Loading...
HomeMy WebLinkAboutCOW 2008-10-13 Item 4D - Contract Supplement #5 - Andover Park West Update Design with IBI Group for $148,835 COUNCIL AGENDA SYNOPSIS vs., Initialr ITEM NO. P 1�t �l 1 Meeting Date 1 Prepared Mayor's review I review w .�D I 10/13/08 CK I t a ,/j) Fur s 10/20/08 I CK V ITEM INFORMATION 1 CAS NUMBER: 08-122 I ORIGINAL, AGENDA DATE: OCTOBER 13, 2008 AGENDA ITEM TITLE Andover Park West (Tukwila Pkwy Strander Blvd) Update Design Report Supplement No. 5 with IBI Group CA 1EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 10/13/08 Mtg Date 10/20/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police P1V SPONSOR'S The IBI Group began design services for the Tukwila Urban Center Transit Center in SUMMARY February, 2006. Supplement Nos. 1 through 3 extended the timeline and Supplement No. 4 for 30% design is to be approved with this Supplement. Supplement No. 5 will update the 1991 Design Report for the street improvements on Andover Park West. Due to the proximity of the two projects and overlapping design needs, there will be a savings of $25,698.00 by combining the two projects. The contract amount with Supplement No. 4 was $344,465.00 and with Supplement No. 5 at $148,835.00, the new contract total will be $493,300.00. REVIEWED COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte BY Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA I'E: 9/23/08 RECOMMENDATIONS: SPONSOR /ADMN. Authorize Mayor to sign Supplement No. 5 with IBI Group. COMMIrrEE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $148,835.00 $200,000.00 $0.00 Fund Source: 104 Commercial Streets (pages 47, 2008 CIP) Comments: MTG. DATE I RECORD OF COUNCIL ACTION 10/13/08 10/20/08 1 MTG. DATE I ATTACHMENTS 10/13/08 Information Memo dated September 17, 2008 (revised after TC) Supplement No. 5 with Exhibits Transportation Committee Meeting Minutes from September 23, 2008 10/20/08 1 INFORMATION MEMO To: Mayor Haggerton From: Public Works Director, vv Date: September 17, 2008 Subject: Andover Park West (Tukwila Pkwv to Strander Blvd) Project No. 88 -RW04, Contract 06 019 Supplement No. 5 APW Design Report Update ISSUE Supplement for updating the Andover Park West Design Report with the MI Group in association with the Tukwila Urban Center Transit Center Design contract. BACKGROUND In February 2006, IBI Group was retained by the City to begin design of the Tukwila Transit Center on Andover Park W. Supplement No. 4 is for Phase I design of the Transit Center (west side). Due to the immediate proximity of the Transit Center to the Andover Park West widening project (88- RW04) and the overlapping design needs, a decision was made to try to combine the efforts under a single engineering team. ANALYSIS The original design report for the Andover Park West project was completed in 1991 and currently needs to be updated due to additional dd t>_onal develo meat in the P p Urban Center. The IBI Grou p has been working on design of the Tukwila Transit Center since 2006 and is already quite familiar with the area. Most of the data has already been gathered, with more to be compiled as part of the Phase I design, which is applicable to the Andover Park West Design Report. The Andover Park West Design Report Update fee represents a savings of $16,920.00 for jointly approving Supplement Nos. 4 and 5 as some tasks overlap each other. The overall savings between both contracts is $25,698.00. Dedicated Impact Fees from the ACME Bowl site, as well as the Westfield Southcenter Mall expansion, are in hand and available for expenditures and will cover all of the proposed Supplement No. 5 costs. Additional non development specific impact fees that can be applied toward the remaining design and construction of the roadway widening in the future are still being collected. Supplement No. 5 is $148,835.00 and is budgeted on page 47 of the 2008 CIP at $200,000.00. The new total MI Group contract amount will be $493,300.00. RECOMMENDATION Approve Supplemental Agreement No. 5 to Consultant Agreement #06 -019 in the amount of $148,835.00. Attachments: Supplemental Agreement No.5 Exhibit A Andover Pk W Improvements Phase I— Design Report Update -Scope of Work and Fee Proposal Exhibit B Project Budget P: \Cyndy \Transit CenterUNFORMATION MEMO Supplemental Agreement #5 APW Design Report 9- I7 -08.doc SUPPLEMENTAL AGREEMENT NUMBER 5 TO CONSULTANT AGREEMENT NUMBER 06 -019 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and IBI Grout), hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, —CA, and identified as Agreement No. 06 -019. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 1. Scope of Services, is hereby changed to include work described in Attachment A for additional design work on the Tukwila Transit Center project. 2. Payment, shall be amended as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $148.835 without express written modification of the Agreement signed by the City. The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs is now $493,300. 3. Time for Performance, shall be amended as follows: The Consultant shall perform all services and provide all work product required pursuant to this Agreement by January 31, 2009, unless an extension of such time is granted in writing by the City. DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Jim Haggerton, Mayor Printed Name: Title: EXHIBIT 1 8 oo 54 City of Tukwila ANDOVER PARK WEST IMPROVEMENTS PHASE 1- DESIGN REPORT UPDATE SCOPE OF WORK AND FEE PROPOSAL SEPTEMBER 23, 2008 IBI GROUP IBI GROUP SCOPE OF WORK AND FEE PROPOSAL TABLE OF CONTENTS TABLE OF CONTENTS PHASE 1: DESIGN REPORT UPDATE 1 Task 1: Project Management 1 Task 2: Environmental Report and Supporting Site Engineering 3 Task 3: Council Coordination 4 Task 4: Conceptual Design 5 Task 5: Cost Estimate 6 Task 6: Design Report 6 PHASE 2: FINAL DESIGN (OPTIONAL) 7 Task 7: Project Management 8 Task 8: Stakeholder Coordination 9 Task 9: Final Design (80% and 100 10 Task 10: Cost Estimates (80%, 100%) 11 Task 11: Assistance with Bidding 11 Task 12: Assistance during Construction 12 September 23, 2008 Page i IBI GROUP SCOPE OF WORK AND FEE PROPOSAL City of Tukwila ANDOVER PARK WEST IMPROVEMENTS PHASE 1- DESIGN REPORT UPDATE PHASE 1: DESIGN REPORT UPDATE The City of Tukwila is proposing to improve Andover Park West between Tukwila Boulevard and Strander Boulevard. The project combines developer street impact mitigation improvements with city route improvements and provides for the widening of an existing 4 lane, 2 way urban arterial street to 5 lanes (2 lanes each way with a center left turn lane). Portions of the new center lane may be improved with a planted boulevard where feasible. A new urban design plan for lighting and landscaping will be developed for the area. The objective of this Phase of the project is to update the Design Report dated November 1991 including an urban design plan for the area. The purpose of the update is to clarify the scope of the final design for the road project, including identifying environmental and permitting issues and property easements and acquisitions required for the improvements. A work breakdown structure of six primary tasks has been developed for this Phase of the work, covering in general: Conduct and management of the work, recognizing an overall Design Report timeline of four months once the survey work is completed. Review and assembly of relevant information, including geotechnical, survey and other information appropriate to completing the project. Provide a summary of environmental and permitting requirements and findings to be included in the Design Report. Provide a geotechnical report including field exploration, pavement design criteria, and a pavement cross section. Conceptual design and cost estimates for the Andover Park West modifications. Providing a Design Report summarizing the work. The following scope provides the work to be conducted, and describes assumptions and deliverables to be provided. The term "Consultant" refers to IBI Group and its team of subconsultants including KPFF, Shannon Wilson, Nakano Landscape Architects, Tres West Engineers, PACE, and ESA Adolphson. "City" refers to the City of Tukwila, the client organization responsible for this project. Task 1: Project Management This task includes the day -to -day activities to be performed by the Consultant to manage and administer the work, and deliver quality work products that meet the needs of the City ASSUMPTIONS Primary project management coordination will be through the Consultant Project Manager and City Project Manager. All Consultant requests for meetings with City staff shall come from the Consultant Project Manager. Such requests will be issued to the City Project Manager. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL All sub consultant requests for meetings will be coordinated through the Consultant Project Manager or Consultant Design Coordinator (the latter if a design related issue). Steps will be taken to schedule meetings as far ahead as reasonable to secure participation of invitees, however due to the tight schedule for the project, City assistance may be requested from time -to -time to expedite design or information collection related meetings. The City will be responsible for providing meeting space and issuing invites to City staff, and other stakeholders. The Consultant will assist as needed. The City will be responsible for providing base information such as existing plans, previous studies, GIS data, etc. The Consultant will coordinate with the City to make sure that information requests are reasonable and do not overly burden City staff. The Consultant will be responsible for all work products delivered, and commits to providing staff and resources to complete the work in a timely manner. WORK ACTIVITIES 1.1 Contract Administration This activity covers basic administration of the work including: 1.1.1 Development of an overall Project Plan that summarizes the scope, deliverables, schedule and lines of communication. 1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that schedule, and reporting of any variances on a monthly basis. Note that due to the short timeframe of this Phase, any issues identified during the course of the work that have the potential to affect schedule will be promptly identified for the City Project Manager (this is in addition to regular monthly reporting). 1.1.3 Cost and staff time control. 1.1.4 Monthly invoicing and project progress reporting (report to be included with invoice). 1.1.5 Subconsultant administration. 1.2 Meetings and Coordination This includes general coordination and project management meetings; stakeholder meetings are covered in Task 3. Meeting and coordination are expected to include: 1.2.1 A kickoff meeting with the City and others as appropriate. 1.2.2 Monthly meetings with City staff (4). 1.2.3 Internal design team coordination meetings (8). 1.2.4 Bi- weekly client coordination calls and ad -hoc coordination (8). 1.3 Quality Control 1.3.1 All work products will be subject to internal quality review before issuance per IBI Group quality control procedures. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL DELIVERABLES Project plan Project schedule Invoices and progress reports Meeting agendas Meeting notes Task 2: Environmental Report and Supporting Site Engineering This task will involve the assembly of existing information as it relates to sites adjacent to the eastern edge of Andover Park West from Tukwila Parkway to Strander Boulevard. It also includes a site survey and gathering of relevant standards and design information from the City. Geotechnical, survey and a summary of permit requirements. ASSUMPTIONS The City will provide existing studies, reports, and maps as applicable in a timely manner. The City will provide base maps that include right -of -way, existing infrastructure, curb lines, street markings, and other information to inform the Consultant Survey Team to prepare an adequate base plan for the area. City staff will assist in the identification of environmental documentation that will ultimately be required for this project. The City will provide existing GIS information and surveys (as available) from adjacent projects, including South Center Mall, city street and base map information for the Andover Park West Strander Boulevard Baker Avenue Southcenter Boulevard area (Le., the area within about a half mile to a mile radius of the current transit station). Information required from the City includes right -of -way, curb lines, catchbasins, manholes, sidewalks, property lines, contours and utility information. The City will provide any information on City owned detention facilities and utilities in the area of the project. The City will make all necessary arrangements for obtaining right -of -entry for the survey and soils examinations to the private property abutting the eastern edge of the Andover Park West right -of -way. Survey completed will be leted on the same datum as projects for the Southcenter P Mall and /or other adjacent projects. Technical description of easements will be completed in a later Phase. WORK ACTIVITIES This task will include collection, assembly, and review of the following information. Unless otherwise noted, it is expected that this information will be available through the City. Information to be collected is as follows: 2.1 Environmental 2.1.1 Identify Process and Issues: the Consultant will review the scope of project to determine the extent of permits and environmental documentation requirements. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL 2.1.2 Provide a written statement for the Design Report. 2.2 Geotechnical 2.2.1 The Consultant will review the scope of project and any existing geotechnical reports to identify additional required geotechnical information and collect that information through field Geotechnical investigations. 2.3 Survey Data 2.3.1 Consultant will conduct a field survey for the Roadway widening along the east side of the Andover Park West ROW, including extending into the private property to 15 feet beyond the face of any buildings within a parcel and including all walks, planting areas and utilities within that limit in anticipation of acquisitions or easements in this area, to verify the City's basemaps and to add additional information to the base maps. 2.3.2 The Consultant will follow up with local and franchise utilities to obtain updated electrical, water, drainage, and communications utility information 2.3.3 The Consultant will provide a technical memo to document the potential easements required to complete the project. 2.3.4 The Consultant will provide a draft survey including right -of -way lines, curb lines, catch basins, manholes, sidewalks, property lines, contours and underground utility information and vertical and horizontal control for review by the other project team members. 2.3.5 The Consultant will provide a final survey in Autocad 2007. Direction will be given regarding whether the layering standard will be to City standard or IBI Group standard. DELIVERABLES SURVEY GEOTECHNICAL ESA Geotechnical analysis Site survey Permitting report Technical Memo for Easement Acquisition Task 3: Council Coordination This task will consist of assisting the City with communication with the City Council upon completion of the final draft design report. ASSUMPTIONS The City will be responsible for publicizing Council meetings and for arranging meeting logistics. The Consultant will be responsible for producing all Council meeting presentation materials. Presentation meetings include: City Council Transportation Committee City Council Committee of the Whole (if required) September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL WORK ACTIVITIES 3.1 Preparation for Council Presentations 3.1.1 Council meeting materials will be developed through collaborative planning sessions involving the City Project Manager, Consultant Project Manager, and other key staff. 3.1.2 The Consultant will prepare graphics for Council meeting(s).. 3.1.3 Renderings will be prepared only of the preferred altemative. DELIVERABLES Council presentation materials Task 4: Conceptual Design This task will include the development of a conceptual design for landscape architecture, civil, architectural, urban design, structural, and electric systems. ASSUMPTIONS A Value Engineering Study is not anticipated as part of the work. WORK ACTIVITIES 4.1 Civil 4.1.1 The Consultant will identify water quality and detention criteria for the project; will develop conceptual design documents covering drainage and detention facilities. The consultant will prepare a technical memo summarizing how drainage will be handled. 4.1.2 The conceptual design will include a list of all utilities to be relocated; new utility services that may be required for project. The consultant will prepare a bulleted technical memo summarizing criteria for utility relocation. 4.1.3 The conceptual grading of the roadway. Pavement layout will include extent of any new pavement and /or planted medians, including notes on existing and proposed pavement thicknesses. 4.2 Landscape Design 4.2.1 The Consultant will assist in developing the conceptual urban design streetscape principles for the Andover Park West roadway. 4.2.2 Conceptual landscape design documentation will be developed for Andover Park West medians and planting strips. 4.2.3 The consultant will indicate in a tech memo, where there are areas of existing private property requiring special restoration of landscaping treatment that may result from the project construction. 4.3 Urban Design 4.3.1 The Consultant will develop urban design streetscape principles for Andover Parkway West. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL 4.3.2 The consultant shall provide illustrations in the form of perspectives and other illustrative graphics depicting the proposed streetscape treatments. 4.3.3 The consultant will develop three conceptual urban design streetscape plan alternatives for review by the city. 4.4 Electrical Design 4.4.1 The Consultant will develop three conceptual street lighting design plans and coordinate lighting system standards with the City. DELIVERABLES Urban design streetscape principles. Landscape conceptual plans and private property restoration memo. Civil and lighting conceptual design documentation. Civil will prepare technical memos on storm water and utility relocation. Three altemative streetscape plans. Task 5: Cost Estimate Cost estimates will be developed for the three conceptual level streetscape and roadway plan alternatives. The cost estimates will include the cost of construction for the design and include any potential risks that have been identified as a result of the conceptual engineering and design tasks. The cost estimate will be subdivided into costs for each of the disciplines listed below. ASSUMPTIONS Information will be prepared in the WSDOT /APWA format for Standard Specifications. WORK ACTIVITIES 5.1 Conceptual Cost Estimating: 5.1.1 The Consultant will develop cost estimates based on three civil, landscape, urban design and electrical conceptual streetscape and roadway design alternatives. DELIVERABLES Construction cost estimates for each of the three conceptual level streetscape and roadway plan alternatives. Task 6: Design Report The Consultant will be responsible for developing a Revised Design Report for the Tukwila Andover Park West Roadway project, referred hereinafter as the "Design Report." The Design Report will include areas of the original report and be augmented to include new information. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL ASSUMPTIONS The Consultant will utilize a format similar to the original Tukwila Andover Park West Design Report. WORK ACTIVITIES 6.1 Prepare Draft Design Report: 6.1.1 Upon completion of the Concept Design studies and alternative selection process, the Consultant will prepare a Draft Design Report summarizing the results of the work, including project title /location /description /vicinity map, project summary, design plans, scope, schedule, cost estimates and timing by biennium, format requirements, right -of -way requirements, environmental /categorical exclusion information, summary of project documentation, and traffic information (provided by the city). Include geotechnical, environmental and other technical memos identified in Task 2. 6.1.2 Meet with City staff to review the Draft Design Report. 6.1.3 Comments will be recorded and a response or action to be taken prepared. 6.2 Preparation of the Revised Draft Design Report 6.2.1 Update required elements incorporating city comments. 6.2.2 Meet with City staff to review the Revised Draft Design Report. 6.2.3 Comments will be recorded and a response or action to be taken prepared. 6.3 Prepare Final Draft Design Report 6.3.1 Agreed changes will be incorporated into the Final Draft Design Report, and a final draft version issued. 6.3.2 Further changes to the Final Draft Design Report will be made, and a Final Report issued. DELIVERABLES Draft Design Report Revised Draft Design Report Final Draft Design Report Final design report Summaries of City comments and actions taken PHASE 2: FINAL DESIGN (OPTIONAL) The objective of this Phase of the project is to develop Final design documents (80% and 100 for the Andover Park Widening that provides design documentation, cost information and environmental and geotechnical information to the City that allows for future bidding of the project. A work breakdown structure of six primary tasks has been developed for this Phase of the work, covering in general: Conduct and management of the work. An overall design timeline will be developed after Phase 1. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL Review and assembly of relevant information, including geotechnical and environmental appropriate to completing the design phase of the project. Final Design cost estimates. Developing a scope of work for assistance during construction. The following scope describes the work to be conducted, and assumptions and deliverables to be provided. Task 7: Project Management This task includes the day -to -day activities to be performed by the Consultant to manage and administer the work, and deliver quality work products that meet the needs of the City. ASSUMPTIONS Primary project management coordination will be through the Consultant Project Manager and City Project Manager. All Consultant requests for meetings with City staff shall come from the Consultant Project Manager. Such requests will be issued to the City Project Manager. All sub consultant requests for meetings will be coordinated through the Consultant Project Manager or Consultant Design Coordinator (the latter if a design related issue). Steps will be taken to schedule meetings as far ahead as reasonable to secure participation of invitees, however due to the tight schedule for the project, City assistance may be requested from time -to -time to expedite design or information collection related meetings. The City will be responsible for providing meeting space and issuing invites to City staff, and other stakeholders. The Consultant will assist as needed. The Consultant will be responsible for all work products delivered, and commits to providing staff and resources to complete the work in a timely manner. WORK ACTIVITIES 7.1 Contract Administration covers basic administration of the work including: activity co 9 ty 7.1.1 Development of an overall Project Plan that summarizes the scope, deliverables, schedule and lines of communication. 7.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that schedule, and reporting of any variances on a monthly basis. Note that due to the short timeframe of this Phase, any issues identified during the course of the work that have the potential to affect schedule will be promptly identified for the City Project Manager (this is in addition to regular monthly reporting). 7.1.3 Cost and staff time control. 7.1.4 Monthly invoicing and project progress reporting (report to be included with invoice). 7.1.5 Subconsultant administration. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL 7.2 Meetings and Coordination This includes general coordination and project management meetings; stakeholder meetings are covered in Task 9. Meeting and coordination are expected to include: 7.2.1 A Design kickoff meeting with the City and others as appropriate. 7.2.2 Monthly meetings with City staff. 7.2.3 Internal design team coordination meetings. 7.2.4 Bi- weekly client coordination calls and ad -hoc coordination. 7.3 Quality Control 7.3.2 All work products will be subject to internal quality review before issuance per IBI Group quality control procedures. DELIVERABLES Project plan Project schedule Invoices and monthly progress reports Meeting agendas Meeting notes Task 8: Stakeholder Coordination This task will continue the Stakeholder coordination efforts from schematic design phase through final design by assisting the City with communication with key stakeholders through a series of presentations. Key stakeholders include City project team, council committees, review boards and commissions. In each case, the Consultant will prepare all presentation materials for stakeholder workshops, and generate notes /documentation of the outcomes. ASSUMPTIONS The City will be responsible for publicizing stakeholder meetings and for arranging meeting logistics. The Consultant will be responsible for producing all stakeholder meeting presentation materials, and for producing meeting notes for each stakeholder meeting. Presentation meetings include: City Council Transportation Committee City Council Committee of the Whole Community Development Commission Documenting meeting materials WORK ACTIVITIES 8.1 Preparation for Stakeholder Workshops 8.1.1 Stakeholder meeting agendas will be developed through collaborative planning sessions involving the City Project Manager, Consultant Project Manager, and other key staff. September 23, 2008 IB1 GROUP SCOPE OF WORK AND FEE PROPOSAL 8.1.2 The Consultant will prepare one set of graphics and a rendering for the stakeholder meetings. The graphics prepared will reflect the reviewed and approved Design. 8.2 Documentation of Stakeholder Workshops 8.2.1 The Consultant will provide the City with copies of meeting materials and meeting notes for all stakeholder events (paper and electronic). DELIVERABLES Stakeholder meeting graphic materials and rendering. Stakeholder meeting notes /documentation. Task 9: Final Design (80 and 100 This task will include the design development (80 and final (100 design plans and specifications for civil, urban design, landscape architecture, ITS /communications and electrical systems. ASSUMPTIONS A Value Engineering Study is not anticipated as part of the work. Information will be prepared in CSI format for Lump Sum bidding. No detention will be required. WORK ACTIVITIES 9.1 Civil 9.1.1 The Consultant will develop a final design documents covering drainage facilities. 9.1.2 The final design for utilities will include relocation; new utility services that may be required for project. 9.1.3 The final grading of existing and installation of plans. Pavement layout will include P avement cross sections. 9.2 Landscape Design 9.2.1 Final landscape design documentation will be developed for the roadway. 9.3 Urban Design 9.3.1 The Consultant will develop final urban design project site plans and details including for the Streetscape Design for Andover Parkway West. 9.4 Electrical 9.4.1 The Consultant will develop final designs for site electrical power service and distribution, and receptacle locations. The Consultant will coordinate any required discussions between the City, service utility, and design team members to determine power availability and access. September 23, 2008 IBI GROUP SCOPE OF WORK AND FEE PROPOSAL 9.4.2 The Consultant will develop a final design lighting plans and coordinate lighting system standards with the City. 9.5 ITS /Signals 9.5.1 The Consultant will develop final designs for communication system requirements to maintain the existing signalized intersections and future ITS requirements. DELIVERABLES Design Development (80 documentation submittal for all disciplines. Final Design (100 ready- for -bid design documentation submittal for all disciplines. Task 10: Cost Estimates (80%, 100%) Cost estimates will be developed for the 80% and 100% submittals with a level of accuracy commensurate with the level of design. The cost estimates will include the cost of construction for the design and include any potential risks that have been identified as a result of the conceptual engineering and design tasks. The cost estimate will be subdivided into costs for each of the disciplines listed below. ASSUMPTIONS Information will be prepared in CSI format for Lump Sum bidding. WORK ACTIVITIES 10.1 80% Cost Estimating 10.1.1 The Consultant will develop an 80% cost estimate based on the civil, landscape, urban, ITS /Communications, mechanical and electrical design. 10.2 100% Cost Estimating 10.2.1 The Consultant will develop a 100% cost estimate based on the civil, landscape, urban, ITS /Communications /Signals, and electrical design. DELIVERABLES Lump sum construction cost estimates for 80% and 100% documentation. Task 11: Assistance with Bidding ASSUMPTIONS The City will be responsible for all aspects of the procurement not spelled out specifically below. No Conformed set of documents including addenda will be prepared. DELIVERABLES 11.1 The Consultant will make a "camera ready" or digital record of the Final bid documents available to the City for their use in the copying and dispersal of documents to prospective bidders. September 23, 2008 181 GROUP SCOPE OF WORK AND FEE PROPOSAL 11.2 The Consultant will respond to bidder questions forwarded by the City with Addenda information in the form of text and drawings necessary and appropriate to obtain bids. Task 12: Assistance during Construction ASSUMPTIONS The City will retain personnel as required to manage the day to day administration of the construction. No budget is included for this work. Final Budget and Scope will be determined at a later date. DELIVERABLES 12.1 The Consultant shall provide the following: 12.1.1 Review and comment on submittals. 12.1.2 Review and comment on requests for information. 12.1.3 Review and respond to owner questions. 12.1.4 Issue clarifications, including supplemental drawings. 12.1.5 Maintain a log of all submittals, requests for information, owner questions, supplemental drawings and issued clarifications. 12.1.6 The consultants will make site visits to review progress. September 23, 2008 cc i 11 [1111 '11 1111111rmilior r klr' 1 1 E 1 1 11 1 1 1 111- lilt 1111 11111111-1111111111 .1 l'r 1 Eir 1 1 1 FIT [ILI 1 111111E ft i 21: 111 1 111 III 111 IF 1 111111E 1 1111 I 1 I H11E11111 ITT 1 1111111111 7 1 11 1 1 111-1 I- 1 111 -1 III 1 -N E 1 1 1 1 1 111 1-11f 1_1 111 11 1111111- 1 E 11 1 1111 11[Y,01111 11 1 4111 :1 11 III 1111 1TF 1 r 1 11 1 1E1111111111[1 I: 1 11111 111111111[11 -III- 1111 11111 1E11111111111- 11E 11 1 1 iff 1 11 .1 ITI 11[1 III 111111 1[ 1 IT111 4-11111111- ._111 I 1111 1 1 IHill r 1111111 11 F FIIIII1 Ift 1- I I I 111111 I 1 1 1111 1111 IIE 1111Liti-jt III 11 1 I 11111 II Hi 1111 111 1111111 Ill M I F F 1 1 H 11-11 Pr 1111 =II RI IITIF HI II-IE -1E Jr 111111 1-1I'r 11111 1 11 11 1111E11 III i111 llliFL MITIT V H I II ITT [11111 HI—il --H1 I 1 HI 1 I I= 11 1r tr'i 11 I IIH H---FIHIIIIIITI 1 1_11111111°1 -H111 IF N 1 HIT In Fimm-111,111111 K di,,Lr--, u- LI 11 11 1 1 111 Ei 1 11-1111111111 1 1 ii '1 r 1-1 1 1 I T IF I'' 11 11 I III T 1 EMI 1111114 11E r H 11 III 1 1TH IH'Irk 1111111H1 1111111F-17 1 1 1 11 1 111 1-M IHHIIITIIIIIrrpHIHIF 11 'A Ill 11 1111 1r 1 IF 111111 111111F1111111111F 11- A 4 11 111_ :dill It TF IIFIIII 111111 HI- A iiii-Hmilimiai 11 .11 1111- d 1111-H-1-.11 ITT 1-111'rffil I ILTHT 1 11 111111 1 TT 11E IfEli l ir4 V I I I 1111111 III 111111 111f11 IIF 1111 IHIF 11 11 II III I HUGH If II III 1 11F114_ I+1, r A 0 li 111111 11111 1 IF MITI* IIIHI I- r ife,t-,1 t I, 1 I 11111 11 11 111Hrr I +11 111 .1 1 1111 HIM I HI I 1 IF 11,1_1 111.-E'l 1 Eli -I i IF 1E1111 19-11EHIN 1+ HA_ 1 TILT1.11 T., Ell 'rid I h 11 HI if ft- Hr 1 ILI! I' III IIIIIRITIMF111111h-111 11111+11 A ii L 17: 5. II 1 i gri! i'_4 6 i i 1-1-1441-1.1.01 ft p.i L11,4 ,_,-I, i gg- gl ffill 911(1 ii 1' 11 ri -el li ffrr_l_t i(6 --a City of Tukwila Transportation Committee 1908 TRANSPORTATION COMMITTEE Meeting Minutes September 23, 2008 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Pam Linder, Chair; Dennis Robertson and De'Sean Quinn Staff: Bob Giberson, Gail Labanara, Pat Brodin, Cyndy Knighton, Jon Harrison, Mike Ronda, Frank Iriarte and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:07 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Transit Center Supplemental Agreement #4 Phase I Design Staff is seeking full Council approval of Supplemental Agreement #4 in the amount of $153,754 with IBI Group for additional design work on the Tukwila Transit Center Project. Supplemental Agreement #4 will support the development of design documents for the Transit Center providing design documentation and preliminary costs as well as environmental and geotechnical information that will allow for future design phases of the project. The IBI Group will complete 30% in approximately 30% design of the improved and expanded Transit Center in its existing location on the PP Y Westfield Southcenter Mall property. The funding for the remaining design is budgeted in 2009. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 13 COW FOR DISCUSSION. B. Andover Park West (Tukwila Pkwv to Strander Blvd) Supplemental Agreement #5 Design Report Update Staff is seeking full Council approval of Supplemental Agreement #5 in the amount of $165,755 with IBI Group for an updated design report for Andover Park West street improvements. Due to overlapping design needs and the proximity of the Transit Center to the Andover Park West improvements, this project is closely related to the Transit Center item discussed above. The 1BI Group will update the design report originally provided for improvements of Andover Park West in November 1991. The update will clarify the final design for the road project and will consolidate duplicate engineering efforts from the Transit Center into a single engineering team providing for project efficiency. Consolidation of this work with parallel work required in the above agenda item will potentially reduce fees by $30,000. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 13 COW FOR DISCUSSION. C. Tukwila International Boulevard Phase II III Third Party Utility Coordination Agreements Staff is seeking full Council approval for the Mayor to enter into two third party utility Coordination Agreements with Comcast Cable Communications Management LLC for Phases II and III of the TIB Street Improvement Project. These two agreements are for two separate services that Comcast provides; one is for cable TV services and the other is for fiber optic infrastructure. The agreements call for utility relocation including time limits and cost distribution. Costs associated with the relocation are directly reimbursable by Comcast and are not part of the project budget.