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Home My WebLink AboutCOW 2008-11-24 Item 5G - Budget - Proposed 2008 AmendmentsCAS NUMBER 08-153 AGENDA ITI'.M TF11.1? 2008 Proposed Budget Amendments C.\'I'I .CORY Discussion Motion Resolution Ordinance I Bic/ Award n Public Hearing Other Klts Date 11/24/08 tlitg Date 12/01/08 Kits Date K'ltg Date Alts Date 11 It; Date Alts Date SP( )NSOR Council Mayor Adm Sucs DCD Finance Fire Legal P &R Police U PW/ SPONSOR'S Attached for review are the proposed amendments to the 2008 budget. SUMMARY RI,\ II•:\W'ED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA 1E: 11/18/08 RECOMMENDATIONS: SPONSOR /ADMIN. Approve amendment as submitted CO IMITIEE Unanimous approval; forward to Committee of the Whole COST IMPACT FUND SOURCE E\PI .NDITURI; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $620,000 $620,000 Fund Source: REALLOCATION OF EXISTING FUNDING WITHIN THE GENERAL FUND Con MTG. DATE 11/24/08 MTG. DATE 11/24/08 1 12/01/08 1 1 OF COUNCIL AGENDA SYNOPSIS Cabals Meetinx Date 1 Prepared by 1 Mayor's review I Cor:m_zl revrew 11/24/08 1 SH 12/01/08 1 SH 1 I 1 ITEM INFORMATION ORIGINAL AGENI)A DATE: NOVEMBER 24, 2008 RECORD OF COUNCIL ACTION ATTACHMENTS Informational memorandum dated 11/19/08 Informational memorandum dated 11/13/08 Authorization for Transfer of Funds 11/13/08 Minutes from the Finance and Safety Committee meeting 11/18/08 ITEM No. To: City of Tukwila Jim Haggerton, Mayor Finance Department Shawn Hunstock, Director Mayor Haggerton Committee of the Whole From: Shawn Hunstock, Finance Director Date: November 19, 2008 Subject: Final 2008 Budget Amendment Attached is a memorandum to the Finance and Safety Committee with detail on year end adjustments to the 2008 budget. The adjustments are needed to fund expenses in Finance for claims and judgments that were not budgeted for, as well as expenditures in the Legal department for prosecutorial and other items that exceeded the 2008 appropriation. The amendment had unanimous consensus at the Finance and Safety Committee meeting on November 18 to forward to Committee of the Whole on November 24 with recommendation for approval. This item is currently scheduled for the City Council meeting on December 1 cc: Rhonda Berry, City Administrator Attachment: Memo to Finance and Safety Committee, dated November 13, 2008 To: General Fund 000 Expenditures* City of Tukwila Jim Haggerton, Mayor Finance Department Shawn Hunstock, Director Mayor Haggerton Finance Safety Committee From: Shawn Hunstock, Finance Director Date: November 13, 2008 Subject: Final 2008 Budget Amendment As we near the end of 2008, we typically assess the actual financial performance versus the adopted budget. As part of that analysis, an amendment to the 2008 budget is proposed, as detailed below. The amendment will be reviewed at the Finance and Safety Committee meeting on November 18 and upon recommendation by the committee, forwarded to Committee of the Whole on November 24th, then City Council on December 1 Finance Claims and Judgements 05.514.230 49 03 280 000 City Attorney Contracted Prosecution Services 06 515 200.41 02 340,000 Dept. 20 Professional Services 20.513 100.41.00 (50,000) Self- Insured Medical Dental 20 517.360.25.97 (40,000) Repair Demolition Fund 20 531 900.49 01 (100,000) Professional Services 20.557.302.41 00 (15,000) Professional Services 20.559.600.41.00 (40,000) Centennial Celebration 20.573.900 41.00 (51,000) Emergency Generators 20.594.250.62.00 (324,000) (620, 000) cc Rhonda Berry, City Administrator Department: ri i ci "G e- Under the provisions of Ordinance No. 2010, the following transfer of ficncis within the budget class is requested: From: To: City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Budget Line Item Number/ BAR 000.20.513.100.41.00 000.20.517.360.25.97 000.20.531.900.49.01 000.20.557.302.41.00 000.20.559.600.41.00 000.20.573.900.41.00 000.20.594.250.62.00 Total Budget Line Item Number/ BAR 000.05.514.230.49.03 000.06.515.200.41.02 Total Detailed justification for transfer: Reallocate unspent appropriations to budgets with potential deficits. Budgets increased are Finance, related to unbudgeted claims and iudgements of $299,000, and Legal, related to unexpected legal representation, prosecutorial and other exvenses of $340,000. APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: the day of 20 APPROVED BY THE DEPARTMENT HEAD: L Signature: wy rya, Date: r /o' APPROVED BY THE MAYOR: Signature: Date: U Budget \Authorization for Transfer of Funds.doc CO:lsn 11/13/2008 Date: /o( Amount 50,000 40,000 100,000 15,000 40,000 51,000 324,000 620,000 Amount 280,000 340,000 620,000 Finance Safety Committee Minutes November 18. 2008 Pape 2 C. A Resolution Regarding Non Represented Employee Wages and Benefits for 2009 Staff presented recommendations for non represented wages and benefits for 2009. In a departure from a wage increase based on a percentage of the CPI -W, the Mayor is recommending the following compensation package for the non represented employees for 2009: A flat rate 4.5% increase to the non represented wages, effective January 1, 2009 Updated benefits schedule Implementation of a longevity schedule, effective January 1, 2009 Committee members requested the total cost to the City for both the proposed 4.5% increase and the longevity proposal be provided to full Council. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. D. Final 2008 Budget Amendment Each year the Finance Department assesses the actual financial performance of the City compared to the adopted budget. As part of this annual analysis, staff is proposing an amendment to the 2008 Budget. The amendment calls for the reallocation of unspent appropriations to budgets with potential deficits. Budgets increased are: finance, related to unbudgeted claims and judgments of $299,000; and legal, related to unexpected legal representation, prosecutorial and other expenses of $340,000. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. E. An Ordinance Adopting the 2009 -2010 Budget and a Resolution Adopting the 2009 -2014 Capital Imnrovement Program Staff indicated the adjustments identified during the Proposed Budget review have been completed and the ordinance in draft form is attached to the Committee Agenda. After discussion, the Committee was in favor of forwarding to the COW for discussion. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. F. Eden System License Proposal Shawn Hunstock indicated that the EDEN Financial Systems application is currently limited to a small number of users throughout the City. Some depai tnients do not have a single user of EDEN, and a few departments have only one or two users. The purchase of a site license for EDEN will give depaituients the ability to have an unlimited number of users increasing the functionality and usefulness of the program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. G. Proposed Refunding of 1999 Bond Issue Staff has recently indentified an opportunity to possibly refund the 1999 bond issue and save an estimated $326,048, over the remaining ten years of the bond. The original bond issue was $10,000,000 and approximately $6,260,000 remains outstanding. The potential impact on the proposed 2009 -210 Budget is a savings of $60,557. This amount represents a decrease in sales taxes that would be needed to pay for debt service, and could be used in the General Fund or elsewhere. Committee members asked clarifying questions on bond status, and restrictions associated with the refunding. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR DISCUSSION. H. S.C.O.R.E. Interlocal Agreement Due to time constraints, this item was removed from the agenda and will return to Committee on December 2. M. MISCELLANEOUS Meeting adjourned at 7:10 p.m. Next meeting: Monday, December 2 5:00 p.m. Conference Room #3 I) i Committee Chair Approval Minutes MH.