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HomeMy WebLinkAboutCOW 2008-08-25 Item 5D - Contract Supplement #1 - 2008 Overlay and Repair Program Management with KPG for $42,719.72 s COUNCIL AGENDA SYNOPSIS o .111 Wgs I ITEM NO. S Q :at 1/ r 1 Meetirr' Date 1 Prepared by Mayor's review Council review J usd r f 8/25/08 1 BG, j „`1``1 9/02/08 I BG 1 r 1908 ITEM INFORMATION 1 CAS NUMBER: 08-105 1 ORIGLNAL AGENDA DATE: AUGUST 25, 2008 AGENDA ITEM TITLE 2008 Overlay Repair Program Construction Management Services Supplement No. 1 with KPG, Inc. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 8/25/08 Mtg Date 9/2/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &RZ Police PW SPONSOR'S Base Contract 08 -017 with KPG, Inc included design engineering services for the 2008 SUNLMARY Overlay Program. The construction bid was awarded to Watson Asphalt on July 7, 2008. Supplement No. 1 for construction management services has been negotiated with KPG in the amount of $42,719.72. The scope of work includes all construction management and inspection services during the overlay and repair construction contract. REVIEWED BY COW Mtg. CA &P Cmte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 8/12/08 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign supplement with KPG, Inc. COMMIrrEE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $42,719.00 $186,000.00 Fund Source: 103 Residential and 104 Commercial Streets (pages 3 and 44, 2008 CIP) Comments: 1 MTG. DATE RECORD OF COUNCIL ACTION 1 08/25/08 1 09/02/08 1 I I MTG. DATE 1 ATTACHMENTS 08/25/08 Information Memo dated August 13, 2008 (revised after TC) Supplement No. 1 with Exhibits Transportation Committee Meeting Minutes from August 12, 2008 09/02/08 1 I I INFORMATION MEMO To: Mayor Haggerton From: Public Works Director Date: August 13, 2008 Subject: 2008 Overlay Program Project No. 08 -RWO1 Consultant Agreement 08 -017, Supplemental Agreement No. 1 Construction Management and Inspection Services ISSUE Approve Supplemental Agreement No. 1 to Consultant Agreement Number 08 -017. BACKGROUND Base contract No. 08 -017 with KPG, Inc. of Seattle, WA, included design engineering services for the 2008 Overlay Program in the amount of $89,561.60. This was budgeted under Design in the CIP. On July 7, 2008, the City Council approved a construction contract for the 2008 Annual Overlay Repair Program. This Annual Overlay will provide roadway repairs and overlays on nine residential and commercial road segments. To provide adequate construction management (CM) and inspection support to Public Works project staff, we solicited a proposal from KPG, Inc. ANALYSIS KPG, Inc. was the design consultant firm for this construction project. This firm provided similar CM and inspection support to the 2007 Overlay Program, and has staff availability to provide such services again this year. Supplemental Agreement No. 1 was carefully reviewed and consists of reasonable scope and fees. BUDGET AND BID SUMIi IARY CM Supplement CM Budget KPG, Inc. 42,719.72 Residential Overlay (Page 3, 2008 CIP) 36,000.00 Arterial Overlay (Page 44, 2008 CIP) 150.000.00 Total CM 5 42- 719.72 5186.000.00 RECOMMENDATION Approve Supplemental Agreement No. 1 to KPG, Inc., in the amount of $42,719.72 for a new contract total of $132,281.32. This modified contract amount is funded by Design and CM in the CIP. Attachments: Supplemental Agreement No. 1 Exhibit A Scope of Work Exhibit B Hour and Fee Estimate P:\PROJECTS \A- R \V RS Projects \08RWO1 2008 Overlay Repair`.Consstruction Phase\Before Construction \KPG's Contract PropasaMnfo Memo for KPG Supplement 01, 8 -13-08 doe SUPPLEMENTAL AGREEMENT NO. 1 AGREEMENT No. 08.017 PROJECT No. O8 -RWO1 City of Tukwila KPG, Inc. Public Works Department 753 9th Avenue N. 6300 Southcenter Boulevard #100 Seattle, WA 98109 Tukwila, WA 98188 PROJECT; 2008 Overlay Program Construction Engineering Services This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 17 day of March 2008. All provisions in the basic ar eementremain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be modified as follows: The Consultant agrees to provide construction engineering services as requested by the City in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed 342, 719.72 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $132,281.32 without express written modification of the Agreement signed by the City. MI WITNESS WHEREOF, the parties hereto have set their hands and seals this day of 2008. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Jim Haggerton Nelson 13avis, P.E. Mayor Principal Attested: Christy O'Flaherty, City Clerk Exhibit A City of Tukwila 2008 Overlay Program Supplement No. 1 Construction Support Scope of work August 5, 2008 The Consultant shall provide Construction Engineering support services for the 2008 Overlay Program as outlined below: A. Prepare for and attend pre construction conference with the City, Contractor, and affected utilities. B. The Consultant shall provide the field support to the inspector for the duration of construction. Primary inspection will be by the City with on call support provided by the Consultant. The level of effort for field support time is shown on Exhibit B based on approximately 15 hours per week field inspection and necessary office support. C. The Consultant shall review traffic control, schedule, and materials submittals provided by the Contractor as requested by the City. D. The Consultant shall review change conditions as they arise and make recommendation to the City for field changes /change orders. E. The Consultant shall field review all sites and prepare a comprehensive punchlist at project substantial completion. F. The Consultant shall complete all other construction support tasks as requested by the City. The level of effort for this additional construction support allowance is shown on Exhibit B. Deliverables: Items to be provided by the Consultant: Documentation from site meetings, change conditions, and field directives. Change orders, if required. 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O...Q O D c x E 2 13 gl (ell City of Tukwila f ;zyy `N VA) Transportation Committee ins TRANSPORTATION COMMITTEE Meeting Minutes August 12, 2008 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Pam Linder, Chair; Dennis Robertson and De'Sean Quinn Staff: Jim Morrow, Bob Giberson, Robin Tischmak, Mike Ronda and Kimberly Matej CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:04 p.m. L PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2008 Overlay Repair Program Construction Management Supplement with KPG, Inc. Staff is seeking full Council approval for Supplemental Agreement Number 1 with KPG, Inc. in the amount of $42,719.72 for construction management and inspection services relative to the 2008 Overlay and Repair Program. KPG, Inc. provided engineering design services for the 2008 Overlay Repair Program. On July 7, 2008, the Council awarded a contract to Watson Asphalt Paving Company for project construction. This supplement agreement with the project design consultant will provide part-time on -call construction management support and engineering consulting services during project construction. This portion of the project has come in under budget because a greater amount of City staff is being utilized to supplant contract staff. Next year, this overlay and repair program is anticipated to begin earlier since the project design consultant was selected for a two year period (2008- 2009). Committee Chair Linder requested some clarifications be made in the informational memo submitted to full Council regarding budget details. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION. B. Tukwila International Boulevard Phase II and III Update Since TIB Phase II and III construction bids are anticipated to be advertised in September, staff wanted to provide a project update to the Committee prior to bid advertisement. Staff discussed some of the project challenges and changes that have taken place since the project's inception in December 2002. The following four areas are currently be worked on and addressed by staff: Right of Way Certification Washington State Department of Transportation Permitting Utility Coordination Community Outreach INFORMATION ONLY. C. Infrastructure Turnover Documents for SC -3 Retail Building Staff is seeking full Council authorization for the Mayor to sign acceptance forms for the turnover of the storm drainage system located within the public storm drain easement at 17401 Southcenter Parkway. This development area is also known as the SC -3 Retail Building Development (formerly Winners, currently Famous Footwear, The Vitamin Shoppe, etc.).