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Home My WebLink AboutCOW 2008-08-11 Item 3B - Bid Award - Ebernal General for Standby Power Upgrades - Year One for $523,200 COUNCIL AGENDA SIWOPSIS 0 4 1 y `S Initials ITEM NO. Q Meeting Date Prepared by I Mayor's re,{'iew I covuil review �,t. 08/11/08 BG ;t' I o 08/18/08 I BG 1 u 1908 E I 1 3, ITEM INFORMATION CAS NUMBER: 08-097 I ORIGENAL AGENDA DAZE: AUGUST 11, 2008 AGENDA I1'EM TITLE Bid Award for Standby Power Upgrades Year One CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 8 /11 /08 Mtg Date Mtg Date Mtg Date Mtg Date 8/18/08 Mtg Date ilItg Date 'SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal Pea Police PTV SPONSOR'S The Standby Power Upgrades Year One project includes of standby SUMMARY generators and all associated equipment to City Hall and Fire Stations #52, #53, and #54. This project was advertised for bid on July 9 and 16, 2008 with two bids opened on July 24, 2008. The low bid of $523,200.00 was from Ebenal General, Inc. References indicate that Ebenal General has performed very well on similar size and type projects. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 08/04/08 RECOMMENDATIONS: SPONSOR /ADMIN. Award contract to Ebenal General, Inc. COMMFI EE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $523,200.00 $764,000.00 $0.00 Fund Source: 000.20 (page 144, 2008 Budget) Comments: MTG. DATE I RECORD OF COUNCIL ACTION 8/11/08 1 8/18/08 1 MTG. DATE I ATTACHMENTS 8/11/08 1 Information Memo dated July 28, 2008 1 1 Bid Opening from July 24, 2008 City Council Regular Meeting Minutes from May 21, 2007 Utilities Committee Meeting Minutes from August 4, 2008 8/18/08 INFORMATION MEMO To: Mayor Haggerton From: Public Works Directo) Date: July 28, 2008 VV Subject: Standby Power Upgrades Year One Project No. 06 -BG01 Bid Award ISSUE Award the bid for the Standby Power Upgrades Year One project. BACKGROUND Abacus Engineered Systems was selected and contracted for preliminary engineering and final design of Standby Power Upgrades Year One. Year One projects were approved by City Council on May 21, 2007 to include City Hall and Fire Stations 52, 53 and 54. Year Two projects (George Long Shops, Community Center and 6300 Building) and Year Three projects have not yet been approved by Council to fund design and construction. ACTION TAKEN The design and bid documents were finalized and advertised in June 2008 with two bids received and opened on July 24, 2008. The apparent low bid was received from Ebenal General, Inc. of Bellingham, WA in the amount of $523,200.00, including tax. The apparent second low bid was received from Stouder General Construction, LLC of Ferndale WA in the amount of $545,000.00. The Engineer's Estimate was $763,000.00, including sales tax and contingency. References were checked for Ebenal General, Inc. and they have perfounied very well on similar size and type projects. BUDGET AND BID SUMMARY Bid Results Engineer's Estimate Budget Bid Amount 480,000.00 763,000.00 764,000.00 Sales Tax (9.0% 43,200.00 Bid Total 523,200.00 Contingency (10 52.320.00 Total 6 575 520.00 5 763.000.00 5 764.000.00 RECOMMENDATION Award the base bid for the Standby Power Upgrades Year One project to Ebenal General, Inc. in the amount of $523,200.00. Attachments: City Clerk bid opening results July 24, 2008 City Council Regular Meeting Minutes from May 21, 2007 P:IPROJECTS\A- BG Projects106BG01 Stand -by Power Upgrade\DesignUnfo Memo Bid Award Standby Power Ugrades Year One Ebenal General.dcc CITY OF TUKWILA OFFICE OF THE CITY CLERK Christy O'Flahertv, CMC, City Clerk BID OPENING Standby Power Upgrades Year One 06-BG01 July 24, 2008 10:00 A.M. SECURITY GRAND TOTAL ADDENDUMS APPARENT BIDDER NAME BID Including Sales ACKNOWLEDGED LOWEST BIDDER DATE STAMP OF REC'D.? Tax (None) (RANK ORDER) RECEIPT Ebenal General, Inc. 7/24/08 7:45 AM Y 523,200.00 Y 1 Stouder General Construction, LLC 7/24/08 9:00 AM Y 545,000.00 Y 2 ENGINEERS 0 0 ZA The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. DATED this 24 day of July, 2008. /s/ fro 6 FY- Christy aherty, City Clerk City of Tukwila Page 4 of 5 City Council Regular Meeting Minutes May 21. 2007 e. Authorize the Mayor to begin implementation of the first phase of an Emergency Management lic initiative in the amount of $1,119,000.00 to include: 1) Electrical upgrade design work for four City facilities City Hall, and Fire Stations 52, 53, 54 ($125,000.00). 2) Standby generators for the above City facilities ($764,000.00). 3) First Responder Support/Disaster Emergency Response Trailer (DERT) ($100,000.00). 4) Improved public relations ($50,000.00). 5) Full -time staff person ($80,000.00). MOVED BY HAGGERTON, SECONDED BY ROBERTSON TO AUTHORIZE THE MAYOR TO BEGIN IMPLEMENTATION OF THE FIRST PHASE OF AN EMERGENCY MANAGEMENT INITIATIVE IN THE AMOUNT OF $1,119,000.00 TO INCLUDE: (1) ELECTRICAL UPGRADE DESIGN WORK FOR FOUR CITY FACILITIES CITY HALL, AND FIRE STATIONS 52, 53, 54 ($125,000.00); (2) STANDBY GENERATORS FOR THE ABOVE FACILITIES ($764,000.00); (3) FIRST RESPONDER SUPPORT /DISASTER EMERGENCY RESPONSE TRAILER <DERT> ($100,000.00); (4) IMPROVED PUBLIC RELATIONS ($50,000.00); (5) FULL -TIME STAFF PERSON ($80,000.00).* Councilmember Carter requested clarification as to how much money is expected to be expended in 2007. Jim Morrow, Public Works Director, explained approximately $250,000- $275,000 is anticipated to be utilized in 2007. The remaining funding for the initiative is to be included as part of the 2008 budget Jj J process. f Rhonda Berry, City Administrator, provided a timeline for hiring of the Community Emergency Response Team (CERT) and Emergency Operations Coordinator positions. The Personnel Director is in the process of performing an analysis and creating position descriptions. The expectation is that the CERT staff member can be on board in mid August, 2007 and the Emergency Operations Coordinator hired by mid- September, 2007. r expressed support for the initiative and also indicated the desire for continued The Councilmembers p pp discussion and Council involvement in the additional phases of the overall project. The Council thanked the staff for their efficiency and expediency in responding to the emergency management needs of the City. *MOTION CARRIED 7 -0. REPORTS a. Mayor p Mayor Mullet was not present due to his attendance at an economic development conference in Las Y Vegas, Nevada. b. Council Councilmember Duffie attended the Citizens' Police Academy on May 16, 2007. Councilmember Hernandez attended the Cascade Land Conservancy fundraiser breakfast and the Peace Officers' Memorial Ceremony on May 15, 2007. She also attended the Citizens' Police Academy and Tukwila Historical Society Meeting on May 16, 2007. Councilmember Carter attended the South County Area Transportation Board (SCATbd) meeting on May 15, 2007. On May 16, 2007 she participated in the AWC Resolutions Committee meeting and the Regional Transit Committee meeting. Councilmember Haggerton attended the May 15, 2007 Cascade Land Conservancy fundraiser breakfast where $635,000 was gamered for the organization. He reported on items discussed at the May 21, 2007 Finance and Safety Committee meeting to include a contract with the Museum of Flight and the Parks Jew V�: '4'q�''' fas ,k ...._sy' City of Tukwila 1 o r) Utilities Committee 1909 UTILITIES COMMITTEE Meeting Minutes August 4, 2008 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Verna Griffm, Chair; Joan Hernandez, and Kathy Hougardy Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5:02 p.m. I. PRESENTATIONS No Presentations. II. BUSINESS AGENDA A. Standby Power Upgrades Year One Bid Award Staff is seeking full Council approval to award a bid in the amount of $523, 200 to Ebenal General, Inc. of Bellingham for standby power upgrades at the following locations: City Hall and Fire Stations 52, 53 and 54. The Standby Power Upgrade Project is being undertaken as part of the first phase of an Emergency Management initiative authorized by the City Council on May 21, 2007. The bid includes all panel upgrades and transfer switches, as well as the purchase and installation of the generators. The generators will pick up 100% of the loads for each of these buildings, meaning that these buildings will be provided with full functioning power via the generator during power outages. Staff expects the project installation to be completed by late 2008 or early 2009. UNANIMOUS APPROVAL. FORWARD TO AUGUST 11 COW FOR DISCUSSION. B. 2008 2n Ouarter Report The Committee reviewed the status of program goals as outlined in the 2008 2 Quarter Report. Updated information was provided for the following: Tukwila 205 Levee Repair The expected completion date for the retaining wall is August 28. The Army Corps contractor started their work last week. There is a traffic control plan in place for trucks entering the levee from 180 this will continue through November. Staff is constantly monitoring traffic signals. Street Cleaning Street sweeping functions on the following schedule: all residential streets are swept twice a year; arterial streets are swept six times a year; and the Tukwila Urban Center area is swept eight times a year. INFORMATION ONLY. M. MISCELLANEOUS Staff reported that the City of Seattle has recently raised their surface water fees. Staff will be researching this issue to learn additional details. Meeting adjourned at 5:28 p.m. Next meeting: Monday, August 18, 2008 5:00 p.m. Conference Room No. 1. Committee Chair Approval Minutes by KAM. Reviewed by GL.