HomeMy WebLinkAboutCOW 2008-10-13 Item 4C - Contract Supplement #4 - Tukwila Urban Center Transit Design with IBI Group for $144,976 COUNCIL AGENDA SYNOPSIS
--Initials ITEM NO.
1 N 1G2 Meeting Date 1 Prepared by I Mayor's review Council review
a. 'vi to 10/13/08 1 CKATM A
1 10/20/08 1 CKITTIN 1 1
ITEM INFORMATION
1 CAS NUMBER: 08-121 'ORIGINAL AGENDA DATE: OCTOBER 13, 2008
AGENDA ITEM TITLE Tukwila Urban Center Transit Center Design Services
Supplement No. 4 with IBI Group
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing n Other
tbftg Date 10/13/08 Mtg Date 10/20/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
1SPONSOR Council Mayor Adm Svcs DCD Finance Fire El Legal P&R Police PTV
SPONSOR'S The IBI Group began design services for the Tukwila Urban Center Transit Center in
SUMMARY February, 2006. Supplement Nos. 1 through 3 extended the timeline due to project delays.
Supplement No. 4 will complete 30% of the Transit Center design at the existing location on
the Westfield Southcenter Mall property. The original contract amount was $199,489.00 and
with Supplement No. 4 at $144,976.00, the new contract total will be $344,465.00.
Supplement No. 5 will also be presented to Council.
REVIEWED COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
BY Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 9/23/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign Supplement No. 4 with IBI Group.
COMMITTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$144,976.00 $222,000.00
Fund Source: 104 Commercial Streets (pages 46, 2008 CIP)
Cotnments:
MTG. DATE RECORD OF COUNCIL ACTION
10/13/08
10/20/08
MTG. DATE ATTACHMENTS
10/13/08 Information Memo dated September 17, 2008 (revised after TC)
Supplement No. 4 with Exhibits
Transportation Committee Meeting Minutes from September 23, 2008
10/20/08 1
1
IlNFORMATION MEMO
To: Mayor Haggerton
From: Public Works Director,i�
Date: September 17, 2008 V
Subject: Tukwila Urban Center Transit Center
Project No. 06 -RW02, Contract 06 -019
Supplement No. 4 Phase I Design
ISSUE
Supplement for Phase 1 design work (through approximately 30 with the IBI Group for the
Tukwila Urban Center Transit Center.
BACKGROUND
In February 2006, IBI Group was retained by the City to begin the design of the Tukwila Urban
Center Transit Center on Andover Park W. The Comprehensive Plan update was adopted by
Council in late 2007 including language regarding the Transit Center siting options. Since then,
staff began negotiations with the IBI Group for design of Phase 1 (west side only) of the Transit
Center.
ANALYSIS
The intent of the original contract was to have the Concept Plan done quickly, a siting decision
made by Council, and final design of the new Transit Center underway. Supplements Nos. 1 -3 were
issued to extend the contract time ultimately to June 30, 2008 to accommodate for the project
delays. Negotiations on scope and fee for the next step took longer than anticipated. The attached
Supplement No. 4 will complete at least 30% design of the improved and expanded Transit Center
in its existing location on the Westfield Southcenter Mall property. Final design, additional
geotechnical investigation, cost estimating, bidding assistance and on -call assistance during
construction are all listed as optional tasks to allow for future supplemental agreements. Easements
are being dedicated to Tukwila as part of the ongoing Binding Site Improvement Plan as per the
Development Agreement with Westfield Southcenter Mall.
The Phase I design fee represents a savings of $8,779.00 for jointly approving Supplement Nos. 4
and 5 as some tasks overlap each other. The overall savings between both contracts is $25,698.00.
The original contract amount was $199,489.00 and with Supplement No. 4 at $144,976.00, the new
contract amount will be $344,465.00. The project currently has $400,000.00 budgeted on page 46 of
the 2008 CIP.
RECOMMENDATION
Approve the Supplemental Agreement No. 4 to Consultant Agreement #06 -019 in the amount of
$144,976.00.
Attachments: Supplemental Agreement #4
Exhibit A— Tukwila Transit Center -Scope of Work and Budget Proposal
Exhibit B Project Budget 30% Design
p :\cyndy \transit center\information memo supplemental agreement #4 phase i west side ps &e 9- 17- 08.doc
SUPPLEMENTAL AGREEMENT NUMBER 4
TO
CONSULTANT AGREEMENT NUMBER 06 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and IBI Group, hereinafter referred to as "the
in and conditions hereinafter specified.
Consultant", consideration of the mutual benefits, tern's, a p
The City desires to supplement the agreement entered into with the Consultant and executed on,
c and identified as Agreement No. 06 -019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $144,976 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $344,465.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by May 31, 2009, unless an extension of such time is granted in
writing by the City.
DATED this day of 20
CITY OF TUKWILA CONSULTANT
By:
Jim Haggerton, Mayor
Printed Name:
Title:
EXHIBIT 1
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City of Tukwila
TUKWILA TRANSIT CENTER
SCOPE OF WORK AND BUDGET
SEPTEMBER 17, 2008
IBI
GROUP
IBI GROUP
SCOPE OF WORK
TABLE OF CONTENTS
PHASE 2: SCHEMATIC DESIGN 1
Task 1: Project Management 1
Task 2: Environmental Report and Supporting Site Engineering 3
Task 3: Stakeholder Coordination 5
Task 4: Schematic Design (30 6
Task 5: Cost Estimate (30 8
PHASE 3: FINAL DESIGN (OPTIONAL) 8
Task 6: Project Management 8
Task 7: Environmental and Geotechnical Engineering of Firestone Property 10
Task 8: Stakeholder Coordination 10
Task 9: Final Design (80% and 100 12
Task 10: Cost Estimates (80 100 13
Task 11: Assistance With Bidding 14
Task 12: Assistance during Construction 14
September 17, 2008
Pagel
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
PHASE 2: SCHEMATIC DESIGN
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea' includes as one of its
key recommendations the construction of a new transit center in the immediate vicinity of the
existing focal point of bus service on Andover Park West and Baker Avenue. A new transit
center in this location is expected to act not only as a replacement for the existing bus
stop(s), but also as an important step in the redevelopment of the area, building from current
initiatives to redevelop the Southcenter Mall and reconstruct the new Sound Transit
commuter rail station and future plans to redevelop the Tukwila Urban Center.
The objective of this Phase of the project is to develop Schematic design documents (30
for the Tukwila Transit Center that provides design documentation, preliminary cost
information and environmental and geotechnical information to the City that allows for future
design phases of the project.
A work breakdown structure of five primary tasks has been developed for this Phase of the
work, covering in general:
Conduct and management of the work, recognizing an overall schematic design
timeline of three months once the survey work is completed.
Review and assembly of relevant information, including geotechnical, survey and
other information appropriate to completing the design phases of the project.
Schematic cost estimates for the Transit Center.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided. The term "Consultant" refers to IBI Group and its team of subconsultants
including KPFF, Shannon Wilson, Nakano Landscape Architects, Tres West Engineers,
PACE, and ESA Adolphson. "City" refers to the City of Tukwila, the client organization
responsible for the project.
Task 1: Project Management
This task includes the day -to -day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City.
ASSUMPTIONS
Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design related
issue).
Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004.
September 17, 2008
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
assistance may be requested from time -to -time to expedite design or information
collection related meetings.
The City will be responsible for providing meeting space and issuing invites to City
staff, and other stakeholders. The Consultant will assist as needed.
The City will be responsible for providing base information such as existing plans,
previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the
City to make sure that information requests are reasonable and do not overly burden
City staff.
The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including:
1.1.1 Development of an overall Project Plan that summarizes the scope,
deliverables, schedule and lines of communication.
1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Note that due
to the short timeframe of this Phase, any issues identified during the course
of the work that have the potential to affect schedule will be promptly
identified for the City Project Manager (this is in addition to regular monthly
reporting).
1.1.3 Cost and staff time control.
1.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
1.1.5 Subconsultant administration.
1.2 Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include:
1.2.1 A kickoff meeting with the City and others as appropriate.
1.2.2 Monthly meetings with City staff (3).
1.2.3 Internal design team coordination meetings (6).
1.2.4 Bi- weekly client coordination calls and ad -hoc coordination (6).
September 17, 2008
Page 2
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
1.3 Quality Control
1.3.1 All work products will be subject to internal quality review before issuance
per IBI Group quality control procedures.
DELIVERABLES
Project plan
Project schedule
Invoices and monthly progress reports
Meeting agendas
Meeting notes
Task 2: Environmental Report and Supporting Site Engineering
This task will involve the assembly of existing information as it relates to the site development
of Southcenter Mall and the TUC. It also includes gathering of relevant standards and design
information from the City, as well as Geotechnical investigations, site survey and a summary
of permit requirements and SEPA check list.
ASSUMPTIONS
The City will provide existing studies, reports, and maps as applicable in a timely
manner.
City staff has indicated that the only permit required will be the building permit for the
station canopies. City Staff will assist in completing the environmental checklist
documentation for this project.
The City will provide (if available) existing GIS information, surveys from adjacent
projects (including Westfield South Center Mall) city street and base maps include
right -of -way, existing infrastructure, and other information for the Andover Park West
Strander Boulevard Baker Avenue Southcenter Boulevard area (i.e., the area
within about a half mile to a mile radius of the current transit station). Information
required from the City includes right -of -way, curb lines, catchbasins, manholes,
sidewalks, property lines, contours and utility information to inform the Consultant
Survey Team to prepare an adequate base plan for the area.
The City will provide any information on City owned detention facilities and utilities in
the area of the project.
The Ci ty will make all necessary arrangements for obtaining right -of- access
agreements for the survey, geotechnical, and site assessment activities to be
conducted on private properties.
The City will provide traffic control, as required, to complete geotechnical and /or
environmental site explorations.
Survey work will be completed on the same datum as projects for the Westfield
South Center Mall and /or other adjacent projects.
September 17, 2008
Page 3
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
This phase does not include any geotechnical or environmental investigations on the
Firestone site. Geotechnical work includes investigative work associated with the
Transit Center bus shelter foundation.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless
otherwise noted, it is expected that this information will be available through the City.
Information to be collected is as follows:
2.1 Environmental: SEPA Checklist
2.1.1 Identify Process and Issues: the Consultant will assist in obtaining the
building permit for the station canopies and review the project as required to
complete an environmental (SEPA) check list.
2.2 Geotechnical Report
2.2.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information and collect that
information through field Geotechnical investigations.
2.3 Survey Data
2.3.1 Consultant will conduct a field survey for the Transit Center along the west
side of Andover Park West Street ROW focused on the area between the
Mall East entrance and the Mall entrance south of the Firestone property in
anticipation of acquisitions or easements in this area and to verify the City's
basemaps and to add any additional information to the base maps.
2.3.2 The Consultant will follow up with local and franchise utilities to obtain
updated electrical, water, drainage, and communications utility information.
2.3.3 The Consultant will provide a field survey of the canopy and locate the east
end of the Firestone Building (located on private property).
2.3.4 The Consultant will provide documentation for up to 2 easements.
2.3.5 The Consultant will provide a draft survey including right -of -way lines, curb
lines, catch basins, manholes, sidewalks, property lines, contours, above (if
any) and underground utility information and vertical and horizontal control
for review by the other project team members.
2.3.6 The Consultant will provide a final survey in Autocad 2007. The survey map
will be in accordance with City Standards for plans.
DELIVERABLES
Geotechnical analysis and report
Site survey
Permitting report
SEPA Checklist
September 17, 2008
Page 4
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 3: Stakeholder Coordination
This task will consist of assisting the City with communication with key stakeholders through
a series of presentations. Key stakeholders include City project team, council committees,
review boards and commissions. In each case, the Consultant will prepare all presentation
materials for stakeholder workshops, and generate notes /documentation of the outcomes.
ASSUMPTIONS
The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
Presentation meetings include:
City Council Transportation Committee
City Council Committee of the Whole
Community Development Commission
Boards of Architectural Review
Arts Commission
Documenting meeting materials
WORK ACTIVITIES
3.1 Preparation for Stakeholder Workshops
3.1.1 Stakeholder meeting agendas will be developed through collaborative
planning sessions involving the City Project Manager, Consultant Project
Manager, and other key staff.
3.1.2 The Consultant will prepare one set of graphics and a rendering for the
stakeholder meetings. The graphics prepared will reflect the reviewed and
approved Concept Design.
3.2 Documentation of Stakeholder Workshops
3.2.1 The Consultant will provide the City with copies of meeting materials and
meeting notes for all stakeholder events (paper and electronic).
3.3 Public Art Program Identification and Coordination
3.3.1 The Consultant will work with the City to incorporate public art into the
project.
3.4 King County Metro Coordination
3.4.1 The Consultant will prepare meeting agendas for sessions with the City
and King County Metro to discuss the transit center design.
DELIVERABLES
Stakeholder meeting graphic materials and rendering.
September 17, 2008
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181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Stakeholder meeting notes /documentation.
Incorporate public art into the design
Task 4: Schematic Design (30
This task will include the development of schematic (30 design for landscape architecture,
civil, architectural, urban design, structural, and electric systems.
ASSUMPTIONS
A Value Engineering Study is not anticipated as part of the work.
The only permit required will be a building permit for the shelter.
Spread footings (not piles) will be required to support the canopies.
No environmental remediation activity will be required or documented.
Architectural plans will incorporate artwork selected by the City (activity covered in
Task 3)
WORK ACTIVITIES
4.1 Concept Revisions
4.1.1 Review Concept Design plans for the Transit Center to confirm the shelter,
station amenities, platform layout and plaza design.
4.2 Civil
4.2.1 The Consultant will assume the 1998 identify water quality, detention and
conveyance criteria will apply to the project; will develop schematic (30
design documents covering drainage, conveyance and detention facilities.
The consultant will prepare a technical memo summarizing how drainage will
be handled.
4.2.2 The schematic design will include a list of all utilities to be relocated; new
utility services that may be required for project. The consultant will prepare a
bulleted technical memo summarizing criteria for utility relocation.
4.2.3 The schematic grading of the site. Pavement layout will include extent of any
new pavement for bus pullouts and /or plaza areas, and will include pavement
cross sections.
4.2.4 The Consultant will show the preliminary P demolition drawings for the
Firestone canopy foundations.
4.3 Landscape Design
4.3.1 Within the context of the urban design principles, the Consultant will review
the concept design and landscape principles for the pedestrian plaza and
transit center.
4.3.2 Schematic landscape design documentation will be developed for both the
pedestrian plaza and transit center locations
September 17, 2008
Page 6
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
4.4 Urban Design
4.4.1 The Consultant will review the urban design principles and develop
schematic urban design project site plans and details for the plaza and cross
walk.
4.5 Architecture Design
4.5.1 The Consultant will review the architectural design principles and concept
design for the transit center.
4.5.2 Schematic architectural design documentation for the transit center shelter
will be developed.
4.5.3 The Consultant will show the preliminary demolition of the Firestone Building
canopy.
4.6 Structural
4.6.1 The Consultant will develop schematic designs for foundation, planters and
canopy structure.
4.7 Electrical
4.7.1 The Consultant will develop schematic designs for site electrical power
service and distribution, and receptacle locations. The Consultant will
coordinate any required discussions between the City, service utility, and
design team members to determine power availability and access.
4.7.2 The Consultant will develop a schematic design lighting plans and
coordinate lighting system standards with the City.
4.8 ITS /Communications Design
4.8.1 The Consultant will provide preliminary layouts for a video surveillance and
callbox system for the transit center
4.8.2 The Consultant will develop schematic design for communication system
requirements and support the inclusion of ITS elements in the shelters.
4.8.3 Provide conduit runs for future Variable Message Sign (VMS) display for the
transit center
DELIVERABLES
Urban design, landscape, and architectural design documentation for 30% submittal.
Civil, electrical, ITS /communications systems, and lighting design documentation for
30% submittal.
Civil will prepare technical memos on storm water and utility relocation.
Structural design documentation including sizes for 30% submittal.
Preliminary documentation of the Firestone Building canopy demolition.
September 17, 2008
Page 7
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 5: Cost Estimate (30
Cost estimates will be developed for the 30 submittal with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTIONS
Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
5.1 30% Cost Estimating:
5.1.1 The Consultant will develop a cost estimate based on the civil, landscape,
urban, architectural, structural, ITS /Communications and electrical design.
Utility information will be included.
DELIVERABLES
Lump sum construction cost estimate for 30% documentation.
PHASE 3: FINAL DESIGN (OPTIONAL)
The objective of this Phase of the project is to develop Final design documents (80% and
100 for the Tukwila Transit Center that provides design documentation, cost information
and environmental and geotechnical information to the City that allows for future bidding of
the project.
A work breakdown structure of seven primary tasks has been developed for this Phase of the
work, covering in general:
Conduct and management of the work, recognizing an overall design timeline of four
months.
Review and assembly of relevant information, including geotechnical and
environmental appropriate to completing the design phase of the project including the
Firestone Property.
Final Design cost estimates for the Transit Center.
Developing a scope of work for assistance during construction.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided.
Task 6: Project Management
This task includes the day -to -day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City.
September 17, 2008
Page 8
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design related
issue).
Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time -to -time to expedite design or information
collection- related meetings.
The City will be responsible for providing meeting space and issuing invites to City
staff, and other stakeholders. The Consultant will assist as needed.
The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
6.1 Contract Administration
This activity covers basic administration of the work including:
6.1.1 Development of an overall Project Plan that summarizes the scope,
deliverables, schedule and lines of communication.
6.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Note that due
to the short timeframe of this Phase, any issues identified during the course
of the work that have the potential to affect schedule will be promptly
identified for the City Project Manager (this is in addition to regular monthly
reporting).
6.1.3 Cost and staff time control.
6.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
6.1.5 Subconsultant administration.
6.2 Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include:
6.2.1 A Design kickoff meeting with the City and others as appropriate.
6.2.2 Monthly meetings with City staff (4).
6.2.3 Internal design team coordination meetings (8).
6.2.4 Bi- weekly client coordination calls and ad -hoc coordination (8).
September 17, 2008
Page 9
181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
6.3 Quality Control
6.3.2 All work products will be subject to internal quality review before issuance
per IBI Group quality control procedures.
DELIVERABLES
Project plan
Project schedule
Invoices and monthly progress reports
Meeting agendas
Meeting notes
Task 7: Environmental and Geotechnical Engineering of Firestone
Property
7.1 Environmental Assessment and Report Firestone
7.1.1 The Consultant will complete a Phase I Environmental Site Assessment,
(ESA) Hazardous Building Materials Survey, and Phase II ESA (soil
sampling) of the portion of the Firestone property to be developed into the
transit center.
7.2 Geotechnical Report
7.2.1 The Consultant will review the scope of project and any existing
geotechnical reports to identify additional geotechnical information and
collect that information through field Geotechnical investigations.
DELIVERABLES
Geotechnical analysis and report (Firestone property)
Phase I ESA
Building Materials Survey
Hazardous
9
Phase H ESA
Task 8: Stakeholder Coordination
This task will continue the Stakeholder coordination efforts from schematic design phase
through final design by assisting the City with communication with key stakeholders through a
series of presentations. Key stakeholders include City project team, council committees,
review boards and commissions. In each case, the Consultant will prepare all presentation
materials for stakeholder workshops, and generate notes /documentation of the outcomes.
September 17, 2008
Page 10
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
Presentation meetings include:
City Council Transportation Committee
City Council Committee of the Whole
Community Development Commission
Boards of Architectural Review
Arts Commission
Documenting meeting materials
WORK ACTIVITIES
8.1 Preparation for Stakeholder Workshops
8.1.1 Stakeholder meeting agendas will be developed through collaborative
planning sessions involving the City Project Manager, Consultant Project
Manager, and other key staff.
Consultant will prepare one set of graphics and a rendering 8.1.2 The 9 for the
p p 9 P
stakeholder meetings. The graphics prepared will reflect the reviewed and
approved Concept Design.
8.2 Documentation of Stakeholder Workshops
8.2.1 The Consultant will provide the City with copies of meeting materials and
meeting notes for all stakeholder events (paper and electronic).
8.3 Public Art Program Identification and Coordination
8.3.1 The Consultant will work with the City to incorporate public art into the
project.
8.4 King County Metro Coordination
8.4.1 The Consultant will prepare meeting agendas for sessions with the City and
King County Metro to discuss the transit center design.
DELIVERABLES
Stakeholder meeting graphic materials and rendering.
Stakeholder meeting notes /documentation.
Incorporate public art into the design
September 17, 2008
Page 11
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 9: Final Design (80% and 100%)
This task will include the design development (80 and final (100 design plans and
specifications for landscape architecture, civil, architectural, urban design, structural,
ITS /communications and electrical systems.
ASSUMPTIONS
A Value Engineering Study is not anticipated as part of the work.
A building permit will be required for the shelter only.
Information will be prepared in CSI format for Lump Sum bidding.
No detention will be required.
WORK ACTIVITIES
9.1 Civil
9.1.1 The Consultant will develop a final design documents covering drainage
facilities.
9.1.2 The final design for utilities will include relocation; new utility services that
may be required for project.
9.1.3 The final grading of existing and installation of plans. Pavement layout will
include extent of the new pavement for bus pullouts and /or plaza areas, and
will include pavement cross sections.
9.1.4 The Consultant will show the final demolition drawings for the Firestone
canopy foundations.
9.2 Landscape Design
9.2.1 Final landscape design documentation will be developed for both the
pedestrian plaza and transit center locations.
9.3 Urban Design
9.3.1 The Consultant will develop final urban design project site plans and details
including Transit Center, Pedestrian Plaza, Crosswalk design and
Streetscape Design for Andover Parkway West.
9.4 Architecture Design
9.4.1 Final design architectural design documentation of planters, railing, signage,
lighting, seating, plaza and shelter will be developed for the transit center.
9.4.2 The Consultant will show the final demolition and restoration of the Firestone
Building.
9.5 Structural
9.5.1 The Consultant will develop final designs for foundation, planters, and shelter
structure.
September 17, 2008
Page 12
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
9.6 Electrical
9.6.1 The Consultant will develop final designs for site electrical power service and
distribution, and receptacle locations. The Consultant will coordinate any
required discussions between the City, service utility, and design team
members to determine power availability and access.
9.6.2 The Consultant will develop a final design lighting plans and coordinate
lighting system standards with the City.
9.7 ITS
9.7.1 The Consultant will develop final designs for a video surveillance system for
the transit center.
9.7.2 The Consultant will develop final design for communication system
requirements and support the inclusion of ITS elements in the shelters.
9.7.3 The Consultant will develop final designs for a conduit layout for a future
VMS display.
DELIVERABLES
Design Development (80 documentation submittal for all disciplines.
Final Design (100 ready- for -bid design documentation submittal for all disciplines.
Task 10: Cost Estimates (80%, 100%)
Cost estimates will be developed for the 80% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTIONS
Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
10.1 80% Cost Estimating
10.1.1 The Consultant will develop an 80% cost estimate based on the civil,
landscape, urban, architectural, structural, ITS /Communications, mechanical
and electrical design.
10.2 100% Cost Estimating
10.2.1 The Consultant will develop a 100% cost estimate based on the civil,
landscape, urban, architectural, structural, ITS /Communications, mechanical
and electrical design.
September 17, 2008
Page 13
181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
DELIVERABLES
Lump sum construction cost estimates for 80% and 100% documentation.
Task 11: Assistance with Bidding
ASSUMPTIONS
The City will be responsible for all aspects of the procurement not spelled out
specifically below.
No Conformed set of documents including addenda will be prepared.
DELIVERABLES
11.1 The Consultant will make a "camera ready" or digital record of the Final bid
documents available to the City for their use in the copying and dispersal of
documents to prospective bidders.
11.2 The Consultant will respond to bidder questions forwarded by the City with Addenda
information in the form of text and drawings necessary and appropriate to obtain bids.
Task 12: Assistance during Construction
ASSUMPTIONS
The City will retain personnel as required to manage the day to day administration of
the construction.
No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLES
12.1 The Consultant shall provide the following:
12.1.1 Review and comment on submittals.
12.1.2 Review and comment on requests for information.
12.1.3 Review and respond to owner questions.
12.1.4 Issue clarifications, including supplemental drawings.
12.1.5 Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications.
12.1.6 The consultants will make site visits to review progress.
September 17, 2008
Page 14
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TRANSPORTATION COMNIITTEE
Meeting Minutes
September 23, 2008 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Pam Linder, Chair; Dennis Robertson and De'Sean Quinn
Staff: Bob Giberson, Gail Labanara, Pat Brodin, Cyndy Knighton, Jon Harrison, Mike Ronda, Frank
Iriarte and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:07 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Tukwila Urban Center Transit Center Supplemental Aareement #4 Phase I Desian,
Staff is seeking full Council approval of Supplemental Agreement #4 in the amount of $153,754 with IBI
Group for additional design work on the Tukwila Transit Center Project.
Supplemental Agreement #4 will support the development of design documents for the Transit Center
t
providing design documentation and preliminary relimina costs as well as environmental and geotechnical
information that will allow for future design phases of the project. The IBI Group will complete
approximately 30% design of the improved and expanded Transit Center in its existing location on the
Westfield Southcenter Mall property. The funding for the remaining design is budgeted in 2009.
UNANL IOUS APPROVAL. FORWARD TO OCTOBER 13 COW FOR DISCUSSION.
B. Andover Park West (Tukwila Pkwv to Strander Blvd) Supplemental Aareement #5 Desian Report Update
Staff is seeking full Council approval of Supplemental Agreement #5 in the amount of $165,755 with IBI
Group for an updated design report for Andover Park West street improvements.
Due to overlapping design needs and the proximity of the Transit Center to the Andover Park West
improvements, this project is closely related to the Transit Center item discussed above. The IBI Group will
update the design report originally provided for improvements of Andover Park West in November 1991.
The update will clarify the final design for the road project and will consolidate duplicate engineering
efforts from the Transit Center into a single engineering team providing for project efficiency. Consolidation
of this work with parallel work required in the above agenda item will potentially reduce fees by $30,000.
UNANIMOUS APPROVAL. FORWARD TO OCTOBER 13 COW FOR DISCUSSION.
C. Tukwila International Boulevard Phase II III Third Party Utility Coordination Agreements
Staff is seeking full Council approval for the Mayor to enter into two third party utility Coordination
Agreements with Comcast Cable Communications Management LLC for Phases II and III of the TIB Street
Improvement Project.
These two agreements are for two separate services that Comcast provides; one is for cable TV services and
the other is for fiber optic infrastructure. The agreements call for utility relocation including time limits and
cost distribution. Costs associated with the relocation are directly reimbursable by Comcast and are not part
of the project budget.