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HomeMy WebLinkAboutCOW 2008-07-14 Item 4F - Interlocal Agreement - Reclaimed Waterline Extension with King County COUNCIL AGENDA SYNOPSIS ks2'� Initialr I111M l ei %l Meeting Date Prepared I Mayor's review I __Caused review tsid +oi to 7/14/08 1 P (74.4%- 1 ems "IL 7/21/08 1 PB8 [Y1 I ITEM INFORMATION I CAS NUMBER: 08-088 I ORIGINAL AGENDA DATE: JULY 14, 2008 AGENDA ITEM TITLE Reclaimed Water Line Extension Project Interlocal Agreement with King County CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 7/14/08 Mtg Date 7/21/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Alai/or Adra Svcs DCD Finance Fire Legal P&R Police PTA SPONSOR'S This interlocal agreement between King County and Tukwila will approve the extension of the SUMMARY reclaimed water line on Interurban Ave S to the Foster Golf Links irrigation pond. This also includes a potential future service that could extend to Baker Commodities. King County will pay for design and construction and in exchange, the City will provide specifications, bidding and construction management. Once the reclaimed water line is extended, the golf course will be able to use reclaimed water for irrigation. REVIEWED El COW Mtg. CA &P Cmte F &S Cmte 111 Transportation Cmte BY Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 02/19/08, 04/07/08 06/02/08 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign Agreement with King County. COMM TTEE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED N/A N/A Fund Source: Comments: I MTG. DATE RECORD OF COUNCIL ACTION 07/14/08 07/21/08 MTG. DATE ATTACHMENTS 07/14/08 Information Memo dated May 15, 2008 Agreement with King County with Exhibits Page 81 of 2008 CIP Interurban Water Reuse Utilities Committee Meeting Minutes from 2/19/08, 4/7/08 and 6/2/08 07/21/08 INFORMATION MEMO To: Mayor Haggerton From: Public Works Directo� Date: May 15, 2008 Subject: Reclaimed Water Line Extension Project Project No. 92 -WTO6 Interlocal Agreement with King County ISSUE Approve the Interlocal Agreement with King County for extension of the reclaimed water line from King County Sewer Pump Station on Interurban Avenue South to the Foster Golf Links irrigation pond. This includes a potential future service that could extend to Baker Commodities. BACKGROUND Foster Golf Links currently pumps irrigation water out of the Green River and stores it in a pond in order to irrigate the golf course turf. The City has a water right from the Department of Ecology (DOE) that allows a specific quantity for irrigation needs. Washington State Department of Health passed the new Municipal Water Law last year that requires Foster Golf Links to monitor how much water is being pumped from the river and how it is being used. King County has developed the attached revised interlocal agreement with an offer to pay for design and construction of an extension to the reclaimed water service from their sewage pump station at Interurban Avenue South to the existing golf course irrigation pond. In exchange, the City of Tukwila will provide specifications, bidding and construction management for the project. After this reclaimed water pipeline project is completed, the golf course will be able to use reclaimed water for irrigation without modifications to their existing irrigation system. Future rates for the recycled water need to be carefully weighed against the cost to pump during seasonal needs while not compromising use of the water right. In teinis of upfront capital costs, the City will save at least $110,000 in construction costs, as shown on the attached page 81 of the 2008 CIP for the Interurban Water Reuse Project. RECOMMENDATION Authorize the Mayor to sign the interlocal agreement with King County for the reclaimed water line extension project. Attachments: Interlocal Agreement with King County with Exhibits Pg. 81 of 2008 CIP P:\PROJECTS\A- WT Projects\92WT06 Foster Golf Reclaimed Water\Info Memo 051508 Reclaimed Waterline Extension.doc AGREEMENT BETWEEN KING COUNTY AND CITY OF TUKWILA REGARDING THE FOSTER GOLF RECLAIMED WATER LINE EXTENSION PROJECT THIS AGREEMENT, made as of the day of 2008, between the City of Tukwila, a municipal corporation organized and existing under the laws of the State of Washington, hereinafter referred to as "the City" by and through Tukwila Public Works Depaituient, and King County, a political subdivision of the State of Washington, hereinafter referred to as "the County" through the King County Department of Natural Resources and Parks "KCDNRP (collectively, the "Parties WHEREAS, the County operates a reclaimed water facility which produces Class A reclaimed water at its South Plant in Renton, Washington; WHEREAS, the County owns a conveyance pipe which conveys Class A reclaimed water from its plant in Renton to a site adjacent to Foster Golf Links in Tukwila; WHEREAS, the City currently exercises a water right to the Green River to irrigate Foster Golf Links; WHEREAS, the City and County have identified a mutual interest to preserve in- stream flow in the Green River; WHEREAS, the City is interested in using reclaimed water for irrigation at Foster Golf Links and the County is interested in supplying reclaimed water to the City; WHEREAS, the City and the County have developed plans to extend a reclaimed water line from the County's existing conveyance pipe to Foster Golf Links (Reclaimed Water Line Extension); WHEREAS, the City and the County have signed an AGREEMENT FOR THE SALE AND DISTRIBUTION OF RECLAIMED WATER BETWEEN THE KING COUNTY DEPARTMENT OF NATURAL RESOURCES AND PARKS AND THE CITY OF TUKWILA, addressing reclaimed water supply uses, obligations and rates; WHEREAS, the Parties agree that construction of the Reclaimed Water Line Extension will be performed by the City and that certain costs for such construction, as set forth herein, will be reimbursed by the County; NOW THEREFORE THE PARTIES AGREE AS FOLLOWS: P:\PROJECTS\A- WT Projects\92WT06 Foster Golf Reclaimed Water\Agreement Between KC and Foster Golf Reclaimed Water.doc Page 1 of 9 1.0 Construction of the Project 1.1 The City shall act as the lead agency for the construction of the Reclaimed Water Line Extension "the Project and shall accomplish the Project as described in Exhibit A. The City shall obtain all necessary permits and approvals for the Project and shall comply with the State Environmental Policy Act (SEPA) prior to construction of the Project. The City represents that the Project will be constructed entirely on City property and/or public right -of way. If any part of the Project is to be constructed on property other than City property or public right -of way, then the City shall obtain all necessary temporary and/or permanent access easements and/or other necessary property rights to construct the Project. 1.2 The City is preparing specifications and the County is preparing plans (drawings) for construction of the Project. The final specifications shall be provided to the County for review and approval. The City will publicly bid the Project in accordance with the City's public contracting procedures. If the apparent low bid is approved by both the City and the County, then the City will award a contract to the low bidder for construction of the Project. Either the City or the County may reject all bids in accordance with the City's public procurement requirements. 1.3 Once a contract is awarded, the City will administer the Project contract, including keeping the records and accounting for the Project and paying the Project contractor (the "Contractor The City shall arrange a preconstruction conference with the Contractor after awarding the contract and invite the County to attend and participate. The parties agree that the Project shall be bid, contracted for and constructed in accordance with State and local law applicable to the City's public works projects. The City shall make this Agreement available to prospective bidders for the construction of the Project. The City shall provide the County with a copy of the bid documents from the successful bidder. 1.4 The City shall, at no cost to the County, provide construction engineering and inspection of the Project based upon the plans and specifications and sound engineering practice. The City will provide copies to the County of any inspection reports for the Project. 1.5 The City shall initiate and coordinate final inspection of the Project and will follow through with completion of items listed on either the City's and/or the County's punch list. 1.6 The City shall at no additional cost provide the County with a set of "as- built" drawings of the Project work for its pemianent records, within six (6) months of the final acceptance of the Project. 1.7 The City shall bill the County for the direct construction costs of the Reclaimed Water Line Extension from the existing reclaimed water line to the golf course pond, based upon the amount of the successful bid, with no mark up. The City P:\PROJECI S\A- WT Projects\92Wr06 Foster Golf Reclaimed Wat&Agreer eet Between KC and Foster Golf- Reclaimed Water.doc Page 2 of 9 will be responsible for the costs of inspection and construction management for construction of the Reclaimed Water Line Extension from the existing reclaimed water to the golf course pond. 1.8 Any obligations of the County beyond the current fiscal year are subject to local legislative appropriation of funds for the specific purpose of funding this Project in accordance with the County Charter and applicable law. 2.0 Post Construction Responsibilities 2.1 The City of Tukwila will own, operate, and maintain the 6 -inch pipe from the point of connection with the existing reclaimed water pipeline near Interurban Avenue South. 2.2 As part of the consideration for this Agreement, once the Project is complete, the City agrees to use reclaimed water through the Extended Reclaimed Water Pipeline as a supplemental source of it's primary irrigation for the Foster Golf Links. This agreement shall in no way compromise the City's water right nor its abilities to use said water right under the provisions of the Municipal Water Law. 3.0 Payment 3.1 The County agrees to reimburse the City for the actual direct cost of the construction of the Project, without mark -up. The Parties' estimate of costs is shown in Exhibit B, Preliminary Cost Summary, which is attached hereto and incorporated herein by this reference. 3.2 The City shall provide the County monthly with properly executed invoices showing expenditures during the previous month on the Project. Invoices shall be based on and itemize the Contractor's payments, equipment, materials and labor expended on the Project. Invoices shall be documented to the reasonable satisfaction of the County. Properly documented invoices shall be paid by the County within forty -five (45) days of receipt by the County. Notice of any potential dispute regarding such payment request shall be made in writing within the same time period. Payment by the County shall not constitute agreement as to the appropriateness of any item or acceptance of the work so represented. Upon completion of the Project, all required adjustments related to any potential dispute for which notice has been timely given shall be made and reflected in a final payment. 3.3 Reimbursement for any costs associated with extra work or changed work must be approved in accordance with Section 4 herein. 4.0 Changes in the Work P:\PROJECTS\A- WT Projects\92WT06 Foster Golf Reclaimed \Vater\Aereement Between KC and Foster Golf Reclaimed Water.doc Page 3 of 9 4.1 There may be unforeseen conditions requiring immediate resolution during the construction phase of the Project such as construction disputes and claims, changed conditions and changes in the construction work. Reimbursement for increased costs for construction of the Reclaimed Water Line Extension shall be limited to costs covered by a modification, change order or extra work order approved as follows: 4.1.1 Should it be determined that a change to the Project plans and specifications is required for the construction of the Reclaimed Water Line Extension, the City, through its Operations Manager, shall notify the County at least five (5) working days prior to commencing work on the changed work. 4.1.2 Any change in the Project, which would cause the direct construction costs to exceed the Preliminary Cost Estimate set forth in Exhibit B by more than five (5) percent shall require a binding Letter of Agreement, signed by the City of Tukwila's Public Works Director or his/her designee and the County's Major Capital Improvements Section Manager or his/her designee, describing the changed scope of work and the estimated change in the direct construction cost. 4.2 In the event of a claim by the Contractor(s), each Party shall be responsible for its proportionate share based on its proportionate responsibility for the claim PROVIDED THAT nothing in this Agreement shall be construed to make the County responsible for a Contractor(s) claim, to the extent that it is caused by the actions, inactions or responsibilities of the City and/or its agents, employees or consultants. 5.0 Indemnification 5.1 The County shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, for injury, sickness, disability or death to persons or damage to property or business, to the extent caused by or arising out of the County's negligent or intentional acts, errors or omissions in the perfoiinance of this Agreement and arising by reason of the County's participation in the Project; PROVIDED, HOWEVER, that the County's obligation hereunder shall not extend to injury, sickness, death or damage caused by or arising out of the sole negligence of the City, its officers, elected and appointed officials, employees or agents; PROVIDED FURTHER, that in the event of the concurrent negligence of the parties to this Agreement, the County's obligations hereunder shall apply only to the percentage of fault attributable to the County, its officers, officials, employees or agents; The County expressly and specifically agrees that its obligations under this paragraph extend to any claim, action, suit, liability, loss, expense, damage and/or judgment brought by or on behalf of any of its appointed or elected officials, employees or P:\PROJECTS\A- WT ProjectsW2WTO6 Foster Golf Reclaimed Water\Agreement Between KC and Foster Golf Reclaimed Water.doc Page 4 of 9 agents. For this purpose, the County hereby expressly and specifically waives, with respect to the City only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. 5.2 The City shall hold harmless, indemnify and defend the County, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, for injury, sickness, disability or death to persons or damage to property or business, to the extent caused by or arising out of the City's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of the City's participation in this Project; PROVIDED, HOWEVER, that the City's obligation hereunder shall not extend to injury, sickness, death or damage caused by or arising out of the sole negligence of the County, its officers, elected and appointed officials, employees or agents; PROVIDED FURTHER, that in the event of the concurrent negligence of the parties to this Agreement, the City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, elected and appointed officials, employees or agents. The City expressly and specifically agrees that its obligations under this paragraph extend to any claim, action, suit, liability, loss, expense, damage and/or judgment brought by or on behalf of any of its appointed or elected officials, employees or agents. For this purpose, the City, hereby expressly and specifically waives, with respect to the County only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. 5.3 The City shall require the Project's construction contractor(s), subcontractors and suppliers of any tier to defend, indemnify and hold harmless the County, its officers, officials, and employees from any and all claims, injuries, damages, losses or suits including attorney's fees and costs, arising out of or in connection with the construction of the Project. 5.4 The parties hereby agree that, except as expressly set forth in this Agreement, the performance of services pursuant to this Agreement shall not constitute an assumption by the County of any of the City's obligations or responsibilities. 6.0 Insurance 6.1 Prior to commencement of construction of the Project, the City shall cause the Contractor to maintain the following insurance coverages and provide the County with evidence thereof: 6.1.1 General Liability. Coverage shall be at least as broad as Insurance services Office form number CG 00 01 covering COMMERCIAL GENERAL LIABILITY. $1,000,000 combined single limit per occurrence and for those policies with aggregate limits, a $2,000,000 aggregate limit including Products and Completed Operations. P:\PROJECTSW- WT Projects\92WT06 Foster Golf Reclaimed Water\Agreement Between KC and Foster Golf Reclaimed Water.doc Page 5 of 9 Excess/Umbrella Liability coverage may be provided to satisfy the required limits. 6.1.2 Automobile Liability. Coverage shall be at least as broad as Insurance Services Office form number CA 00 01 covering BUSINESS AUTO COVERAGE, symbol 1 "any auto or the combination of symbols 2, 8, and 9. $1,000,000 combined single limit per accident. Excess/Umbrella Liability coverage may be provided to satisfy the required limits. 6.1.3 Workers' Compensation. Statutory requirements of the State of residency. Coverage shall be at least as broad as Workers' Compensation coverage, as required by the Industrial Insurance Act of the State of Washington, as well as any similar coverage required for this work by applicable Federal or "other States" State Law. 6.1.4 Employer's Liability or "Stop Gap Coverage shall be at least as broad as the protection provided by the Workers Compensation policy Part 2 (Employers Liability) or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the general liability policy. Limit: 1,000,000. 6.2 The City shall cause the insurance to be maintained until acceptance of the Project or for such Longer time as required by the City's contract with the Contractor. 6.3 The City shall cause the Contractor(s) to name the County as an additional insured under Commercial General Liability and Business Automobile Liability Insurance with respect to primary and non contributory limits in accordance with a standard separation of insureds clause, and the County shall be provided not less than 45 days prior written notice of cancellation (10 days with respect to cancellation for non payment of premium) per RCW 48.18.290. 6.4 All insurers shall either be licensed to conduct business in the State of Washington and rated A -:VII in the A.M. Best's Key Rating Guide or filed as a surplus lines placement by an authorized Washington State Surplus Lines Insurance Broker. Any form of self insured retentions in excess of $25,000 shall be disclosed and are subject to approval by the County. 6.5 Prior to commencement of the Project, as documentation of insurance as required hereunder, the City shall cause the Contractor(s) to provide certificates of insurance with copies of the actual additional insured policy endorsements or blanket additional insured wording stating that the County is an additional insured. 7.0 The County's Relationship to the Contractor. The City shall cause the contract between the City and the Contractor to state that for purposes of the construction of the Reclaimed Water Line Extension, the County is a third -party beneficiary of the contract including without limitation its indemnification P:\PROJECTSW- WT Projects192WTO6 Foster Golf Reclaimed WaterkAgeement Between KC and Foster Golf- Reclaimed Water.doc Page 6 of 9 provisions, and that all of the Contractor's representations warranties and guarantees and those of the Contractor's suppliers of material used in the Project run to the County. Other than as stated in this paragraph with respect to the Contractor, the Parties do not intend that this paragraph or anything in this Agreement be interpreted to create any obligation or liability or promise of performance to any third party, other than the Parties, for purposes of construction of the Project. The City agrees that the contract between the City and the Contractor shall (i) state explicitly that, with respect to the Project, the County is a third party beneficiary of such contract and (ii) require the insurance described in Section 6 herein. The City will give a copy of this Agreement to the Contractor. 8.0 Termination 8.1 Either the City or the County shall have the right to terminate this Agreement by providing written notice to the other Party prior to the award of a construction contract for the Project. 8.2 This Agreement shall remain in effect until terminated by the mutual, written consent of the Parties. 9.0 Project Records For a period not less than six (6) years from the final payment to the City, the City shall keep all records and accounting pertaining to the Project available for inspection and audit by the County and/or the State and copies of all records, accounts, documents or other data pertaining to the Project shall be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained by the City until all litigation, claim or audit finding has been resolved even though such litigation, claim, or audit may continue past the six -year retention period. 10.0 Property Any real or personal property acquired or used by any Party in connection with this Agreement will be acquired, held, and disposed of by that Party in its discretion, and other Parties will have no joint or other interest therein. Upon termination of this Agreement, real and personal property acquired through this Agreement shall be retained or disposed of in the manner provided by law. 11.0 Dispute Resolution 11.1 If a dispute arises between the County and the City the Parties agree that they will attempt to resolve the issue through mutual negotiation. In the event that the Parties are not able to reach an agreement through such negotiation, the parties agree to engage in mediation in order to resolve the dispute. Mediation may be requested by either Party, and shall be attempted prior to the institution of any P:\PROJECTSIA- WT Projects\92WT06 Foster Golf Reclaimed Water\ Agreement Between KC and Foster Golf- Reclaimed Water.doc Page 7 of 9 lawsuit arising under this Agreement. Mediation shall be conducted under the then current Commercial Mediation Rules of the American Arbitration Association or, if such model procedure no longer exists, some other mutually acceptable procedure. The County shall select a neutral third party mediator, who shall be subject to the reasonable approval of the City. The parties agree to share the costs of mediation equally. 11.2 This Agreement has been made pursuant to, and shall be construed according to, the laws of the State of Washington. In the event that mediation is unsuccessful and either party fmds it necessary to institute legal proceedings to enforce any provision of this Agreement, such proceedings may only be brought in the Superior Court of King County, Washington. The Parties shall have the right of specific performance of the teens of this Agreement. 12.0 Notices 12.1 Unless otherwise directed in writing, notices, reports and payments shall be delivered to each party as follows: City of Tukwila: King County: Pat Brodie, P.E., Operations Manager Attn: Kristina Westbrook Minkler Shops Wastewater Treatment Division 600 Minkler Blvd. KSC -NR -0512 Tukwila, WA 98188 201 S. Jackson Street (206)433 -1861 Seattle, WA 98104 -3855 Notices mailed by either Party shall be deemed effective on the date mailed. Either Party may change its address for receipt of reports, notices, or payments by giving the other written notice of not less than five (5) days prior to the effective date. 12.2 For accounting purposes, the respective Federal Tax Identification Numbers are: City of Tukwila: 91- 6001519 King County: 91- 6001327 13.0 Modification of Agreement This Agreement may be modified only by an amendment in writing signed by each party. 14.0 Other Agreements Between the Parties Remain Unchanged 14.1 The Agreement for Sewage Disposal between the City and County will remain unchanged by this agreement for the Foster Golf Links reclaimed water line extension. P:IPROJECTS\A- wr Projects\92Wr06 Foster Golf Reclaimed Water\Agreement Between KC and Foster Golf Reclaimed Water -doc Page 8 of 9 14.2 The Parties shall comply with the terms set forth in the Agreement for the Sale and Distribution of Reclaimed Water dated in June 2008. 15.0 Authority of Parties The signatories below certify that they have the authority to execute this Agreement and bind their respective governments. Exhibit A Description of Project Exhibit B Preliminary Cost Summary IN WITNESS WHEREOF, the parties have executed this Agreement on the date set forth below. KING COUNTY CITY OF TUKWILA By: By: Theresa Jennings, Director Mayor King County Dept of Natural Resources Parks City of Tukwila Dated: Dated: P:\PROJECTS\A- WT Projects\92WT06 Foster Golf Reclaimed Water \Ao eement Between KC and Foster Golf Reclaimed Water.doc Page 9 of 9 Exhibit A Description of Project The general scope of the project is to extend a reclaimed water pipeline (approximately 500 lineal feet of 4 -inch and 6 -inch diameter C900 PVC with bell and spigot joints) and electrical wire /conduit (approximately 250 lineal feet). The reclaimed water pipeline extension will start in the vicinity of the Interurban Pump Station and end at the Foster Golf Links irrigation pond. The electrical wire /conduit will extend between the pumphouse and the irrigation pond level controls. The project will also include, but shall not be limited to: Water meter Backflow preventer assembly Manual Isolation valves Control valve 2 -inch quick connect Low point pipeline bleed -offs All associated pipe reducers, tees, and blind flanges Stilling well, pond level sensor and electrical panel Landscaping and asphalt restoration to original condition. P.\PROJECTSIA- WF Pro ectsl92WFO6 Foster Go7 Redatmed 'Nate/Meta ExhibitAdoc Exhibit B Preliminary Cost Summary Reclaimed Water Line Extension Project D escription Cost Material and Labor Subtotal 91,447.00 Contingency 9,148.00 General Contractor Overhead 7,898.00 General Contractor Profit 5,528.00 General Contractor Mark -up on Subcontractors 875.00 Bond and Insurance 3,448.00 B &O Tax 545.00 Peimit 2,378.00 General Conditions Allowance 8,491.00 GRAND TOTAL S 129,758.00 P:\PROJECTSIA- WT Projects192WT06 Foster Goff Reclaimed Wateriinterlocal Exhibit B.dcc CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2008 to 2013 PROJECT: Interurban Water Reuse LINE ITEM: 401.02.594.34. .21 PROJECT NO. 92 -WTO6 DESCRIPTION: Develop water reuse along the Interurban corridor with Class A treated wastewater from the Eastside Reclamation Facility for irrigation, sewer flushing, sweeping, dust control, and other non potable uses. JUSTIFICATION: Using reclaimed water is an element of the City's Water Conservation Plan as well as the Cascade Water Transmission and Supply Plan. STATUS: King County Department of Natural Resources (KCDNR) and the City are currently completing the assessment of crossing the river through an old 6" line in order to serve Baker Commodities. MAINT. IMPACT: Future maintenance and operation of the new meters, tracking and preventing cross connections. COMMENT: KC Dept of Natural Resources maintains and operates a distribution pipe from the Eastside (Renton) Reclamation Facility to the golf course. FINANCIAL Through Estimated (in $000's) 2006 2007 2008 2009 2010 2011 2012 2013 BEYOND TOTAL EXPENSES Design 15 5 20 Land (R/W) 0 Const. Mgmt. 17 17 Construction 13 110 123 TOTAL EXPENSES 13 15 132 0 0 0 0 0 0 160 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 13 15 132 0 0 0 0 0 0 160 TOTAL SOURCES 13 15 132 0 0 0 0 0 0 160 Project Location m� SI12i e 72.= EA ,28 rte N I W�3o St u 1 1 f W E a�11 n '1 `Y i 555 @��tttt�111 o E;',..---... I 1 1 t S13 l w 3 i 2- 9 S144 St S NN WI ,♦°D 1 .2 s 1 6 St I I I a CO j 7 i e s,4as, i 1 C r A S15o Sti N Q S 15 2 S I o y 5 156 St J I 4g 0 5158 St c..%4.:. V I I s,sost '0, Tukwi= k l n a 81 d v(11 1 jiT i 2 City of Tukwila m in\ M/2 Utilities Committee i soa UTILITIES COMIVIITTEE Meeting Minutes February 19, 200 p.m. Conference Room #1 Councilmembers: Verna Griffin, Chair; Joan Hernandez and Kathy Hougardy Staff: Jim Morrow, Mike Cusick, Frank Iriarte, Rick Still and Kimberly Matej CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5:02 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. King County Agreement for Sale and Distribution of Reclaimed Water Staff is seeking full Council authorization for the Mayor to enter into an agreement with King County for the sale and distribution of reclaimed water. Staff stated that Mayor Haggerton has been a proponent of reclaimed water use. The use of reclaimed water has come up several times during discussions of the Regional Water Quality Committee; and the City of Tukwila has been touted as a leader in the use of reclaimed water. This is a basic agreement in which the City acts as an agent for the marketing, sale, purchase and distribution of reclaimed water. The City will in turn, reimburse the King County Wastewater Treatment Division for the expense of the reclaimed water which is estimated to cost 80% of the current Seattle Public Utilities rate for wholesale potable water. Staff will also be seeking additional opportunities within the City that may be eligible to use reclaimed water. The Committee requested Exhibit A, as reference in Section 4.2, be included when the information in forwarded to full Council. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 25 COW FOR DISCUSSION. B. King County Interlocal Agreement for Reclaimed Water Pipeline Extension Proiect In reference to the above agenda item, staff is seeking approval to enter into an interlocal agreement with King County for a reclaimed water pipeline extension project. Design and construction of this project will be paid for by King County. The project will involve extension of the current reclaim water pipeline approximately 400- 500 feet from Interurban Avenue South to the existing irrigation pond at Foster Golf Links. Early today, staff identified a potential issue with Section 2.2 of the draft interlocal agreement. Additional research will be required in order to further explore questions that have surfaced regarding using reclaimed water as a primary irrigation source for Foster Golf Links. Both Public Works and Parks and Recreation staff will work together to resolve these questions and will return to the Committee with further information. MORE INFORMATON REQUIRED. RETURN TO COMMITTEE MARCH 17 FOR DISCUSSION. C. Minkler Re -Roof Proiect Building B Bid Award Staff is seeking full Council approval to award a bid in the amount of $87,446.70 to Pacific Sheet Metal Roofing, LLC, for the re- roofing of Building B at the Minkler Shops. Re- roofing of Building B is the most cost efficient means to address the increasing maintenance costs of the 30 -year old roof. This project will be paid for by the 303 Fund Budget. UNANIMOUS APPROVAL. FORWARD TO )FEBRUARY 25 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:37 p.m. Next meeting: Wednesday, March 3, 2008 5:00 p.m. Conference Room No. 1. _0 Committee Chair Approval Min es hAM. I 1 IN l C of Tukwila f i Utilities Committee 1908 UTILITIES COMMITTEE Meeting Minutes pril 7, 2008 S p.m. Conference Room #1 Li OW Councilmembers: Verna Griffin, Chair; Joan Hernandez, and Kathy Hougardy Staff: Jim Morrow, Frank Iriarte, Mike Cusick, Pat Brodin, Bob Giberson, Gail Labanara and Kimberly Matej Guests: Jerry Thornton, Water District 125 CALL TO ORDER: Committee Chair Griffin called the meeting to order at 4:59 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Reclaimed Water Pipeline Extension Proiect Interlocal Agreement with King County_ This issue was originally brought before Utilities Committee on February 19, 2008. At that time, staff had identified a potential issue with the draft interlocal agreement in regards to the primary irrigation source for Foster Golf Links. Staff has resolved these concerns and is now seeking approval to enter into an interlocal agreement with King County for a reclaimed water pipeline extension project. The project will involve extension of the current reclaim water pipeline from Interurban Avenue South to the existing irrigation pond at Foster Golf Links for the sale and distribution of reclaimed water to the City of Tukwila. The most significant changes are evident in Section 2.2 of the draft agreement. The new language states that reclaimed water will only be utilized as a supplemental source of irrigation for Foster Golf Links, and that the agreement in no way compromises the City's water rights to the river nor its ability to utilize those water rights. After discussing possible construction dates, Public Works and Golf Course staff determined that late September, early October will be the best time for pipeline installation. Staff will note additional changes made to the draft interlocal in the packet submitted to full Council as well as include copies of all appropriate exhibits /attachments. FORWARD TO A FUTURE COW FOR DISCUSSION. B. Reclaimed Water Sale and Distribution Agreement with King County This issue was also originally brought before Utilities Committee on February 19, 2008. It is directly related to the above matter and staff brought both issues back to the Committee simultaneously. Staff is seeking full Council authorization for the Mayor to enter into an agreement with King County for the sale and distribution of reclaimed water. This is a basic agreement in which the City acts as an agent for the marketing, sale, purchase and distribution of reclaimed water. The City will in turn, reimburse the King County Wastewater Treatment Division for the expense of the reclaimed water which is estimated to cost 80% of the current Seattle Public Utilities rate for wholesale potable water. Staff will also be seeking additional opportunities within the City that may be eligible to use reclaimed water. Staff will include all appropriate attachments /exhibits in the packet which is brought forward to full Council. FORWARD TO A FUTURE COW FOR DISCUSSION. Jew Wq City of Tukwila :O.' y' "lb a Utilities Committee N 7908 UTILITIES COMMITTEE Me June 2, 2008 5:00 p.m Conference Room #1 PRES Councilmembers: Verna Griffm, Chair; Joan Hernandez, and De' Sean Quinn (filling in for Kathy Hougardy) Staff: Jim Morrow, Frank Iriarte, Mike Cusick, Pat Brodin, Peter Lau, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Griffm called the meeting to order at 4:58 p.m. I. PRESENTATIONS No Presentations. II. BUSINESS AGENDA A. Sale and Distribution of Reclaimed Water Commodity Wholesale Agreement with King County This item has previously been to the Utilities Committee (see Utilities Committee minutes dated February 19, 2008, and April 7, 2008). On April 7, the Committee gave unanimous approval for staff to forward this item to a future COW meeting based on making several recommended changes. Staff opted to return to Committee to review changes prior to moving forward to full Council. Changes include updated contact information and exhibit clarification. UNANIMOUS APPROVAL. FORWARD TO JULY 14 COW FOR DISCUSSION. B. Reclaimed Water Line Extension Proiect Interlocal Agreement with King County This item has also previously been to Committee. This interlocal agreement is regarding the construction of the pipeline. As reported at the April 7 Committee meeting, the most significant changes are evident in Section 2.2 of the draft agreement. The new language states that reclaimed water will only be utilized as a supplemental source of irrigation for Foster Golf Links, and that the agreement in no way compromises the City's water rights to the river nor its ability to utilize those water rights. UNANIMOUS APPROVAL. FORWARD TO JULY 14 COW FOR DISCUSSION. III. MISCELLANEOUS Jim Morrow mentioned three items he would like to discuss at a future Committee meetings: Results of the WCIA Public Works Audit Codifying proof of payment requirements for the King County Metro Sewer Capacity Charge Cascade Water Alliance Member Audit Meeting adjourned at 5:30 p.m. Next meeting: Monday, June 16, 2008 5:00 p.m. Conference Room No. 1. ,(4U1 uommiftee Chair Approval Minutes by KAM. Reviewed by GL.