HomeMy WebLinkAboutReg 2008-10-06 Item 5C - Final Acceptance - Minkler Shop ReRoof Building B by Pacific Sheet Metal & Roofing for $91,489.83 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 08-116 I ORIGINAL AGENDA DA'Z'E: OCTOBER 6, 2008
AGENDA ITEM TITLE Accept as complete Minkler Shops ReRoof Building 'B' and release retainage.
CA I'EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 10/06/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/
SPONSOR'S The contract with Pacific Sheet Metal Roofing, Inc is complete for the Minkler Shops
SUMMARY B `B` ReRoof Project. Construction began April 1, 2008 and was completed on June
13, 2008. The contract repaired and installed a new roof at the Minkler Shops. One
change order for $3,635.62 repaired some drainage issues. This project is ready for final
acceptance and the total contract amount was $91,489.83.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 09/23/08
RECOMMENDATIONS:
SPONSOR /ADMI. Accept contract as complete and authorize release of retainage.
COMBiI'TEE Unanimous approval; forward to Regular Consent Agenda.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$91,489.83 $100,000.00
Fund Source: 303 Facilities
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
10/06/08
MTG. DATE ATTACHMENTS
10/06/08 Information Memo dated September 17, 2008
Notice of Completion of Public Works Contract 08 -015
Transportation Committee Meeting Minutes from September 23, 2008
INFORMATION MEMO
To: Mayor Haggerton
From: Public Works Director
Date: September 17, 2008
Subject: Minkler Shops Re -Roof Buildine `B'
Project No. 03 -BG08
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 08 -015 with Pacific Sheet Metal Roofing, Inc. was
issued March 24, 2008 for construction of the Minkler Shops Building B' Re -Roof Project.
Work began on April 1, 2008, and was completed 011 June 13, 2008. One (1) Change Order
was issued and there were no additional cost overruns or underruns.
Contract Award Amount 80,300.00
Change Order #1 3,635.62
Sales Tax 9.0% 7.554.21
Total Amount Paid (incl. retainage) 91,489.83
RECOMMIENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of retainage, subject to the standard
claim and lien release procedures.
RR/tm
Attachment: Notice of Completion
P: \PROJECTS \A BG Projects \03BG08 MINKLER SHOP REROOF \Minkler ReRoof 2008 Bldg B \Info Memo Closeout.doc
State of Washington
Department of Revenue
PO Box 47474
REVENUE Olympia WA 98504 -7474
Contractor's Registration No. (UBI No.) 602 257 647
Date 9/10/08
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
4 Name &Address o£Public 4� Depart�uen #__ITseOnly r
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
City Shops ReRoof Building 13 (Project No. 03 BG08) 08 015
Contractor's Name Telephone Number
Pacific Sheet Metal Roof LLC 206 682 5354
Contractor's Address
111 So. Spokane St., Seattle, WA 98134
Date Work Commenced Date Work Completed Date Work Accepted
4/1/08 6/13/08
Surety or Bonding Company
Contractors Bonding Insurance Co. #LC5756
Agent's Address
Nick Zachnich, 1407116 Ave. NE, #104, Bellevue, WA 98004
Contract Amount 80,300.00
Additions 3,635.62 Liquidated Damages 0.00
Reductions 0.00
Sub -Total 83,935.62 Amount Disbursed 87,293.05
Amount of Sales Tax Paid at 9.0 7,554.21 Amount Retained 4,196.78
(If various rates apply, please send a breakdown.)
TOTAL 91,489.83 TOTAL 91,489.83
Disbii s'ing--Off cer il
Comments:
Signature
Type or Print Name Diane Jaber
Phone Number 206 -433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27-01)
Transportation Committee Minutes September 23, 2008 Paae 2
At the August 12, 2008, Transportation Committee meeting, staff discussed some of the project challenges
involving utility coordination and relocation. In response to that discussion, staff reported that the City
currently has a franchise agreement with Seattle City Light, and therefore, there is no need for a separate
coordination agreement regarding utility relocation. Unfortunately, the City does not have a franchise
agreement with Qwest, and Qwest is not willing to enter into a project specific coordination agreement with
the City. Qwest is required to relocate the facilities as allowed by law. Staff will continue to provide updates
on the situation. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 13 COW FOR
DISCUSSION.
D. Minkler Shop Re- Roof Building B Proiect Completion and Acceptance
Staff is seeking full Council acceptance for project completion and release of retainage for Building B Re-
Roof of the Minkler Shop. The project ran slightly over the original contract cost due to one change order.
U M ODS AP PROV AL. FOR TO OCTOBER 6 CONSE AGEN
III. ANNOUNCEMENTS
No announcements.
IV. MISCELLANEOUS
Meeting adjourned at 5:37 p.m.
Next meeting: Tuesday, October 14, 2008 5:00 p.m. Conference Room 1
P &L- Committee Chair Approval
Minutes by KAM. Reviewed by GL.