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Home My WebLink AboutCOW 2008-08-25 Item 5F - Bid Award - Gary Merlino Construction for Interurban Avenue South Water Line for $338,990 COUNCIL AGENDA SYNOPSIS -111 InitiaLr ITEM NO. Q 11, i 1 9 rte: Meeting Date Prepared by Mayor's review 1 Council review 8/25/08 1 M ''JI iti I r;,cAP 9/02/08 MC I -r ITEM INFORMATION CAS NUMBER: 08-107 ORIGINAL AGENTDA DATE: AUGUST 25, 2008 AGENDA IIEM TITLE Bid Award for the Interurban Ave S Water Line Project CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heating Other Mtg Date 8/25/08 Mtg Date Mtg Date Mtg Date Mtg Date 9/02/08 Mtg Date Mtg Date SPONSOR Council Mayor Ad"); Svcs DCD Finance Fire El Legal P &R Police PI/ SPONSOR'S The project was advertised on July 14 and 21, 2008. Eight bids were received and SUAEMARY opened on August 8, 2008. The low bid did not sign the addendum page as required, but once notified, they immediately turned in the form. The error is considered immaterial. The low bid of $338,990.00 was from Gary Merlino Construction Co. and they have completed satisfactory work for the City in the past. REVIEWED BY COW Mtg. El CA &P Cmte F &S Cmte El Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 8/18/08 RECOMMENDATIONS: SPONSOR /ADMIN. Award contract to Gary Merlino Construction Co. COMMll1'EE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $338,990.00 $400,000.00 Fund Source: 401.02 Water Fund (pages 79, 2008 CIF) Comments: MTG. DATE 1 RECORD OF COUNCIL ACTION 8/25/08 1 9/02/08 MTG. DATE 1 ATTACHMENTS 8/25/08 Information Memo dated August 12, 2008 Bid Opening Results (Lump sum bid) Utilities Committee Meeting Minutes from August 18, 2008 9/02/08 INFORMATION MEMO I To: Mayor Haggerton From: Public Works Directo r Date: August 12, 2008 Subject: Interurban Avenue S Water Line Project No. 04-WTO2 BID AWARD ISSUE Award the Interurban Avenue South Water Line to Gary Merlino Construction Co. BACKGROUND This project will replace a 40+ year old 12" cast iron water line along Interurban Avenue South from 42n Avenue South to 48 Avenue South in front of Shell Oil, Jack In The Box, and Starbucks. The project was advertised for bid on Jul 14 and 21 and bids were opened on Friday, August J July P Y gust 8, 2008. Eight bids were received with the low bid of $338,990.00 from Gary Merlino Construction Co., Inc. The Engineer's Estimate was $395,647.31, including tax. ANALYSIS The bids were reviewed and no mathematical errors were found. Gary Merlino Construction Company did not sign the addendum as required with their bid documents; however once contacted, they immediately turned in the addendum acknowledgement form to the City. The second low bidder submitted a bid protest demanding that Gary Merlin Construction Co. bid be rejected as non- responsive. The contract specifications allow the City to waive any immaterial irregularities such as an addendum that is not acknowledged. References indicate that Gary Merlino Construction Co. has performed this type of work for the City of Tukwila in the past and their work has been satisfactory. BUDGET BID RESULTS ESTIMATE BUDGET Construction 338,990.00 395,647.31 400,000.00 Contingency (10 33.899.00 39.564.73 372.889.00 435.212.04 400.000.00 RECOMMENDATION Waive the immaterial bid irregularity and award the Interurban Avenue S Water Line Project to Gary Merlino Construction Company in the amount of $338,990.00. Attachment: Bid Opening Results (Lump sum bid) MC:Iw P:PROJECTS /A -WT Projects \04WT02 IU Waterline\Info Memo Interurban Ave Water Line Bid Award.doc CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flaherty, CMC, City Clerk BID OPENING Interurban Ave. S. Waterline Project No. 04 -WTO2 August 8, 2008 10:00 A.M. BIDDER'S NAME SECURITY GRAND ADDENDUMS APPARENT BID TOTAL OF BID AND DATE STAMPED ACKNOWLEDGED LOWEST BIDDER T (INCLUDING INC DING U AND RECEIVED (NONE) (RANK ORDER) (YES OR NO) SALES TAX) Durnford Sons Construction Company, Inc., PO Box 7530, Y $397,305.00 Y 2 Bonney Lake WA 98391 Dennis R. Craig Construction, Y $434,812.12 Y 5 Inc., Cont. Lic. #DENNII *201D4, PO Box 595, Redmond WA 98073 Construct Company, 1621 Pease Avenue, Y $450,933.00 Y 6 Sumner WA 98390 OMA Construction, Inc., Y $423,887.92 Y 4 PO Box 3705, Seattle WA 98124 Archer Construction, Inc., 7855 Y $670,009.92 Y 8 So. 206 Street, Kent WA 98032 Gary Merlino Construction Co., Inc., 9125 10 Ave. S., Y $338,990.00 Clear ack. of 1 Seattle WA 98108 #1 not here McCann Construction Y $398,919.29 Y 3 Enterprises, Inc., PO Box 481, Renton WA 98055 Kar -Vel Construction, Y $524,290.00 Y 7 PO Box 58275, Renton WA 98058 fNGINEER 1 $39'5,647 3� ESTIMATE The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT, however, REPRESENT ANY BID AWARD; apparent low, or otherwise. DATED this 8th day of August, 2008. J jr) L/ Christy O'Flaherty, CMC, City Clerk C:\DOCUME-- 1\scott -k\ LOCALS -1 \Temp\XPGrpWise\Project No. 04 -WTO2 #2.doc W`LA, iv City of Tukwila =`Q 1 Utilities Committee 1908 UTILI'f1ES COMMITTEE Meeting Minutes August 18, 2008 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Verna Griffin, Chair; Joan Hernandez, and Kathy Hougardy Staff: Jim Morrow, Bob Giberson, Ryan Larson, Gail Labanara and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5 :04 p.m. I. PRESENTATIONS No Presentations. II. BUSINESS AGENDA A. 2008 Small Drainage Program Bid Award Staff is seeking full Council approval to award a bid in the amount of $253,015 to Washington Pipeline, LLC of Mercer Island for the 2008 Small Drainage Program. This annual program constructs drainage projects throughout the City that are too large for completion by City staff but smaller than the average capital improvement project. This year the Small Drainage Program will construct five projects. Each year, projects considered for this program are reprioritized based on such things as need, expense, time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations. The City has never worked with Washington Pipeline, who is a fairly new business. However, the City's project consultant has stated that the Washington Pipeline staff assigned to the City has significant experience in public works contracting and reference checks have resulted in positive comments. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION. B. Interurban Avenue South Waterline Bid Award Staff is seeking full Council approval to award a bid in the amount of $338,990 to Gary Merlino Construction Company for replacement of the Interurban Avenue South Water Line. This project will replace an aging cast iron water line which has been consistently problematic. s A bid protest was filed by the second lowest bidder due to the first lowest bidder's delay in signing the addendum acknowledgement. This delay is considered an immaterial bid irregularity providing no advantage to the lowest bidder and the second lowest bidder has chosen to withdraw the protest. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION. C. Storm Lift Station No. 18 Improvements Consultant Agreement Staff is seeking full Council approval to enter into a consultant agreement with PACE Engineering, Inc. in the amount of $60,000 for design services of required upgrades relative to Storm Lift Station No. 18 Improvement Project (station is located on South 122 Street between 42n and 44 Lift Station No. 18 was constructed during Phase I of the Allentown Sewer Project (1996). Staff is concerned that redevelopment of and increased usage in the area coupled with the station's single pump and manual valve operation could lead to mechanical failure. The lift station's original construction was not designed to operate at its current capacity. Upgrades may include automatic valve operation, addition of a back -up pump and a remote alarm system. UNANIMOUS APPROVAL. FORWARD TO AUGUST 25 COW FOR DISCUSSION. III. NIISCELLANEOUS Meeting adjourned at 5:15 p.m. Next meeting.: Tuesday. September 2. 2008 5:00 p.m. Conference Room No. 1. r Committee Chair Approval Minutes by KAM. Reviewed by GL.