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Home My WebLink AboutCOW 2013-10-14 Item 4A - Ordinance - Update TMC 2.32 Regarding Parks CommissionCOUNCIL AGENDA SYNOPSIS Meetin,gDate Prepared by Major's review -7 Council review 10/14/13 al Commission IL)t'l 10/21/13 DJ P Resolution Mtg Date Bid d Award Mtg Date _Public Heating Mtg Date Other !Wig Date CATEGORY Discussion 2 Ordinance Mtg Date Mtg Date 10/21/13 SPONSOR Council Mayor P HR ii DCD E Finance fl Fire 1— IT Z P&R Police — PIVi SPONSOR'S The Park Commission governance structure (TMC 2.32) was last updated in 1977. Staff SUMMARY have met with current Park Commission and present an update for consideration. The Council is being asked to consider and approve the ordinance. ITEM INFORMATION ITEM No. 4.A. 1 STAFF SPONSOR: RICK STILL ORIGINAL AGENDA DATE: 10/14/13 AGENDA ITEM TITLE An ordinance updating the TMC for the Park Commission 10/14/13 Mtg Motion Date P Resolution Mtg Date Bid d Award Mtg Date _Public Heating Mtg Date Other !Wig Date CATEGORY Discussion 2 Ordinance Mtg Date Mtg Date 10/21/13 SPONSOR Council Mayor P HR ii DCD E Finance fl Fire 1— IT Z P&R Police — PIVi SPONSOR'S The Park Commission governance structure (TMC 2.32) was last updated in 1977. Staff SUMMARY have met with current Park Commission and present an update for consideration. The Council is being asked to consider and approve the ordinance. REVIEWED BY E cow Mtg. P Utilities Cmte DATE: 9/23/13 M CA&P Cmte 7 F&S Cmte L Transportation Cmte Parks Comm. Planning Comm. COMMITTEE CHAIR: EKBERG P Arts Comm. RECOMMENDATIONS: SPoNsoR/ADmIN. COMMITTEE Parks and Recreation Department Unanimous approval; forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments. MTG. DATE RECORD OF COUNCIL ACTION 10/14/13 MTG. DATE ATTACHMENTS 1014/13 Informational Memorandum dated 9/18/13 Draft Ordinance in strikethrough form Park Commission Minutes Minutes from the Community Affairs and Parks Committee meeting of 9/23/13 10/6/13 1 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Dave Johnson, Recreation Superintendent DATE: September 18, 2013 SUBJECT: Updating TMC for the Parks Commission ISSUE An ordinance updating the Tukwila Municipal Code (TMC) for the Park Commission. BACKGROUND The Park Commission was originally established by Ordinance #370 in 1962 and further amended in 1975 and 1977. Parks and Recreation was originally housed under the Office of Community Development, and in 1980 became its own Department under Ordinance #1198. The Park Commission governance has not been updated since that time. DISCUSSION In the 36 years since TMC 2.23 (Park Commission) was last updated in 1977, there have been a number of changes in Tukwila, and this proposed update reflects those changes including the formation of the Parks and Recreation Department; policies and procedures implemented with regard to instructor services and park reservations; quorum and record-keeping standards. This proposed update also incorporates recent interest in Tukwila and regionally to increase youth "Voice" by having Student Representation on the Commission. The current Park Commission has met, reviewed, and recommends approval of the proposed changes. RECOMMENDATION Review and forward proposed changes to TMC 2.32 to the Committee of the Whole (10/14/13) and Regular Meeting (10/21/13) for consideration and approval. ATTACHMENTS — Draft Ordinance — Parks Commission Minutes 3 4 FT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1018, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 2.32; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.32, "PARK COMMISSION," TO UPDATE AND ESTABLISH REGULATIONS REGARDING MEMBERSHIP, FUNCTION, OBJECTIVES, AND MEETINGS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila, Washington, finds that it is in the public interest, good and welfare to have a citizen advisory board for parks and recreation services in Tukwila; and WHEREAS, the citizens of the City of Tukwila are supportive in sustaining parks and recreation facilities and programs with the City; and WHEREAS, revisions to the membership structure, function and objectives as currently established are necessary, and a new section on meetings is needed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Chapter 2.32 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.32 is hereby reenacted to read as follows: CHAPTER 2.32 PARK COMMISSION Sections: 2.32.010 Park Commission Created 2.32.020 Membership 2.32.030 Term of Office 2.32.040 Function and Objectives 2.32.050 Officers — Meetings — Quorum W: Word Processing \Ordinances\Park Commission-re-enact TMC 2.32 strike-thru 8-6-13 DJ:bjs Page 1 of 5 5 Section 2. TMC Section 2.32.010 is hereby reenacted to read as follows: 2.32.010 Park Commission Created There is created in and for the City a park board to be known as the "City of Tukwila Park Commission." Section 3. TMC Section 2.32.020 is hereby reenacted to read as follows: 2.32.020 Membership A. The Park Commission shall consist of five individuals, residents of the City, who shall be appointed by the Mayor with the-c-on-se-n-t-ef-confirmation by the City Council. Of the five commissioners, one shall be a senior citizen. B. Student representation. In addition to the appointed positions, the Commission will recruit student representation to participate on the Commission. A student will be selected during their junior year and be expected to participate through their graduation. A student representative shall be a high school student who resides in the City of Tukwila. Section 4. TMC Section 2.32.030 is hereby reenacted to read as follows: 2.32.030 Term of Office A. Term of office. 1. The term of office for the members of the Tukwila Park Commission shall be three years, provided however, that in order that the fewest terms expire in any one year, all of the current terms of existing appointed members shall expire on March 31 of the year set forth below for each respective position number as follows: Position Number 1 shall expire March 31, 2016 Position Number 2 shall expire March 31, 2015 Position Number 3 shall expire March 31, 2014 Position Number 4 shall expire March 31, 2015 Position Number 5 shall expire March 31, 2014 2. After the expiration of the current terms for the existing Commission members, each term thereafter shall be for a period of three years. B. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W: Word Processing\Ordinances\Park Commission-re-enact TMC 2.32 strike-thru 8-6-13 DJ:bjs 6 Page 2 of 5 Section 5. TMC Section 2.32.040 is hereby reenacted to read as follows: 2.32.040 Duties Function and Objectives A. Function. The Park Commission shall serve in an advisory capacity to the Mayor and City Council for the City of Tukwila. B. Objectives: The objectives of the Commission shall be: 1. , and as such shall submitTo submit recommendations to the City Council any recommendations it may have regarding the on the acquisition, development, expansion and operation of parks and recreational facilities and programs in the City. In 2. To advocate for healthy and active lifestyles and promote the quality of life that is provided through the programs and actions of the City's Parks and Recreation Department. 3. To e - recommend policy and standards for the construction, development, maintenance and operations, gity—limits, of parks, playfields and recreation grounds belonging to or leased by the City. This includes community buildings as designated by the Tukwila City Council and improvements of such buildings. * sa. 4. To make recommendations on ornamentation of all parks and designated community buildings, and to control seasonal and other temporary decoration or ornamentation of street lights and standards. 5. To make recommendations for approval or rejection of any contract in writing recreational programs; 65. To recommend to the City Council for adoption by ordinance rules and regulations for the use and management of any municipally-owned or controlled park or recreational facility. Publication of rules or changes in rules shall be in such manner as the City Council shall direct. Rules and regulations so adopted shall be enforced by the Police Department of the City. 6. To recommend names for parks in the City to the City Council for consideration, as per City of Tukwila resolution. W: Word Processing \Ordinances\Park Commission-re-enact TMC 2.32 strike-thru 8-6-13 DJ:bjs Page 3 of 5 7 ,_a*aa City Council a comprehensive parks and recreation program. The City Council shall Section 6. TMC Section 2.32.050 is hereby reenacted to read as follows: 2.32.050 Officers — Meetings — Quorum A. Members of the Commission shall meet and organize by electing, from their membership, a chairperson and a vice-chairperson. The Parks and Recreation Director (or designee) shall act as the liaison to the Commission. B. The chairperson shall preside at all meetings. In the absence of the chairperson, the vice-chairperson shall chair the meeting. If neither the chair nor the vice-chair is present, a member chosen by agreement of the attending members shall act as chairperson. C. A majority of the members of the Commission shall constitute a quorum for the transaction of business. D. The Commission shall set its own meeting dates and shall give notice of such meeting in compliance with the Open Public Meetings Act of the State of Washington, as it now exists and as it may be amended from time to time. E. In order to ensure that a proper record is kept, staff shall compose written minutes of all meetings of the Commission. All documents and items that go before the Commission shall be part of the legislative record. Section 7. Repealer. Ordinance No. 1018 is hereby repealed. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing \Ordinances \Park Commission-re-enact TMC 2.32 strike-thru 8-6-13 DJ:bjs 8 Page 4 of 5 Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances\Park Commission-re-enact TMC 2.32 strike-thru 8-6-13 DJ:bjs Page 5 of 5 9 10 TU IL A PARKS & RECREATION PARKS �°��V��MJ �r�:vm.� ��|�:/�//~��v/��/a MINUTES u�nuu��uu~~� February 20, 2013 5:30pm Tukwila Community Center Call to Order: Parks Committee Chairperson Sean Albert called the meeting to order at 5:30pm. Attendance: Commissioners — Sean Albert, Don Scanlon, Joanne McManus, Alice Russell, Scott Kruize Staff — Dave]ohnson Scott Kruize left at6:00pm. Approval of Minutes: Scott Kruize moved to approve the Minutes of the January 16, 2013 meeting. Joanne McManus seconded the motion, and the motion passed unanimously. Citizen Comment: no citizen comment Business Items A. PnoiectUpdate — DaveJohnsonbrieMyrevievvedtheP ject Update with the Commissioners, and noted that most of the work is being done at the Pool. B. Tukwila Tree & Environment Advisory Committee Update — Don Scanlon and Sean Albert reported that most of the work to this point has been researching policy and old codes, trying to understand and streamline language, and really more procedural in nature. They are excited to begin work on trees. Don provided a link to the Committee's materials that is on the City website — www.tukwilawa.gov/dcd/treepolicy.html C. Transportation Solution Letter - The Commissioners signed a letter to the Mayor to express their support for exploring transportation solutions to increase access for community members to get to the Community Center and other Recreation facilities throughout Tukwila. The Commissioners discussed their support and importance of finding solutions. Dave indicated that the letter would be delivered to the Mayor and a copy to the Council President. The Commissioners are hopeful that the Mayor shares the letter during an upcoming Council meeting. D. "Clean Parks" Initiative — Dave Johnson informed the Commissioners that staff are meeting on Thursday to work on the details of the initiative, At a minimum, staff are exploring an education piece in the schools followed by a Park Clean-up at a park located near the school to engage the kids and their families. Additionally, placing some temporary signage in some of the challenging areas, including a Trail Clean-up as part of the Green River Trail re-opening on June 1, and having monthly Clean-up events that rotate through different parks. E. PROS Plan Update — Dave Johnson informed the Commissioners that the agreement for the PROS Plan is going through the Council process. Dave briefly reviewed the Scope of Work and recommended that the Parks Commission serve as host for the community workshops. F. Department Update — Recreation staff are busy on summer planning and brochure development. The Washington Recreation & Park Association Mid-Year Conference will be held at Tukw |a Community Center on October 23, 20I3. Due to the rain, it's difficult to mow, so parks and golf crews are busy edging, top dressing, hedging, mulching and dealing with graffiti. Exploring ways to expand the Recreation Scholarship Program to be able to broaden and deepen the program by increasing our "back- up" *G 12 TMC Review — Commissioners asked for some history about the Parks Commission. Dave Johnson shared that the current Tukwila Municipal Code for the Parks Commission was adopted in 1977. At the time, Parks and Recreation was under the Department of Community Development and was staffed by a Recreation Supervisor and maybe a part -time person. 36 years later, things are much different and it seems like a good time to review the role of the Parks Commission to make it relevant for today. The Commissioners asked for information on other Park Commission models. Dave indicated that he would send out some links via email and suggested that the Commissioners review the information and be prepared with some thoughts at the next meeting. Staff can take the thoughts and work through the appropriate language. Other A. City Strategic Plan — Copies of the Strategic Plan were distributed to the Commissioners. B. Dr. Seuss Night — The Commissioners expressed interest in having a table at this event to connect and reach out to the community. Suggested activities include coloring contest and /or drawing. Dave indicated that he would put something together and send out a email reminder. Adjournment: Don Scanlon moved to adjourn at 6:30pm. The motion was seconded by Alice Russell and the motion passed unanimously. Next Meeting: Wednesday, March 20, 2013 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes September 23, 2013 — 5:15 p.m. PRESENT Councilmembers: Allan Ekberg, Chair; De' Sean Quinn and Kate Kruller Staff: Evie Boykan, Dave Johnson, Jack Pace, Nora Gierloff, Courtney Johnson, Laurel Humphrey CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:11 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Interlocal Agreement: Minor Home Repair Program Staff is seeking Council approval for the Mayor to sign an Interlocal Agreement (ILA) between the Cities of SeaTac, Des Moines, Covington and Tukwila to coincide with the beginning of the 2013 contract cycle for the Minor Home Repair Program. Rather than amending the existing agreement, it was determined that a new agreement should be developed due to the number of recommended amendments. The new agreement provides a termination clause and assures that the ILA will self -renew as long as funding is provided by King County Community Development Block Grant program. Also of note is that the new ILA details how funds could shift if a participant City is unable to spend its allotted portion. UNANIMOUS APPROVAL. FORWARD TO THE OCTOBER 7 REGULAR CONSENT AGENDA. B. Ordinance: Updating Tukwila Municipal Code for Park Commission Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code Section 2.32 — Park Commission to modernize the Commission's governance in alignment with current practices. Among the changes of note are policies and procedures relating to instructor services and park reservations, standards relating to quorums and record - keeping, and the addition of a student representative position. The Park Commission unanimously recommended approval of the proposed amendments at its June 19 meeting, minutes of which were distributed at the Committee table. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 14 COMMITTEE OF THE WHOLE FOR DISCUSSION. C. Ordinance: Amendment to Tukwila Municipal Code Title 19 - Sign Code Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code Section 19.20.050.A to permit businesses in the Manufacturing Industrial Center /Heavy (MIC /H) zone to have larger flush - mounted wall signs. At its August 26 meeting, the Committee received a briefing on this issue and supported the drafting of an ordinance to reflect this change, which addresses the needs of businesses occupying massive buildings in one zone only. Per previous Committee request, staff inquired and Boeing confirmed there was no need for smaller signage above its entrances. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 23 COMMITTEE OF THE WHOLE FOR DISCUSSION. 13