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Home My WebLink AboutSpecial 2008-06-23 Item 3B - Contract Amendment - Westfield Mall Expansion with Sound Inspections & Investigative Engineers for $100,000 w COUNCIL AGENDA SYNOPSIS k J 9` ti ITEMNO. -aw =of --01.000 t l 191 I Meeting Date 1 Prepay i41 Mayor's review 1 Council review f 1 06/23/08 1 WB I D J rsoa f I sPc 3 b 1TE[UI- 1 N FO RMIkTION CAS NUMBER: 08-075 I ORIGINAL AGENDA DATE: JUNE 23, 2008 AGENDA II'EM TITLE Contract amendment with Sound Inspections Investigative Engineers CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 6/23/08 Mtg Date 6/23/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&�RZ Police PTV SPONSOR'S The contract for inspections at the Westfield Mall requires an amendment for additional SU \DIARY funding of $100,000 and will include services related to building, plumbing, mechanical, fuel and gas piping permits, and plan review as required. The permit revenues pay for the inspection services, and there will not be an impact to the General Fund. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 6/09/08 RECOMMENDATIONS: SPONSOR /ADMT. Approve contract amendment i CoaDlrrrEE Unanimous approval; forward to Committee of the Whole COSTIMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $100,000.00 Fund Source: NO IMPACT TO GENERAL FUNDS. Comments: MTG DATE I RECORD OF` COUNCIL ACTIO=-N 06/23/08 1 MTG DATE 1-- IATTACHMENTS 06/23/08 Informational memorandum dated 06/04/08 Contract Amendment #2 with Sound Inspections Investigative Engineers Minutes from the Community Affairs Parks Committee meeting of 6/9/08 ��j�11LA, q 0 /r 2 5 Cit Z Jim Haggerton, Mayor lb (ice gg v a' �y�•.: Department of Community Development Jack Pace, Director *1/4 1908 INFORMATION MEMO To: Community Affairs and Parks Committee From: Jack Pace, Director Department of Community Development i r? Date: June 4, 2008 Subject: Amendment #2, Contract for services between the City of Tukwila and Sound Inspections and Investigative Engineers, LLC. Contract 07- 165(b) ISSUE Invoices that have been paid for April and May of this year have reduced the contract amount by 55 At the current rate of inspection services the remaining contract amount will not be sufficient to pay for services received by the contract termination date of July 31, 2008. BACKGROUND The Westfield mall expansion project represented a work load for inspection services that could not be provided by Building Division's two building inspectors. Consequently, a contract with Sound Inspections and Investigative Engineers was approved to provide for the additional work load. The inspections for Westfield have increased from 22 for January to 373 for the month of May. The contract with Sound Inspections and Investigative Engineers has allowed Building Division to respond to the needs of the Westfield project and to maintain our level of service for the City's other residential and commercial developments. DISCUSSION /ANALYSIS /ALTERNATIVES Building, Mechanical, Plumbing and Electrical permit revenues pay for the inspection services provided by SI &IE. This amendment will not impact the general fund and there are no other changes to the terms of the contract. RECOMMENDATION Recommend approval and forward to June 23 COW. Attachments: Amendment #2. 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206- 431 -3670 Fax: 206- 431 -3665 Contract #07- 165(b) CITY OF TUKWILA CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and Sound Inspections and Investigative Engineers, LLC On November 8, 2007 the City entered into Contract 07465 with Sound Inspections and Investigative Engineers, LLC for inspection services at the Westfield Southcenter Mall in an amount not to exceed $25,000. On April 14, 2008, Amendment A to the contract was signed to increase the dollar amount for services by $65,000, not to exceed $90,000 (original contract- $25,000 +amendment A- $65,000= $90,000) extend the term of the contract to 7/31/08; and change the scope of work to include plan review services. The amendment was approved by the City Council on 3/3/08. That portion of Contract 07465 between the City of Tukwila and Sound Inspections and Investigative Engineers is amended as follows as Amendment B: Compensation: $100,000 is being added to the original and amended contract amount (not to exceed $190,000). Scope of Work: Inspection services related to building, plumbing, mechanical, and fuel gas piping permits and plan review when required. All other provisions of the contract shall remain in full force and effect. Dated this day of 20 CONTRACTOR CITY OF TUKWILA Sound Inspections Investigative jim Haggerton, Mayor 1'EST /AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, CMC, City Clerk City Attorney Date approved by City Council ti City of Tukwila Community Affairs and Parks Committee 'isos COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes June 9, 2008 5:00 p. m.; Conference Room #3 PRESENT Councilmembers: Joan Hernandez, Chair; Verna Griffin and De'Sean Quinn Staff: Katherine Kertzman, Karla Lindula, Hillman Mitchell, Bob Benedicto, Jack Pace, Rebecca Fox, Bruce Fletcher, Stephanie Gardner, Moira Bradshaw, Mary Miotke, Derek Speck and Kimberly Matej Guests: Ray Carlstedt, Comprehensive Plan Amendment Applicant CALL TO ORDER: Chair Hernandez called the meeting to order at 5:03 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Rock and Roll Marathon This item was brought forth to the Community Affairs Parks Committee as information only; the Finance and Safety Committee will serve as the recommending committee for full Council action. Staff is proposing City sponsorship of the first ever Rock Role Seattle Marathon. Although this major sponsorship is a commitment for three consecutive years, the first year of the marathon will serve as the closing event for the City's Centennial Celebration. Binders were distributed to the Committee which included general infoiluation regarding the Rock Roll Marathon and Elite Racing, the national advertiser and marketer of the event. The unique opportunity to become a sponsor was recently presented to the City, and could potentially have an estimated $5 -10 million direct economic impact for Tukwila. The event would be headlined through the Seafair festival which takes place in Seattle each summer. The marathon would be Seafair's kick -off festival event with a proposed start-line in Tukwila and scheduled fmish -line at Qwest Field. Event components of the Seattle Rock Roll Marathon may include: Full Marathon Half Marathon Children's Running Event Fundraising Components Local Musical Bands and One National Headliner Community and High School Involvement Several staff members had the opportunity to attend the San Diego Rock Roll Marathon which took place the weekend of May 30, and shared their experiences of the event as well as event logistics. The proposed start location for the marathon is Foster Golf Links with a tentative date of June 28, 2009. The Lodging Tax Advisory Committee voted unanimously to recommend to Council the use of Lodging Tax Funds for support of the marathon. INFORMATION ONLY. B. Contract Amendment #2 with Sound Inspections and Investiaative Engineers. LLC On March 3, 2008, the Council approved a contract amendment to increase the contract amount and extend the termination date for Sound Inspections and Investigative Engineers, LLC, for inspection and plan services for the Westfield Mall Expansion. Inspections have increased exponentially from January to May and staff is requesting a second contract amendment increasing the current contract amount by $100,000. The associated permit fee revenues cover the cost of inspections (see CAP minutes dated 2/11/08). UNANIMOUS APPROVAL. FORWARD TO JUNE 23 COW.