HomeMy WebLinkAboutCOW 2008-08-25 COMPLETE AGENDA PACKET Tukwila City Council Agenda
°I sr C OMMITTEE OF THE WHOLE
t?: Jim Haggerton, Mayor Councilmembers:
+�t�� J' gg Joan Hernandez Pamela Linder Y J
Rhonda Berry, City Administrator Dennis Robertson Verna Griffin
1908
Joe Duffle, Council President Kathy Hougardy De'Sean Quinn
MONDAY, August25, 2008, 700 PM Tukwila City Hall; Council Chambers
1. CALL TO ORDER PLEDGE OF ALLEGIANCE
2. SPECIAL Mid -Year Budget Review; Bob Noland, Interim Finance Director.
PRESENTATIONS
3. CITIZEN At this time, you are invited to comment on items not included on this
COMMENT agenda (please limit your comments to five minutes per citizen).
To comment on an item listed on this agenda, please save your comments
until the issue is presented for discussion.
4. PUBLIC An ordinance establishing levels of service standards for parks and open space Pg.1
HEARINGS and amending Ordinance No. 2207 that adopted the Parks, Recreation and
Open Space Plan.
(Please bring your Parks, Recreation Open Space Plan, distributed in June.)
5. SPECIAL a. An ordinance establishing levels of service standards for parks and Pg.1
ISSUES open space and amending Ordinance No. 2207 that adopted the Parks,
Recreation and Open Space Plan.
(Please bringyourParks, Recreation Open Space Plan, distributed in June.)
b. Contract for travel planner advertisement for Seattle Southside. Pg.11
c. Sale of surplus property at 7220 SW 43rd Street. Pg.23
d. 2008 Overlay and Repair Construction Management Supplement Pg.35
with KPG, Inc.
e. Bid award for 2008 Small Drainage Program. Pg.43
f. Bid award for Interurban Avenue South waterline. Pg.51
g. Consultant agreement for Storm Lift Station No.18. Pg.57
h. Tukwila Village developer proposals continued discussion. Pg.71
6. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
7. MISCELLANEOUS
8. EXECUTIVE SESSION
9. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance
notice to the City Clerk's Office 206 433 1800 /TDD 206 248 -2933.
This notice is available at www.ci.tukwila.wa.us, and in
alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
CO UNCIL A GENDA SYNOPSIS
rritialr ITEM No.
o eZ
lieetin� Dat Prepared by Mayor review Council review J
T A 08/25/08 1 LV 1 A.
�`A 1 09/02/08 LV 1
4- 5 a
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ITEM INFORMATION
I CAS NUMBER: 08-102 I ORIGINAL, AGENDADATE: AUGUST 25, 2008
AGENDA ITEM TITLE An Ordinance establishing level of service standards for parks and open space
CV1'LGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
l fig Date 08/25/08 ,lltg Date tlltg Date Aitg Date 09/02/08 ,lltg Date tl itg Date 08/25/08 Mtg Date
SPONSOR Council Mayor Adm Svcs DCD U Finance E Fire Legal P &R Police PTV
SPONSOR'S An Ordinance establishing level of service standards for parks and open space and
SU M \RY amending Ordinance 2207, that adopted the Parks, Recreation and Open Space Plan to
include the levels of service (LOS) standards.
RI WI' I.:1) BY COW Mtg. CA &P Cmte n F &S Cmte 1 Transportation Cmte
n Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA'L'E: 08/11/08
RECOMMENDATIONS:
SPONSOR /ADMEN. Consideration of proposed ordinance
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EYPI:NDITUIZI: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
08/25/08
1
1
1
MTG. DATE I ATTACHMENTS
08/25/08 Informational memorandum dated 8/14/08 (revised after CAP), includes LOS standards
Ordinance in draft form
Ordinance #2207, adopting a new Parks, Recreation and Open Space Plan
Minutes from the Community Affairs and Parks Committee meeting of 8/11/08
(Please bring your copy of the Parks, Recreation Open Space P /an distributed in June)
INFORMATION MEMOMORANDUM
TO: Community Affairs and Parks Committee
CC: Mayor Haggerton
Rhonda Berry
FROM: Lisa Verner, Mayor's Office
Rick Still, Deputy Director, Parks Department
DATE: REVISED August 14, 2008
RE: Level of Service Standards for Parks
ISSUE
Adopt Ordinance establishing level of service (LOS) standards for parks and open space
and amending Ordinance 2207 adopting the Parks, Recreation, and Open Space Plan to
incorporate the LOS standards.
BACKGROUND
The Parks Department has a new master plan, the "Parks, Recreation, and Open Space
Plan This Plan was adopted June 23, 2008. Levels of service were not detailed in the
adopted plan and need to be identified.
DISCUSSION
Level of service standards need to be identified for the various types of parks. The
standards reflect the current state of parks and open space (what we have now) based on
the current city population. The LOS standards can be used to plan and project what
amount of parks and opens space and what capital facilities will be needed based on
anticipated future growth (approximately 6,000 new residents through 2022).
The proposal is that the City continue to use the existing parks LOS and to apply it to
future growth. The draft Level of Service standards are attached as Exhibit A.
RECOMMENDATION
Adopt Ordinance which establishes level of service standards for parks and open space
and amends Ordinance 2207 adopting the Parks, Recreation, and Open Space Plan to
incorporate the LOS standards.
Attachment: Exhibit A: Parks LOS Standards
Page 2
FOOTNOTE: FUTURE CONSIDERATION BY COUNCIL
The Administration is evaluating new sources of revenue for the City. One such source is
"impact fees" through which new growth helps to pay for capital facilities necessitated
due to the new growth. The Growth Management Act allows cities to adopt impact fees
for parks services, for fire services and for schools, in addition to the traffic impact fees
the City has already enacted. Mayor Haggerton's goal is to analyze options and to adopt
Parks and Fire impact fees by the end of 2008.
There are two steps that need to be done before impact fees can be considered. The first
step is to have LOS standards for both Parks and Fire. The adoption of Parks LOS
standards as recommended above will accomplish this first step for Parks. The Finance
and Safety Committee is addressing adoption of LOS for Fire. Both of these items will
come to COW on August 25 for discussion and public hearings.
The second step needed before impact fees can be considered is an emergency
Comprehensive Plan amendment to add "Fire" and the adopted LOS for Parks and Fire to
the Capital Facilities Element of the Plan. Staff will return to CAP with the proposed
Comprehensive Plan amendment on September 22.
After these two steps are complete, then a review and discussion of impact fees will
begin. Staff will have a draft impact fee Ordinance and bring it to Finance Safety
Committee for a recommendation (October 21) and to Community Affairs Parks
Committee for a courtesy review (October 27). The draft impact fee Ordinance is
scheduled for a COW review and public hearing on November 10 with a Council
decision to adopt or not adopt anticipated on November 17.
The list of proposed Parks projects which might be funded through impact fees that was
included with the CAP Agenda Packet on August 11 has been removed; it will be
reviewed and brought back to CAP as part of the draft impact fee ordinance.
C: \DOCUME.-- 1\christy\LOCALS -1 \Temp\XPGrpWise \Parks LOS info memo.doc
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DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING THE CITY'S PARKS, RECREATION AND
OPEN SPACE PLAN, ADOPTED BY ORDINANCE NO. 2207, TO
ESTABLISH LEVEL -OF- SERVICE STANDARDS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, RCW 35A.63.062 sets forth a city's option to perform comprehensive
parks and open space planning; and
WHEREAS, on June 23, 2008, the City passed Ordinance No. 2207, adopting
Tukwila s most recent Parks, Recreation and Open Space Plan; and
WHEREAS, the City Council desires that the Parks, Recreation and Open Space
Plan include standards for measurement of acceptable levels of parks services provided
by the City; and
WHEREAS, on August 25, 2008, the City Council held a public hearing to present
and receive public comment on the Parks and Recreation level -of- service standards;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Level of Service. The City's Parks, Recreation and Open Space Plan,
adopted by Ordinance No. 2207, is hereby amended with the addition of level -of-
service standards, to read as follows:
LEVEL OF SERVICE (LOS) STANDARDS
2022
2008 Population: 24,719
Population: 17,930 (estimated)
Park/ Facility Service I Current I Unit of LOS Surplus I LOS Surplus
Type Area Inventory Measurement Demand (Deficit) Demand I (Deficit)
up to h 1.2 0.07 acres per
Mini Park mile acres 1,000 pop. 1.20 0 1.65 (0.45)
Neighborhood 'h to 1 I 50.4 2.81 acres per
Park` mile acres 1,000 pop. 50.40 0 69.48 (19.08)
Community 1 -5 25.0 1.39 acres per
Park miles acres 1,000 pop. 24.97 0 34.43 (9.46)
5-20 132.0 7.36 acres per
Regional Park I miles acres 1,000 pop. 131.99 0 181.97 (49.98)
33.5 1.87 acres per
Open Space acres 1,000 pop. 33.50 0 46.18 (12.68)
Neighborhood 1.9 0.90 miles of trail
Connector"" I miles per 1,000 pop. 16.11 (14.20) 22.21 (20.30)
11.4 0.64 miles of trail
Regional Trail miles per 1,000 pop. 11.40 0 15.72 (4.32)
Community I 1 I 1 per
Center center 15,000 pop. 1.20 (0.20) 1.65 (0.65)
22.3 acres of neighborhood parks are school district property developed as a park.
The acreage above includes only parks in the City of Tukwila.
Regional park needs can be met outside of the City boundaries.
***Includes neighborhood connectors listed in the Walk Roll Plan.
Section 2. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 3. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2008.
A FfEST/ AUTHENTICATED:
Jim Haggerton, Mayor
Christy O'Flaherty, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY: Passed by the City Council:
Published:
Effective Date:
Office of the City Attorney Ordinance Number:
s Jr \NILI
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�y9Q$�
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING A NEW PARKS, RECREATION AND OPEN
SPACE PLAN FOR THE CITY OF TUKWILA; REPEALING ORDINANCE
NO. 1959; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, RCW 35A.63.062 authorizes the City of Tukwila to perform
comprehensive parks and open space planning; and
WHEREAS, an adopted open space plan is required by the Washington State
Recreation and Conservation Office in order to qualify for state and federal grant
funding; and
WHEREAS, the Tukwila City Council requested that (through the Parks and
Recreation Department), the administration prepare an updated Parks, Recreation and
Open Space Plan; and
WHEREAS, the City administration, Community Affairs Parks Committee, and
Parks Commission have completed review and modification of the plan, and have
forwarded the plan to the City Council for adoption; and
WHEREAS, the plan was presented to the public for comment and modification at
a public hearing on June 9, 2008;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. The Parks, Recreation and Open Space Plan (Exhibit A), as presented
with this ordinance, is hereby adopted as the six -year Parks, Recreation and Open Space
Plan for the City of Tukwila for the period June 2008 -June 2014.
Section 2. A copy of the Plan, adopted by this ordinance, shall be authenticated
and recorded by the City Clerk along with this ordinance and, pursuant to RCW
35A.12.140, at least one copy of the Plan shall be filed in the City Clerk's Office for use
and examination by the public.
Section 3. A copy of this ordinance and the Parks, Recreation and Open Space Plan
shall be filed with the following City departments:
1. Community Development
2. Public Works Department
3. Finance Department
4. Parks Recreation Department
5. Mayor's Office
Section 4. The most recent Comprehensive Parks and Recreation Plan, adopted by
Ordinance No. 1959, on June 18, 2001, is hereby repealed.
C: \Documents and Settings \All Users Desktop Kelly \MSDATA Ordinances \Parks and Open Space Plan.doc
BF:ksn 6118/2008 Page 1 of 2
Section 5. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Special Council Meeting thereof this lc day of tiff Q_ 2008.
ATTEST/AUTHENTICATED: Q ic..
�J' HO-6n, Mayor
Christy O'Fla erty, CMC, City Clerk
Filed with the City Clerk: 6 C
APPROVED AS TO FORM BY: Passed by the City Council: /r> -i ")P
Published:
Effective Date: 9- 1-n X'
Office of the City Attorney Ordinance Number:
Attachment: Exhibit A Parks, Recreation and Open Space Plan
C: \Documents and Settings \All Users \Desktop \Kelly \MSDATA \Ordinances \Parks and Open Space Plan.duc
BF:ksn 6/18/2008 Page 2 of 2
may,.
.,'.._wgsy, City of Tukwila
€r 'o
Community Affairs and Parks Committee
`a, 1908
COIIIlVIUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
August 11, 2008 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: Joan Hernandez, Chair; Verna Griffin and De' Sean Quinn
Staff: Bruce Fletcher, Rick Still, Lisa Verner, Jack Pace, Kathy Stetson, Mary Hulvey, Evie Boykan and
Kimberly Matej
Guest: Bill Arthur
CALL TO ORDER: Chair Hernandez called the meeting to order at 5:04 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Parks Plan Level of Service
Staff is seeking full Council approval to amend Ordinance Number 2207 by which Council recently
adopted the Parks, Recreation and Open Space Plan (Plan). The amendment will incorporate Level of
Service (LOS) Standards for parks into the Plan.
Level of Service Standards for parks was not detailed in the recently adopted Plan, and need to be
established in order to identify, plan for and project parks and open space needs based on anticipated
growth of the City. Additionally, an established Level of Service is a tool that we will need to utilize in
future grant applications and communications with developers.
Lisa Verner explained that proposed LOS for parks included a recommendation that the City continue
providing its current level of service growth occurs. Population growth projections were provided by the
Plan consultant based on King County's Buildable Land Study. Commercial usage has also been factored
into these projections.
Staff provided clarification that this amendment does not create impact fees; it merely establishes Level
of Service Standards for parks to be included in the Parks, Recreation and Open Space Plan.
Additionally, approval of the amendment does not indicate that the City will implement impact fees;
however, it will be utilized as a tool for official future consideration regarding impact fees. The Parks,
Recreation and Open Space Plan suggests a number of revenue sources for consideration, including the
implementation of impact fees.
Bill Arthur inquired about the possibility of Fort Dent becoming a Public Facilities District and its effect
on potential impact fees. Staff responded that Fort Dent could still be considered a regional park;
however regional park needs can also be met outside of City boundaries. If an established district had its
own taxing authority, impact fees allow for recalculation and refunding when appropriate.
UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION.
B. Rental Housing Licensing
Staff is seeking Committee direction to prepare a draft ordinance establishing a rental housing licensing
program. A final recommendation to implement or approve a program will not be made at this meeting.
Committee members were provided with a brief history and background of City and Council interest in a
rental licensing program. Staff presented several broad policies that require Committee direction in order
to draft an ordinance, and discussed the respective staff recommendations for each.
COUNCIL AGENDA SYNOPSIS
9s 5 Initials ITEM NO.
o1 G� Meeting Date 1 Prepared by 1 Mayor's review Council review
,Q: -:ns 4F 08/25/08 1 KK 1 1 CVIALk 1
i 09/02/08 I KK 1 1 ‘9.
1908
ITEM INFORMATION
1 CAS NUMBER: 08-103 ORIGINAL AGENDA DATE: AUGUST 25, 2008
AGENDA ITEM TITLI. Official Washington State Travel Planner Contract for Seattle Southside
Advertisement
CX1i GORY Discussion Motion Resolution 1 1 Ordinance Bid Award n Public Hearing, Other
Mtg Date 08/25/08 Altg Date 09/02/08 Mtg Date Mtg Date Alts Date Altg Date Mtg Date
1SP )NSOR Council Mayor- Adm Svcs DCD Finance Fire Ledal P&R Police PIV
SPONSOR'S Authorize Mayor to sign a contract with Destination Media Alliance, LLC. This will provide
SUMMARY Seattle Southside's full -back page, 4 -color ad in the 2009 Official Washington State Travel
Planner in the amount of $27,750, as a part of its overall 2009 Media Plan. The Seattle
Southside proposed 2009 media schedule and budget will include this budget item.
RI A II ,w] 1) BY COW mt CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte 1 1 Arts Comm. Parks Comm. Planning Comm.
DAIE: 08/19/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept DMA contract and authorize Mayor's signature.
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EYPENDITuiu REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$27,750 $27,750
Fund Source: 101.00.557.301.44.15
Conzments:
MTG. DATE RECORD OF COUNCIL ACTION
08/25/08
MTG. DATE ATTACHMENTS
08/25/08 Informational memorandum dated 8/8/08
Contract with Destination Media Alliance, LLC
Proposed 2009 Media Plan
Minutes from the Finance and Safety Committee meeting of 8/19/08
City of Tukwila Jim Haggerton, Mayor
a Office of the Mayor
r� O-
6200 Southcenter Boulevard
y
Tukwila, WA 98188
7908 www.ci.tukwila.wa.us
TO: Mayor
Finance and Safety Committee
FROM: Tourism Program Manager
DATE: Aug. 21, 2008 (Revision of August 8, 2008 memo)
SUBJECT: Seattle Southside advertisement in the Washington State Travel Planner
ISSUE
Seattle Southside would like to place an ad in the 2009 publication of Experience Washington
The Official Washington State Travel Planner and requests Council approval because the cost of
the proposed contract exceeds $25,000.
BACKGROUND
Starting in 2009, the Washington State Office of Tourism, which is housed within the
Community, Trade, and Economic Development Department, will produce a new travel
publication entitled Experience Washington The Official Washington State Travel Planner (the
"travel planner to market the State as a premier destination. Seattle Southside would like to
purchase the entire back cover of the travel planner for an advertisement. The cost for this ad will
be $27,750. This publication will be distributed by Washington State Office of Tourism.
In recent years, the State did not produce it's own publication but cooperated with the
Washington State Hotel Lodging Association (WSHLA) to produce the Washington State
Visitors' Guide (the "visitors guide as one official visitors' guide for the State. In the past,
Seattle Southside has purchased the back cover of the visitors' guide, which had a circulation of
440,000 and has been one of Seattle Southside's most successful paid advertising strategies. In
2009 the State will no longer work with WSHLA on the visitors guide. Although WSHLA will
continue to produce the visitors' guide, the distribution channels will be modified. The visitors'
guide circulation will be reduced to 290,000 and consequently the back cover advertising rates
will be reduced to $18,883 (less than previous years).
DISCUSSION
The new travel planner will be very similar to the visitors' guide in terms of audience and
distribution and published in February 2009. In the past, the visitors' guide, especially with its
back cover placement, was a successful advertising strategy for Seattle Southside as evidenced
by the number of phone calls and walk -ins generated and tracked through the Visitor Center as
compared to other placed Seattle Southside advertisements. We expect the new travel planner to
share similar success.
The travel planner is a companion to Washington State Tourism's new integrated strategic
marketing and communications plan and will be consistent with state tourism new branding and
messaging and will make a strong connection to the state tourism website, ExperienceWA.com,
including an online version of the travel planner.
The online edition will greatly increase the guide's reach to over 2 million unique visitors to the
site each year. Translations into Spanish, Gelman, French and Japanese are also available online.
The new publication will also be supported by the State's significantly increased marketing
budget in 2009.
The proposed 2009 Seattle Southside Visitor Services' media schedule includes placement in
both the new travel planner and the current visitors' guide. Because so much has changed
related to state tourism publications with regard to advertising support and distribution methods,
publication dates, etc. the visitor center staff will track the effectiveness of both publication and
report its findings at the conclusion of 2009 in preparation for the 2010 media plan.
Budget impacts: There is no budget request for this item in 2008. If approved, the budget for this
contract will be included the 2009 tourism program media plan and paid out of lodging tax
funds. Because the proposed contract amount is over $25,000, it requires Council approval. In
order to reserve the back cover, we must sign a contract soon.
RECOMMENDATION
Authorize Mayor to sign a contract with Destination Media Alliance, LLC in the amount of
$27,750 for a Seattle Southside full -back page, 4 -color ad in the 2009 Experience Washington
The Official Washington State Travel Planner.
experiencewashingt n
The Official 2009 Washington State Travel Planner
Managed by Destination Media Alliance for Washington State Tourism
425 N 85th Street, Seattle, WA 98103 1 -888- 417 -1490 www.ExperienceWA.com
Published and Distributed by Washington State Tourism
ADVERTISING INSERTION AGREEMENT
PUBLISHED INFORMATION BILLING INFORMATION (if different)
Business NamelSeattle Southside 'Seattle Southside
Contact Person Karla Lindula 'Karla Lindula
Address 14220 Interurban South, #130 114220 Interurban South, #130
City State Zip Tukwila, WA 98168 'Tukwila, WA 98168
Local Phone1206- 575 -2489 206- 575 -2489
Toll Free1877-885-9452 877 885 -9452
Fax!206- 575 -2529 1206- 575 -2529
website www.seattlesouthside.com
Published email karla@seattlesouthside.com Ikarla @seattlesouthside.com
DISPLAY LISTING AD DETAILS Qty Cost Total
Integrated Packages
Full Page 0 $13,150.001 $0.001
Two Third Page 0 $11,550.001 $0.001
Half Page 0 $8,825.001 $0.001
Third Page 0 $6,765.001 $0.001
A' la Carte w /Web Listing
Full Pa
1 i 250.00 0.00
Page 0
9
Back Covert 1 $27,750.00 $27,750.00
Inside Front Page 11 0 $22,250.00 $0.00
Inside Front Spread! 0 $36,000.00 $0.00
Inside Back Covert 0 $16,750.00 $0.00
Two Third Page 0 $10,050.00 $0.00
Half Page 0 $7,565.00 $0.001
Third Pagel 0 $5,695.00 $0.00
Formatted 1/6 page 0 $3,295.00 $0.00
International Translation 0 $500.00 $0.00
1
Grids Business Listings!
Accommodation Grid (10+ Rooms) I 0 $575.00 $0.00
Accommodation Grid (Less than 10)1 0 $475.00 $0.00
Enhanced Lodging Guide Listing* 0 $150.00 $0.00
"When You Go" Listing 0 $795.00 $0.00
*Rate does not include WebLink Total I $27,750.00
Adj
Balance $27,750.00
Pre a ment Amount (X0.°79).
(Prepayment due net 15 from date of signing) I 1
BALANCE DUE FEBRUARY 28, 2009‘ i
Placement Request 3f (Y11 JICYJ)fJ i(1 h1 i u. n
k'.I IVPyti
Payment Options 0- r r J pu bI�c t
o `',r ith
Billing Option:I Send Invoice �_Ie I
"X" One)! Credit Card 1 #I 1 h
1 Exp Date:1
Accepted by: Date:
Type Name: ea X Title: iY I�jY�ti��
Sales Person: John DeLeva Date: 7.308
Make Checks payable to: Destination Media Alliance, LLC 425 N 85th Street, Seattle, WA 98103
Send ad materials directly to trave /planner @encoremediagroup.com
Questions? Contact Lisa Schwartz, 425 289 -3460
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Deadlines, Terms and Specifications
Ad Submission
Ads may be submitted on disk or via e -mail. Ads should be accompanied by a hard -copy proof
(see PROOFS). Destination Media Alliance strives to reproduce all advertising to industry- quality
standards. The advertiser, agency and/or designer is responsible for the resolution and quality of
images, color match, font reproduction and /or typographical errors. If you would like your disk
returned, please provide a self addressed, stamped envelope or disk mailer.
experience Washington Experience Washington
The Official Washington State Travel Planner and ExperienceWA.com
A combined media marketing approach...
Official Publication of WA State Tourism I YES
Exclusively distributed by WA State Tourism YES
Fulfillment piece for requests generated from ExperienceWA.com and calls to YES
the State Tourism 1 -800 request line.
Supported by State's significantly increased marketing budget in 2009 YES
Coordinated branding with all WA State Tourism office vendors YES
All advertising goes towards "Match" to create additional tourism marketing YES
dollars for State Tourism funding
Printed Magazine Circulation 350,000
Online Exposure (Electronic Version of Printed Guide) 2 Million
Premium Listing (WebLink) on ExperienceWA.com YES
Links provided from online version on ExperienceWA.com to your website YES
Electronic version translated into Spanish, French, German and Japanese YES
languages for International travelers
Cost Per Thousand Printed. Experience Washington rate also includes a
weblink on ExperienceWA.com which will generate well over 2 million unique $32.12
visits next y ear.
INTEGRATED PRINT WEB MARKETING PACKAGES: Display advertising may include the following
integrated package value. (Examples below are for full -page integrated advertising)
Integrated Marketing opportunities with ExperienceWA.com YES
Entire magazine will be also placed as an Electronic version on
ExperienceWA.com for viewing, linking, emailing to friends, etc. Electronic YES
version will have page- turning software and Search capabilities and will allow for
unlimited circulation of publication, increasing overall visibility for advertisers
Display advertising (same size as purchased in printed guide) in special interest
E -Zines that provide more in -depth editorial, calendars of events and additional
Road Trip ideas supporting the state's marketing pillars of: Wine Cuisine; YES
Watchable Wildlife; Adventure Traveler; The Urban Explorer; and the Active
Cruiser These E -Zines will be emailed to opt -in list of consumers and viewable
on ExperienceWa.com
Participation on four "Special Deal" group E- Blasts to opt -in consumers who
want additional information about visiting Washington with links to advertiser YES
sites and deals
Full -page advertisers receive one exclusive E -Blast to the state's opt -in email list YES
Advertisers have the ability to link streaming video into the Electronic version's YES
advertising
Cost Per Thousand Complete Integrated Package including all added -value
$36.14
options.
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4....N. ;V ?s Finance Safety Committee
18
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
August 19, 2008 5:00 p.m.
PRESENT
Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy
Staff: Jim Morrow, Derek Speck, Katherine Kertzman, Lisa Verner, Nick Olivas, Don Tomaso,
Bob Noland, Rhonda Berry and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:10 p.m.
Committee Chair Robertson amended the agenda to delay the discussion of Item F to a future meeting due to the
length of the current agenda. Item B was moved to the first item on the agenda, and Item C was moved to the end
of the agenda.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Installation of Above Ground. Bio- Diesel Tank
Fire department staff has granted an exception to Tukwila Municipal Code (TMC) 16.16.040 for the
installation of an aboveground bio- diesel fuel tank at 14905 Interurban Avenue South (76 gas station) in a
zone outside of those specified in the Code. All exceptions to this TMC are made in writing by the Fire
Chief or Fire Marshal.
This tank is code compliant and its installation will not adversely affect surrounding properties. The tank
is being installed only for diesel fuel and can be removed if it goes unused for one year.
The Committee requested that the informational memo submitted for this agenda item be distributed to
full Council with clarification regarding tank removal and restatement of this as an informational only
item. INFORMATION ONLY.
B. Travel Planner Advertisement for Seattle Southside
Staff is requesting full Council authorization for the Mayor to sign a contract in the amount of $27,750
with Destination Media Alliance, LLC for Seattle Southside's advertisement in the 2009 Official
Washington State Travel Planner.
The Washington State Travel Planner publication has not been previously utilized by Seattle Southside
for advertising. Staff is planning for a full -back page, 4 -color advertisement very similar to our current ad
placement in the Washington State Visitors Guide. Katherine Kerztman reported that having the back
page of each publication should assist staff in evaluating the effectiveness of each publication to
determine future proposed media schedules /plans. UNANIMOUS APPROVAL. FORWARD TO
AUGUST 25 COW FOR DISCUSSION.
C. Fire Department Master Plan
Staff is seeking Council approval of an ordinance which adopts the Fire Master Plan as well as
Administration's responses to the Plan's recommendations, and establishes a level of service goal for fire
services.
COUNCIL AGENDA SYVOPSIS
O ITEM NO.
i" 1. '1 Initials
Q l Q 11� 0 Meeting Date I Prepared by I 11a }�or'r review Corrrrci.(nviefv I
;p 08/25/08 B N 1 I
09/02/08 BN 1 1 .1 1 3,
1 1
ITEM INFORMATION
CAS NUMBER: 08-104 I ORIGINAL .AGENDA DATE: AUGUST 25, 2008
AGENDA ITEM Trri,E Sale of surplus property at 7220 SW 43` Street (formerly South 180 St.)
C.V1'EG()RY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Ai d Date 08/25/08 Mtg Date 09/02/08 Aft Date Mfg Date Mtg Date Mtg Date Mtg Date
SPONSOR n Council Mayor n Adm Svcs n DCD Finance Fire Legal P &R Police PTV
SPONSOR'S The Council is being asked to accept a bid in the amount of $501,000 for surplus property
SUMMARY at 7220 SW 43r Street. The property was declared surplus on June 13, 2007, by
Resolution #1637, with an appraised value of $480,000.
R1',VIF, \'I:D BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DAI 08/19/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve sale of property
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITUR1iREQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF CO UNCIL ACTION
08/25/08
1 MTG. DATE ATTACHMENTS
08/25/08 Informational memorandum dated 8/5/08
Resolution #1637, declaring the property to be surplus
Minutes from the 6/11/07 Committee of the Whole Meeting
Minutes from the 6/18/07 Regular Meeting, adopting Resolution #1637
Parcel Map
Lot Consolidation for the property
Minutes from the Finance and Safety Committee meeting of 8/19/08
r`u City of Tukwila
\f f o 6200 Southcenter Boulevard A Tukwila, Washington 98188
1 fly►:
1908
MEMORANDUM
To: Mayor Jim Haggerton
From: Robert F. Noland, Interim Finance Director E`
Date: August 5, 2008
Subject: Sale of Surplus Property
ISSUE
Acceptance of bid for surplus City property at 7220 SW 43` Street (was South 180
Street).
BACKGROUND
This property was obtained through condemnation procedure in association with the
construction of the South 180 Street underpass. The property was subsequently
declared surplus by Council resolution number 1637 on June 18, 2007. An
appraised value of $480,000 was accepted by Council, and Staff was authorized to
initiate the sale of the property.
ACTION TAKEN
This property consisted of two parcels. Action was first taken to consolidate the
property into a single parcel. Upon classification of the property into one parcel by
the County, the property was then advertised for sale on July 24, 2008, with a
minimum bid required of $480,000. Bids were then opened on August 8, 2008.
BID SUMMARY
Two bids were received one from Eric Jie Haywood for $480,000, and one from
the Harnish Group, Inc for $501,000.
RECOMMENDATION
Council to accept the bid from Harnish Group Inc. in the amount of $501,000.
yW
1 ty i V isos
City of 'Tukwila
Washington
Resolution No. 3 1
A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DECLARING THE REAL PROPERTY LOCATED AT 7210
S. 180TH STREET AND 7220 S. 180TH STREET TO BE SURPLUS, AND
AUTHORIZING ITS SALE.
WHEREAS, the City of Tukwila owns certain real property, legally described
herein, that is surplus to the City's needs; and
WHEREAS, TMC Chapter 2.64 provides for disposition of surplus property;
P P P P n
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Declaration of Surplus. Two parcels of real property as legally described
below, belonging to the City of Tukwila, are hereby declared to be surplus:
7210 S. 180th Street, Parcel #3623049009, is legally described as:
3623049 PORTION OF NE 1/4 OF NW1 /4- BAAP30FTN &735.75FTWOF
NE CORNER OF HENRY ADAMS DONATION LAND CLAIM NO 43, THEN
NORTH 120 FEET, THEN E PARALLEL TO SAID NORTH LINE 66 FEET,
THEN SOUTH 120 FEET, THEN WEST 66 FEET TO POB
7220 S. 180th Street, Parcel #3623049059, is legally described as:
362304 59 PORTION OF NE 1/4 BEGIN 669.75 FT W 30 FT N OF NE
CORNER OF HENRY ADAMS DONATION CLAIM NO 43 OF SECTION 36 -23-
04, THEN N 01 -39 -00 E 120 FT, THEN S 88 -21 -00 E TO W LINE OF R/W OF
SEATTLE- TACOMA INTERURBAN RAILWAY, PUGET SOUND ELECTRIC
RAILWAY, THEN S ALONG SAID W LINE TAP ON LINE 30 FT N PLW N
LINE OF SAID HENRY ADAMS DONATION CLAIM NO 43, THEN WLY
ALONG SAID PLL LINE TO POB —CITY OF TUKWILA BOUNDARY LINE
ADJUSTMENT OR LOT CONSOLIDATION APPLICATION NO L95 -0065
RECORDING NO 9605300596
Section 2. Sale of Surplus Property. The Mayor is hereby authorized to initiate the
sale of the real property, as described in Section 1, in the mariner as set forth in Tukwila
Municipal Code Chapter 2.64.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this 18 day of+ V 2007.
ATTEST /AUTHENTICATED:
Verna Griffin, Council President
Ja&E. Cantu, Cl City Clerk
APPROVED AS 10 FORM BY:
Filed with the City Clerk' a 7
Passed by the City Council: 6 I g" O 7
Office of the City Attorney Resolution Number:____ /6 •7
C:\Documents and SettingskAll Users\ Desktop1Kelli aMSDATASResolutionslSurplus Property S. 1801h St.doc
MD:ksn 6/14/2007 Page 1 of 1
TUKWILA CITY COUNCIL
June 11, 2007 7:00 pm
Council Chambers City Hall
COMMITTEE OF THE WHOLE
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Council President Verna Griffin called the meeting to order at 7:03 pm and led the audience in the Pledge
of Allegiance.
OFFICIALS
Present were Verna Griffin, Council President; Councilmembers Joe Duffle, Joan Hernandez, Pam
Carter, Pam Linder and Dennis Robertson.
Councilmember Haggerton was not present.
ATTENDANCE
Steve Mullet, Mayor; Rhonda Berry, City Administrator; Kevin Fuhrer, Finance Director; Jim Morrow,
Public Works Director; David Haynes, Police Chief; Jack Pace, Acting Community Development Director,
Don Tomaso, Fire Marshal; Derek Speck, Economic Development Administrator; Mary Miotke, IT
Manager; Jane Cantu, City Clerk; Barbara Saxton, Administrative Support Coordinator.
CITIZEN COMMENT
There were no citizen comments.
SPECIAL ISSUES
a. Surplus of City -owned property on South 180th Street
Councilmember Robertson (reporting for Councilmember Haggerton) stated this item received unanimous
approval from the Finance Safety Committee on June 4, 2007. The buildings on the site need to be
razed, and therefore bring no value over the raw land value. The biggest limiting factor to this property is
it is accessible only from the westbound lanes, which reduces its value as a retail /commercial property.
He noted that the City paid considerably more for the property than it can be sold for, due to the judgment
associated with the condemnation procedure. The $480,000 recommended by the appraiser is less than
King County's appraised value, but that is because the county included the value of the two buildings. If
you take the two buildings away, $480,000 appears to be a fair market price.
Kevin Fuhrer, Finance Director, explained that the last time these buildings were utilized was during the
construction of the South 180th Street underpass. The building at 7210 South 180th Street (commonly
referred to as the Candle Shop) is in a very deteriorated state. This past winter the City had to do
temporary patches to repair the roof on the warehouse at 7220 South 180th Street. This is also an
opportunity to put these two properties back on the tax rolls, and the City has had some third parties
express interest in them. Mr. Fuhrer noted that those interested parties could be notified when the public
notice was sent, advising them the City was accepting sealed bids.
He also reported that Public Works will be identifying the areas on those two lots where city frontage
improvements were completed (bike /pedestrian path and retaining wall) in order to include that
information in the bid notice also.
City of Tukwila Page 2 of 7
City Council Committee of the Whole Minutes June 11 2007
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING.
b. Permit application for fireworks display at Starfire Sports Complex
Councilmember Robertson (reporting for Councilmember Haggerton) stated this item received unanimous
approval from the Finance Safety Committee on June 4, 2007. This item is being brought forward in
plenty of time for the 4th of July display. It was also noted that the applicant, Mr. Tom Whitacre, is the
same gentleman who has conducted the display for the last several years.
Don Tomaso, Fire Marshal, reported that he has now heard back from the City of Renton and they have
no opposition to the plan. He also confirmed that they are currently working with the Police Department
regarding crowd control for the event.
Councilmember Linder clarified that the $10,000 cost for the display comes from the Parks Recreation
Department's budget.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING.
c. Adoption of 2006 International Fire Code
Councilmember Robertson (reporting for Councilmember Haggerton) stated this item received unanimous
approval from the Finance Safety Committee on June 4, 2007. These items are mainly administrative
changes and corrections to the Code.
Mr. Tomaso stated that the most substantial change is a reduction from 10,000 square feet to 5,000
square feet for commercial buildings requiring a sprinkler system. This will provide both a savings of
water and increased safety for firefighters. He explained that our first alarm responders can deliver
between 1,200 and 1,500 gallons of water per minute, which is usually what would be required to contain
a 5,000- square -foot structure. If a building has sprinklers, they would activate and help keep the fire from
escalating to a point where much larger amounts of water would be required to control it. He also
explained that specifying a specific color of red paint in the Code should help streamline this compliance
process for businesses, as this is a common question received by Fire Department personnel. Mr.
Tomaso clarified the changes noted in his memo dated May 29, 2007 to Section 14.24 of the TMC
regarding hydrants have already been incorporated into the Code in a previous ordinance.
There was also discussion regarding the fact that some cities (including Redmond, Kirkland and Olympia)
are now requiring sprinkler systems in residential construction to enhance fire safety for those occupants.
The installation costs have come down substantially, making sprinklers a good option for cities trying to
reduce the surface area of access roads and still maintain a level of safety for citizens.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING.
d. Transportation Improvement Program for 2008 -2013
Councilmember Carter stated this item received unanimous approval from the Transportation Committee
on May 29, 2007. She explained that a project must be included in the City's Transportation Improve-
ment Program (TIP) if the City wants to apply for grant funding for it or collect transportation impact fees.
Staff has looked at the plan passed last December and has added one new project this year. Jim
Morrow, Public Works Director, clarified this new project is a left-turn pocket at the intersection of
Macadam Road and South 144th Street (site of the Macadam Winter Garden). A public hearing on the
TIP is scheduled to be held next week (June 18).
Councilmember Linder questioned the need for the new left -turn pocket as she rarely encounters other
cars in this area. Mr. Morrow stated that future growth is projected into the model looking 10 years
down the road —as well as reviewing the service levels, to determine how long cars would have to wait at
each intersection. Based upon the anticipated growth, the model shows the service level at this location
will deteriorate to a point where significant backups will occur if the left-hand turn pocket is not developed.
City of Tukwila Page 2 of 9
Reaular Meetina Minutes June 18. 2007
CONSENT AGENDA
a. Approval of Minutes: 6/4/07 (Regular)
b. Approval of Vouchers #332026- #332030, and #332031 #332292 in the amount of $2,026,279.77.
MOVED BY DUFFIE, SECONDED BY HERNANDEZ TO APPROVE THE CONSENT AGENDA AS
SUBMITTED. MOTION CARRIED 5 -0.
BID AWARD
Authorize the Mayor to award a contract to Road Construction Northwest, Inc., in the amount of
$517,281.00 for the 2007 Small Drainage Program.
MOVED BY HERNANDEZ, SECONDED BY HAGGERTON TO AUTHORIZE THE MAYOR TO AWARD
A CONTRACT TO ROAD CONSTRUCTION NORTHWEST, INC., IN THE AMOUNT OF $517,281.00
FOR THE 2007 SMALL DRAINAGE PROGRAM. MOTION CARRIED 5 -0.
PUBLIC HEARING
Transportation Improvement Program for 2008 -2013.
Kevin Fuhrer, Acting City Administrator, stated this Public Hearing is to review the Transportation
Improvement Program (TIP), which is required by State law to be updated annually. After the Public
Hearing the Council will consider adoption of a resolution, after which the City's TIP would be
incorporated into the regional and State TIPs.
7 :12 p.m. Mayor Mullet opened the Public Hearing and called for citizen comments.
No comments were received.
7:13 p.m. Mayor Mullet closed the Public Hearing.
UNFINISHED BUSINESS
a. A resolution declaring the disposition of two parcels of City-owned property on South 180th Street.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
DECLARING THE REAL PROPERTY LOCATED AT 7210 S. 180TH STREET AND 7220 S. 180TH
STREET TO BE SURPLUS, AND AUTHORIZING ITS SALE.
MOVED BY DUFFIE, SECONDED BY HAGGERTON THAT THE PROPOSED RESOLUTION BE READ
BY TITLE ONLY. MOTION CARRIED 5 -0.
Peter Beckwith, Assistant City Attorney, read the proposed resolution by title only.
MOVED BY HAGGERTON, SECONDED BY DUFFIE THAT THE PROPOSED RESOLUTION BE
ADOPTED AS READ. MOTION CARRIED 5 -0 TO ADOPT RESOLUTION NUMBER 1637.
Councilmember Hernandez noted the property includes a house that was built in 1908. The Tukwila
Historical Society had expressed interest in trying to preserve the property but found that was not
feasible. They have discussed preserving the plaque that has the name and year on it, however, and
possibly some of the latticework around the fireplace mantel. They may also be interested in taking
pictures.
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Return Address:
City of Tukwila LI
Department of Community Development
6300 Southcenter Boulevard
Tukwila, WA 98188 20080407001690
CITY OF TUKWIL LLE 45.00
PAGE001 OF 004
04/07/2008 15:25
KING COUNTY, WA
LOT CONSOLIDATION NUMBER
O1 S7
CITY OF TUKWILA, WASHINGTON
Grantor(s): Citv of Tukwila
Last Name First Name Last Name First Name
Additional grantors on page of document.
Grantee(s): The Public
Assessor's Property Tax Parcel or Account Number(s): 362304 -9009; 362304 -9059
Legal Descriptions:
Before the Lot Consolidation:
Legal Description
Tax Lot 362304 -9009
That portion of the northeast quarter of the northwest quarter of Section 36, Township 23 North,
Range 4 East, W.M., in King County, Washington, described as follows:
Beginning at a point 30 feet north and 735.75 feet west of the northeast corner of Henry
Adams Donation Land Claim Number 43;
thence north 120 feet;
thence east parallel to said north line 66 feet;
thence south 120 feet;
thence west 66 feet to the point of beginning.
Page 1 of 2
Legal Description
Tax Lot 362304 -9059
That portion of the northwest quarter of Section 36, Township 23 North, Range 4 East, W.M., in
King County, Washington, described as follows:
Beginning at a point 669.75 feet west and 30 feet north of the northeast corner of Henry
Adams Donation Claim No. 43, Section 36, Township 23 North, Range 4 East, W.M., in
King County, Washington;
thence North 1 39' 00" East 120 feet;
thence South 88 21' East to the west line of right -of -way of the Seattle- Tacoma
Interurban Railway (Puget Sound Electric Railway) as heretofore acquired;
thence south along said west line to a point on a line 30 feet north and parallel with the
north line of said Henry Adams Donation Claim No. 43;
thence westerly along said parallel line to the point of beginning.
Situate in the City of Tukwila, County of King, State of Washington.
After the Lot Consolidation:
Legal Description
After Consolidating Tax Lots 362304 -9009 362304 -9059
That portion of the NE quarter of the NW quarter of Section 36, Township 23 North, Range 4
East, W.M., in King County, Washington, described as follows:
Beginning at a point 669.75 feet west and 30 feet north of the NE comer of Henry Adams
Donation Claim No. 43;
thence westerly 66 feet along a line parallel to and 30 feet north of the north line of said
Henry Adams Donation Claim No. 43;
thence North 1 39' East 120 feet;
thence South 88°21' East to the west line of right -of -way of the Seattle Tacoma
Interurban Railway (Puget Sound Electric Railway) as heretofore acquired;
thence south along said west line to a point on a line 30 feet north and parallel to the
north line of said Henry Adams Donation Claim No. 43;
thence westerly along said parallel line to the point of beginning.
Situate in the City of Tukwila, County of King, State of Washington.
Reviewed and approved by the Short Subdivision Committee and hereby certified for filing this
.L day of,4 206
U ,-o
Ch 'r,hort ubdivision Committee
Page 2 of 2
Finance Safety Committee Minutes August 19. 2008 Paae 2
Given the complexity of this item, Lisa Verner provided an informational outline to the Committee that
summarized and highlighted the details of reviewing and discussing the Plan and accompanying
information, in addition to establishing a level of service goal for fire services. Implementing the Fire
Plan's recommendations could have a large impact on the budget, and Committee members agreed that it
is in the best interest of the City to delay adoption of the Plan, until after full Council has had the
opportunity to begin the preliminary review of the upcoming Budget and Financial Planning Model which
is anticipated to begin in October.
Nick Olivas provided a brief history of the advent of the Fire Master Plan and explained the City's
involvement with the City of SeaTac in this process. The Plan has been through several draft versions and
was originally scheduled for completion on July 1. The recommendations made in the Plan are basically
those of the consultant. Overall, the intent of the Plan is to look at delivery of service and the cost of
service.
After this introduction, the Committee reviewed the Plan document. Members will continue to review the
Plan individually outside of the Committee.
The Committee recognizes the amount of time it will take to review the Plan and Administration's
respective recommendations. Therefore, Committee members have requested this item return to Finance
and Safety prior to going to full Council for discussion. The Public Hearing regarding the Plan scheduled
for this Monday, August 25 will be canceled and rescheduled to a later date.
Due to time constraints and scheduling conflicts, the Committee has agreed to schedule an additional
Finance and Safety Committee meeting the week of September 22 to continue discussion and review of
the Plan and Administration's recommendations to the Plan. Kimberly will schedule the meeting with
appropriate staff. Based on this timeline, the Plan will return to Committee in late September and is
anticipated to be forwarded to a COW in early October. RETURN TO FINANCE AND SAFETY
COMMILTTEE FOR FURTHER REVIEW.
D. Sale of Surolus Property at 7220 SW 43rd Street
Staff is seeking full Council approval to accept a bid for the above named property to the Hamish Group,
Inc, in the amount of $501,000.
In June 2007, the Council declared the property Iocated at 7220 SW 43r Street as surplus (see Council
minutes dated June 18, 2007). The property was previously two parcels that had been consolidated into
one and was appraised at $480,000. Two bids were received, and the highest bidder was the Hamish
Group, Inc.
The Committee has asked staff to identify the fund where the monies received from the sale will be
deposited. Staff will research the request and provide the information to full Council. UNANIMOUS
APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION.
E. Sales Tax Revenue Report
Bob Noland discussed the Sales Tax Report actual receipts received through May 2008. He shared his
concern with lagging receipts over the prior months until May collections were recorded. May receipts
proved a rebound in actual verses estimated revenue and receipts. The City is close to last year's
collection level during this time.
The streamlined sales tax initiative is expected to effect sales tax revenue later in the year. Both the
Association of Washington Cities and the Municipal Research and Services Center are advising cities not
to overreact in planning for anticipated projections of gains or losses as a result of streamlining. In
contrast, they are recommending cities maintain their projections prior to the streamlined implementation.
s COUNCIL AGENDA SYNOPSIS
o .111 Wgs I ITEM NO.
S Q :at 1/ r 1 Meetirr' Date 1 Prepared by Mayor's review Council review J
usd r f 8/25/08 1 BG, j „`1``1
9/02/08 I BG 1 r
1908
ITEM INFORMATION
1 CAS NUMBER: 08-105 1 ORIGLNAL AGENDA DATE: AUGUST 25, 2008
AGENDA ITEM TITLE 2008 Overlay Repair Program Construction Management Services
Supplement No. 1 with KPG, Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 8/25/08 Mtg Date 9/2/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &RZ Police PW
SPONSOR'S Base Contract 08 -017 with KPG, Inc included design engineering services for the 2008
SUNLMARY Overlay Program. The construction bid was awarded to Watson Asphalt on July 7, 2008.
Supplement No. 1 for construction management services has been negotiated with KPG
in the amount of $42,719.72. The scope of work includes all construction management
and inspection services during the overlay and repair construction contract.
REVIEWED BY COW Mtg. CA &P Cmte F&S Cmte
Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 8/12/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign supplement with KPG, Inc.
COMMIrrEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$42,719.00 $186,000.00
Fund Source: 103 Residential and 104 Commercial Streets (pages 3 and 44, 2008 CIP)
Comments:
1 MTG. DATE RECORD OF COUNCIL ACTION
1 08/25/08
1 09/02/08 1
I I
MTG. DATE 1 ATTACHMENTS
08/25/08 Information Memo dated August 13, 2008 (revised after TC)
Supplement No. 1 with Exhibits
Transportation Committee Meeting Minutes from August 12, 2008
09/02/08 1
I I
INFORMATION MEMO
To: Mayor Haggerton
From: Public Works Director
Date: August 13, 2008
Subject: 2008 Overlay Program
Project No. 08 -RWO1
Consultant Agreement 08 -017, Supplemental Agreement No. 1
Construction Management and Inspection Services
ISSUE
Approve Supplemental Agreement No. 1 to Consultant Agreement Number 08 -017.
BACKGROUND
Base contract No. 08 -017 with KPG, Inc. of Seattle, WA, included design engineering services for the
2008 Overlay Program in the amount of $89,561.60. This was budgeted under Design in the CIP.
On July 7, 2008, the City Council approved a construction contract for the 2008 Annual Overlay
Repair Program. This Annual Overlay will provide roadway repairs and overlays on nine residential and
commercial road segments. To provide adequate construction management (CM) and inspection support
to Public Works project staff, we solicited a proposal from KPG, Inc.
ANALYSIS
KPG, Inc. was the design consultant firm for this construction project. This firm provided similar CM
and inspection support to the 2007 Overlay Program, and has staff availability to provide such services
again this year. Supplemental Agreement No. 1 was carefully reviewed and consists of reasonable scope
and fees.
BUDGET AND BID SUMIi IARY
CM Supplement CM Budget
KPG, Inc. 42,719.72
Residential Overlay (Page 3, 2008 CIP) 36,000.00
Arterial Overlay (Page 44, 2008 CIP) 150.000.00
Total CM 5 42- 719.72 5186.000.00
RECOMMENDATION
Approve Supplemental Agreement No. 1 to KPG, Inc., in the amount of $42,719.72 for a new contract
total of $132,281.32. This modified contract amount is funded by Design and CM in the CIP.
Attachments: Supplemental Agreement No. 1
Exhibit A Scope of Work
Exhibit B Hour and Fee Estimate
P:\PROJECTS \A- R \V RS Projects \08RWO1 2008 Overlay Repair`.Consstruction Phase\Before Construction \KPG's Contract PropasaMnfo Memo for KPG Supplement 01, 8 -13-08 doe
SUPPLEMENTAL AGREEMENT NO. 1
AGREEMENT No. 08.017
PROJECT No. O8 -RWO1
City of Tukwila KPG, Inc.
Public Works Department 753 9th Avenue N.
6300 Southcenter Boulevard #100 Seattle, WA 98109
Tukwila, WA 98188
PROJECT; 2008 Overlay Program Construction Engineering Services
This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 17 day of March 2008.
All provisions in the basic ar eementremain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be modified as follows:
The Consultant agrees to provide construction engineering services as requested by the City in
accordance with the scope of work included as Exhibit A.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed 342, 719.72 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$132,281.32 without express written modification of the Agreement signed by the City.
MI WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of 2008.
APPROVED: APPROVED:
CITY OF TUKWILA KPG, INC.
Jim Haggerton Nelson 13avis, P.E.
Mayor Principal
Attested:
Christy O'Flaherty, City Clerk
Exhibit A
City of Tukwila
2008 Overlay Program
Supplement No. 1
Construction Support
Scope of work
August 5, 2008
The Consultant shall provide Construction Engineering support services for the 2008
Overlay Program as outlined below:
A. Prepare for and attend pre construction conference with the City, Contractor, and
affected utilities.
B. The Consultant shall provide the field support to the inspector for the duration of
construction. Primary inspection will be by the City with on call support provided
by the Consultant. The level of effort for field support time is shown on Exhibit B
based on approximately 15 hours per week field inspection and necessary office
support.
C. The Consultant shall review traffic control, schedule, and materials submittals
provided by the Contractor as requested by the City.
D. The Consultant shall review change conditions as they arise and make
recommendation to the City for field changes /change orders.
E. The Consultant shall field review all sites and prepare a comprehensive punchlist
at project substantial completion.
F. The Consultant shall complete all other construction support tasks as requested
by the City. The level of effort for this additional construction support allowance
is shown on Exhibit B.
Deliverables:
Items to be provided by the Consultant:
Documentation from site meetings, change conditions, and field directives.
Change orders, if required.
Inspectors Daily Reports
Punchlist
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ins
TRANSPORTATION COMMITTEE
Meeting Minutes
August 12, 2008 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Pam Linder, Chair; Dennis Robertson and De'Sean Quinn
Staff: Jim Morrow, Bob Giberson, Robin Tischmak, Mike Ronda and Kimberly Matej
CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:04 p.m.
L PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 2008 Overlay Repair Program Construction Management Supplement with KPG, Inc.
Staff is seeking full Council approval for Supplemental Agreement Number 1 with KPG, Inc. in the amount
of $42,719.72 for construction management and inspection services relative to the 2008 Overlay and Repair
Program.
KPG, Inc. provided engineering design services for the 2008 Overlay Repair Program. On July 7, 2008,
the Council awarded a contract to Watson Asphalt Paving Company for project construction. This
supplement agreement with the project design consultant will provide part-time on -call construction
management support and engineering consulting services during project construction.
This portion of the project has come in under budget because a greater amount of City staff is being utilized
to supplant contract staff. Next year, this overlay and repair program is anticipated to begin earlier since the
project design consultant was selected for a two year period (2008- 2009).
Committee Chair Linder requested some clarifications be made in the informational memo submitted to full
Council regarding budget details. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW
FOR DISCUSSION.
B. Tukwila International Boulevard Phase II and III Update
Since TIB Phase II and III construction bids are anticipated to be advertised in September, staff wanted to
provide a project update to the Committee prior to bid advertisement.
Staff discussed some of the project challenges and changes that have taken place since the project's
inception in December 2002. The following four areas are currently be worked on and addressed by staff:
Right of Way Certification
Washington State Department of Transportation Permitting
Utility Coordination
Community Outreach INFORMATION ONLY.
C. Infrastructure Turnover Documents for SC -3 Retail Building
Staff is seeking full Council authorization for the Mayor to sign acceptance forms for the turnover of the
storm drainage system located within the public storm drain easement at 17401 Southcenter Parkway. This
development area is also known as the SC -3 Retail Building Development (formerly Winners, currently
Famous Footwear, The Vitamin Shoppe, etc.).
COUNCIL AGENDA SYNOPSIS q y
O ff iZ Initialr IJEM
i 7 1 v 4
Q Meeting Date Prepared b 1 Mayor's review Council review
S i i O tom
t1A i 8/25/08 1 R �h�c 1 r`_V/VIt
4..�`r•' 0. 9/02/08 RL 1
1 e
ITEM INFORMATION
CAS NUMBER: 08-106 I ORIG \IALAGENDA DATE: AUGUST 25, 2008
AGENDA IrbM TITLE Bid Award for the 2008 Small Drainage Program
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 8/25/08 Mtg Date Mtg Date Mtg Date Mtg Date 9/02/08 Jvltg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIP/
SPONSOR'S The project was advertised on July 29 and August 5, 2008. Seven bids were received
SUMMARY and opened on August 12, 2008. The low bid had one math error but it did not affect
the overall ranking of bids. The low bid of $253,015.00 was from Washington
Pipeline of Mercer Island, Washington and references indicate that they have
performed this type of work and have met industry standards for quality.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DALE: 8/18/08
RECOMMENDATIONS:
SPONSOR /ADMIT. Award contract to Washington Pipeline, LLC.
COMMITTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$253,015.00 $300,000.00
Fund Source: 412.02 Surface Water Fund (pages 134, 2008 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
8/25/08
9/02/08 1
MTG. DATE 1 ATTACHMENTS
8/25/08 1 Information Memo dated August 12, 2008
Map of Site Locations
Bid Tabulation
Consultant's Recommendation Letter
Utilities Committee Meeting Minutes from August 18, 2008
I 9/02/08
Di MEMO
To: Mayor Haggerton
From: Public Works Directo�
Date: August 12, 2008
Subject: 2008 Small Drainage Program
Project No. 08 -DRO1
BID AWARD
ISSUE
Award the 2008 Small Drainage Program to Washington Pipeline, LLC of Mercer Island, Washington.
BACKGROUND
The Annual Neighborhood Drainage Program constructs drainage projects throughout the City that are too
large for City staff to complete but are smaller than a typical capital improvement project. The projects
originate from citizen complaints and from the maintenance staff and are compiled on the Small Drainage
Project List. Each year the projects are reprioritized based on need, expense, permitting requirements, and
length of time on the list, and the highest priority projects are designed and constructed.
The 2008 Small Drainage Program will construct the following five projects:
130 broken pipe within an identified stream
Site No. 1 S 130 St Replace a brok p p
Site No. 2 Macadam Rd Replace failing pipes and enclose a section of Ditch
Site No. 3 S 149 St/S. 150 St. Install a drainage system to protect private property
Site No. 4 Treck Dr. Replace a failing drainage structure subject to heavy truck traffic
Site No. 5 Upland Dr. Replace a failing drainage structure subject to heavy truck traffic
ANALYSIS
This project was advertised on July 29, and August 5, 2008. Seven bids were received and opened on August
12. The bids were checked and tabulated and one math error was found and corrected. This error involved the
low bidder, Washington Pipeline, but did not affect the overall ranking. Washington Pipeline's corrected bid
is $253,015.00. The engineer's estimate is $285,860.00.
All submitted references were checked and all indicated that Washington Pipeline has performed this type of
work and that they met the industry standard for quality.
BUDGET AND BID SUMMARY (All amounts include sales tax.)
Bid Results Engineer's Estimate Budget
Bid Amount 253,015.00 285,860.00 300,000
Contingency (10 25.301.50 28.586.00
Total 278.316.50 S 314.446.00 S 300.000
RECOMMENDATION
Award the construction bid for the 2008 Small Drainage Program to Washington Pipeline, LLC in the amount
of $253,015.00.
Attachments: Project Location Map
Bid Tabulation
Consultant Recommendation
P:\PROJECTS\A- DR Projects \08 -DROI (2008 SDP )Unto Memo Bid Award 2008 SDP.doc
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SEATTLE F
TACOMA Fhone 2 1 06 206 286 286.1 39 640
ENGINEERS
ARCHITECTS
LANDSCAPE ARCHITECTS
SURVEYORS
August 12, 2008
Mr. Ryan Larson, P.E.
Senior Surface Water Management Engineer
City of Tukwila Public Works
Tukwila, WA 98188
Re: 2008 Small Drainage Program
Project No. 08 -DR01
Recommendation for Contract Award
Dear Ryan:
KPG, Inc has reviewed the projects and references submitted by Washington
Pipeline LLC for the referenced project. Our reference checks indicated
quality performance in the types of drainage, utility, grading, and concrete
work that are required for successful completion of this project. The
construction superintendent proposed by Washington Pipeline LLC for the
2008 Small Drainage Project has over 30 years in public works contracting
and received high praise from the reference check as well.
We are therefore recommending that the City award Project No 08 -DRO1
entitled 2008 Small Drainage Program to Washington Pipeline, LLC. Please
call me at (206) 267 -1062 if you should have any questions or require further
information.
Sincerely,
KPG
Nelson Davis, PE
Project Manager
fi t ll q r�``` z City of Tukwila
y a o Utilities Committee
1905
UTILITIES COMMITTEE Meeting Minutes
August 18, 2008 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Verna Griffm, Chair; Joan Hernandez, and Kathy Hougardy
Staff: Jim Morrow, Bob Giberson, Ryan Larson, Gail Labanara and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Griffm called the meeting to order at 5:04 p.m.
L PRESENTATIONS No Presentations.
II. BUSINESS AGENDA
A. 2008 Small Drainage Program Bid Award.
Staff is seeking full Council approval to award a bid in the amount of $253,015 to Washington Pipeline, LLC of
Mercer Island for the 2008 Small Drainage Program.
This annual program constructs drainage projects throughout the City that are too large for completion by City staff
but smaller than the average capital improvement project. This year the Small Drainage Program will construct five
projects. Each year, projects considered for this program are reprioritized based on such things as need, expense,
time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations.
The City has never worked with Washington Pipeline, who is a fairly new business. However, the City's project
consultant has stated that the Washington Pipeline staff assigned to the City has significant experience in public
works contracting and reference checks have resulted in positive comments. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
B. Interurban Avenue South Waterline Bid Award,
Staff is seeking full Council approval to award a bid in the amount of $338,990 to Gary Merlino Construction
Company for replacement of the Interurban Avenue South Water Line. This project will replace an aging cast iron
water line which has been consistently problematic.
A bid protest was filed by the second lowest bidder due to the first lowest bidder's delay in signing the addendum
acknowledgement. This delay is considered an immaterial bid irregularity providing no advantage to the lowest
bidder and the second lowest bidder has chosen to withdraw the protest. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
C. Storm Lift Station No. 18 Improvements Consultant Agreement
Staff is seeking full Council approval to enter into a consultant agreement with PACE Engineering, Inc. in the
amount of $60,000 for design services of required upgrades relative to Storm Lift Station No. 18 Improvement
Project (station is located on South 122 Street between 42n and 44
Lift Station No. 18 was constructed during Phase I of the Allentown Sewer Project (1996). Staff is concerned that
redevelopment of and increased usage in the area coupled with the station's single pump and manual valve
operation could lead to mechanical failure. The lift station's original construction was not designed to operate at its
current capacity. Upgrades may include automatic valve operation, addition of a back -up pump and a remote alaini
system. UNANEVIOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION.
M. MISCELLANEOUS
Meeting adjourned at 5:15 p.m.
Next meeting: Tuesday, Sevtetnber 2.2008 5:00 p.m. Conference Room No. 1.
Committee Chair Approval
Minutes by KAM. Reviewed by GL
COUNCIL AGENDA SYNOPSIS
-111 InitiaLr ITEM NO.
Q 11, i 1 9
rte: Meeting Date Prepared by Mayor's review 1 Council review
8/25/08 1 M ''JI iti I r;,cAP
9/02/08 MC
I
-r
ITEM INFORMATION
CAS NUMBER: 08-107 ORIGINAL AGENTDA DATE: AUGUST 25, 2008
AGENDA IIEM TITLE Bid Award for the Interurban Ave S Water Line Project
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heating Other
Mtg Date 8/25/08 Mtg Date Mtg Date Mtg Date Mtg Date 9/02/08 Mtg Date Mtg Date
SPONSOR Council Mayor Ad"); Svcs DCD Finance Fire El Legal P &R Police PI/
SPONSOR'S The project was advertised on July 14 and 21, 2008. Eight bids were received and
SUAEMARY opened on August 8, 2008. The low bid did not sign the addendum page as required,
but once notified, they immediately turned in the form. The error is considered
immaterial. The low bid of $338,990.00 was from Gary Merlino Construction Co. and
they have completed satisfactory work for the City in the past.
REVIEWED BY COW Mtg. El CA &P Cmte F &S Cmte El Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 8/18/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to Gary Merlino Construction Co.
COMMll1'EE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$338,990.00 $400,000.00
Fund Source: 401.02 Water Fund (pages 79, 2008 CIF)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
8/25/08 1
9/02/08
MTG. DATE 1 ATTACHMENTS
8/25/08 Information Memo dated August 12, 2008
Bid Opening Results (Lump sum bid)
Utilities Committee Meeting Minutes from August 18, 2008
9/02/08
INFORMATION MEMO
I
To: Mayor Haggerton
From: Public Works Directo r
Date: August 12, 2008
Subject: Interurban Avenue S Water Line
Project No. 04-WTO2
BID AWARD
ISSUE
Award the Interurban Avenue South Water Line to Gary Merlino Construction Co.
BACKGROUND
This project will replace a 40+ year old 12" cast iron water line along Interurban Avenue South from
42n Avenue South to 48 Avenue South in front of Shell Oil, Jack In The Box, and Starbucks. The
project was advertised for bid on Jul 14 and 21 and bids were opened on Friday, August J July P Y gust 8, 2008.
Eight bids were received with the low bid of $338,990.00 from Gary Merlino Construction Co., Inc.
The Engineer's Estimate was $395,647.31, including tax.
ANALYSIS
The bids were reviewed and no mathematical errors were found. Gary Merlino Construction Company
did not sign the addendum as required with their bid documents; however once contacted, they
immediately turned in the addendum acknowledgement form to the City. The second low bidder
submitted a bid protest demanding that Gary Merlin Construction Co. bid be rejected as non-
responsive. The contract specifications allow the City to waive any immaterial irregularities such as an
addendum that is not acknowledged.
References indicate that Gary Merlino Construction Co. has performed this type of work for the City of
Tukwila in the past and their work has been satisfactory.
BUDGET
BID RESULTS ESTIMATE BUDGET
Construction 338,990.00 395,647.31 400,000.00
Contingency (10 33.899.00 39.564.73
372.889.00 435.212.04 400.000.00
RECOMMENDATION
Waive the immaterial bid irregularity and award the Interurban Avenue S Water Line Project to Gary
Merlino Construction Company in the amount of $338,990.00.
Attachment: Bid Opening Results (Lump sum bid)
MC:Iw
P:PROJECTS /A -WT Projects \04WT02 IU Waterline\Info Memo Interurban Ave Water Line Bid Award.doc
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
Christy O'Flaherty, CMC, City Clerk
BID OPENING
Interurban Ave. S. Waterline
Project No. 04 -WTO2
August 8, 2008 10:00 A.M.
BIDDER'S NAME SECURITY GRAND ADDENDUMS APPARENT
BID TOTAL OF BID
AND DATE STAMPED
ACKNOWLEDGED LOWEST BIDDER
T (INCLUDING
INC DING U
AND RECEIVED (NONE) (RANK ORDER)
(YES OR NO) SALES TAX)
Durnford Sons Construction
Company, Inc., PO Box 7530, Y $397,305.00 Y 2
Bonney Lake WA 98391
Dennis R. Craig Construction, Y $434,812.12 Y 5
Inc., Cont. Lic.
#DENNII *201D4, PO Box 595,
Redmond WA 98073
Construct Company, 1621
Pease Avenue, Y $450,933.00 Y 6
Sumner WA 98390
OMA Construction, Inc., Y $423,887.92 Y 4
PO Box 3705, Seattle WA 98124
Archer Construction, Inc., 7855 Y $670,009.92 Y 8
So. 206 Street,
Kent WA 98032
Gary Merlino Construction Co.,
Inc., 9125 10 Ave. S., Y $338,990.00 Clear ack. of 1
Seattle WA 98108 #1 not here
McCann Construction Y $398,919.29 Y 3
Enterprises, Inc., PO Box 481,
Renton WA 98055
Kar -Vel Construction, Y $524,290.00 Y 7
PO Box 58275,
Renton WA 98058
fNGINEER 1 $39'5,647 3�
ESTIMATE
The above figures appear as written within bid documents; and as read aloud at bid
opening. THEY DO NOT, however, REPRESENT ANY BID AWARD; apparent low, or
otherwise.
DATED this 8th day of August, 2008.
J jr) L/
Christy O'Flaherty, CMC, City Clerk
C:\DOCUME-- 1\scott -k\ LOCALS -1 \Temp\XPGrpWise\Project No. 04 -WTO2 #2.doc
W`LA, iv
City of Tukwila
=`Q 1 Utilities Committee
1908
UTILI'f1ES COMMITTEE Meeting Minutes
August 18, 2008 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Verna Griffin, Chair; Joan Hernandez, and Kathy Hougardy
Staff: Jim Morrow, Bob Giberson, Ryan Larson, Gail Labanara and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5 :04 p.m.
I. PRESENTATIONS No Presentations.
II. BUSINESS AGENDA
A. 2008 Small Drainage Program Bid Award
Staff is seeking full Council approval to award a bid in the amount of $253,015 to Washington Pipeline, LLC of
Mercer Island for the 2008 Small Drainage Program.
This annual program constructs drainage projects throughout the City that are too large for completion by City staff
but smaller than the average capital improvement project. This year the Small Drainage Program will construct five
projects. Each year, projects considered for this program are reprioritized based on such things as need, expense,
time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations.
The City has never worked with Washington Pipeline, who is a fairly new business. However, the City's project
consultant has stated that the Washington Pipeline staff assigned to the City has significant experience in public
works contracting and reference checks have resulted in positive comments. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
B. Interurban Avenue South Waterline Bid Award
Staff is seeking full Council approval to award a bid in the amount of $338,990 to Gary Merlino Construction
Company for replacement of the Interurban Avenue South Water Line. This project will replace an aging cast iron
water line which has been consistently problematic.
s
A bid protest was filed by the second lowest bidder due to the first lowest bidder's delay in signing the addendum
acknowledgement. This delay is considered an immaterial bid irregularity providing no advantage to the lowest
bidder and the second lowest bidder has chosen to withdraw the protest. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
C. Storm Lift Station No. 18 Improvements Consultant Agreement
Staff is seeking full Council approval to enter into a consultant agreement with PACE Engineering, Inc. in the
amount of $60,000 for design services of required upgrades relative to Storm Lift Station No. 18 Improvement
Project (station is located on South 122 Street between 42n and 44
Lift Station No. 18 was constructed during Phase I of the Allentown Sewer Project (1996). Staff is concerned that
redevelopment of and increased usage in the area coupled with the station's single pump and manual valve
operation could lead to mechanical failure. The lift station's original construction was not designed to operate at its
current capacity. Upgrades may include automatic valve operation, addition of a back -up pump and a remote alarm
system. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION.
III. NIISCELLANEOUS
Meeting adjourned at 5:15 p.m.
Next meeting.: Tuesday. September 2. 2008 5:00 p.m. Conference Room No. 1.
r
Committee Chair Approval
Minutes by KAM. Reviewed by GL.
COUNCIL AGENDA SYNOPSIS
Initials Il EMNO.
i 2%
y� t a i Meeting Date 1 Prepared 1 Mayor's review 1 Council trim .n� 8/25/08 R 4_
fi
RL I a
1 9/02/08
rsoa
1 1 1 1 1 3
ITEM INFORMATION
CAS NUMBER: 08-108 I ORIGLNAL AGENDA DAI'E: AUGUST 25, 2008
AGENDA ITEM TITLE Storm Lift Station No. 18 Improvement Project Consultant Agreement
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 8/25/08 Mtg Date 9/02/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adrn Svcs DCD Finance Fire Legal P&R Police PI/
SPONSOR'S This contract is for design services for the Storm Lift Station No. 18 Improvement Project.
SUMMARY Storm Lift Station No. 18 has only one pump and any mechanical failure could lead to
flooding. Staff would like to configure No. 18 to operate automatically rather than the
current manual operation. PACE Engineering is recommended for this project as they have
designed improvements to Storm Lift Station No. 19 at Fort Dent Park as well as Lift
Station No. 17 at Bicentennial Park and both have operated properly.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 8/18/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the consultant's agreement with PACE.
COMMITTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$60,000.00 $60,000.00
Fund Source: 412 Surface Water Fund (page 137, 2008 CIP)
Comments:
I MTG. DATE I RECORD OF COUNCIL ACTION
I 08/25/08 1
09/02/08
1 MTG. DATE I ATTACHMENTS
08/25/08 1 Information Memo dated August 13, 2008
Consultant Agreement with Scope of Work
Utilities Committee Meeting Minutes from August 18, 2008
09/02/08 1
INFORMATION MEMO
To: Mayor Haggerton
From: Public Works Directora
Date: August 13, 2008
Subject: Storm Lift Station No. 18 Improvements
Project No. 07 -DRO3
Design Services
ISSUE
Approve a consultant agreement with PACE Engineering, Inc., to conduct an assessment of Storm Lift
Station No. 18 and provide preliminary design of the required upgrades.
BACKGROUND
Storm Lift Station No. 18 drains the Allentown area and was constructed in 1997 as part of the Allentown
Phase 1 Sewer project. The station contains one 8" pump and is manually brought online prior to winter
each year and then taken offline each spring.
Staff is concerned with several aspects of Storm Lift Station No. 18. No. 18 has only one pump and any
mechanical failure could lead to flooding. Also, additional flows are being directed to the station due to
infill and installation of a formal drainage system along existing roadways. Staff would like to configure
Lift Station No. 18 to operate automatically rather than the current manual operation.
ANALYSIS
roster was reviewed and the following three firms were short listed to perform the
The current consultant ros g P
analysis and design work:
1. KPG, Inc.
2. PACE Engineering Inc.
3. Perteet, Inc.
PACE has designed improvements to Storm Lift Station No. 19 (Fort Dent) and the new Storm Lift Station
No. 17 (Bicentennial Park) and both stations have operated properly. PACE also works well with City
staff and is knowledgeable of City requirements.
BUDGET AND BID SUMMARY Contract Budget
Storm Lift Station No. 18 Design $60,000.00 60,000.00
RECOMMENDATION
Approve the consultant agreement with PACE Engineering Inc., for design services of the Storm Lift
Station No. 18 Improvement Project in the amount of $60,000.00.
Attachments: Consultant Agreement
P:\PROJECTS\A- DR Projects \07 -DRO3 (Storm Lift Station No. 18 Improvements)\Design\Info Memo Consultant Selection.doc
CONSULTANT AGREEMENT FOR
DRAINAGE DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and PACE Engineers, Inc, hereinafter referred to as "the Consultant in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perfouui design services in
connection with the project titled Stogy i Lift Station No. 18 Improvements.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 180 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $60,000.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after fmal payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any negligent act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perfoim-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000 per occurrence and annual aggregrate.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that they have not employed
or retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that they have not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, paltuer or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the telins of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
PACE Engineers, Inc.
1601 Second Ave, Suite 1000
Seattle, WA 98101
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this day of 20
CITY OF TUKWILA CONSULTANT
By:
Jim Haggerton, Mayor
Printed Name:
Title:
Attest/Authenticated: Approved as to Form:
Christy O'Flaherty, CMC, City Clerk Office of the City Attorney
EXHIBIT A
ALLENTOWN PUMP STATION SCOPE OF SERVICES
Project Understanding
The existing stormwater pump station serves the Allentown area located approximately
between South 124 Street and South 118 Street between the railroad tracks and the river. It
is perceived by the City that this pump station is undersized to handle the anticipated flows and
being a single pump station does not have any back -up capacity. In addition, the City has been
improving the stormwater conveyance in this area. While these improvements are improving
the local drainage system they are also adding additional burden on the existing pump station.
The City has requested that PACE prepare a hydrologic analysis of the drainage basin along
with a hydraulic analysis of the existing pump station in order to determine the flows entering
the pump station and the ability of the pump station to convey those flows to the river. (It is
assumed that this analysis will demonstrate the need for an upgraded duplex pump station).
PACE will design either a new pump station or retrofit the existing pump station in accordance
with City standards. The capacity and condition of the existing outfall pipe will also be analyzed.
The City has expressed a desire to eliminate the force main to the river and instead have a
single gravity flow /forcemain to the river with a flap gate system similar to the Strander pump
station. In addition, PACE will evaluate the potential to set the grades at the new pump station
such that 44 Ave South will drain without surface ponding.
Scope of Services
A detailed proposal consisting of nine (9) tasks follows. This proposal includes necessary
engineering services through the design phase of this project. PACE will be the prime consultant
for the entire Scope of Work and will oversee and administer this Scope of Work. PACE will
complete all civil engineering and survey services in- house. PACE will subcontract with Follet
Engineering for the electrical engineering portion of the project. Based upon our discussions we
have not included a geotechnical engineer nor environmental consultant on this project. If
during the course of the project, if either of these specialties are required the scope and budget
would need to be modified accordingly.
SCOPE OF WORK
Task 1— Hydrologic /Hydraulic Analysis
PACE will conduct a hydrologic analysis of the drainage basin conveying runoff to the Allentown
Pump Station using the KCRTS model. The area will be modeled under existing conditions
assuming that 44 Ave 5, 48 Ave S and 49 Ave S will ultimately have storm systems that will
connect to South 122r St. PACE will also apply a typical "full built out" block across the entire
drainage basin to evaluate potential redevelopment impacts on the system. The hydrographs
from this model will then be routed through the existing and proposed pump station and
downstream conveyance system to ensure that the pumps and pipes are adequately sized to
prevent flooding. It is assumed that the pump station and conveyance pipes will be designed to
provide flood protection of road flooding within the project area for a 25 -year rainfall with 9000
cfs flow in the river (City to provide the tailwater elevation for 9000 cfs). It is assumed that
regional parameters will be used and there will be no calibration of the model. The discharge
pipe to the river will be included in the analysis to assure that increased pump flows can be
carried by the downstream pipe. It is assumed that this pipe will not be replaced as part of this
project. If that is not the case the scope of work will need to be modified to allow for additional
environmental analysis and permitting. As part of this analysis, PACE will prepare a drainage
report addressing the hydraulic and hydrologic analysis. These findings will be submitted to the
City for review and comment.
Task 2 Preliminary Pump Station Design
This task includes preparing a preliminary layout of the proposed improvements to submit to
the City for review and comment. This work includes:
1. Develop project base map based upon survey information provided by the City including
existing surveys and GIS data. PACE will augment this information with additional
survey as described in Task 8 of this proposal.
2. Confirm /evaluate capacity of the existing conveyance system from the pump station
to the river as well as wetwell capacity to prevent frequent cycling of the pumps.
3. Prepare preliminary sizing of pump station.
4. Prepare budget -level construction cost estimate.
Task 3 Environmental Coordination /Permitting /SEPA
This Task is not included in this contract. This work will either be done by City staff or
included in a future phase of this contract.
Task 4 Design
PACE will provide 75% design plans for the following items based upon review comments on
the above described tasks:
Refurbish the existing gravity storm line to the river and abandon in place the
existing forcemain.
New stormwater pump station with properly sized wetwell /storage pipe.
Required road /landscape restoration
This task does not include any specifications or contract documents
Gravity Storm Drain
PACE will design improvements to the existing gravity storm line to the river. It is our
understanding that portions of this may be in poor condition. In order to prevent working within
the ordinary high water mark of the river we will be looking at slip lining or similar techniques.
It is envisioned that the existing force main will be abandoned in place with the ends of the
pipes at each structure filled with low strength concrete.
Pump Station
PACE will design a new stormwater pump station (or retrofit of the existing pump station) along
South 122n Street that will pump the stormwater from the study area to the river during
periods of high river flow. The pump station design will include the sizing of the pumps, the
wetwell, design of all appurtenances associated with new pump station, and electrical design. It
is assumed that the building design will be the standard design previously designed by the City
with minor modifications to the structure possible in order to meet the site constraints. It is
assumed that no structural calculations will be required or any major modification to the City's
standard building design. This pump station will be a below grade duplex pump station. We
understand that the City's preference is for submersible pumps. The pump station will include
full telemetry, which will be coordinated closely with the City. The PACE team will design all
electrical components except the motor control center which will by supplied by Calvert
Technologies.
Road Restoration /Improvements
PACE will prepare a road /landscape restoration plan for the area impacted by the proposed
improvements. The reconstruction of any required road section will be done in accordance
with City standards.
The following drawing list is anticipated for the final design:
List of Drawings
Title Sheet 1
Existing Conditions 1
Temporary Erosion Control and Sedimentation Plan, Notes and Details 2
Stormwater Details, Forcemain Plan 1
Stormwater Pump Station Plan and Section 1
Stormwater Pump Station Details 2
Stormwater Pump Station Electrical 4
Restoration Plan 1
Miscellaneous Details 1
Total: 14
Task 5 Project Management /Coordination /Meetings
PACE will provide administration and coordination of the project. The following items are
included in this task:
1. Attend coordination meetings with the City as required. For budgetary purposes 16 hours
have been allotted for meetings. Since the amount of meeting time is not under our
control, any time in excess of the budgeted 16 hours will be billed on a time and material
basis.
2. Conduct a field reconnaissance of site and other facilities with the design team and
City staff.
3. Coordination with subconsultant.
4. In -house project administration, scheduling, and direction of design team staff.
5. Preparation of monthly progress reports
Task 6 Contract Document Preparation
This Task is not included in this contract. Taking the 75% plans to construction ready plans
along with the required contract bid documents will be part of a future phase of this
contract.
Task 7 QA (Quality Assurance)
In order to assure that the final plans and specifications are complete, accurate and
appropriate, PACE will conduct a Quality Assurance review of the final documents prepared
under this contract prior to submittal to the City. This review will be assigned to a senior level
principal who has not been associated with the project. The review will consist of a complete
sheet -by -sheet and contract document review to assure the City that the documents meet or
exceed the "level of care" of our industry and are the highest quality possible.
Task 8— Survey
PACE will conduct a limited topographic survey of this project to augment the information
gathered in Task 2. This task will include a survey of the existing storm outfall from the existing
pump station to the river. In addition, this task will include a detailed survey of the existing
pump station.
Task 9 Construction Services (Optional Task)
This Task is not included in this contract. This work will either be done by City staff or included
in a future phase of this contract.
In summary, we have developed a scope of work based on our present knowledge of the
proposed project. We have tried to cover all aspects of the proposed project; however, if you
feel that additional areas of work require our attention, please don't hesitate to call.
EXHIBIT B
ALLENTOWN PUMP STATION PAYMENT FOR SERVICES
PACE proposes to bill this work based upon their 2008 Standard Rates. The estimated
cost per task is as follows.
Task 1 Hydrologic /Hydraulic Analysis $13,750
Task 2 Preliminary Pump Station Design $8,900
Task 3 Environmental Coordination /Permitting /SEPA NIC
Task 4 Design (75 $18,350
Task 5 Project Management /Coordination /Meetings $4,800
Task 6 Contract Document Preparation NIC
Task 7 QA (Quality Assurance) $2,800
Task 8 Survey $4,500
Task 9 Construction Services (Optional Task) NIC
Technology Fee $1,150
Electrical Engineer Subconsultant $5,500
Direct Costs $250
TOTAL $60,000
While PACE has estimated the cost for each Task the project will be billed as a whole and not
by individual Tasks. PACE will provide a monthly status report outlining the work done on a
Task by Task basis.
Task 1 While complete this work using ou
q s''
o: Z. City of Tukwila u.2 10
r i d
t.6)\ Utilities Committee
i908
UTILITIES COMMITTEE Meeting Minutes
August 18, 2008 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Verna Griffin, Chair; Joan Hernandez, and Kathy Hougardy
Staff: Jim Morrow, Bob Giberson, Ryan Larson, Gail Labanara and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5:04 p.m.
I. PRESENTATIONS No Presentations.
11. BUSINESS AGENDA
A. 2008 Small Drainage Program Bid Award
Staff is seeking full Council approval to award a bid in the amount of $253,015 to Washington Pipeline, LLC of
Mercer Island for the 2008 Small Drainage Program.
This annual program constructs drainage projects throughout the City that are too large for completion by City staff
but smaller than the average capital improvement project. This year the Small Drainage Program will construct five
projects. Each year, projects considered for this program are reprioritized based on such things as need, expense,
time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations.
The City has never worked with Washington Pipeline, who is a fairly new business. However, the City's project
consultant has stated that the Washington Pipeline staff assigned to the City has significant experience in public
works contracting and reference checks have resulted in positive comments. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
B. Interurban Avenue South Waterline Bid Award
Staff is seeking full Council approval to award a bid in the amount of $338,990 to Gary Merlino Construction
Company for replacement of the Interurban Avenue South Water Line. This project will replace an aging cast iron
water line which has been consistently problematic.
A bid protest was filed by the second lowest bidder due to the first lowest bidder's delay in signing the addendum
acknowledgement. This delay is considered an immaterial bid irregularity providing no advantage to the lowest
bidder and the second lowest bidder has chosen to withdraw the protest. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
C. Storm Lift Station No. 18 Improvements Consultant Agreement
Staff is seeking full Council approval to enter into a consultant agreement with PACE Engineering, Inc. in the
amount of $60,000 for design services of required upgrades relative to Storm Lift Station No. 18 Improvement
Project (station is located on South 122 Street between 42n and 44
Lift Station No. 18 was constructed during Phase I of the Allentown Sewer Project (1996). Staff is concerned that
redevelopment of and increased usage in the area coupled with the station's single pump and manual valve
operation could lead to mechanical failure. The lift station's original construction was not designed to operate at its
current capacity. Upgrades may include automatic valve operation, addition of a back -up pump and a remote alarm
system. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION.
III. MISCELLANEOUS
Meeting adjourned at 5:15 p.m.
Next meeting: Tuesday, September 2, 2008 5:00 p.m. Conference Room No. 1.
Committee Chair Approval
Minutes by KAM. Reviewed by GL.
�w1LA, N t;
COUNCIL AGENDA SYNOPSIS
Initials ITEM No.
i i '40' Meeting Date j Prepared by Mayor's review Council review
(1) el.
08/18/98 I DCS
08/25/08 I DCS
r9 I 1
5. h.
I I I
ITEM INFORMATION
CAS NUMBER: 08-109 IORIGINAL AGENDA DATE: AUGUST 18, 2008
AGENDA ITEM TITLE Tukwila Village: Discussion of developer proposals
C.\T1:G( )RY Discztssion Motion Resolution n Ordinance Bid Award Public Hearing Other
llftg Date 08/25/08 Mtg Date illtg Date Mtg Date 11Itg Date lltg Date Mtg Date
SPC)NSOR Council Mayor Adm Svcs U DCD Finance Fire Legal PYR Police PIh
SPONSOR'S Two developers have submitted proposals to develop Tukwila Village. At the August 18
SUMMARY Council meeting, the developers presented information regarding their proposals.
At this meeting Council will discuss the proposals. No action is required.
RIF.vII ED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. (l Parks Comm. Planning Comm.
DATE:
RECOMMENDATIONS:
SPONSOR /ADMIN. Discussion
COMMITTEE
COST IMPACT FUND SOURCE
ExPI?NDPTURE R1:QU1RED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
08/18/08 Developer proposals were presented to the Council
MTG. DATE ATTACHMENTS
08/18/08 Informational memo providing a basic statistical comparison of the proposals dated 8/12/08
Informational memo comparing statistics for proposed housing dated 8/14/08
Informational memo comparing developer experience dated 8/14/08
08/25/08 Informational memo evaluating the proposals to the City's criteria dated 8/21/08
....(Please bring the 2 proposals from the developers distributed in July and
your packets from the 8/18/08 Council meeting)
s City of Tukwila Jim Haggerton, Mayor
of _J '4.• i
a t !ri•` Office of the Mayor
1' to
fea 6200 Southcenter Boulevard
Tukwila, WA 98188
1908 www.ci.tukwila.wa.us
Date: August 21, 2008
To: City Council
Copy: Mayor
City Administrator
Legislative Analyst
From: Economic Development d ato 4
Re: Tukwila Village Evaluation of Proposals
Attached is a worksheet comparing the two developer proposals to our evaluation criteria. This is a draft.
We are still analyzing the proposals (with help from an outside consultant) and I will provide an updated
version during the first week of September.
At this stage, here are some significant items to consider:
Legacy estimates paying the City $5.4 million for the land which is $3 million more than
Tarragon's estimate of land value of $2.4 million. Tarragon has stated that they would pay the
appraised value which may be higher than the $2.4 million. We are analyzing what elements
may contribute to the different land values estimated by the developers. Different assumptions
on parking ratios and approaches to providing parking explains a portion of the difference. I will
provide more information with my updated version of this worksheet.
Legacy has significantly more experience with the residential component of mixed -use
developments. Tarragon has significantly more experience with retail in the Seattle area market.
Both developers are proposing nearly the same amount of total building square feet but Legacy
includes more residential and Tarragon includes more retail. In teens of residential units,
Legacy's concept includes 343 units compared to Tarragon's 297. In teens of retail, Tarragon's
concept includes 54,000 square feet of retail compared to Legacy's 16,000 square feet. An
important question is whether Tarragon can attract enough retailers to this project.
Both developers propose constructing the project in two phases with the first phase being
generally the land north of 144 Legacy plans more of their development in the first phase
(80% of the total building square feet) than does Tarragon (55% of total building square feet).
There are many more items to consider. The ones I highlighted above are just a start.
Please contact me at 206 433 -1832 or dspeck @ci.tukwila.wa.us if you have any questions.
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