and Des Moines. The agreement with Des Moines had a three -year term that expires on January 1, 2009. It is time to renew the agreement. DISCUSSION The proposed agreement is very similar to the previous one. The main change is the new term is for one year commencing on January 1, 2009. It shall renew for subsequent one -year teinus unless otherwise terminated for cause or with 120 days notice. Des Moines's payment to SSVS will remain the same at.100 percent of Des Moines lodging tax collected per year. The City's Lodging Tax Advisory Committee has reviewed the opportunity and recommends that it be renewed. FISCAL IMPACT Des Moines's annual lodging tax collected is approximately $20,000 and was approved for SSVS for 2009 -2010. Both City Councils review this program annually as part of the Cities' regular budget process. This proposed agreement is already reflected in the City of Tukwila's proposed 2009 -2010 budget and no additional budgetary authority is necessary. ATTACHMENTS Draft Inter -local Agreement for Tourism and Marketing Services between the City of Tukwila and the City of Des Moines. Phone: 206 433 -1800 City Hall Fax: 206- 433 -1833 www.ci.tukwila.wa.us INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES BETWEEN CITY OF TUKWILA AND CITY OF DES MOINES THIS INTERLOCAL AGREEMENT "Agreement is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, by and between the City of Tukwila, a municipal corporation, hereinafter called "Tukwila" and the City of Des Moines, a municipal corporation, hereinafter called "Des Moines RECITALS WHEREAS, Des Moines desires to acquire professional tourism and marketing services for the purpose of increasing awareness of Des Moines and the surrounding areas as a tourist destination; WHEREAS, Tukwila is designated as the Administrator responsible for administering Interlocal Agreements with the Cities of Des Moines, SeaTac, and Kent to provide tourism and marketing services under the program name Seattle Southside Visitor Services "SSVS WHEREAS, it is in the best interests of the citizens of Des Moines to continue its participation in the SSVS program; NOW THEREFORE, in consideration of the mutual covenants contained in this agreement, the parties agree as follows: a) Incorporate Des Moines's tourism businesses into the existing SSVS Tourism Networking Committee for the purposes of creating awareness, support and participation in SSVS's various marketing activities; b) Facilitate input from Des Moines's tourism businesses for the purposes of developing, implementing and evaluating annual marketing strategies; c) Attend Des Moines's Lodging Tax Advisory Committee meetings; d) Submit quarterly reports to Des Moines's Lodging Tax Advisory Committee regarding marketing budget infoiniation, implementation schedules, and marketing strategies; e) Implement annual marketing and media plans incorporating Des Moines's tourism businesses 2. Scope of Services. The City of Tukwila and SSVS agrees to provide the following tourism and marketing services to Des Moines: AGREEMENT 1. Purpose. The purpose of this Agreement is to continue to include Des Moines in SSVS's tourism and marketing program, as administered by Tukwila, to promote tourism in Des Moines. INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES 1 f) Incorporate Des Moines hotels, major tourist attractions and Des Moines sponsored events and venues into SSVS's vacation planner, website, coupon book and restaurant concierge book. Shopping destinations, restaurants, tourist attractions, and other tourism businesses located in Des Moines will be offered the opportunity to be included in these materials for a fee; g) Create and distribute tourism materials, including but not limited to those identified in subsection "f" above, regarding Des Moines related tourism businesses h) Provide Annual Economic Impact Report as required under SBH 3206, chapter 28, laws of 2008, to the City of Des Moines each year until this section expires in 2013 no later than April 1 for submittal to the State of Washington Department of Community, Trade and Economic Development, no later than May 1. The scope of services described above may be increased or decreased from time to time by mutual written agreement by this Agreement's Administrators. The scope of services shall not include implementation of Des Moines's specific tourism projects. At such time as Des Moines and SVSS mutually agree, SSVS may advise or assist Des Moines regarding Des Moines's specific projects. 3. Compensation. As its proportionate share of SSVS' program, Des Moines will contribute 100% of its Hotel -Motel Tax revenue for so long as this agreement remains in effect, for the services provided for by this Agreement. SSVS shall invoice Des Moines monthly. 4. Term. The term of this Agreement shall be for one year commencing on January 1, 2009. Unless written notice of non renewal is given by either party 120 days before the end of the term, this Agreement shall automatically renew for one -year tennis until terminated as set forth below. 5. Records. SSVS, as administered by Tukwila, shall maintain or cause to be maintained books of accounts concerning the total operation of this Agreement, in which books shall be entered, fully and accurately, each transaction pertaining to this Agreement. All the books will be open during normal business hours for inspection and examination by Des Moines. 6. Termination. Tukwila or Des Moines may teiniinate this Agreement in writing with 120 days written notice. The terminating party shall be liable for its share of financial obligations entered into on its behalf prior to teimination including but not limited to printing costs and media buys. 7. Ownership. SSVS shall maintain ownership of all property acquired pursuant to this Agreement. 8. Amendment. This Agreement may be amended or modified in writing at any time with the mutual consent of both parties. 9. Hold Hai Tukwila and Des Moines agree that each party shall defend, indemnify, and hold hainiless the other party and its officers, officials, agents employees, and INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES 2 volunteers from any and all claims, injuries, actions, damages, losses or suites including reasonable attorney's fees, which arise out of or are connected with any errors, omissions or negligent acts in the performance of this Agreement. 10. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Copies of notices to the City of Tukwila shall be sent to the following address: Katherine Kertzman, Tourism and Marketing Program Manager Seattle Southside Visitors Center 14220 interurban Avenue South, Ste 130 Tukwila, WA 98168 Copies of notices to the City of Des Moines shall be sent to the following address: Patrice Thorell, Parks and Recreation Director 1000 South 220 Street Des Moines, WA 98198 IN WITNTESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA CITY OF DES MOINES Mayor Mayor Dated: Dated: Attest: Attest: City Clerk City Clerk Approved as to Form: Approved as to Form: Assistant City Attorney City Attorney INTERLOCA L AGREEMENT FOR TOURISM AND MARKETING SERVICES 3 FINANCE AND SAFETY COMMITTEE Meeting Minutes November 18, 2008, 5:00 p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy Staff: Rick Still, Lisa Verner, Gail Labanara, Viki Jessop, Shawn Hunstock, Mary Miotke, Nick Olivas, David Haynes, Derek Speck, Rhonda Berry and Melissa Hart Guests: Mark Segale, Bill Arthur and Chuck Parrish CALL TO ORDER: Chair Robertson called the meeting to order at 5:04 p.m. The agenda was amended to reflect the new order of business as presented below. L PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Interlocal Agreement to Provide Tourism and Marketing Services to the City of Des Moines Katherine Kertznian indicated that the proposed agreement is very similar to the previous interlocaI agreement with the City of Des Moines. The notable change is the term of the agreement, which went om a three -year term to a one -year term that will renew for subsequent one -year terms unless otherwise terminated with 120 days notice. Des Moines's payment will remain the same, 100% of lodging tax collected per year. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. B. Impact Fee Ordinances for Fire and Parks Staff reported that Administration is evaluating new sources of revenue for the City. One such source is impact fees; through which new development helps to pay for capital facilities necessitated due to the new growth. The Growth Management Act allows impact fees for parks services and fire services, in addition to traffic impact fees, which the City has already enacted. Lisa Verner stated the regulations regarding impact fees state that the amount collected must be used for capital facilities and the amount collected cannot fund a 100% of a project. Since impact fees cannot fund 100% of a project, prior to impact fee implementation, the City would need to indicate the fee split, such as 90% impact fees and 10% City funding. The information proposed by staff is based on the City of Redmond's model. The State of Washington conducted a Performance Audit of impact fees which stated, "The City of Redmond has developed a Ieading practice in its fire impact fee schedule /calculation." Committee members asked clarifying questions from staff and recommended the following information be provided to Council at the Committee of the Whole Meeting: Do neighboring cities collect impact fees and what are their impact fee /city splits? What is the impact fee /city funded split for the City of Redmond? How were the percentages achieved in the calculation worksheets? Committee Chair Robertson requested staff to simplify the information provided and reorganize the packet of back -up documentation so the presentation is more straightforward. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION.