HomeMy WebLinkAboutCOW 2008-10-13 Item 4A - Resolution - Cancellation of Outstanding Claims Checks, Municipal Court Checks, and Foster Golf Claim Checks COUNCIL AGENDA SYNOPSIS
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CI' Initials ITEM No.
-443-'S S i il�Ieetin2 Date I Prepared b}' !Mayors review I Council review 1
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ITEM INFORMATION
I CAS NUMBER: 08-119 'ORIGINAL AGENDA DATE: OCTOBER 13, 2008
GNND.\ ITI TITLE Resolution authorizing the cancellation of outstanding claims checks, Municipal
Court checks, and Foster Golf claims checks
C.\"I Discussion Motion Resolution Ordinance n Bid Award Public Heart ng Other
it itg Date 10/13/08 Alts Date Mtg Date 10/20/08 Altg Date Altg Date Altg Date Aitg Date
1SP INSOR Council 1 1 ma Adm Svcs n DCD Finance n Fire n Leal n P&R Police Ply
SPONSOR'S The State of Washington Department of Revenue (for the reporting year 2008) requires a
SUMMARY one -year dormancy period for outstanding checks and a two -year dormancy for Municipal
Court checks. After making all attempts to locate and contact property owners to resolve
the issues, the City now wishes to cancel the attached outstanding claims checks and
Municipal Court checks.
RI.:v1I :WF;D BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA 1E: 10/7/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Passage of Resolution
Cc»IMIYrEJ Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
ExPI?NDI l URIi REQUIRJR) AMOUNT BUDGETED APPROPRIATION REQUIRED
$N /A $N /A $N /A
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
10/13/08
MTG. DATE ATTACHMENTS
10/13/08 Informational Memorandum dated 10/7/08 (revised after FS meeting)
Resolution in draft form, with attachments
Minutes from the Finance Safety Committee meeting of 10/7/08
City of Tukwila
`o A Department of Finance Shawn Hunstock, Finance Director
1908
MEMORANDUM _I I
3
October 7, 2008 r-:
To: Mayor Jim Haggerton
Finance Safety Committee
From: Shawn Hunstock, Finance Director
Finance Department
Subject: Annual Write -Off of Outstanding /Unredeemed Accounts Payable Claims Checks,
Municipal Court Checks, and Foster Golf Claims Checks /G rds
The attached proposed resolution will write -off a total of $4,62480 $2,571.57 in
unredeemed /outstanding items to be reported in the year 2008 to the Washington State Department of
Revenue Unclaimed Property Section as follows:
General Fund (000):
Claims Checks (various) 339.57
Municipal Court Checks (various) 2.141.00
General Fund Subtotal $2,480.57
Water (401 Fund):
Claims Check (Annalisa Blacker) 16.00 NOTE
Claims Check (Specialtees) 35.00 Gift Cards will not be reported
Luck Irish Holdings) 15.00 2009 the WA State DOR until the
Claims Check
(Lucky g 2009 report year as these were
Water Fund Subtotal 66.00 issued between 07/01/05 through
06/30/06 under the 3 -year
Golf Course (411 Fund): abandonment period.
Claims Check (Jim Sullivan) 25.00
Gift Cards (various) X2,3 -53.2'
Grand Total All S4,624,88 $2.571.57
Once the City cancels these outstanding items, the amounts will be retained by the City and returned to
the General, Water and Golf Course Funds, respectively. The Colf Coursc outstanding gift cards amount
c Washington Statc Dcpt. of Rcvcnuc Unclaimcd Property Scotian.
Correction note: The Golf Course outstanding gift cards amount will not be remitted to the WA State
Department of Revenue until November 1, 2009 for those issued between 07/01/05 through 06/30/06.
Attachments
Lej/
6200 Southcenter Boulevard Tukwila, Washington 98188 -2544 Phone: (206) 433 -1838 Fax: (206) 433 -1833
Email: shunstock@ci.tukwlla.wa.us
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION
OF OUTSTANDING CLAIMS CHECKS AND MUNICIPAL COURT
CHECKS.
WHEREAS, the State of Washington, Department of Revenue Unclaimed Property
Section, for the reporting year 2008, requires a one -year dormancy period for
outstanding claims checks (inclusive of Foster Golf claim checks) and a two -year
dormancy period for municipal court checks; and
WHEREAS, the City Finance Department has made all reasonable attempts to
resolve the outstanding, unredeemed claims checks and municipal court checks; and
WHEREAS, the City Council of the City of Tukwila wishes to cancel all
outstanding, unclaimed claims checks issued prior to July 1, 2007 and municipal court
checks issued prior to July 1, 2006;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council authorizes the cancellation of claims checks and
municipal court checks, as detailed on Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2008.
ATTEST/ AUTHENTICATED:
Joe Duffie, Council President
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
Attachments: Attachment A, Washington State Department of Revenue 2008
Unclaimed Property Reporting (1 page)
2008 Unclaimed Property Summary Report (2 pages)
C: \Documents and Settings \All Users\ Desktop \Kelly \MSDATA \Resolutions \Outs Warrants 2008.doc
LJ:kn 10/9/2008 Page 1 of 1
Attachment "A"
WA= StateDepartment of Revenue
2008 Unclaimed Property Reporting
ID NUMBER DATE VENDOR AMOUNT
000 General Fund
Various Various Aggregate Various (Claims Checks under $50) $339.57
Various Various Aggregate Various (Court Checks under $50) $25.00
11863 08/26/05 Baljit Singh $1,900.00
11866 09/23/05 David Keith Legge $150.00
11882 12/29/05 Alliance One Inc. $66.00
General Fund Total: $2,480.57
401 Water Utility Fund
324862 07/17/06 Annalisa Blacker $16.00
325038 07/17/06 Specialtees $35.00
329636 02/20/07 Lucky Irish Holdings Inc. S15.00
401 Fund Total: $66.00
411 Foster Golf Course Claims Check
326201 09/05/06 Jim Sullivan $25.00
411 Fund Total: $25.00
GRAND TOTAL: $2,571.57
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2008 UNCLAIMED PROPERTY SUMMARY REPORT (4
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Finance Safety Committee Minutes October 7. 2008 Pape 2
Start-up costs estimated at $200,000.
Time investment to reach a maintenance level for an operational program.
The City of Tukwila is not the only City requesting information from Des Moines regarding their Animal
Control Division. Recently, Des Moines representatives made a similar presentation to the City of Kent.
Kevin and Jan distributed copies of Des Moines Municipal Code sections pertaining to animal control, the
2008 line item budget narrative for the Des Moines program, and the actual/estimate revenues generated
by City of Des Moines animal licenses. In closing, Des Moines staff offered their assistance in answering
questions as Tukwila researches animal control options in more detail. When starting to implement a
program such as this, Kevin and Jan recommended beginning by establishing the appropriate ordinances,
then preparing and implementing a structured program, and undertaking problem areas first.
II. BUSINESS AGENDA
A. Resolution Orderinu the Cancellation of Outstandinn, Unredeemed Finance Claims _Checks. Municipal
Court Checks and Foster Golf Gift Certificates
Staff is seeking approval of an annual resolution writing -off unredeemed and outstanding items which
w will be reported to Washington State in 2008. This year's cancellations total $4,624.80. All cancellations
ill be returned to the appropriate City funds with the exception of golf course gift certificates which will
be remitted to the Washington State Depai tment of Revenue Unclaimed Property Section. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 13 COW.
B. Resolution Reeardinu Annual Cancellation for Accounts Receivable
Staff is seeking approval of an annual resolution to cancel (write -off) account receivables deemed
uncollectible. This year's annual account receivable write -off totals $9,080.51. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 13 COW.
C. Memorandom of Agreement for FEMA National Urban Search and Rescue Response System
Staff is seeking full Council approval to enter into a memorandum of agreement (MOA) with Pierce
County Department of Emergency Management for Tukwila's participation in Washington Task Force 1
(WATF -1) of the Federal Emergency Management Agency's (FEMA) National Urban Search and Rescue
Task Force System.
This is the continuation of a previous agreement which has allowed Tukwila's participation in the Task
Force which responds to nationally declared disasters. Experiences and training opportunities from
participation in this Task Force are invaluable. The new MOA includes several regulatory changes.
UNANIMOUS APPROVAL. FORWARD TO OCTOBER 13 COW.
M. ANNOUNCEMENTS
No announcements.
IV. MISCELLANEOUS
Meeting adjourned at 5:23 p.m.
Next meeting: Tuesday, October 21, 2008 5:00 p.m. Conference Room 3
Committee Chair Approval
Minutes by KAM.