Loading...
HomeMy WebLinkAboutReg 2008-10-20 Item 3D - Final Acceptance - Boeing Access Road / East Marginal Way Intersection Paving by Lakeridge Paving Company for $554,093.22 COUNCIL AGENDA SYNOPSIS k Em No. Qi f i12,,' IlIttZQIJ Q �t tlleetinA Date Prepared by 1 M ors review Council review a' e� o I 10/20/08 1 BG 1 to/ 1 rsoa I I I I I ITEM INFORMATION CAS NUMBER: 08-128 I ORIGINAL AGENDA DATE: OCTOBER 20, 2008 AGENDA ITEM TITLE Accept as complete Boeing Access Rd /East Marginal Way S Intersection Paving Project and release retainage. CA1'BGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 10/20/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S The contract with Lakeridge Paving Company is complete for the Boeing Access Rd /East SU:ILMARY Marginal Way S Intersection Paving Project. Construction began June 19, 2007 and was completed on July 30, 2007. The contract closeout has been delayed by federal aid paperwork. Two change orders were issued for time and a net credit. Unit price overruns were caused by additional traffic control. This project is ready for final acceptance and the total contract amount was $554,093.22. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 10/14/08 RECOMMENDATIONS: SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage. Cott ?fIr1EE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $554,093.22 $648,053.56 Fund Source: 104.02 Arterial Streets Comments: 1 MTG. DATE RECORD OF COUNCIL ACTION 1 10/20/08 MTG. DATE ATTACHMENTS 10/20/08 Information Memo dated October 9, 2008 (revised after TC) Notice of Completion of Public Works Contract 07 -105 Transportation Committee Meeting Minutes from October 14, 2008 INFORMATION MEMO To: Mayor Haggerton From: Public Works Director k Date: October 9, 2008 Subject: Boeing Access Rd/East Marginal Wav Intersection Paving Project No. 05 -RWO2 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 07 -105 with Lakeridge Paving Company of Maple Valley, Washington, was issued June 19, 2007, for construction of the Boeing Access Road/East Marginal Way Intersection Paving Project. This project repaired and overlaid the intersection of Boeing Access Road and East Marginal Way, which included the Tukwila International Boulevard and East Marginal Way approaches. This contract was completed on July 30, 2007. The closeout has been delayed by federal aid paperwork and documentation review. Two change orders were issued during construction. The first change order was for pavement marking revisions that resulted in a net credit to the City. The second change order was for a time extension only. Unit price overruns were primarily caused by the need for more traffic control labor than originally estimated due to the large volume of traffic in this intersection. The net contract overrun of $28,075.72 (unit price overrun of $41,573.22 minus the Change Order No. 1 credit of $13,497.50) is under the 10% bid award contingency of $52,601.75 and well within the $648,053.56 budgeted amount. Contract Award Amount 526,017.50 Change Order 1 13,497.50) Unit Price Overruns 41,573.22 Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage bond) S 554.093.22 RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of retainage, subject to the standard claim and lien release procedures. Attachments: Notice of Completion of Public Works Contract P: \PROJECTS \A RW RS Projects \05rw02 BAR -EMW Paving \INFO MEMO Acceptance BAR EMW IR rev 10.15.08.doc State of Washington Department of Revenue 4/ PO Box 47474 VENUE Olympia WA 98504 -7474 Contractor's Registration No. I No. No.) 601 592 135 Date 9/4/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: ane &A€dress €;�f'bl> cAgency On ly Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Boeing Access Road East Marginal Way Intersection Resurfa 07 -105 Contractor's Name Telephone Number Lakeridge Paving Company LLC 253- 631 -8290 Contractor's Address 19606 SE 252n St., P.O.Box 8500, Covington, WA. 98042 -8500 Date Work Commenced Date Work Completed Date Work Accepted 6/18/07 7/30/07 Surety or Bonding Company Hentschell Associates, Inc. Agent's Address 621 Pacific Avenue, #400, Tacoma, WA. 98042 Contract Amount 526,017.50 Additions 28,075.72 Liquidated Damages 0.00 Reductions Sub -Total Amount Disbursed 526,388.56 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 27,704.66 (If various rates apply, please send a breakdown.) TOTAL 554,093.22 TOTAL 554,093.22 --I}1sb ursingOffieer =I Comments: Sales Tax not paid pursuant to Signature "Rule 171 Type or Print Name Diane Jaber Finance Approval V Phone Number 206 433 -1871 J The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an altemate format for the visually impaired, please call (360) 753-3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) J ,,ILA, ti;‘,. "":2- City of Tukwila to Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes October 14, 2008 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Pam Linder, Chair; Dennis Robertson and De' Sean Quinn Staff: Jim Morrow, Bob Giberson, Cyndy Knighton, Don Dart and Kimberly Matej CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:02 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Boeing Access Road/East Morainal Wav Intersection Paving Proiect Closeout Staff is seeking full Council approval for contract closeout and authorization to release retainage for the Boeing Access Road/East Marginal Way Intersection Paving Project. e The project was completed on June 30, 2007, but project closeout was delayed due to federal aid paperwork and documentation review. Change orders in the amount of $13,497 were utilized from the 10% project contingency and the project remained within budget (including contingency). Staff will add information in the memo to full Council clarifying the contingency amount. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 20 CONSENT AGENDA. B. Traffic Calming Undate Staff returned to Committee to provide an update on the current traffic calming requests made to the City. This item was last discussed at Committee in March at which time the Committee requested staff return to provide updates regarding the program. Staff reviewed a matrix that outlines the requests, program eligibility, and historical data. Request eligibility is determined based on certain criteria (speeding, volume, traffic accidents). Appropriate correspondence is sent in response to each submission if contact information is provided. The Committee requested that the traffic calming program report be made available on the City's website with contact information if someone is interested in submitting a location for consideration. INFORMATION ONLY. III. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 5:56 p.m. Next meeting: Tuesday, October 28, 2008 5:00 p.m. Conference Room 1 e S 1- Committee Chair Approval Minutes by KAM.