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HomeMy WebLinkAboutCivilService 2013-08-05 MinutesCity of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor August 5, 2013 The following commissioners attended the regularly scheduled meeting of the Tukwila Civil Service Commission: Ron Johnston, Carol Zuvela and Dennis Sivak. Others in attendance were Police Chief Mike Villa, Acting Fire Chief Chris Flores, and Kim Gilman, Civil Service Examiner. CALL TO ORDER 5:00 p.m. APPROVAL OF MINUTES Chair Johnston called the meeting to order. The Chair asked if there were any corrections needed for the June 10, 2013 Commission Meeting minutes. No corrections were noted. MOVED BY SIVAK, SECONDED BY ZUVELA THAT THE JUNE 10, 2013 COMMISSION MEETING MINUTES BE APPROVED AS WRITTEN. MOTION CARRIED. In the interest of staff time, the Chair opted to move Department Reports to an earlier spot on the agenda. As such, items listed under General Business, were discussed at the end of the meeting. POLICE DEPARTMENT BUSINESS Staffing Update Chief Villa reported that there are 3 officers currently in training, 2 of which are entry -level officers that are in the Academy. There are 2 candidates currently in the backgrounding process. He noted that there remain 5 police officer vacancies in the Department, and that 2 lateral -entry candidates have been scheduled to test, in addition to entry -level oral boards, in an attempt to fill those vacancies. Chief Villa reported that there is one officer out on FMLA, and another out on long -term military leave which results in there being 65 deployable officers currently. He explained that the Department is looking at strategies to recruit laterals over the next few 1 City of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor Certification of Patrol Administrative Assistant Eligibility List FIRE DEPARTMENT BUSINESS Staffing Update years. An emphasis on lateral recruiting was due to the past history of more than half of the entry -level candidates (over the past few years) not passing Field Training. Historically, the Department has had a better success rate with Lateral -Entry Officers. Chief Villa continued his report by stating that there are 2 vacancies in the Police Records Division, and that 2 candidates are in the background process now. He noted that there is 1 Patrol Administrative Assistant position vacant, which he hopes to fill soon. The Examiner presented the Commissioners with an eligibility list containing 7 names in consideration for the Patrol Administrative Assistant position. She noted of the 69 applications received, the top 20 candidates that scored highly on the written test participated in further testing including a typing exam, computer skills testing, and an oral board. The list will be in effect from August 5, 2013 to August 4, 2014, or until depleted. The Chief Examiner thanked Commissioners for coming in during the month of July to certify the Police Records Specialist Eligibility list so that the City could proceed to fill existing vacancies. Commissioner Sivak complimented Chief Villa on the Police Department's Annual Report, which was distributed to Commissioners during the June meeting. He noted that it was a quality publication. Acting Chief Chris Flores reported that 1 member is out on long -term medical leave. He noted that on July 11th 2 entry -level Firefighters graduated the Academy. The Department experienced a cost - savings of 70% on Academy tuition as part of the Joint Apprenticeship Training Committee program. City of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor GENERAL BUSINESS Reschedule September Commission Meeting Civil Service Rules Revision Acting Chief Flores and the Commissioners discussed the options available to the Fire Department when the Fire Captain Eligibility List expires in November. Acting Chief Flores explained that the Department would like to participate in the Zone 3 Training Consortium's Fire Captain Tactical Exam, scheduled to occur in the Spring of 2014 but in doing so there is a several month gap. Per the Civil Service Rules, another extension is not available. Commissioners discussed the possibility of the Department making a provisional appointment if a Fire Captain vacancy should occur. Chair Johnston noted that due to the Labor Day Holiday, City Offices will be closed and the Commission will be unable to meet the first Monday of the month. Therefore, the Civil Service Commission meetinf has been rescheduled to Monday, September 9" at 5:OOpm in the Conference Room of Police Administration, 6300 Southcenter Blvd. The Civil Service Examiner will make the arrangements. Commissioners agreed that the proposed changes would be discussed at tonight's meeting, read at the September meeting, and then voted on during the October meeting. Commissioners discussed several changes to the rules including edits made to comply with current RCW's and industry standards, clarifying the mailing procedures used to notify candidates being removed from an eligibility list, posting requirements and the use of interne technology, and correcting typographical errors. The Civil Service Examiner will compile a list of all edits in advance of the September meeting. ADJOU 6:20pm • City of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor MENT Chairpers MOVED BY SIVAK, SECONDED BY ZUVELA THAT THE REGUL • MEETING BE ADJOURNED. MOTION CA / n Ron Johnston Commissioner Dennis Sivak P ED. Vice-Chairperson C rO1 4uveia 4