HomeMy WebLinkAboutCOW 2008-10-13 Item 4G - Ordinance - 2008 Fire Master Plan COUNCIL AGENDA SYNOPSIS
Q Initials ITEI NO.
Q j SS% VS iVIeeting Date 1 Prepared by 1 Mayor's review 1 Council review
10/13/08 1 LV IA_ 1
10/20/08 1 LV 1 1
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ITEM INFORMATION
CAS NUMBER: 08-125 I ORIGINAL AGENDA DATE: OCTOBER 13, 2008
AGI:NDA An Ordinance adopting the Fire Master Plan, adopting Mayor's recommendations,
and establishing Level of Service Standards
C Discas ?on 1 1 Motion Resolution Ordinance Bid Award Public Hearing 1 1 Other
Alt; Date 10/13/08 1Itg Date lltg Date 1ltg Date 10/20/08 Mtg Date ltg Date 10/20/08 Mtg Date
!SPONSOR 1 1 Council Major Adm Svcs DCD [1 Finance Fire Legal P&R fl Police 1 1 PJV
SPONSOR'S An Ordinance adopting Fire Master Plan, adopting Administration responses to Plan
SL'\IM .\RY recommendations (implementation), and establishing Level of Service for fire services.
RI ,\'1EwI:,D BY I 1 COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Il Arts Comm. Parks Comm. Planning Comm.
DATE: 08/19/08; 9/23/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve and forward to COW for discussion
COMMIT`I EE Forward to Committee of the Whole for discussion
COST IMPACT FUND SOURCE
Ex PIND ITU RI RI ,Q U IRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
1 10/13/08 1
MTG. DATE ATTACHMENTS
10/13/08 Informational Memorandum dated 8/19/08 (revised 10/13/08) to include attachments:
Addendum 1 (to be added to Fire Master Plan, distributed previously) Exhibits B &C
Ordinance in draft form
Minutes from the Finance Safety Committee meetings of 8/19/08 and 9/23/08
(Please bring your copy of the Fire Master Plan, distributed previously)
C ity of Tukw
O 6200 Southcenter Boulevard Tukwila, Washington 98188 Jim Haggerton, Mayor
1908 INFORlMATION MEMORANDUM
To: Finance and Safety Committee
Committee of the Whole (COW)
CC: Mayor Haggerton
Rhonda Berry
FROM: Lisa Verner, Mayor's Office
Nick Olivas, Fire Chief
DATE: August 19, 2008; revised October 13, 2008
RE: Fire Master Plan, Administration Responses to Plan Recommendations and LOS
Goal
ISSUE
Adopt the new Fire Master Plan, adopt the Administration responses to the Plan's
recommendations, and adopt a Level of Service goal for fire services.
BACKGROUND
The Fire Department does not have a Master Plan. A proposed Master Plan has been
developed by consultants, ESCi, as the first phase of a joint agreement with the City of SeaTac
to evaluate whether or not the two cities' fire departments should be merged, fol ni a separate
fire district, or look for other opportunities for cooperation and coordination. It is ready for
review and adoption by the City.
The Administration is evaluating new sources of revenue for the City. One such source is
"impact fees" through which new development helps to pay for capital facilities necessitated
due to the new growth. Mayor Haggerton's goal is to analyze options and to adopt impact fees
by the end of 2008.
The Growth Management Act allows impact fees for parks services and for fire services, in
addition to the traffic impact fees the City has already enacted. In order to consider and adopt
impact fees, the City needs to have adopted a Fire Master Plan and identified a level of service
goal for fire services.
DISCUSSION
The new Fire Master Plan evaluates the current state of the Fire Department and makes
recommendations concerning a variety of issues: personnel and staffmg, facilities, apparatus,
and management. It shows area coverage from each of the stations, includes an inventory of
Phone: 206- 433 -1800 City Hall Fax: 206 433 -1833 www.ci.tukwila.wa.us
Page 2 of 3
equipment and stations, and discusses the kinds of service provided by the Department. The
proposed Fire Master Plan is attached as Exhibit A.
The Administration has evaluated the recommendations contained in the Fire Master Plan. The
recommendations can be divided into "short term" and "long teini" items; both include capital
facilities and operations maintenance. The short teiiii items are needed to make up existing
deficiencies which the Fire Master Plan finds make it hard for the Fire Department to maintain
the existing LOS. The Administration has evaluated these based on prudent use of equipment,
cost, and sustainability. These items can be phased in over the next several years and support
the existing LOS. The long teuu items will be needed due to growth over the next 15 years; the
long teiul capital facilities items can be funded in part by impact fees.
The Administration's response to the recommendations contained in the Fire Master Plan is
attached as Exhibit B. A worksheet summarizing how the Administration would accomplish
the recommendations over the next 6 years is attached as Exhibit C.
The level of service goal that the Administration recommends is described in the Fire Master
Plan as:
Establish a goal of response to calls for service within the City in 5 minutes 33 seconds
90% of the time
4 stations distributed throughout the City
Provision of the following services: prevention, suppression, aid, rescue, haz mat
response, and public education
Equipment level of 3 front line engines, 1 front line aerial, and 1 front line aid car
Personnel level of 3 shifts of professional firefighters per day
This level of service should be provided by the Fire Department and maintained as a goal as
growth occurs over the next 15 years.
As mentioned, the Mayor's goal is to analyze options and to adopt impact fees by the end of
2008. There are two steps that need to be done before impact fees can be considered. The first
step is to have LOS standards for both Parks and Fire. The adoption of the Fire Master Plan
and Fire LOS goals as recommended below will accomplish this first step for Fire. The
Community Affairs and Parks Committee is addressing adoption of LOS for Parks.
The second step needed before impact fees can be considered is an emergency Comprehensive
Plan amendment to add "Fire" and the adopted LOS for Fire and Parks to the Capital Facilities
Element of the Plan. The Community Affairs Parks Committee will review the
Comprehensive Plan amendment on September 22, with a courtesy review by Finance Safety
on September 23.
After these two steps are complete, then a review and discussion of impact fees will begin. The
anticipated schedule is as follows: Staff will have a draft impact fee Ordinance and bring it to
Finance Safety Committee for a recommendation (October 21) and to Community Affairs
Parks Committee for a courtesy review (October 27). The draft impact fee Ordinance is
Page 3 of 3
scheduled for a COW review and public hearing on November 10 with a Council decision to
adopt or not adopt anticipated on November 17
RECOMMENDATION
Adopt an Ordinance which
adopts the Fire Master Plan,
adopts the Administration's responses to the Plan's recommendations, and
establishes a level of service goal for fire services.
Attachments: Exhibit A Fire Master Plan Addendum 1
Exhibit B Administration's Responses on Fire Master Plan
Recommendations
Exhibit C Worksheet for Administration's Responses on Fire Master Plan
Recommendations
Addendum
Addendum I
Recommended capital expenditures for the City of Tukwila included replacement of two
facilities: Fire Station No. 51 and 52. A key element of the facility development is the acquisition
of suitable property to locate the structures. The amount of land identified for Fire Station No.
51 replacement is 3.3 acres and 1.0 acre for a replacement of Fire Station No. 52.
Bare land in the central business district for Fire Station No. 51 is estimated to cost
approximately $35.00 per square foot.' Raw land on the hill section, to relocate Fire Station No.
52 is slightly less at approximately $20 -25 per square foot.'
Estimates of the cost to purchase land for the two fire stations is in Figure 1.
Figure 1: Estimated Cost of Land for Replacement Fire Station No. 51 52
Replacement No. of No. of Square Cost per Square Foot Total
Acres Feet
Fire Station No. 51 1 3.3 I 143,560 $35.00 1 $5,031,180
Low Range $871,200
Fire Station No. 52 1.0 43,560 $20.00
High Range $1,089,000
$25.00
$5,902,380
Total to
$6,120,180
Property acquisition cost for Fire Station No. 51 and 52 ranges from $5,902,380 to $6,120,180.
Summary of Capital Needs from Community Growth
An impact fee is a fee implemented by a local government on a new or proposed development
to assist or pay for that portion of the costs that the new development affects existing public
services. The fees are a charge on new developments to help fund and pay for the construction
or needed expansion of offsite capital improvements. These fees reduce the economic burden
on local jurisdictions that are trying to deal with population and service demand growth in the
area.
Source: Brian A. Bruininks, Certified Commercial Investment Member (CCIM), The Andover Company.
2 Note: 1 acre 43 560 square foot.
A summary of capital requirements for the City of Tukwila Fire Department comprises the
procurements for both existing needs and those to meet the needs that result from new
development. The capital requirements to serve future growth of the City were separated from
those designated to meet current service demand. An estimate of the capital requirements for
facilities and apparatus to meet future service demand is complied in Figure 2.
Figure 2: Capital Requirements Linked to New Development
Capital Item Total Square Square Feet Linked Total Cost Cost Linked to
Feet to Impact Impact
Construction cost of
relocated Fire Station 25,000 15,000 $11,870,000 $7,122,000
No. 51
New Aid Car for Fire N/A N/A $185,000 $185,000
Station No. 51
Fire Engine for Fire $525,000
Station No. 54 N/A N/A to $750,000
(replacement for
aerial apparatus) $750,000
Land requirement for
relocated Fire Station $871,200
No. 52 (required if 43,560 43,560 to $1,089,000
Fire Station No. 51 is (1.0 acre) $1,089,000
relocated)
Construction cost of
relocated Fire Station N/A N/A $3,500,000 $3,500,000
No. 52
Total Cost Linked to Impact 1 $12,646,000
The capital cost of facilities and apparatus to meet service demand linked to the impact from
growth totals $12,646,000.
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DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE 2008 FIRE MAS 1'l 1( PLAN WITH THE
INCLUSION OF THE MAYOR'S RESPONSE SPECIFYING PHASED
IMPLEMENTATION; ESTABLISHING LEVEL -OF- SERVICE GOALS FOR
FIRE SERVICES; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECI7 VE DATE.
WHEREAS, the City wishes to have a Fire strategic plan, addressing fire services
needed for growth in the next decade and establishing level -of- service goals for the Fire
Department; and
WHEREAS, the City Council desires to adopt the recently- prepared 2008 Fire
Master Plan, which contains level -of- service recommendations; and
WHEREAS, the 2008 Fire Master Plan provides a comprehensive analysis of the
services provided by the Fire Department; and
WHEREAS, the Mayor has reviewed and responded to the 2008 Fire Master Plan,
specifying phased implementation based on available funding of the recommenda-
tions contained therein; and
WHEREAS, the City Council has reviewed the 2008 Fire Master Plan and has
accepted the Mayor's recommendations; and
WHEREAS, the Fire Master Plan, the Mayor's response thereto, and the City's
level -of- service goals for fire services was presented to the public for comment and
modification at a public hearing on October 20, 2008;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Fire Master Plan. The City of Tukwila hereby adopts the 2008 Fire
Master Plan and the Mayor's recommendations thereto, which is attached hereto as
"Exhibit A" and by this reference fully incorporated herein.
Section 2. Fire Level of Service. The City of Tukwila hereby adopts the following
Level -of- Service Goals for the Fire Department:
Establish a goal of 5 minutes, 33 seconds, for response to calls- for service within the
City, at least 90% of the time.
Operate four fire stations distributed throughout the City.
Provide the following fire services: prevention, suppression, aid, rescue, hazardous
materials response and public education.
Maintain equipment level of three front -line fire engines, one front -line aerial fire
engine, and one front -line aid car.
Maintain personnel level of three shifts of professional firefighters per day.
C \Documents and Settings \All Users Desktop Kelly MSDATA Ordinances Fue Master Plan.doc
ken 10/10/2008 Page 1 of 2
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2008.
ATTEST/AUTHENTICATED:
Jim Haggerton, Mayor
Christy O'Flaherty, CMC, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY: Passed by the City Council:
Published:
Effective Date:
Office of the City Attorney Ordinance Number:
Attachments: Exhibit "A" Fire Master Plan and Mayor's Recommendations
n \Documents and Set8ngs \All Users Desktop Kelly MSDATA Ordinances Fire Master Plan.doc
ksn 10 /10/2008 Page 2 of 2
'21
0 City o f Tukwila
Qe %�i
N Finance Safety Committee
t
s,,, 1908
FINANCE AND SAFETY COIVIlVIITTEE
Meeting Minutes
August 19, 2008 5:00 p.m.
PRESENT
Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy
Staff: Jim Morrow, Derek Speck, Katherine Kertzman, Lisa Verner, Nick Olivas, Don Tomaso,
Bob Noland, Rhonda Berry and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:10 p.m.
Committee Chair Robertson amended the agenda to delay the discussion of Item F to a future meeting due to the
length of the current agenda. Item B was moved to the first item on the agenda, and Item C was moved to the end
of the agenda.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Installation of Above Ground. Bio- Diesel Tank
Fire department staff has granted an exception to Tukwila Municipal Code (TMC) 16.16.040 for the
installation of an aboveground bio- diesel fuel tank at 14905 Interurban Avenue South (76 gas station) in a
zone outside of those specified in the Code. All exceptions to this TMC are made in writing by the Fire
Chief or Fire Marshal.
This tank is code compliant and its installation will not adversely affect surrounding properties. The tank
is being installed only for diesel fuel and can be removed if it goes unused for one year.
The Committee requested that the informational memo submitted for this agenda item be distributed to
full Council with clarification regarding tank removal and restatement of this as an informational only
item. PIi FORMATION ONLY.
B. Travel Planner Advertisement for Seattle Southside
Staff is requesting full Council authorization for the Mayor to sign a contract in the amount of $27,750
with Destination Media Alliance, LLC for Seattle Southside's advertisement in the 2009 Official
Washington State Travel Planner.
The Washington State Travel Planner publication has not been previously utilized by Seattle Southside
for advertising. Staff is planning for a full -back page, 4 -color advertisement very similar to our current ad
placement in the Washington State Visitors Guide. Katherine Kerztman reported that having the back
page of each publication should assist staff in evaluating the effectiveness of each publication to
determine future proposed media schedules /plans. UNANLVIOUS APPROVAL. FORWARD TO
AUGUST 25 COW FOR DISCUSSION.
C. Fire Den artment Master Plan
Staff is seeking Council approval of an ordinance which adopts the Fire Master Plan as well as
Administration's responses to the Plan's recommendations, and establishes a level of service goal for fire
services.
Finance Safety Committee Minutes August 19, 2008 Page 2
Given the complexity of this item, Lisa Verner provided an informational outline to the Committee that
summarized and highlighted the details of reviewing and discussing the Plan and accompanying
information, in addition to establishing a level of service goal for fire services. Implementing the Fire
Plan's recommendations could have a large impact on the budget, and Committee members agreed that it
is in the best interest of the City to delay adoption of the Plan, until after full Council has had the
opportunity to begin the preliminary review of the upcoming Budget and Financial Planning Model which
is anticipated to begin in October.
Nick Olivas provided a brief history of the advent of the Fire Master Plan and explained the City's
involvement with the City of SeaTac in this process. The Plan has been through several draft versions and
was originally scheduled for completion on July 1. The recommendations made in the Plan are basically
those of the consultant. Overall, the intent of the Plan is to look at delivery of service and the cost of
service.
./j After this introduction, the Committee reviewed the Plan document. Members will continue to review the
Plan individually outside of the Committee.
The Committee recognizes the amount of time it will take to review the Plan and Administration's
respective recommendations. Therefore, Committee members have requested this item return to Finance
and Safety prior to going to full Council for discussion. The Public Hearing regarding the Plan scheduled
for this Monday, August 25 will be canceled and rescheduled to a later date.
Due to time constraints and scheduling conflicts, the Committee has agreed to schedule an additional
Finance and Safety Committee meeting the week of September 22 to continue discussion and review of
the Plan and Administration's recommendations to the Plan. Kimberly will schedule the meeting with
appropriate staff. Based on this timeline, the Plan will return to Committee in late September and is
anticipated to be forwarded to a COW in early October. RETURN TO FINANCE AND SAFETY
COMMITTEE FOR FURTHER REVIEW.
D. Sale of Surplus Property at 7220 SW 43r Street
Staff is seeking full Council approval to accept a bid for the above named property to the Harnish Group,
Inc, in the amount of $501,000.
In June 2007, the Council declared the property located at 7220 SW 43r Street as surplus (see Council
minutes dated June 18, 2007). The property was previously two parcels that had been consolidated into
one and was appraised at $480,000. T wo bids were received, and the highest bidder was the Harnish
Group, Inc.
The Committee has asked staff to identify the fund where the monies received from the sale will be
deposited. Staff will research the request and provide the information to full Council. UNANIMOUS
APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION.
E. Sales Tax Revenue Report
Bob Noland discussed the Sales Tax Report actual receipts received through May 2008. He shared his
concern with lagging receipts over the prior months until May collections were recorded. May receipts
proved a rebound in actual verses estimated revenue and receipts. The City is close to last year's
collection level during this time.
The streamlined sales tax initiative is expected to effect sales tax revenue later in the year. Both the
Association of Washington Cities and the Municipal Research and Services Center are advising cities not
to overreact in planning for anticipated projections of gains or losses as a result of streamlining. In
contrast, they are recommending cities maintain their projections prior to the streamlined implementation.
s (c J ,�w1t�4, W93
:Z City of Tukwila
41/== Finance Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes ***Special Meeting
September 23, 2008 2:00 p.m.
PRESENT
Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy
Staff: Nick Olivas, Chris Flores, Dave Haynes, Lisa Verner, Rhonda Berry and Kimberly Matej
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 2:08 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Fire Department Master Plan
Today's special meeting of the Finance and Safety Committee is to serve primarily as a workshop for
Committee members to discuss, in detail, the Fire Master Plan's recommendations and Administration's
responses to those recommendations.
Exhibit B: Administration Responses to Fire Plan Recommendations and Exhibit C: Worksheet for
Administration Responses on Fire Master Plan Recommendations were reviewed extensively. Both
exhibits were originally created in mid August. Since that time, as the budget process has begun, and
during the budget process, Administration has made some changes to their responses as reflected in the
agenda packet. Staff reviewed these changes in the current exhibits which will be updated prior to going
forward to full Council.
Committee members, again, expressed their desire to begin review of the preliminary Budget and
Financial Planning Model prior to adopting the Fire Master Plan. However, due to the complexity and
detail of the Plan, the Committee would like to begin discussion of the Plan with full Council on October
13, 2008, without a recommendation for action.
Staff will ultimately seek Council approval of an ordinance which adopts the Fire Master Plan as well as
Administration's responses to the Plan's recommendations, and establishes a level of service goal for fire
services. FORWARD TO OCTOBER 13 COW FOR DISCUSSION.
B. Comprehensive Plan Amendment Capital Facilities Element
Meeting ended prior to having time to discuss this issue. Please review the Community Affairs and Parks
minutes from September 22, 2008, in which the same item is addressed. INFORMATION ONLY.
III. ANNOUNCEMENTS
No announcements.
IV. MISCELLANEOUS
Meeting adjourned at 4 :03 p.m.
Next meeting: Tuesday, September 3, 2008 5:00 p.m. Conference Room 3
Committee Chair Approval
Minutes y KAM. Reviewed by LV.