HomeMy WebLinkAboutReg 2008-10-20 Item 3C - Final Acceptance - Tukwila Spray Park by Northwest Playground Equipment for $216,480.07 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 08-127 IORIGINAT AGENDA DATE: 10/20/08
AGENDA IT :MI TITLE Tukwila Spray Park Project Completion and Acceptance
Cal (;OBI' Discussion [Z] Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date ilitg Date 10/20/08 illtg Date litg Date 11Itg Date Altg Date 1bltg Date
SP()NSOR (l Council Major Adm Svcs DCD Finance Fire ā¯‘Legal P&R Police PW
SPONSOR'S The Tukwila Spray Park was completed by Northwest Playground Equipment, Inc.
SUMMARY according to the project specificaions on August 13, 2008. There was one Change Order
covering seveal small improvements that increased the contract by $6,528, plus tax. The
total contract amount was $216,480.07, including tax. The project is ready for final
acceptance.
RI BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte n Arts Comm. Parks Comm. Planning Comm.
DA1E: 10/13/08
RECOMMENDATIONS:
SPONSOR /ADMIIN. Approve Notice of Completion for the Spray Park.
COMMPJTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT FUND SOURCE
EXPINDI1'URI REQUIR I) AMOUNT BUDGETED APPROPRIATION REQUIRED
$216,480.07 $222,000.00
Fund Source: ACC 301.00.594.760.62.66
Con 2008 CIP page number 11
MTG. DATE RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
10/20/08 Informational memorandum dated 10/08/08
Notice of Completion of Public Works Contract 07 -168
Minutes from the Community Affairs and Parks Committee meeting of 10/13/08
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zt Parks and Recreation Department
181 Fletcher Director
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MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: C5 Rick Still, Deputy Director of Parks and Recreation
DATE: October 8, 2008
SUBJECT: Tukwila Spray Park Construction
Project Number 06- PK02- SPRAYPK -07, Contract No. AG07 -168
Proiect Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The contract was awarded to Northwest Playground Equipment, Inc. in the amount of
$192,143.75 (WSST excluded) by the City Council on December 10, 2007. The Spray Park
equipment was a 'long lead' item and some required last minute changes by Public Works
lead to actual construction for the project beginning on Thursday, May 15, 2008. The spray
park project was completed on Monday, September 1, 2008. There was one Change Order
covering several small improvements that increased the contract by $6,528 plus tax.
The contract costs are summarized as follows:
Contract Award $192,143.75
Change Orders $6.528.00
Subtotal $198,671.75
8.9% and 9.0% Sales Tax $17,808.32
Total Contract Amount $216,480.07
DISCUSSION:
The action recommended below will authorize the release of the 5% retention amount
($9,933.59) to Northwest Playground Equipment, Inc.
RECOMMENDATION
It is recommend that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize release of the retainage, subject to the standard
claim and lien release procedures.
Cc: City Administrator
Director of Parks Recreation
Attachment: Notice of Completion of Public Works Contract
f State of Washington
Department of Revenue
PO Box 47474
NUE Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 601 691 557
Date 10/1/08
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Name Address of Public Agency Department Use Only
City of Tukwila Assigned To
6200 Southcenter Blvd.
Tukwila, WA 98188
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Spray Park AG07 -168
Contractor's Name Telephone Number
Northwest Playground Euipment 425- 313 -9161
Contractor's Address
PO Box 2410, Issaquah, WA 98027
Date Work Commenced Date Work Completed Date Work Accepted
5/15/08 9/1/08 9/15/08
Surety or Bonding Company
Lee Insurance Services
Agent's Address
11410 98 Ave NE, Kirkland, WA 98033
Contract Amount 192,143.75
Additions 6,528.00 Liquidated Damages S 0
Reductions 0.00
Sub -Total S 198,671.75 Amount Disbursed S 206,546.48
Amount of Sales Tax Paid at 17 808.
17,808.32 3
Amount Retained 9,933.59
(If various rates apply, please send a breakdown.)
TOTAL 216,480.07 TOTAL 216,480.07
1 Disbursing Officer i
Comments:
Signature
Type or Print Name
Phone Number
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depar Intent's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01)
v.tc r 2.. City of Tukwila
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(1 1 ;z Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
October 13, 2008, 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: Joan Hernandez, Chair; Verna Griffin and De' Sean Quinn
Staff: Rick Still, Robert Eaton, Rhonda Berry and Kimberly Matej
CALL TO ORDER: Chair Hernandez called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Contract with Cascade Land Conservancy
Staff is seeking full Council approval to enter into a contract for services with Cascade Land
Conservancy in amount not to exceed $30,000. This contract will provide support with project and
volunteer management, steering committee leadership, fundraising and work with Tribal coordination in
relation to the development of Duwamish Riverbend Hill.
Staff distributed an updated copy of the contract for services. One change was made to Section 9:
Termination. Originally this section stated that the contract could be terminated by the City. The change
reflects that the contract can be terminate by either the City or Cascade land Conservancy. There is no
budget impact as monies collected from the Sound Transit lease agreement will fund the contract (leased
area of the park for temporary Sound transit staging). UNANLVIOUS APPROVAL. FORWARD TO
OCTOBER 27 COW FOR DISCUSSION.
B. Tukwila Sorav Park Final Accentance and Proiect Closeout
Staff is seeking Council approval for formal acceptance and project closeout of the Tukwila Spray Park.
There was one change order in the amount of $6,528; however, the project still remained within budget.
Committee members were complimentary of staff's work on the project and expressed the community's
interest in the new park. UNAN MOUS APPROVAL. FORWARD TO OCTOBER 20 CONSENT
AGENDA.
M. MISCELLANEOUS
Meeting adjourned at 5:10 p.m.
Next meeting: Monday, October 27, 2008 5:00 p.m. Conference Room #3
Committee Chair Approval
Minutes by KAM.