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Home My WebLink AboutCOW 2008-06-09 Item 5D - Bid Award - Northwest Playground Equipment for Codiga Park Picnic Shelter and Other Amenities for $43,990.35 COUNCIL AGENDA SYNOPSIS s o k J 1■ 2 Inttral; IJE1�INo. a i AO I Meeting by 1 4a 1 or'r revte 11�Ieetin Date Prepared d b a •ty Council review I 06/09/08 I RS I I ii-.D 1 'a, -•0. 1 06/16/08 1 RS vi' I �soa I 1 1 1 6 o I I I I f ITEM INFORMATION CAS NUMBER. 08-069 1 ORIGINAL AGENDA DATE: JUNE 9, 2008 AGENDA ITEM TITLE Bid award for purchase of Codiga Park picnic shelter and additional park amenities. C.\Ti.GO1tY Discussion Motion Resolution Ordinance Bid _Award Public Hearing Other Alts Date 06/09/08 Aitg Date 6/16/08 !Wig Date Alts Date Alt& Date Itg Date Altg Date SPONSOR Council Mayor Adra Svcs DCD n Finance Fire Legal 1'&R Police PIF SPONSOR'S Authorize Mayor to sign a Purchase Order with Northwest Playground Equipment, Inc. SUMMARY (State Bid Contract No. 14803) in the amount of $43,990.35 to purchase the Codiga Park picnic shelter and additional park amenities. Per the request of the Community Affairs and Parks Committee, the Codiga Park Landscape Plan is attached, including the picnic shelter design, and pictures of the various park amenities RI?\i lsWE?I) BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. 1 1 Planning Comm. DA IE. 5/27/08 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign Purchase Order COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPi RI;OUIRI;D AMOUNT BUDGETED APPROPRIATION REQUIRED $43,990.35.00 $45,000.00 Fund Source: 301.00.594.760.63.50 $40,331.87 (PAGE 7, 2008 CIP); 301.00.594.760.63.66 $3,139.64 Comments (PAGE 11, 2008 CIP); 000.15.576,800.31$518,84 (PAGE 78, 2008 BUDGET) MTG. DATE RECORD OF COUNCIL ACTION 6/09/08 MTG. DATE ATTACHMENTS I 6/9/08 Informational memorandum dated 5/20/08, with attached Equipment Quote Codiga Park Landscape Plan Codiga Park Picnic Shelter Design Park Amenities Minutes from the Community Affairs Parks Committee meeting of 5/27/08 1 r o Parks and Recreation Department ,S- 04 Bruce Fletcher, Director d f,� 2 1908 MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: s Rick Still, Deputy Director of Parks and Recreation DATE: May 20, 2008 SUBJECT: Purchase of Codiga Park Picnic Shelter and park amenities ISSUE Purchase of Codiga Park Picnic Shelter and various other park amenities from Northwest Playground Equipment, Inc. BACKGROUND Prior to the demolition of the barn from the old Codiga Farm site, staff measured and drew the gable barn structure. This information was used to create a unique gabled picnic shelter for the park being constructed at Codiga Park. This is one of the ways that the history of the site is being demonstrated in the design of the park. At this time, we are making purchases for various park amenities for three different parks. The order for all these items will be placed at the same time to save money on freight and to receive a discounted price prior to an unusual mid -year price increase. The items for Codiga Park will be "owner provided and contractor installed" while staff will install the other items at the Spray Park and Macadam Winter Garden. The picnic shelter is a 'long lead' item. The City ordering the shelter now will allow for a shorter construction contract with a completion date this fall, permits pending. DISCUSSION: Staff has obtained a bid from the State Bid list for the unique picnic shelter and various park amenities for three different parks: CODIGA: Picnic Shelter, 3 benches, 3 trash cans, 4 picnic tables; SPRAY PARK: 3 benches 1 trash can; and MACADAM WINTER GARDEN: 1 trash can. RECOMMENDATION It is recommended that the City Council authorize the Mayor to sign a Purchase Order for Northwest Playground Equipment, Inc. (State Bid Contract No. 14803) in the amount of $43,990.35 to purchase the Codiga Park picnic shelter and additional park amenities. Cc: City Administrator Director of Parks Recreation Attachment: NW Playground Equipment State Bid Quote Northwest Playground Equipment, Inc. PO Box 2410, Issaquah, WA 98027 -0109 r' Phone (425) 313 -9161 FAX (425) 313 -9194 candice at7nwolavaround.com EQUIPMENT QUOTE To: Tukwila Parks Date: 5/15/2008 Email: Phone: Contact: Rick Still Fax: Item Qty. Description Price Total Price i CODIGA PARK CY42OR 3 Wabash Courtyard Series 6' Bench w /back Green 690.00 2,070.00 LR300D 3 Wabash 32 Gallon Trash Receptacle Diamond Pattern 300.00 900.00 Inground Post Pkg Plastic Liner Dome Lid SG 106D 2 Wabash 6' Portable /SM Picnic Table Diamond 504.00 1,008.00 SP210D 1 Wabash 46" Round Game Table Inground 4 seats Basic 839.00 839.00 Frame Game Insert SP215D 1 Wabash 46" Round Game Table Inground 4 seats Basic 737.00 737.00 Frame Game Insert ADA Litchfield Custom Steel Frame Barn Style Shelter 16' x 25' 8216SM 1 Brilliant Red Gable Siding T &G Decking Cupola 30" 25,590.00 Aluminum Rooster Weathervane White Trim Framework Bare Galvalume 29 Gauge Metal Roof 1 Optional Column Base Plate Covers set of 4 680.00 1 Engineered Sealed Drawings, Calculations Footings 850.00 Discount: WA State 8% (444.32) Discount: WA State 3% (767.70) Freight Based upon all items parks ship together: 5,539.74 Tax. 9.0% 3,330.15 Total w/o Labor: 40,331.87 SPRAY PARK CY42OR 3 Wabash Courtyard Series 6' Bench w /back Green 690 00 2,070.00 LR300D 1 Wabash 32 Gallon Trash Receptacle Diamond Pattern 300.00 300 00 Inground Post Pkg Plastic Liner Dome Lid Discount: WA State 8% (189.60) Freight Based upon all items parks ship together: 700.00 Tax: 9.0% 259.24 Total w/o Labor: 3,139.64 MWG LR300D 1 Wabash 32 Gallon Trash Receptacle Diamond Pattern 300.00 300.00 Inground Post Pkg Plastic Liner Dome Lid Discount: WA State 8% (24.00) Freight Based upon all items parks ship together: 200.00 Tax: 9.0% 42.84 Total w/o Labor: 518.84 TERMS AND CONDITIONS QUOTE CONDITIONS AND ACCEPTANCE: This quote is valid for 30 days, for receipt of equipment no later than 90 days following order placement. Orders placed or requested for delivery after these dates are subject to price increase. It is the responsibility of the buyer to verify quantities and description of items quoted. Acceptance of this proposal indicates your agreement to the stated terms and conditions. EXCLUSIONS Unless specified above, this quote excludes all site work and landscaping; removal of existing equipment; receiving inventory or equipment and unloading; storage of equipment prior to installation; required permits; equipment assembly installation, safety surfacing; borders or drainage system; safety fencing PAYMENT TERMS: 50% is due at time of order with the balance due on delivery. Payments due and unpaid shall incur interest from the date payment is due at a rate of 18% annually. FREIGHT AND DELIVERY: Delivery times are currently 5+ weeks after order submittal. Unless otherwise noted, all equipment is delivered unassembled. Unloading, inventory. inspection and storage shall be the responsibility of the buyer. Buyer shall check the delivered items against the deliver/ receipt provided by the driver. Shortages or damages not noted on the delivery receipt shall be the buyer's responsibility. Freight damages and/or shortages must be reported to Northwest Playground Equipment within 10 days concealed shortages within 90 days. RESTOCKING. Items canceled, returned or refused will be subject to a minimum 25% restocking fee. All freight charges will be the responsibility of the buyer Thank you for considering Northwest Playground Equipment, Inc. for your Park, Playground, Shelter and Sports Equipment requirements. Acceptance of Proposal: The above items, prices and conditions are satisfactory and are hereby accepted. J andice DeShurley Sales Assistant Approved By I i ,--t .1 13 1.--;.........- /1 y, J" ;z--„, 1 .1 b.1) li i ci) 4.E "A. r A g i ‘B' 0 S.. (i) I 3 ..OVAIWati P CO P.,4 (1) :4..., Ca .1.,, 4: 'N.1.§, 1 Ai 1 ..,...4 v t.....+ nCii ta t z \'::V%0,,,,:: :R4 0 C-41 t h 4..: i10,,,.n4A. l a ...1- .e‘. h'i?.-:.?•',<.,::-,k;31•::?4`.'A",..:"Ai.',.'•-•A:'.ze.1-ir,„,„14,.Alik..--:::::__\: C.,--) ,A=...:,::i...*:?:;.„...1..::,:,,,,:, et. t le-zz rig ..w..;;;4.i14..i.1:0' .'*w tati.cw g e i f 5*; V ,,,,t.%..- 1: ,:os 1 .„,„.,.-„,f ts At :J .i;1.,. .`4 zy•;:•: x;•,, ,:1--;•,:e4.:".. vtt.41 7 11 e :::i.kli. i. .c.! *It i 'I X .f l. C...0 g i 1 ".::"t 4-C `4- 11 i I I -AN .,,I -1- j .,1:, '4 f I '4 0 T i,' --....!!-;.-:;i .j.- sto..i..-.71: y r k, i';1 `t .N: 4 _‘(:1) 0 Ci3 1 i= of .-.--,--.7'/' z, i i goAteific 2E k z:-..... 0. W 4,7 :'.Vr3, 774 .4 ..,,z 0 A .:40,:riac V .r.--R03, "prY .4.1 .4.:-/‘ v- ivf f:?..sc'` 1 -2.--'.',./ 'i- 5 ,..i. ,..."..;;'''s ....;.......v.......1=..i 'Aix-. ,--L.-- .,p- !::::-.:...„„4:4- -.....;,--.-2:-...,:-..,,.14-.• „.4•3117,-,-,,, .44wT..,-. b-fs, ap. 6 5 ..c.::" -...ty. ,g ..-A k: -iAt. ..1 41-i,_. i 44-Attk-„. /5 4, z $1 i ,:4:-: ..;:ft ----440-- eA,. pl.;.7-,./-T...p =7 .0 qtit7002,.,V 9,:.=4.(4 -1,i Ne:IV-.itti:te.- t' A 41.V.AW14;f14,' 7 0,..litO,AVAtta 1 i i 0, -.0 111 .41.---gt -1 .K.,-•-:-.A. e7.- i .s.„.- Codiga Park Picnic Shelter Using original barn gable design. 0,„ ■mu m 7 111111111 11 1. 0 7:7 1-11111111111111W 1: Baosler Wr_G.errane Fels! Va f:CV Lose, Cul Pollan 3 5 i I iq 71 (iei,scr_e Io !lelel °on.is; I I A, r/c!1 Pares (Both x:es; r� r Connele Sob l By Park amenities All Park Amenities will be dark green in color 5-_ ..,,,.---z--4,-,--: z-::?, L. ,-:.4=t; ..-,4:" _I- .I --a" 2 t 9. 1 f rnv'=• 46 R oun d Q 4_, 40.,:,::: Ko:atrieTabib .._---,-;-,-._,_----,-,,,,----4,-----,--...:-,-.A.--------,,,,,,,-_-_-_,_-_,-_-.,-. -•,__,.....-,,-,,-Tri g•-:..- ----..----7,......„---_,-,..1- by, Bench with back _f.m.§...t.fii,i,fifi "rft-MWfir...,I:: -lk :4_; ,ipiSda,if. ft i likre 1017 F 4 1 4 'et•iM 3"frkiait..44.4.4.. fr citik.f,k ZA4+: ".(A',..•.r y-4 J o: 5ilwAyesii5.4,vx#-; 41 I 1 igNMXVII f ;4 vAPV-iiA: VI it ?R iFf 4 i i Po ,1 10:0-kftittt(itil! i A Aii histvi 1 p -.-.4 .1, 14i- Trash Receptacle (will have a dome lid). :y City of Tukwila o is 4 c Jj e '1 Community Affairs and Parks Committee rsoa COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes May 27, 2008 5:00 p.m.; Conference Room #3 Tuesday Meeting Due to Memorial Day Holiday PRESENT Councilmembers: Joan Hernandez, Chair; Verna Griffin and De'Sean Quinn Staff: Bruce Fletcher, Rick Still, Stephanie Gardner, Moira Bradshaw, Rhonda Berry and Kimberly Matej Guests: Tom Beckwith, Beckwith Consulting Group CALL TO ORDER: Chair Hernandez called the meeting to order at 5:03 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution Declaring Fort Dent Playground Eauipment Surplus Staff is requesting full Council approval, via resolution, to surplus playground equipment (1996) from Fort Dent Park. New equipment was recently installed in another location of the Park as a replacement for the aforementioned surplus equipment. The surplus equipment was utilized to its life expectancy. Declaring the equipment surplus allows the City to remove it from the capital equipment list. UNANIMOUS APPROVAL. FORWARD TO JUNE 9 COW. B. Bid Award for Purchase of Codiga Park Picnic Shelter and Other Amenities Staff is seeking full Council approval authorizing the Mayor to sign a purchase order in the amount of $43,990.35 to Northwest Playground Equipment, Inc. The purchase order is for items for three City parks: Codiga Park Picnic shelter, four picnic tables, three benches and three trash cans. TCC Spray Park Three benches and one trash can. Macadam Winter Garden One trash can. The vendor for these items was secured from the State Bid list. The picnic shelter is a long lead item, and is expected to be ready for delivery this Fall. Staff will include a rendering of the shelter in the information that is submitted to full Council. UNANIMOUS APPROVAL. FORWARD TO JUNE 9 COW. C. Park. Recreation and Open Space Plan (Review Continued from CAP 5/12/08) Staff continued review of the Park, Recreation and Open Space Plan from the May 12, 2008, Community Affairs and Parks Committee meeting. The draft plan is now available on the City's website for public review. Three additions were distributed including a cover page and pages 16 and 18 which incorporate updated tables. Committee members asked clarifying questions of staff and identified general typographical errors. The Committee asked staff to address the potential impact of the streamlined sales tax implementation (applicable July 1, 2008) in Appendix E: Finances.