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Home My WebLink AboutReg 2008-07-21 Item 4C - Final Acceptance - Green River Pedestrian & Utility Bridge Repairs by Epic Construction for $98,295.55 COUNCIL AGENDA SYNOPSIS s 0 i Z Initials I1 EAT No, N C,r44 Meeting Date 1 Prepared by I Mayor's review 1 Council review 1 /0- 07/21/08 I BG li_jst .4.e, `1�i. it►; r9O8 I 1 1 I I I I I I I ITEM INFORMATION CAS NUMBER: 08-092 I ORIGINAL AGENDA DATE: JULY 21, 2008 AGENDA ITEM TITLE Accept as complete Green River Pedestrian Utility Bridge Repairs and release retainage. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 07/21/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S The contract with Epic Construction, LLC is complete for the Green River Pedestrian SUMMARY Utility Bridge Repair Project. Construction began November 13, 2007 and was completed on March 16, 2008. The contract repaired the deteriorated areas of the timber truss bridge and replaced the old timber deck surface. Unit price overruns were due to additional timber truss repairs for $8,427.55. This project is ready for final acceptance and the total contract amount was $98,295.55. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 07/15/08 RECOMMENDATIONS: SPONSOR /ADMIT. Accept contract as complete and authorize release of retainage. COMMI1 i E Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $98,295.55 $125,000.00 Fund Source: 104.01 Bridges (Annual Bridge Inspections Repairs, page 32, 2008 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 07/21/08 MTG. DATE ATTACHMENTS 07/21/08 Information Memo dated July 8, 2008 Notice of Completion of Public Works Contract 07 -133 Transportation Committee Meeting Minutes from July 15, 2008 INFORMATION MEMO To: Mayor Haggerton From: Public Works Director Date: July 8, 2008 Subject: Green R iver Pedestrian Utility Bridge Repairs Project 07 -RWO2 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage bond. BACKGROUND The Notice to Proceed for Contract No. 07 -133 with Epic Construction, LLC of Bellevue, Washington, was issued November 13, 2007 for construction of the Green River Pedestrian Utility Bridge Repairs. This project repaired the deteriorated areas of the timber truss bridge and replaced the old timber deck surface. This contract was completed on March 16, 2008. One change order was issued during construction for a time extension due to required additional repairs. The unit price overruns listed below were due to the additional removal and repairs of deteriorated timber truss members. Contract Award Amount 89,868.00 Unit Price Overruns 8,427.55 Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage) 98.295.55 RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize release of the retainage bond, subject to the standard claim and lien release procedures. Attachment: Notice of Completion of Public Works Contract P: \PROJEC.tb \A- RW RS Projects \07RW02 Gr Riv Ped Br \2008 Repairs Re-bid \LNIFO MEMO Acceptance Gr River Ped Utility Bridge Repairs.doc State of Washington /44, p l) sp B ar x m 4 e3 4 t 7 o 4 f Revenue A A /REVENUE Olympia v/Am5ow-7*74 Contractor's Regisfration No. (UBI No.) 602 315 337 Date 0/26/08 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: =i i t� T.;j__:, Do Assigned To City ofTukwila Attn: Diane Jaber 6200 Southcenter Boulevard Date Assigned Tukwila, WA 98188 Notice is hereby given relative bo the completion of contract mr project uexcribodbo/mn' Description ofContract Contract Number Green River Pedestrian Utility Bndge Repairs (07-RWO2) 07-133 Contractor's Name Telephone Number Epic Construction, LLC 425'284-1448 Contractor's Address 40 Lake Bellevue, Suite 100, Bellevue, WA 98005 Date Work Commenced Date Work Completed Date \Vork Accepted 11/13/07 3/16/08 Surety or Bonding Company Westem Surety Company, Bond 58647812 Agent's Address Brown Brown of Washington, 21014 Suite 8O0 Seattle, WA9Dl2l Contract Amount 89,868.00 Additions 8,427.55 Liquidated Damages 0.00 Reductions 0.00 Sub-Total 0.00 Amount Disbursed 98.295.55 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 0.00 (Ifvarious rates apply. please send a breakdown.) TOTAL 98,295.55 TOTAL 90,295.55 C0000co�:\��/�o�3 Retainage Bond #58647812, Tax Rule 171 Signature Type or Print Name Diane Jaber \'Y�, Phone Number 200-433'1871 The Di Officer must complete and mail TTIREE copies ofthis notice to the Department ofRevenue, PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depai talent's certificate, and then only in accordance with said certificate. To in ire about the availability of this document in an alternate format for the visually impaired, please calI (360) Teletype (TTY) users please call (800) 451-7985. You may also access tax information on our Internet home pugnuthop://docn,u.gov. REV 31 0020e (6-27-01) `LA s, T City of Tukwila o; ::2 .Ji y; e Transportation Committee rte.. a .�2 s P 1908 TRANSPORTATION COMMITTEE Meeting Minutes July 15, 2008 5 :00 p.m. Conference Room #1 PRESENT Councilmembers: Pam Linder, Chair; Dennis Robertson and De' Sean Quinn Staff: Jim Morrow, Bob Giberson, Peter Lau, Mike Ronda, Gail Labanara, and Kimberly Matej CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:02 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Green River Pedestrian Utility Bridge Repairs Contract Closeout Staff is seeking full Council approval for contract closeout and authorization to release retainage for the repair portion of the Green River Pedestrian Bridge project. The repair portion of the project costs totaled 4--- $98,295.55. Council recently awarded a contract for the painting of the bridge (see Transportation minutes dated June 24. 2008 and Council minutes dated July 7, 2008). UNANIMOUS APPROVAL. FORWARD TO JULY 21 REGULAR CONSENT AGENDA. B. Tukwila International Boulevard Phase II III Coordination Agreements Staff is seeking full Council approval to enter into Interlocal Coordination Agreements with King County Water District 125 and Valley View Sewer District for the Tukwila International Boulevard (TIB) Phase II and III Street Improvement Project. The TIB street improvements will require relocation of third party utility facilities that are within the project boundary. Since the City does not have existing franchise agreements with Water District 125 or Valley View Sewer District, the interlocal coordination agreements will allow the City to have active project management, control costs and reduce delays for Phase II M. Project costs for each entity will be determined by the final bid amount for the respective portion of the project. Committee members requested staff clarify in the memo to full Council that there will be no budget impact as a result of these agreements. Each district will be responsible for paying for their portion of utility relocation. Staff discussed Withdrawal from the Agreement (Section 4 of each agreement) which is essentially an escape clause that allows for termination of the agreement. If WD 125 or Valley View withdrawal, they would be required to coordinate and install their facilities in a manner that would not delay the City's contractor. UNANIMOUS APPROVAL. FORWARD TO JULY 28 COW FOR DISCUSSION. C. Tukwila 205 Levee Site 5 Retaining Wall Construction Management Supplement No. 5 with KBA. Inc. Staff is seeking full Council approval for Supplemental Agreement No. 5 to an existing contact with KBA, Inc. of Bellevue, Washington for construction management and inspection of the Tukwila 205 Levee Repair Project. The Supplemental Agreement is for $90,000; however, there is no budget impact as per an agreement with La Pianta, LLC who is responsible for reimbursement of this cost. Supplemental Agreement No. 4 to the above contract was for $24,000 and allowed KBA to begin providing immediate services. Supplemental Agreement No. 5 will allow the contractor to complete full -time construction management and inspection services for the project for a grand total of $114,000.00.