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HomeMy WebLinkAboutCOW 2008-06-23 Item 4D - Resolution - Police Investigation Fund Level COUNCIL AGENDA SYNOPSIS r ue ITEM NO. ti Lritia 1 Meeting Date 1 Prepared b NI Mayor's review er 1 Council review 06/23/08 I B14's 1 I 1 1 1 rso 1 1 SP 1 I 1 ITEM INFORMATION CAS NUMBER: 08-077 I ORIGINAL AGENDA DATE: JUNE 23, 2008 AGENDA ITEM TITLE Request to Increase Police Department Investigations Petty Cash Fund and Repeal of Resolution No. 1659. C. \TI? (.x)RY Discatssion Motion Resolution I Ordinance Bid Award Public Hearing Other litg Date 06/23/08 AItg Date Mtg Date 06/23/08 11Itg Date dlt; Date Mtg Date i Itg Date (SPONSOR Council Mayor Adin Svcs n DCD Finance Fire I 1 Legal P6.R Police PW SPONSOR'S The Tukwila Police Department Investigations Division currently maintains stewardship of SUMMARY an investigations fund at a level of $5,000.00 as mandated by Resolution No. 1659. It is the desire of the Investigations Division to request an increase at this time from $5,000.00 to $10,000.00 through the repeal of this resolution, enabling them to provide for operational efficiency associated with police undercover operations. R7. VI I;\ EI) BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. I I Parks Comm. Planning Comm. DATE: 0613/08 RECOMMENDATIONS: SPONSOR /ADMIN. Forward to COW Meeting for Council's motion to approve implement. COM MITFEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE Expi :NDIT URI: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $n /a $n /a $n /a Fund Source: GENERAL FUND Comments: N/A MTG. DATE 1 RECORD OF COUNCIL ACTION 6/23/08 1 MTG. DATE I ATTACHMENTS 6/23/08 Informational memorandum dated 05/29/08 Resolution in final form Resolution 1659 (to be repealed) Minutes from the Finance Safety Committee meeting of 6/3/08 r City jiT v O Tukwila ]1177 H7,gciion, Mayo] Police Department 1)aud I i s Haynes; Chic!'ofFolire a Qi, "�i -I An Accredited Agency it el it 1 1908 MEMORANDUM TO: Finance and Safety FROM: Don Lincoln, Cmdr. Investigations Division DATE: May 29, 2008 SUBJECT: Investigations Account Increase The purpose of this memorandum is to request an increase in accessible funds for the investigations account from 5,000.00 to 10,000.00 Discussion: The Investigations Division maintains an account for the purposes of facilitating criminal investigations. Although available to the entire Investigations Division, it is primarily used by the Tukwila Anti -Crime Team to assist in the enforcement of narcotic laws. The account is typically used to purchase narcotics, acquire surveillance locations and pay for informant services, (paying for information). The last category has seen a significant jump in recent history. The challenge for investigations is to have funds available on a moment's notice, without having to transfer money from one detective to another or having to submit our account ledgers to finance for reconciliation. This last process is typically done quarterly, but can be done monthly. The problem of monthly reconciliation is the time it takes to accomplish that task, in other words, the turn around time. As mentioned above, the funds are used to accomplish a wide variety of tasks, including the purchase of information. Although historically conducted by the Tukwila Anti -Crime Team (1 Sgt plus 4 detectives) it is also done by other members of the division, including the Major Crimes Unit, (1 Sgt. Plus 9 detectives). In fact, the Investigations Division is currently in the midst of purchasing information beyond what we have done in a decade. Additionally, the policy of maintaining the sum of 5,000.00 at any given time hasn't changed in at least 12 years. Information, or intelligence typically has a short shelf life. In order for any of the 15 members of the Investigations Division to take advantage of information collected in this fashion, they need the resources to do so. This request in no way changes the accountability of the use of this fund, the processes in which the funds are used, or time frames for reconciliation. It is not an increase in the budget amount or a request to transfer between line items. It only changes the bottom line of the amount of money available to conduct investigations. Recommendation is to increase the investigations division account balance availability from 5,000.00 to 10,000.00 Respectfully submitted. 6200 Southcenter Blvd. Tukwila, WA 98188 Phone: (206)433 -1808 Admin. Fax: (206)244 -6181 Invest. Fax: (206)431 -3688 .1 .'YQS 2f�1 'ic .r�908� C ity ofTuk Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE TUKWILA POLICE INVESTIGATION FUND LEVEL; AND REPEALING RESOLUTION NO. 1659. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1659, passed March 3, 2008; and WHEREAS, for operational efficiency associated with Police undercover operations, there is a need to increase the Tukwila Police Investigation Fund from $5,000 to $10,000; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department Water Fund 0001 100.00 Municipal Court General Fund 0001 300.001 Parks and Recreation 'General Fund 0001 300.001 Golf Course I Foster Golf Course Fund 411 1,200.00 (or less as needed) Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department 'General Fund 0001 800.00 Police Investigation /Tukwila 'General Fund 0001 10,000.00 Fire Department 1 General Fund 0001 350.00 1 Parks and Recreation 1 General Fund 0001 500.00 Public Works Div. IT 1 General Fund 0001 350.00 Public Works Div. I 'General Fund 0001 200.00 Section 3. Resolution No. 1659 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Council Meeting thereof this day of 2008. ATTEST/ AUTHENTICATED: Joe Duffie, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C: \Documents and Setting \All Users Desktop Kelly \LSD ATA \Resolutions \Change Fund Police.doc LJ:KSN 6/18/2008 Page 1 of 1 �CJ wq s O/ Z W Z 1908 City of Tukwila Washington Resolution No. 75c A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE MUNICIPAL COURT CHANGE FUND LEVEL; AND REPEALING RESOLUTION NO. 1647. WHEREAS, the Tukwila City Council previously established Change Fun unds and Petty Cash Fund levels, most recently by Resolution No. 1647, passed October 15, 2007; and WHEREAS, for operational efficiency and improved customer service, there is a need to increase the Municipal Court Change Fund from $1.50.00 to $300.00; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department 1 Water Fund 0001 100.00 Municipal Court 1 General Fund 0001 300.00 Parks and Recreation General Fund 000 300.00 1Golf Course I Foster Golf Course Fund 411 1,200.00 I (or less as needed) Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund 000 800.001 1 Police Investigation /Tukwila General Fund 000 5,000.001 1 Fire Department General Fund 000 350.00 1 Parks and Recreation General Fund 000 500.00 Public Works Div. II General Fund 000 350.00 1 Public Works Div. I General Fund 000 200.00 1 Section 3. Resolution No. 1647 is hereby repealed. PASSED BY THE CITY COUNCIL op THE CITY OF TUKWIL4, WASHINGTON, 7. at a Regular Meeting thereof this Y' day of M Plrr 2008. ATTEST AUTI- rTICA 1 Ell: r---) —.,___c C ,..c y= l?ffikouncil Pr Jang. Cantu, CHIC, City Clerk APPRO 0 •RM BY: Filed with the City Clerk: O Passed by the City Council: e Offiee of the o ey Resolution Number: 1 (i) 9 C \Documents and Settings \All Users Desktop Kelly MSDATA Resolutions Change Fund-d. LJ:KSN 2/28/2008 Page 1 of 1 ,\0171A:...4/..; y City of Tukwila 1"'' l Finance Safety Committee ',t 1908 FINANCE AND SAFETY COMMITTEE Meeting Minutes June 3, 2008 5:00 p. m. PRESENT Councilmembers: Dennis Robertson, Chair; Pam Linder and Joan Hernandez (filling in for Kathy Hougardy) Staff: Dave Haynes, Don Lincoln, Mark Dunlap, Nick Olivas, Don Tomaso, Lavern Peterson, Loren McFarland, Steve Rydeen, Dawn Judkins, Bob Noland, Jim Morrow, Gail Labanara, Hillman Mitchell, Mary Miotke and Kimberly Matej CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:00 p.m. L PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Fireworks Permits for Starfire Sports Complex: All Nations Cup and Family Forth at the Fort Staff is recommending approval of two Fireworks Permit Applications submitted by Mr. Tom Whitacre for fireworks displays at the All Nations Cup on June 22 and Family Fourth at the Fort in July. Mr. Whitacre has provided the fireworks display for the City's annual celebration for the past several years without incident. As a courtesy, staff will work with the City of Renton's Fire Department since a portion of the commercial property identified for the fireworks fall out area is within Renton city limits. UNANIMOUS APPROVAL. FORWARD TO JUNE 9 COW FOR DISCUSSION. B. Expenditure of Narcotics Seizure Funds Staff is seeking full Council approval to purchase a new Special Weapons and Tactics (SWAT) van for the police department with the use of narcotics seizure funds. This expenditure will include the purchase of a specialty van, custom fuel tank, appropriate internal equipment, police radio and exterior graphics totaling approximately $156,100. The SWAT van will predominantly be used to serve narcotics search warrants and respond to such incidents. UNANIMOUS APPROVAL. FORWARD TO JUNE 23 COW FOR DISCUSSION. C. Police Investigations Account Increase Staff is seeking full Council approval of a resolution which will increase the petty cash funds in the police investigations account from $5,000 to $10,000. The request for an increase in accessible funds is based on operational efficiency associated with undercover police operations. This will require the repeal of Resolution No. 1659. UNANIMOUS APPROVAL. FORWARD TO JUNE 23 COW FOR DISCUSSION. D. Emergency Management Ouarterly Update Staff provided a quarterly update on the City's Emergency Management. A brief review was given of the vision and mission for the program as well as the 2008 Emergency Management Goals as outlined below: Building Skill Sets training for staff, residents and business partners. Increasing Capacity acquiring appropriate equipment and supplies and identing resources. Developing Relationships with other entities to improve our capabilities for a collective response. Building Confidence in regards to implementing and using the Incident Command System.