HomeMy WebLinkAboutReg 2008-11-17 Item 7 - Bid Award - Dennis R. Craig Construction for East Marginal Way Fiber Interconnect for $147,303.15CAS NUMBER 08-145
COUNCIL AGENDA SYNOPSIS
Meeting Date Prepared by
11/17/08 BG
Indic
Majors review Council review
ITEM INFORMATION
1ORIGINAL AGENDA DATE NOVEMBER 17, 2008
AGENDA ITEM TITLE Bid Award for East Marginal Way S Fiber Interconnect Project
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 11/17/08 tbltg Date Mtg Date Mtg Date Mtg Date 11/17/08 Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PI/
SPONSOR'S This project will provide installation of vaults, conduits, and junction boxes at 16 locations
SUMMARY along East Marginal Way South. Bids were solicited from the Small Works Roster beginninc
October 17, 2008 and were opened on October 30, 2008. Eight bids were received with
the apparent low bid of $147,303.15 from Dennis R. Craig Construction, Inc. No errors
were found in Dennis R. Craig's bid and they have satisfactorily performed projects for the
City in the past. This project will be funded using surplus funds from the 2008 Annual
Overlay and Repair Program.
REVIEWED BY COW Mtg. CA &P Cmte U F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm
DATE: 11/12/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to Dennis R Craig Construction, Inc.
COMI'Ln.TEE Unanimous approval; forward to 11/17/08 Regular Meeting.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$147,303.15 $207,602.25 $0.00
Fund Source: 104.02 Commercial Streets
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
11/17/08
MTG. DATE I ATTACHMENTS
11/17/08 Information Memo dated November 3, 2008 with two attachments
Transportation Committee Meeting Minutes from the 11/12/08
ITEM No.
To: Mayor Haggerton
From: Public Works Directo
Date: November 3, 2008
Subject: East Marginal Wav South Fiber Interconnect Project
Project No. 08 -RWOI
BID AWARD
ISSUE
Award the bid for construction of the East Marginal Way Fiber Interconnect Project as a portion of the
2008 Annual Overlay Repair Program.
BACKGROUND
This project will provide the installation of vaults, conduits, and junction boxes at 16 locations within the
right -of way of East Marginal Way South, between Boeing Access Road and just north of S 81 Place.
Bids were solicited for this project from the Small Works Roster beginning on October 17, 2008 and bids
were opened on October 30, 2008. Eight bids were received with the apparent low bid of $147,303.15
from Dennis R. Craig Construction, Inc. The engineer's estimate was $147,100.00.
ANALYSIS
The bids were reviewed and tabulated and there was neither error nor irregularity found in the Dennis R.
Craig Construction bid. Dennis R Craig has provided successful projects for the City in the past.
This project will use the remaining budget of the 2008 Annual Overlay Repair Program that had a
surplus of approximately $207,000. This budget surplus is adequate to cover the low bid and the 10%
contingency.
BUDGET AND BID SUMMARY
EMW Fiber Bid Overlay Balance
2008 Annual Overlay Budget 940,000.00
2008 Overlay Construction Contract COs 732,397.75)
East Marginal Wy S Fiber Contract 147,3 03.15
10% contingency 14.730.31
Subtotal 161033.46 207.602.25
RECOMMENDATION
Award the construction bid for the East Marginal Way Fiber Interconnect Project to Dennis R. Craig
Construction, Inc. in the amount of $147,303.15. Forward this bid award straight to the November 17
Regular Meeting as the next COW is on November 24 and the following Regular Meeting is on
December 1 This saves two weeks at this critical time of the year for starting a new construction
project.
Attachments: City Clerk Bid Results
Vicinity Map
INFORMATION MEMO
P:WROJECTSU- RW RS Projecu\O8RWO 2008 Overlay Repair\East Marginal Way Fiber Optic InterconnettSefore Construc ionlInfo Mena Bid award Bemis R Craigdoc
BIDDERNAME
DATE 'STAMP OF
'RECEIPT
Dennis R. Craig
Construction, Inc.
10/30/08 8:35 AM
Henkels McCoy,
Inc.
10/30/08 8:35 AM
Construct Co.
10/30/08 8:36 AM
Gary Merlino Co., Inc.
10/30/08 8:37 AM
R.W. Scott
Construction Co.
10/30/08 8:45 AM
Cannon Construction,
Inc.
10/30/08 8:47 AM
TST, Inc. dba Travers
Electric
10/30/08 8:50 AM
Rodarte Construction,
Inc.
10/30/08 8:53 AM
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
Christy O'Flaherty, CMC, City Clerk
BID OPENING
East Marginal Way Fiber Interconnect Project
08-RWO1
October 30, 2008 10:00 A.M.
BID Induding Sales ACKNOWLEDGED LOWEST BIDDER
REC'D Tax
Yes 147,303.15
Yes 182,952.00
Yes 537,450.00
Yes 152,400.00
Yes 202,700.00
Yes 231,070.00
Yes 199,995.00
Yes 217,001.00
DATED this 30 day of October, 2008.
/s
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
1
3
8
2
5
7
4
6
The above figures appear as written within bid documents; and as read aloud at bid
opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or
otherwise.
Christy O'Flaherty, City Clerk
Attachment 1
East Marginal Way Fiber Interconnect
Vicinity Map
S 86 PI
S 87 PI
S 94 PI
S 112 St
S116 St
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TRANSPORTATION COMMITTEE
Meeting Minutes
November 12, 2008 5:00 p m. Conference Room #1
PRESENT
Councilmembers:
Staff:
Guests
CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:05 p.m.
I. PRESENTATIONS
No presentations.
City of Tukwila
Transportation Committee
*Wednesday Meeting due to Holiday
Pam Linder, Chair; Dennis Robertson and Verna Griffin (filling in for De' Sean Quinn)
Jim Morrow, Frank Iriarte, Peter Lau, Mike Mathia, Gail Labanara, Lisa Verner, Moira
Bradshaw, Jainne Reavis, Jon Harrison
Chuck Parrish
II. BUSINESS AGENDA
A. East Marginal Wav Fiber Interconnect Protect Bid Award
This project will use surplus overlay funds to install vaults, conduit and junction boxes to interconnect the traffic
signals on East Marginal Way South. Once all of the facilities are installed, the future overlay project will be much
easier to complete. We are trying to include miscellaneous conduit work with overlay work. Dennis asked that if the
overlay fund is not sufficient, then why are we using these funds on an interconnect project. In this case, the surplus
was unexpected and we did not have a road segment designed to overlay m this limited time penod. This conduit
work is also not as weather sensitive as an overlay project. UNANDIOUS APPROVAL. FORWARD TO
NOVERMBER 17 REGULAR DUE TO TIME CONTRAINTS.
B. Sound Transit Street Vacation Ordinance
Sound Transit has requested a time extension on this final street vacation at 35"' Ave S to April 30, 2009.
Jim Morrow reported that with a street vacation, the property is split in half to the abutting property owners.
In this case it would be Sound Transit and WSDOT. WSDOT would like the land donated to them. We have
informed Sound Transit to work out the street vacation with WSDOT as Sound Transit facilities have been
built on entire parcel. Pam Linder requested an updated memo with all of the Sound Transit street vacations
fisted in a chart. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24 COW FOR
DISCUSSION.
C. Summary of State Auditor's Performance Audit on Impact Fees
Jim Morrow reported that staff had just attended classes regarding the I -900 initiative that authorized the
State Auditor to complete performance audits to determine leading or best practices One of these audits
included impact fees. There were five recommendations on traffic impact fees and Tukwila currently has
four of these practices m place. The only recommendation lacking is incorporating a tracking system with
the Finance Department. As the City incorporated traffic impact fees in 2005, Pam Linder asked what the
public's comments have been regarding the process and the fees. Jim stated that there have been no
complaints regarding the traffic impact fees as the developers are easily able to determine the cost of their
potential traffic impact fees on any new development. INFORMATION ONLY.
D. Walk and Roll Plan Update
Jaimie Reavis summarized the significant changes including the comments from the State Community Trade
and Economic Development and Transportation Depai tuients. There was agreement that when the Council
chooses a new source of funding that a percentage of that new revenue should be dedicated to projects from
the Plan. A question was asked about bike facilities from Klickitat into Southcenter and along Southcenter
Pkwy. Staff responded that Southcenter Pkwy isn't a regional route for commuters and that it acts as a