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HomeMy WebLinkAboutCOW 2008-11-24 Item 5E - Resolution - 2009 Non-Represented Employee Salary Schedule and Benefits SummaryCAS NUMBER 08-151 Meeting Date Prepared by 1 Mayor's review I Council renew 11/24/08 VU 1 A I 1 12/01/08 1 VU 1 ITEM INFORMATION AGENDA rl'E rTriim Non- represented employees' wages and benefits for 2009 C) 1'I .GORY Discussion Motion Resolution Ordinance 11tg Date 11/24/08 Mtg Date lltg Date 12 /1 /08 tlltg Date SPONSOR Council Mayor Adrrt Svcs DCD n Finance 1 1 Fire n Le [I PR Police PW SPONSOR'S SUMMARY employees' wage schedule and benefits. Ri'Vi :VII) BY COW Mtg CA &P Cmte [Si F &S Cmte Transportation Cmte Utihties Cmte Arts Comm. n Parks Comm. U Planning Comm. DATE: 11/18/08 RECOMMENDATIONS: SPONSOR /ADMIN. Adoption of Resolution COMMI1TEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPI?NDITURE REQUIRED AMOUNT BUDGETED Fund Source: 2009 -2010 BI- ANNUAL BUDGET Comments' Included in the 2009 budget MTG. DATE 11/18/08 COUNCIL AGENDA SYNOPSIS 1 ORIGINAL AGENDA D1Vi'E. NOVEMBER 24, 2008 Altg Date RECORD OF COUNCIL ACTION ITEM No. C. Bid Award Public Heanng 1 1 Other illtg litgDate Council is being asked to consider the Resolution to adopt the 2009 non represented APPROPRIATION REQUIRED MTG. DATE 1 ATTACHMENTS 11/18/08 I Informational memorandum dated 11/13/08 Draft Resolution with attachments (wage schedule, benefits, longevity pay plan) Minutes from the Finance and Safety Committee meeting of 11/18/08 Memo 1 City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Jim Haggerton, Mayor To: Finance Safety Committee Members CC: Mayor Jim Haggerton Rhonda Berry, City Administrator Shawn Hunstock, Director of Finance From: Viki L. Jessop, PHR, Administrative Services Director Date: 11/13/2008 Re: Recommendation for 2009 Non Represented Wages Benefits Package Mayor Haggerton, Rhonda Berry and I have had a number of conversations over the past few months regarding the state of the economy, the overall regional financial situation, and the City of Tukwila's budgetary concerns. Though many of the City's neighbors are implementing hiring freezes and layoffs, the City of Tukwila has made a conscious decision to maintain equitable wages and benefits by adhering to its philosophy of being at the average of comparables in the market. This year the Consumer Price Index All Wage Eamers (CPI -W) for Seattle- Tacoma- Bremerton (first half of calendar year 2007 -first half of calendar year 2008) came in at 4.9 CPI -W reflects the instability of the economy over the past year. The data for the first half of 2007 to the first half of 2008 is calculated as: Reporting period ending in February: 5.1% Reporting period ended in April: 3.8% Reporting period ended in June: 6.2% For an average of 4.9% In a departure from a wage increase based on a percentage of the CPI -W, the Mayor is recommending the following compensation package for the Non Represented Employees for calendar year 2009 1) A flat rate 4.5% increase to the non represented wages, effective January 1, 2009; and Phone: 206-433 -1800 City Hall Fax: 206- 433 -1833 www.ci.tukwila.wa.us 2) Updated benefits schedule; and 3) Implementation of a longevity schedule, effective January 1, 2009 The addition of a longevity schedule brings the Non Represented employees into an area of compensation that rewards the Non Represented employees for their institutional knowledge, commitment and dedication to the City of Tukwila, and is more in alignment with intemal compensation equity. The longevity schedule benefits the City by recognizing, rewarding and enhancing the retention of our valuable City resource. The Mayor believes this combination of base wage increase, benefits, and longevity pay, provides a fair and equitable package to the Non Represented employees while staying within the boundaries of the Mayor's recommended biennial budget. Mayor Haggerton requests that the Finance Safety Committee forward the Non Represented compensation and benefit resolution to the November 24 Council of the Whole meeting, with a recommendation for approval. A sample of the format used for the Non Represented Salary schedule is attached to the resolution. Attachment "A the actual wage schedule, will be updated with the recommended 2009 Non Represented wages prior to the Council of the Whole meeting based on the outcome of the Finance Safety meeting discussion. Thank you for your consideration. If you have questions or need additional information regarding this memo, please do not hesitate to contact me. 1 will be in attendance at the Finance Safety Committee meeting on November 18 Page 2 DR. n'T A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, UPDATING AND CLARIFYING THE NON REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY, EJ FJCTIVE JANUARY 1, 2009. WHEREAS, the Tukwila City Council approved Resolution No. 1537, dated December 1, 2003, which provided that a COLA would be applied to the non represented employee wage schedule in odd numbered calendar years; and WHEREAS, the COLA in previous years has been based on the Consumer Price Index, All Wage Earners (CPI -W) Seattle- Tacoma Bremerton Area Semi Annual Average (first half of calendar year to first half of following calendar year), and WHEREAS, the CPI -W average for the above stated period of time (first half of 2007 compared to first half 2008) is 4.9 and WHEREAS, a percentage of the CPI -W, as stated above, has been used to make wage adjustments in previous years; and WHEREAS, due to the unpredictability of the economy, internal equity considerations, and the funding within the recommended 2009 -2010 City budget, the Mayor recommends the Council provide a flat -rate increase of 4.5% to base wage effective January 1, 2009 for non represented employees; and WHEREAS, in recognition of the commitment and expertise that long -term employment brings to the City, the Mayor also recommends a longevity pay plan for the non represented employees. This plan recognizes internal equity and values the institutional knowledge that is inherent in retaining long -term employees. In this uncertain economy, and with the impending retirement of many of the Baby Boom generation, retaining long -term employees becomes crucial for achieving our mission to preserve and enhance the quality of life for the citizens in Tukwila; NOW, THEREFORE, THE CITY COUNCIL OF THE CI"I'Y OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Non Represented Wage Plan. A. The 2009 wage schedule for non represented employees shall be increased by a flat rate of 4.5 B. Employees currently above the top step of the 2009 wage schedule shall also receive a 4.5% increase for 2009 The 4.5% shall be applied to their actual wage that is above the control point. C. Longevity pay will be added as described in "Attachment C." D. Merit will continue to be eliminated from the plan at this time due to economic conditions, as well as a desire that the wage schedule for non represented employees C: \Documents and Settings \All Users\ Desktop Kelly \MSDATA Resolutions \^.W9 Ncn -rep salary.dcc KG:ksn 11/21/X08 Page 1 of '7 better reflect the wages offered by those jurisdictions determined to be comparable, and may be reconsidered as a plan element in subsequent years. Section 2. Non- Represented Wage Schedule, Benefits Summary and Longevity Pay Plan. A. The non represented wage schedule, "Attachment A" hereto, shall be approved, effective January 1, 2009. B The non represented benefits summary, "Attachment B" shall be approved, effective January 1, 2009. C. The non represented longevity pay plan, "Attachment C" shall be approved, effective January 1, 2009. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2008. ATTEST/AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Joe Duffle, Council President Filed with the City Clerk: Passed by the City Council. Resolution Number: Attachments: Attachment A, Non Represented Salary Schedule and Structure 2009 Attachment B, Non Represented Employee Benefits 2009 Attachment C, Non Represented Longevity Pay Plan C \Documents and Settings \All Users\ Desktop Kelly \MSDATA \Resolutions \2009 Non -rep salary.doc KG:ksn 11/20/2008 Page 2 of 7 ATTACHMENT A, Page 1 Cri'Y OF TUKWILA NON REPRESENTED SALARY SCHEDULE 2009 Classification Title Administrative Support Technician 1 Office Technician Office Specialist Administrative Assistant Program Coordinator Management Coordinator Management Analyst Program Administrator Program Manager Administrative Manager Assistant Director Department Manager Department Administrator Department Head Department Director City Administrator C \Documents and Settings \All Users Desktop Kelly \MSDATA Resolutions \2009 Non -rep salary KG:ksn 11/20/2008 Job Title Range Administrative Support Technician I Al2 Personnel Technician Administrative Secretary B22 Civil Service Secretary /Examiner Deputy City Clerk B23 Executive Secretary Administrative Secretary I Council Administrative Assistant Systems Administrator C41 Personnel Assistant City Clerk C42 Court Administrator Police Records Manager Legislative Analyst Personnel Analyst Public Works Analyst Internal Operations Manager C43 Public Works Coordinator Emergency Management Coordinator Assistant City Administrator D61 Senior Engineer Building Official IT Manager Maintenance Operations Manager D62 Police Commander Deputy Community Development Director D63 Deputy Finance Director Deputy Public Works Director Deputy Parks Recreation Director Assistant Fire Chief Assistant Police Chief City Engineer Economic Development Administrator Administrative Services Director DCD Director Finance Director IT Director Parks Recreation Director Fire Chief Police Chief Public Works Director City Administrator B21 F102 Page 3 of 7 E83 E91 D72 IDBM Rating All Al 2 Al 3 B21 B22 B23 11331 1832 1C41 C42 C43 1051 1052 1D61 D62 D63 1071 1D72 E81 E82 E83 E91 E92 F101 F102 2009 NonRep Salary Attachment A.As 2009 Non Represented Salary Structure (Monthly) (Minimum) Step 1 Step 2 Step 3 3,4761 3,5851 3,694 3,7261 3,845 3,963 3,9851 4,108 4,233 4,1421 4,298 4,455 4,3901 4,555 4,720 4,6381 4,812 4,987 4,8451 5,057 5,269 5,2061 5,435 5,663 5,400 5,615 5,831 5,763 5,995 6,225 6,1441 6,390 6,637 6,4261 6,714 7,003 6,8551 7,163 7,472 6,7961 7,136 7,476 6,931 7,276 7,623 7,174 7,533 7,892 7,339 7,7401 8,143 7,702 8,1221 8,544 7,783 8,1721 8,562 8,069 8,4741 8,878 8,306 8,723 9,137 8,595 9,026 9,456 8,950 9,4001 9,849 9,310 9,7751 10,241 9,479 9,9531 10,428 Step 4 3,8021 4,0791 4,357 4,609 4,886 5,161 5,480 5,892 6,048 6,456 6,883 7,292 7,781 7,817 7,969 8,2511 8,5461 8,9641 8,9491 9,282 9,554 9,887 10,296 10,7081 10,9041 ATTACHMENT "A" Step 5 3,911 4,197 4,481 4,767 5,052 5,336 5,693 6,121 6,265 6,687 7,128 7,580 8,091 8,1571 8,3161 8,6101 8,947 9,386 9,367 9,688 9,968 10,317 10,745 11,175 11,378 The Salary grid provides a COLA increase of 4.5% over 2008 wages for all ratings Step 6 Step 7 6,482 6,920 7,375 7,870 8,399 8,496 8,661 8,967 9,351 9,807 9,787 10,093 10,384 10,748 11,194 11,639 11,852 10,188 10,496 10,801 11,178 11,642 12,106 12,327 11/132008 ATTACHMENT B NON REPRESENTED EMPLOYEE BENEr1'1 S 2009 SOCIAL SECURITY (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code (TMC). STATE -WIDE EMPLOYEE RETIREMENT SYSTEM (PERS): Retirement shall be provided as contained in Section 2.52.020 of the TIvIC. HOLIDAYS: Holidays shall be provided as contained in Section 2.52.030 of the TMC. Regular part-time employees shall be entitled to benefits on a pro -rata basis. SICK LEAVE: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular part -time employees shall be entitled to benefits on a pro -rata basis. MEDICAL INSURANCE: The City shall pay 100% of the 2009 premium for regular full-time employees and their dependents under the City of Tukwila self- insured medical /dental plan. Premium increases above 10% per year shall result in a modified plan document to cover the additional cost above 10 or a premium shall be implemented for the difference, at the City's discretion. The City reserves the right to select all medical plans and providers. Regular part -time employees shall be entitled to benefits on a pro-rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference between the City of Tukwila plan full- family rate and the rate charged to them by Group Health. DENTAL INSURANCE: The City shall provide 100% of the 2009 premium for the regular full-time employees and all dependents under the City of Tukwila self insured medical /dental plan for dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro -rata basis. LIFE INSURANCE: For regular full-time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. Regular part -time employees that work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance program requirements). VISION /OPTICAL/HEARNG CARE: The City shall provide coverage for eye examinations, vision, optical and hearing care to non represented regular full -time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit, each year. Regular part -time employees and their dependents shall be entitled to benefits on a pro -rata basis. DISABILITY INSURANCE: The City shall provide 100% of the premium for regular full -time employees for a comprehensive long -term disability policy. Regular part-time employees that work at least 20 hours per week shall be entitled to benefits on a pro rata basis (per insurance program requirements). HEALTH REIMBURSEMENT ARRANGEMENT/VOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (HRA/VEBA): VEBA benefits shall be provided as contained in Resolution 1445, and as amended. VACATION: Following the 6th month of continuous employment, annual vacation leave of 6 full days (each day is calculated at 8 hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual Leave shall accrue each month, up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the 3rd, 4th, and 5th years. After 6 years, the employee shall be granted 1 day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 334, or 48 days. C \Documents and Settings \All Users Desktop Kelly \M.SDATA Resolutions \2009 Non -rep salary.doc KG:ksn 11/20/2Ce8 Page 5 of 7 Years Vacation Years Vacation of Service Accrual of Service Accrual 0 -1 years 12 days* 10 years 19 days 1 -2 years 12 days 11 years 20 days 3 -6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days 9 years 18 days 15 years 24 days (maximum) *Six full days will be granted following the sixth month of continuous employment. (Days accrue at 8 hours, regardless of schedule worked.) Regular part time employees shall be entitled to benefits on a pro -rata basis. UNIFORM ALLOWANCE: An annual uniform allowance of $350 shall be granted to the following employees: Fire Chief, Assistant Fire Chief, Police Chief, Assistant Police Chief, Police Commander, and Records Manager. C \Documents and Settings \All Users Desktop Kelly \MSDATA Resolutions \2004 Non -rep salary.doc KG:ksn 11/20/2008 Page 6 of 7 ATTACHMENT C LONGEVITY PAY PLAN FOR NON- REPRESEN'1'Ei) EMPLOYEES The monthly longevity flat rates shall be as follows for regular full -time employees after the completion of the number of years of full time employment with the City set forth below. Regular part -time employees shall receive longevity on a pro -rata basis. Completion of 5 years $75 Completion of 10 years $100 Completion of 15 years $125 Completion of 20 years $150 Completion of 25 years 5175 Completion of 30 years $200 C \Documents and Setting \All User s\ Desktop\ Kelly \1v15DATA \Resolutions \2009 Non -rep salary.doc KG:ksn 11 /20 /20ss Page 7 of 7 Finance Safety Committee Minutes November 18. 2008 Page 2 C. A Resolution Regarding Non Represented Employee Wages and Benefits for 2009 Staff presented recommendations for non represented wages and benefits for 2009. In a departure from a wage increase based on a percentage of the CPI -W, the Mayor is recommending the following compensation package for the non represented employees for 2009: A flat rate 4.5% increase to the non represented wages, effective January 1, 2009 Updated benefits schedule Implementation of a longevity schedule, effective January 1, 2009 Committee members requested the total cost to the City for both the proposed 4.5% increase and the longevity proposal be provided to full Council. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. D. Final 2008 Budget Amendment Each year the Finance Department assesses the actual fmancial performance of the City compared to the adopted budget. As part of this annual analysis, staff is proposing an amendment to the 2008 Budget. The amendment calls for the reallocation of unspent appropriations to budgets with potential deficits. Budgets increased are: finance, related to unbudgeted claims and judgments of $299,000; and legal, related to unexpected legal representation, prosecutorial and other expenses of $340,000. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. E. An Ordinance Adopting the 2009 -2010 Budget and a Resolution Adopting the 2009 -2014 Capital Improvement Program Staff indicated the adjustments identified during the Proposed Budget review have been completed and the ordinance in draft form is attached to the Committee Agenda. After discussion, the Committee was in favor of forwarding to the COW for discussion. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. F. Eden System License Proposal Shawn Hunstock indicated that the EDEN Financial Systems application is currently limited to a small number of users throughout the City. Some departments do not have a single user of EDEN, and a few depatttitents have only one or two users. The purchase of a site license for EDEN will give departments the ability to have an unlimited number of users increasing the functionality and usefulness of the program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. G. Proposed Refunding of 1999 Bond Issue Staff has recently indentified an opportunity to possibly refund the 1999 bond issue and save an estimated $326,048, over the remaining ten years of the bond. The original bond issue was $10,000,000 and approximately $6,260,000 remains outstanding. The potential impact on the proposed 2009 -210 Budget is a savings of $60,557. This amount represents a decrease in sales taxes that would be needed to pay for debt service, and could be used in the General Fund or elsewhere. Committee members asked clarifying questions on bond status, and restrictions associated with the refunding. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. H. S.C.O.R.E. Interlocal Agreement Due to time constraints, this item was removed from the agenda and will return to Committee on December 2. III. MISCELLANEOUS Meeting adjourned at 7:10 p.m. Next meeting: Monday, December 2 5:00 p.m. Conference Room #3 Committee Chair Approval Minutes tty MH.