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HomeMy WebLinkAboutCOW 2008-06-23 Item 4E - Grant Application - Boeing Access Road Bridge with Federal Highway Program COUNCIL AGENDA SYNOPSIS 44 7-alip Initialr ITEM NO. Q IVY Meeting Date Prepared by Mayor's review Council review I 9 t i z 06/23/08 1 3M--73r0 Ocr 1908 1 ITEM INFORMATION CAS NUMBER: 08-078 ORIGINAL AGENDA DATE: JUNE 23, 2008 AGENDA ITEM TITLE Boeing Access Road over BNRR Bridge Replacement Project Federal Highway Bridge Program Grant Application CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 06/23/08 Mtg Date 06/23/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW7 SPONSOR'S The Boeing Access Road Bridge over the Burlington Northern and Union Pacific railroads SUMMARY needs to be replaced in the near future and qualifies for grant funding. Grant applications for the Federal Highway Bridge Program are due June 30, 2008. Committee approval is needed for grant applications and full Council approval is required before accepting any grant. The revised replacement costs for the bridge are now $31 million with the City match at approximately $6.2 million. REVIEWED BY COW Mtg. CA &P Cmte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 06/10/08 RECOMMENDATIONS: SPONSOR /ADMIN. Forward to full Council for discussion COMivll1TEE More information needed; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 Fund Source: 104.01 Bridges (page 34, 2008 CIP) Comments: 1 MTG. DATE 1 RECORD OF COUNCIL ACTION 06/23/08 MTG. DATE ATTACHMENTS 06/23/08 Information Memo dated June 17, 2008 (revised after Transportation Committee) Finance Information Memo dated June 18, 2008 Vicinity map Bridge Inspection Report Federal Highway Bridge Program Grant Application Transportation Committee Meeting Minutes from June 10, 2008 INFORMATION MEMO To: Mayor Haggerton From: Public Works Director Date: June 17, 2008 Subject: Boeine Access Road Bridte over BNRR Replacement Project Project No. 94 -RWO8 Grant Application ISSUE Should the City apply for a Bridge replacement grant for the Boeing Access Road over BNRR Bridge? BACKGROUND The Boeing Access Road Bridge was originally constructed in 1945. It has been inspected on a regular basis in accordance with WSDOT standards. The bridge is currently classified as "structurally deficient" and deteriorating. Since 1990, the City has performed repairs and maintenance on the bridge that includes: two (2) separate bridge deck overlays, painting of the structure, repair of a separating joint, and other minor repairs. In 2004 the substructure's rating was downgraded due to concrete spalling, misaligned support beams/bearings, and exposed, rusting rebar in several support columns. The sufficiency rating dropped from 50.2 to 21.86 out of a possible score of 100 (see attached inspection report), making it eligible for replacement or repair funding. At the current rate of deterioration and without significant rehabilitation or replacement, it is anticipated that the bridge would more than likely be posted with load restrictions within 5 to 7 years and possible closure within 10 to 15 Y ears. What would this mean? Boeing Access Road (see map), is an East -West principal arterial that crosses over I -5 just south of Boeing Field. It is a regional transportation corridor that carries an average of 40,000 vehicles per day to and from the manufacturing/industrial center on East Marginal Way as well as King County International Airport. Trucks account for approximately 10% of the traffic using Boeing Access Road. If a weight restriction were to go into effect, approximately 4,000 trucks a day would have to find alternate routes. ANALYSIS The 2008 Capital Improvement Program, Page 34, has the replacement project in the "out years," beyond the 6 -year budgeting window. If the decision were made to accelerate the replacement, What options are available? Option Result Do nothing The bridge will continue to deteriorate, weight restriction within 5 -7 years; closure could happen within 10 -15 years. P:\PROJECTS A- RW RS Projects\94RW08 BAR Br Repl\Grant Application TC 6-17 -08 Rev..doc Options Continued Result Rehabilitation Work would require repair /replacement of the substructure, deck, bridge rails, and a seismic retrofit. Rehabilitation costs would approach full replacement costs in order to meet all the current design standards and requirements. Replacement Most cost effective alternative, would provide a structure for the next 50- years. Replacement Project Costs Phase Year 1 1 Year 2 1 Year 3 Year 4 Total 1 Design Grant Funds 1,400,000 1 1,400,000 1 2,800,000 1 City Funds 350,000 350,000 700,000 Construction Grant Funds $11,000,000 $11,000,000 $22,000,000 City Funds 1 1 2,750,000 2,750,000 5,500,000 Totals 1,750,000 1,750,000 1 $13,750,000 $13,750,000 $31,000,000 Project total is $31 million and includes: Design, Environmental, Right -of -Way, Construction, Contingency, and Construction Management. CIP costs have been updated and escalated to begin in late 2010. The Federal Highway Bridge Program has placed a call for eligible bridge projects. This is the first time in three years that the Bridge Program has had available funds. If a project receives grant funding, a 20% local match is currently required (approximately $6.2 million in City Funds). City bonding for $6 million would create an annual debt service of approximately $480,000. The City could also apply for a Public Works Trust Fund Loan and depending upon the City's contribution to the project, the PW "IF interest could be as low as 1 An analysis of bridges statewide indicates a significant number are eligible for replacement grant funding. It is unknown how the condition of Tukwila's Boeing Access Road Bridge and its importance as a regional transportation asset compares to the other bridges. However, it is considered prudent for the City to submit a grant application in order to establish a position within the funding queue and to bring attention to the seriousness of the bridge's condition. The City may not be successful with this first submission, but at least we have begun the process of replacing the bridge. RECOMMENDATION Council authorizes the submittal of a grant application for the Boeing Access Road over BNRR Bridge. Exhibits: Vicinity Map Inspection Report Project Application P:\PROTECTS\A- RW RS Projects\94RW08 BAR Br RepRGrant Application TC 6-17 -08 Rev..doc 4 ‘sy City o Tukwila ,f 0 y �y 10 f 6200 Southcenter Boulevard A Tukwila, Washington 98188 V .5).. 5).. jag r 908 MEMORANDUM To: Jim Morrow, Public Works Director From: Robert F. Noland, Interim Finance Director /1 Date: June 18, 2008 Subject: Grant Application Boeing Access Road Bridge Replacement You asked for my comments regarding required City matching funds associated with a potential grant. The grant application is for the replacement of the Boeing Access Road Bridge. Your memo of June 17 details the scope of the project and the required 20% City match of approximately $6 million. It has been my experience that, when an opportunity arises to receive a grant of this magnitude, it is incumbent on us to modify our priorities accordingly and find a way to meet the matching requirements. As noted in your memo, either limited tax G.O. bonds or a Public Works Trust Fund loan would be viable options. Please let me know if I can provide any additional information regarding this proposal. RFN 3 a 3 a f' 1 27- a a .s per"' g aaa aaaa= as aa_ n. s3 XAF.1.a t1a twt (C I t 0 kS\ eV h fl:/15, q 7 52- 1- S a a a a a h 57;2( ?7 ,0 o��a Project s 4 r G Location St 102 s„,, i S `°s tr /Q� S Ip 04 St .i St Ti9 HA ^HM.04 3% :EN ki .22:22.i -22 2 1 2 II i9- 93:95:22 a B:C E. s VI c° C. S I Ft 1 c o cess Rd S 2> B I 6 8 'N P S108St` --.....j 'ainier \7014:),v) ro iolf r" 3 .ountr i l J :lub Y 111 P1 2 St S tz-----(/ S 113 St AI a� LA Boeing Access Road Tukwila Bridge Replacement a C2t2 of i 'l z Vicinity o� June 11, 2008 Map s 1908 BRIDGE INSPECTION REPORT BATS I 0 1 2 I Status: Complete Ver Date 11 20 2006 9 y A enc TUKWILA Bridge No. 0000TUK12 Page 1 of 6 Structure Type Bridge Name BOEING ACCESS RD Route 90705 Intersecting BNRR AND UPRR Structure ID 08002500 MilePost 1.97 Location NW JCT 1 -5 I Inspection Date: 12/16/2006 Irfector'sSi nature JP IDent# G0117 n Si nature DEO g P� it BATS Hours: 7.00 4 Structural Adqcy (657) 1945 Inspections Performed: N Pier/Abut/Protect (679) Year Built IT OF NF Date Report Type 2 Deck Geometry (658) N Scour (680) 1966 Year Rebuilt Y 24 12/16/06 Routine 9 Underclearance (659) 8 Approach Rdwy (681) Level (660) F 35 Operating Rating Fracture Critical 5 Operating 9 9 Retaining Walls (682) F 21 Inventory Rating Underwater 8 Alignment Adqcy (661) 9 Pier Protection (683) 9 Waterway Adqcy (662) 0 Bridge Rails (884 A Open Close Posted Special 5 6 Deck Overall (663) 0 Transition (685) 99 99" Vertical Over Deck Y 12 12/16/06 Interim 5 Drains Condition (664) 1 Guardrails (686) 23' 10" Vertical Under Equipment 6 Superstructure (671) 1 Terminals (687) R Vertical Under Code Damage 0 Number Utilities (675) N Revise Rating (688) 0.00 1.50 Asphalt Depth Safety Short Span 4 Substructure (676) D Photos Flag (691) 35 Speed Limit 9 Chan/Protection (677) Soundings Flag (693) 9 Culvert (678) Measure Clearance(694) Suff Rating: 21.86SD I 22.86 SDI v BM ST00fneri I Element I Element Description Total I Units Env State) I State State3 State4 12IConcrete Deck 24,264 SF 3 24,251 6 7 0 90ISteel Rolled Girder 2,736 LF I 3 2,436 300 0 0 110IConcrete Girder 1,344 LF I 3 1,337 5 2 0 205IConcrete Pile /Column 24 EA 3 12 9 3 0 210'Concrete Pier Wall 162 LF 3 160 2 0 0: 215 Concrete Abutment 81 LF 3 81 0 0 01 234 Concrete Pier Cap Crossbeam 138 LF 3 118 0 10 10 266IConcrete Sidewalk Supports 2,191 SF 3 2,182 0 9 0 311 (Moveable Bearing (roller, sliding, etc) 48 EA 3 21 18 9 0 313 'Fixed Bearing 12 EA 3 6 6 0 0 321 (Concrete Approach Slab 1 EA 3 1 0 0 0 330IMetal Bridge Railing 457 LF 3 427 0 30 0 331 Concrete Bridge Railing 674 LF 3 424 250 0 0 408ISteel Sliding Plate 144 LF 3 141 3 0 0 800 'Asphaltic Concrete (AC) Overlay 6,066 SF 3 6,066 0 0 0 802 !Thin Polymer Overlay <1 in.) 1 18,321 SF 3 18,308 6 7 0 901 )Red Lead Alkyd Paint System 1 21,888 SF 3 21,705 171 12 0 0 Bridge is oriented from west to east. For the purpose of this report the lanes are designated from the right in the direction of traffic. An approach slab spans between the roadway and back of pavement seat at the west abutment. See element 321. SW bridge delineator post is broken and leaning against concrete bridge rail. See photo #31. REPAIR 13337. Spans 1 and 2 have concrete girders, and Spans 3 through 5 have steel rolled girders. See attached File #1 for Bridge Layout. Below Spans 3 through 5 are BNSF railroad tracks. Track layout: Span 3 (gravel road and one railroad track); Span 4 (five railroad tracks); Span 5 (one railroad track) Tracks are controlled by BNSF with an agreement to provide railroad flagging for Union Pacific trains. 12 Top of deck: Westbound lane 1 is a widened section of bridge and is covered with ACP. See element 800. Westbound lanes 2 and 3 and eastbound lanes 1 to 3 are covered with a thin epoxy overlay. See element 802. At Pier 3, bridge centerline, the raised curb has a broken section 5 ft. long with 18° exposed longitudinal rebar. See photo #42. REPAIR 13339. Printed On 1/8/2007 Federal Highway Please send copies of the latest inventory and inspection reports, load ratings summary, accident data, any other Bridge Program pertinent information, and electronic photos (640 x 480 pixels minumum .jpg) with this questionnaire by the due date Project Application specified in the cover letter. Agency Name: City of Tukwila 'Pick one of the following: Bridge Name: Boeing Access Road °Replacement Candidate Bridge Number: 000 0TUK12 0 Rehabilitation Candidate Contact Person: Robin Tischmak 0 Preventative Maintenance Phone: 206) 431-2455 Sufficiency Rating: 21.86 SD I Scour Mitigation Electrical Mechanical Seismic Retrofit Bridge Strengthening Structure ID: 08002500 I Deck Repair Painting Brief Project Description (including bridge replacement type) Rep] arP t Ping r.rPaa_?cac3 hri daP over rai 1 roacIR (hnt:h =RR TTPRR) w t-h a rxrPPt conr.ret-P csi rdPr hri daP Proposed Length: 364 Width (Curb to Curb) 88 Rehabilitation Replacement /Preventative Maintenance Projects PE Costs (approx 25% of total) $3,500,000 (Soils, Environmental, Design Documents, Plans Preparation, etc.) Right of Way Costs (Purchases, Relocation and Construction Easement) Construction Costs $17,800,000 (Environmental mitigation, approach costs (15 structure costs, etc.) Construction Engineering (18 $3,204,000 Contingency (15 $2,670,000 Mobilization (10 $1,780,000 Inflation Factor 5% per year, based on projected Ad date below) $1,780,000 Total Rehabilitation /Replacement/Preventative Maintenance Project Costs:* $30,734,000 If a Rehabilitation, what would be the Replacement cost for that same structure (including PE, Right of Way, and Construction)? Realistic Start Dates (Month, Year): Preliminary Engineering (Right of Way Purchases 1 Construction 1 Apr 2010 Jan 2011 Apr 2012 Proiected Advertising Date (Year): 2012 Project cost estimates may be updated on this form until October 31, 2008. Provide comments below SOS -5 City of Tukwila o .G a--I y;a Transportation Committee rsoa TRANSPORTATION CO1VIiVIITTEE Meeting Minutes June 10, 2008 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Pam Linder, Chair; Dennis Robertson and De'Sean Quinn Staff: Jim Morrow, Frank Iriarte, Robin Tischmak, Bob Giberson, Gail Labanara, Moira Bradshaw, and Kimberly Matej CALL TO ORDER: Committee Chair Linder called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. IL BUSINESS AGENDA A. Boeing Access Road Bridge Grant Annlication Staff is requesting approval from the Transportation Committee to submit a grant application to the Federal Highway Bridge Program for partial funding to replace the Boeing Access Road Bridge. There is a required 20% local match for funded projects. The grant application is due June 30. This is the first time in approximately three years that new grant funding has been available for bridges through this program. Submitting an application will allow the City to gauge our competitive rank status as well as identify our need for bridge replacement with the Federal Highway Bridge Program. V\...)?r) Committee members expressed concern regarding the budget constraints of identifying local match funds which are approximated at $4 million if the grant is successful. As a result of a detailed discussion, the Committee determined that this request should be forwarded to full Council for discussion. Committee members believe that the number of considerations for this project as well as the respective policy level decisions that may need to be made make this a most prudent discussion and decisions for the Council. Additionally, the Committee has requested detailed information regarding the bridge replacement project being discussed, including but not limited to: identified problem statement, historical bridge information, critical rank for bridge use and repair, regional importance, funding options and priority among other City projects. This information is crucial in order for full Council to discuss this request and reach a decision. Committee would also like to see a memo from Interim Finance Director, Bob Noland, stating his financial opinion on this matter. In closing, Committee Chair Linder stated that she would like to meet with Jim Morrow next week to review the information being forwarded to full Council. FORWARD TO JUNE 23 COW FOR DISCUSSION. B. Review of Draft Walk Roll Plan (continued from Mav 28 Transportation Committee) Staff and Committee members continued conducting a broad review of the draft Walk Roll Plan from the May 28 Transportation Committee meeting. In addition to making some smaller scale suggestions, the Committee recommends the following significant modifications: 1. Addition of a seventh Recommended Action (see pages 8 -9 of the draft document) creating a dedicated CIP fund for the Walk Roll Plan. 2. Research alternative presentation options for maps included in that Plan that will be easier to view and interpret.