HomeMy WebLinkAboutCOW 2008-08-25 Item 5E - Bid Award - Washington Pipeline for 2008 Small Drainage Program for $253,015 COUNCIL AGENDA SYNOPSIS q y
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ITEM INFORMATION
CAS NUMBER: 08-106 I ORIG \IALAGENDA DATE: AUGUST 25, 2008
AGENDA IrbM TITLE Bid Award for the 2008 Small Drainage Program
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 8/25/08 Mtg Date Mtg Date Mtg Date Mtg Date 9/02/08 Jvltg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIP/
SPONSOR'S The project was advertised on July 29 and August 5, 2008. Seven bids were received
SUMMARY and opened on August 12, 2008. The low bid had one math error but it did not affect
the overall ranking of bids. The low bid of $253,015.00 was from Washington
Pipeline of Mercer Island, Washington and references indicate that they have
performed this type of work and have met industry standards for quality.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DALE: 8/18/08
RECOMMENDATIONS:
SPONSOR /ADMIT. Award contract to Washington Pipeline, LLC.
COMMITTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$253,015.00 $300,000.00
Fund Source: 412.02 Surface Water Fund (pages 134, 2008 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
8/25/08
9/02/08 1
MTG. DATE 1 ATTACHMENTS
8/25/08 1 Information Memo dated August 12, 2008
Map of Site Locations
Bid Tabulation
Consultant's Recommendation Letter
Utilities Committee Meeting Minutes from August 18, 2008
I 9/02/08
Di MEMO
To: Mayor Haggerton
From: Public Works Directo�
Date: August 12, 2008
Subject: 2008 Small Drainage Program
Project No. 08 -DRO1
BID AWARD
ISSUE
Award the 2008 Small Drainage Program to Washington Pipeline, LLC of Mercer Island, Washington.
BACKGROUND
The Annual Neighborhood Drainage Program constructs drainage projects throughout the City that are too
large for City staff to complete but are smaller than a typical capital improvement project. The projects
originate from citizen complaints and from the maintenance staff and are compiled on the Small Drainage
Project List. Each year the projects are reprioritized based on need, expense, permitting requirements, and
length of time on the list, and the highest priority projects are designed and constructed.
The 2008 Small Drainage Program will construct the following five projects:
130 broken pipe within an identified stream
Site No. 1 S 130 St Replace a brok p p
Site No. 2 Macadam Rd Replace failing pipes and enclose a section of Ditch
Site No. 3 S 149 St/S. 150 St. Install a drainage system to protect private property
Site No. 4 Treck Dr. Replace a failing drainage structure subject to heavy truck traffic
Site No. 5 Upland Dr. Replace a failing drainage structure subject to heavy truck traffic
ANALYSIS
This project was advertised on July 29, and August 5, 2008. Seven bids were received and opened on August
12. The bids were checked and tabulated and one math error was found and corrected. This error involved the
low bidder, Washington Pipeline, but did not affect the overall ranking. Washington Pipeline's corrected bid
is $253,015.00. The engineer's estimate is $285,860.00.
All submitted references were checked and all indicated that Washington Pipeline has performed this type of
work and that they met the industry standard for quality.
BUDGET AND BID SUMMARY (All amounts include sales tax.)
Bid Results Engineer's Estimate Budget
Bid Amount 253,015.00 285,860.00 300,000
Contingency (10 25.301.50 28.586.00
Total 278.316.50 S 314.446.00 S 300.000
RECOMMENDATION
Award the construction bid for the 2008 Small Drainage Program to Washington Pipeline, LLC in the amount
of $253,015.00.
Attachments: Project Location Map
Bid Tabulation
Consultant Recommendation
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Seattle, WA 98109
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ENGINEERS
ARCHITECTS
LANDSCAPE ARCHITECTS
SURVEYORS
August 12, 2008
Mr. Ryan Larson, P.E.
Senior Surface Water Management Engineer
City of Tukwila Public Works
Tukwila, WA 98188
Re: 2008 Small Drainage Program
Project No. 08 -DR01
Recommendation for Contract Award
Dear Ryan:
KPG, Inc has reviewed the projects and references submitted by Washington
Pipeline LLC for the referenced project. Our reference checks indicated
quality performance in the types of drainage, utility, grading, and concrete
work that are required for successful completion of this project. The
construction superintendent proposed by Washington Pipeline LLC for the
2008 Small Drainage Project has over 30 years in public works contracting
and received high praise from the reference check as well.
We are therefore recommending that the City award Project No 08 -DRO1
entitled 2008 Small Drainage Program to Washington Pipeline, LLC. Please
call me at (206) 267 -1062 if you should have any questions or require further
information.
Sincerely,
KPG
Nelson Davis, PE
Project Manager
fi t ll q r�``` z City of Tukwila
y a o Utilities Committee
1905
UTILITIES COMMITTEE Meeting Minutes
August 18, 2008 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Verna Griffm, Chair; Joan Hernandez, and Kathy Hougardy
Staff: Jim Morrow, Bob Giberson, Ryan Larson, Gail Labanara and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Griffm called the meeting to order at 5:04 p.m.
L PRESENTATIONS No Presentations.
II. BUSINESS AGENDA
A. 2008 Small Drainage Program Bid Award.
Staff is seeking full Council approval to award a bid in the amount of $253,015 to Washington Pipeline, LLC of
Mercer Island for the 2008 Small Drainage Program.
This annual program constructs drainage projects throughout the City that are too large for completion by City staff
but smaller than the average capital improvement project. This year the Small Drainage Program will construct five
projects. Each year, projects considered for this program are reprioritized based on such things as need, expense,
time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations.
The City has never worked with Washington Pipeline, who is a fairly new business. However, the City's project
consultant has stated that the Washington Pipeline staff assigned to the City has significant experience in public
works contracting and reference checks have resulted in positive comments. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
B. Interurban Avenue South Waterline Bid Award,
Staff is seeking full Council approval to award a bid in the amount of $338,990 to Gary Merlino Construction
Company for replacement of the Interurban Avenue South Water Line. This project will replace an aging cast iron
water line which has been consistently problematic.
A bid protest was filed by the second lowest bidder due to the first lowest bidder's delay in signing the addendum
acknowledgement. This delay is considered an immaterial bid irregularity providing no advantage to the lowest
bidder and the second lowest bidder has chosen to withdraw the protest. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 25 COW FOR DISCUSSION.
C. Storm Lift Station No. 18 Improvements Consultant Agreement
Staff is seeking full Council approval to enter into a consultant agreement with PACE Engineering, Inc. in the
amount of $60,000 for design services of required upgrades relative to Storm Lift Station No. 18 Improvement
Project (station is located on South 122 Street between 42n and 44
Lift Station No. 18 was constructed during Phase I of the Allentown Sewer Project (1996). Staff is concerned that
redevelopment of and increased usage in the area coupled with the station's single pump and manual valve
operation could lead to mechanical failure. The lift station's original construction was not designed to operate at its
current capacity. Upgrades may include automatic valve operation, addition of a back -up pump and a remote alaini
system. UNANEVIOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION.
M. MISCELLANEOUS
Meeting adjourned at 5:15 p.m.
Next meeting: Tuesday, Sevtetnber 2.2008 5:00 p.m. Conference Room No. 1.
Committee Chair Approval
Minutes by KAM. Reviewed by GL