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Home My WebLink AboutFS 2013-10-08 Item 2D - Resolution - Cancellation and Reporting of 2013 Unclaimed PropertyTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance & Safety Committee FROM: Peggy McCarthy, Finance Director Finance Department BY: Cindy Wilkins — Fiscal Specialist — Finance Department DATE: September 25, 2013 SUBJECT: 2013 Reporting of Abandoned Property to the WA State Department of Revenue Unclaimed Property Section ISSUE Annual write -off of outstanding and unredeemed General Fund accounts payable claims and payroll checks. BACKGROUND Each year, the City of Tukwila holds abandoned or unclaimed property that is owed either to individuals or business vendors that must be reported by November 1st to the Washington State Department of Revenue Unclaimed Property Section. All local governments are required to report all unclaimed property except unclaimed restitution. Normal restitution is submitted to the County Treasurer each month for the Crime Victims Fund. Unclaimed restitution is then reported each year by the County Treasurer to the State Treasurer. The dormancy or abandonment period of all accounts payable claims and payroll checks is one year. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION The annual proposed resolution totaling $1,933.16 reflects amounts deemed as abandoned or unclaimed property. For the 2013 unclaimed property report year, reporting (with option to not remit) of abandoned General Fund Accounts Payable claims checks total $1,521.99; and reporting of Payroll checks total $411.17. To the extent possible, those individual property owners with unclaimed accounts payable claims and payroll checks have been notified by the City through the "good faith" effort of being served due diligence letters. These individual property owners have either not responded to the due diligence notifications and /or cannot be located in order to claim their property. 31 32 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable and payroll checks and consider these items on the Consent Agenda at the October 21, 2013 Regular Council Meeting. ATTACHMENTS Proposed Draft Resolution 2013 Unclaimed Property Summary Detail Report W:12013 Info Memos - Council \unclaimedproperty.doc R F T A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2013, requires a one -year dormancy period for outstanding claims and payroll checks issued from the General Government Fund; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and payroll checks issued prior to July 1, 2012; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund and payroll checks as detailed on Attachment A, the 2013 Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Attachment A: 2013 Unclaimed Property Summary Detail Report W: \Word Processing \Resolutions \Cancellation of outstanding claims and checks 9 -24 -13 JF:bjs Page 1 of 1 33 34 Attachment A 2013 UNCLAIMED PROPERTY - SUMMARY DETAIL REPOR 0 Public Agency - 2013 Reporting Period 7/1/2011 STATUS IAP Issued Checks sent to Tukwila Fire inner -office mail as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business 1 17/2/13 letter returned, forward to 14419 W Evans ST, Surprise, AZ as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business 7/3/13 letter returned, "return to sender, unable to forward" as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business 19/3 Due diligence letter returned "not deliverable" as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9 /9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business AFFIDAVIT I RETURNED LETTER SENT '4 01 00 0 M 8 c'z. 0 m I ru:', ZO 0 'A Zo 0 '4 c'-f3 to- 0 m 4:6- 0 m ,1 • (0 (0 0 'A (0 0 m ,T4 (0 Z.? 0 m i "i&I 1.2:7 0 06/26/13 g', ZO 0 m `(-9 Za- 0 :2 .,-`,1 (0 0 M 'A L-0- 0 19 `(:), (0 0 - ','1 Z15. 0 4 01 00 0 I. 08/09/13 : 1 01 00 0 M 01 00 0 l r 01 Zz 0 m 01 c'ef 0 (0' c".0 0 71 - ,c3 00 0 T.7 i cS' ,:,z... 0 -1 01 00 0 4 01 00 0 1 .- 01 00 0 AMOUNT 0 ,, , , ;0 0 0,a1 0 ,c 2 .40 0 t ,,i0 0 c ., .)0 0 r, ?:0 0 cLzro 0 ,0 0, L1,0 00'SL 0 (,3 ,0 0 , 2.7 100.00 0 0 _ i, ; 00'SL 80.00 00'SL 00.01 0 0C0ONN0q0h1,--)h1 d ,--1 0 o e-I 0 O r-i ,.0 4 r-i m ui )--1 0 La )-I 0 c6 e-.1 ,,t. ,-.1 m )--i 01 1,-; 00 ,r Lf; ,-1 FUND Ts O U. 05 W Gen Fund Gen Fund -o 2c OCCU Gen Fund Gen Fund Gen Fund Gen Fund Gen Fund Gen Fund Gen Fund Gen Fund Gen Fund T3 u_g 0 CU (0 Gen Fund Gen Fund Gen Fund 049 (0 Gen Fund Gen Fund -a 5_ (0 Gen Fund Gen Fund Gen Fund Ts 0 o U. CL9 (0(0 Ts C 0 1.1. 09 Gen Fund Gen Fund Gen Fund DATE .. O N ,-. ‘..-1,--10000000000,--1,-1,1 ... 0 --... `,. CO r-I --.. ,. i 0 --•,. '... (r) ri ---. ... (11 )-1 --- ,. u ,-.1 ---- ,.. (0 v.-1 *--.. ... VI ).-1 --- ... kD 0 ----. ,.. 01 ,-.1 .--- ... 01 ri --.. ,, , H ---. CSI --... `.. CV --- ,.... l 0 ---. ,-1,11-1T-1,-i,-1,-.1,-1,--1H,-.1 ',.., u 0 ---.. '... 01 1-1 ---. ".... 01 ri --... -,. 01 C,1 --, . 01 N --- -.--- 01 h --- , 01 (-4 ---.. '..,. 01 N --. ^ 01 N ---- 01 N ^-,.. ,... t0 0 --.... 0 I02/06/12 ,.. '0 0 .--... 0 CHECK 350287 356023 a)NM b Ln cYl 358144 358188 358198 358240 358270 358296 358391 358461 358471 358631 358794 359008 359056 359074 359248 359272 359343 359346 359356 359406 359414 359434 359444 Lam '0 01 ir) co 359704 359705 NAME 11■/lerle Brooks WWCCPP Group Jacquelyn Casero Chelsie Reno Chuck Campy Nancy Sebura Cortes Julie Mohn 5) P7M IWa State Dept of Labor & Industries IMitory George Edward Brooks JR 'Sharma Dashrath IColendrino Angelo Abella 1Saira E Palma Alvarado Madlina Nena IColendrino Angelo Abella Robert Clemmons ISharmake Muse Sergio AB Sanches 'Lora Contor Adiline Cruz Degollado 'Lawrence Elkmann IRoy E. Mcluen SR Ituyen Nguyen 0 = 0 Ci- 00 Ce 7- '0 a ISoeun Sochenda Alicia Garcia INou Lee-Ha IMyrnelli Liwanag (1) 4711. Lc) r■ 00 01 N 00 st 40 I, 00 01 0 1-1 CV CO 'CI' VI (0 r-I c-I 1-1 1-1 r-I NI CV CV CV (.4 N N N 00 01 N (.4 35 Public Agency - 2013 Reporting Period 7/1/2011 thru 6/30/2012 IL REPORT - SUMMARY DE STATUS I, as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business las of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business AFFIDAVIT RETURNED 1 , 0 a co 0 08/09/13 a 2a 09 0 257.23 00 03 L. rr.ri 00'Z£ r‘i Fire Pension Gen Fund LETTER SENT mr,,,,,,m,,,,,,,,,,,,,,,-.4 .55555515.5,-1, c'&,...'-',(i.(-,26,:c.'ic`!-.-,i.,i`,ir,i 00000000 Ow ri T-I ri NI 00 —00 o 2 't 0 0 <-4 03 010 t0 o 000003 6 .-4 0 0 ,-4 Q 0 0 0 0 0 -1 N Li) ,-; 0 0 q o FUND Gen Fund Gen Fund Gen Fund c . LL Gen Fund Gen Fund c = (0' Gen Fund Gen Fund Gen Fund DATE N 03 0 ,... N 03 0 --- cn 0 04/23/12 .... N 0 ^,... Ln 00 N 0 03 05/07/13 n4 H rq ^-.. 03 0 05/21/12 ,r .......41 N ^-,.. in 00 - (-) 00 ---.. 03 CHECK 359750 359928 ,-i 360461 360467 360471 360504 360506 360560 360792 NAME Bekele Shiferaw Tufu IDevendra Malik Vida Verdier 'Bryce Sipple ITyressa Stevenson IV/lark Taylor IBOBALICIOUS CORP 'BUDGET USED TIRE & LUBE LLC IMANAAL FAMILY CHILDCARE 'ANTHONY D TRAHAN 0 <-1 csi rn ul LA I, 00 rn co re) M 00 rn Payroll - 2013 Reporting Period 7/1/11 cludes Benefit Checks) 0 0. as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business as of 9/9/2013 no response from individual /business 08/09/13 m , 0. 0 1 , 0 a co 0 08/09/13 a 2a 09 0 257.23 00 03 L. rr.ri 00'Z£ r‘i Fire Pension Gen Fund Gen Fund Gen Fund Ow ri T-I ri NI 0 0 03 00 --..„ /2 N --,.. 0 ,- N 0 00 0 ) ,..-1 524361 524524 525943 525184 525237 Ellingson - Shellgren, Sadie I Belshay, Holly 'Gonzalez, James 'Tukwila Childrens Foundation 'Tukwila Childrens Foundation 0 I-I di- dr dr d- N Total Unclaimed: • 0) -0 LL CO General Fund: Firemen's Pension Fund: