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HomeMy WebLinkAboutCOW 2008-06-09 Item 5H - Purchase - Disaster Emergency Response Trailers (DERTS) and Supplies for $61,000 COUNCIL AGENDA SYNOPSIS Initials IThM -4! Ni Jo Meeting Date I Prepared by Mayor's revipv I Council retnew o 6/09/08 1 HM 1 6/16/08 1 H 1 d 19 I 5 r ITEM INFORMATION I CAS NUMBER: 08-072 ORIGINAL AGENDA DATE: JUNE 9, 2008 AGENDA ITEM TITLE Authorize Purchase of Disaster Emergency Response Trailers (DERT), trailer supplies, emergency water distribution system, NOAA radios and disaster kits CATEGORY Discussion Motion Resolution n Ordinance Bid Award 1 1 Public Hearing Other lvltg Date 6/9/08 Mtg Date 6/16/08 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor n Adm Svcs 1 I DCD Finance Fire n Legal P&R Police PIV SPONSOR'S City Council approved the Emergency Management Phase 1 initiatives on May 21, 2007 SUMMARY which included $100,000 for the First Responder DERT. The DERT will provide shelter support for up to 100 emergency workers. Originally presented as one trailer, this purchase is for 2 DERTs, each housing supplies for SO workers. Also included in the purchase authority are 13 disaster kits, an emergency water system, and 27 NOAA weather radios for city facilities. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. U Planning Comm. DA'l E: 6/03/08 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize purchase of equipment. COMMrl'rEE Unanimous approval; forward to COW. COST IMPACT FUND SOUR CE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $61,000.00 $100,000.00 $0.00 Fund Source: 000.13.525.100.31.00 000.13.594.250.64.00 Emergency Operations Supplies Capital Comments: Budgeted in 000.20.594.250.62.00 (Page 144, 2008 Budget) MTG. DATE I RECORD OF COUNCIL ACTION I 6 /09 /08 I 1 6/16/08 MTG. DATE I ATTACHMENTS 6/09/08 I Information Memo dated May 29, 2008 Spreadsheet with List of Supplies City Council Regular Meeting Minutes from May 21, 2007 Finance Safety Committee Meeting Minutes from June 3, 2008 6/16/08 1 INFORyIATION -MEMO T Nita vnr T-Ta crcrartnn From: Public Works Directo�� Date: May 29, 2008 Subject: Emeruncv Workers Shelter Support Phase I Inititive Purchase of Disaster Emergency Response Trailers (DERT), Disaster Supply Kits and Emergency Water Distribution System ISSUE Approve the purchase of resources as part of the City's Emergency Management Initiatives. BACKGROUND The City Council unanimously approved Phase One of the City's Emergency Management Initiatives on May 21, 2007. One of the items included in Phase One was for First Responder Support with a budget of $100,000.00 for the purchase of a self contained Disaster Emergency Response Trailer (DERT). The intent was to provide shelter support for up to 100 emergency workers. To support sustainable operations through the response, relief and recovery phases following an emergency, the City must provide safe food, water and shelter to First Responders and emergency workers. Additionally, the City must provide immediate emergency disaster supplies for staff should a disaster occur while personnel are on the job. City staff will need rapid access to food, water, personal protective materials, First Aid supplies and accurate information alerting personnel on safe actions that must be taken. The American Red Cross has developed a DERT configuration that has proven very successful in responding to shelter needs in the region. The American Red Cross also offers Disaster Supply Kits for 10 people that can be distributed to City owned facilities to provide immediate access following a disaster and AM/FM NOAA radios with hand crank generators and cellular phone chargers which will be essential during an emergency. In order to provide water to emergency workers, the City must be able to draw water from the North Hill Reservoir, fire hydrants or portable water blivets. An Emergency Water Distribution System can provide safe drinking water from the sources listed above and includes a manifold system, a generator and single use water bags. Work continues on the development of a comprehensive plan for an Emergency Food Program. The program will be finalized over the coming months. RECOMMENDATION Approve the purchase of the following at an approximate cost of 61,000.00: 2 Disaster Emergency Response Trailers to provide shelter supplies for 100 workers 1 Emergency Water Distribution System 13 American Red Cross 10 Person Disaster Supply Kits 27 Eton/American Red Cross NOAA Weather Radios Attachment: Disaster Supplies Spreadsheet P:\Emetgency Operations\ Info Memo DERTs Disaster Kits and Radios 052908 doe Emergency Management Phase 1 DERT and Supplies Cost Subtotal DERT 2 Trailers Washington State Contract 02604 11,500.00 11,500.00 DERT Supplies Trailer equipment and tools 4,738.36 Nurse Kit 720.00 Service Center Kit (office supplies) 690.00 Kitchen Kit 760.00 Camtainers Liquid 3ea /trailer (CAMBRO Liquid) 1,107.75 Camcarrier (CAMBRO) 287.56 Subtotal DERT Supplies 8,303.67 Blankets and Cots Cots 50 ea/trailer 4,600.00 Blankets 100 ea /trailer (one time usage) 2,400.00 Freight 600.00 j Subtotal Blankets and Cots 7,600.00 Emergency Water System Ryan Herco Emergency Water Distribution Table 14,000.00 1 Emergency Water Bags 10,300.00 1 Generator 2,616.00 Pump 652.00 Subtotal Emergency Water System i 27,568.00 Disaster Supply Kits NOAA Radios 27 Eton FR300 NOAA Weather Radios w/ AC Adapter 2,090.00 13 Red Cross 10 Person Disaster Supply Kits 1 1 3,887.00 Total' 60,948.67 P:\Emergency Operations1Phase I DERT and Supplies May 08 06/04/2008 City of Tukwila Page 4 of 5 City Council Reaular Meeting Minutes Mav 21. 2007 e. Authorize the Mayor to begin implementation of the first phase of an Emergency Management initiative in the amount of $1,119,000.00 to include: f 1) Electrical upgrade design work for four City facilities City Hall, and Fire Stations 52, 53, 54 ($125,000.00). 2) Standby generators for the above City facilities ($764,000.00). 3) First Responder Support/Disaster Emergency Response Trailer (DERT) ($100,000.00). 4) Improved public relations ($50,000.00). 5) Full -time staff person ($80,000,00). MOVED BY HAGGERTON, SECONDED BY ROBERTSON TO AUTHORIZE THE MAYOR TO BEGIN IMPLEMENTATION OF THE FIRST PHASE OF AN EMERGENCY MANAGEMENT INITIATIVE IN THE AMOUNT OF $1,119,000.00 TO INCLUDE: (1) ELECTRICAL UPGRADE DESIGN WORK FOR FOUR CITY FACILITIES CITY HALL, AND FIRE STATIONS 52, 53, 54 ($125,000.00); (2) STANDBY GENERATORS FOR THE ABOVE FACILITIES ($764,000.00); (3) FIRST RESPONDER SUPPORT /DISASTER EMERGENCY RESPONSE TRAILER <DERT> ($100,000.00); (4) IMPROVED PUBLIC RELATIONS ($50,000.00); (5) FULL -TIME STAFF PERSON ($80,000.00).* Councilmember Carter requested clarification as to how much money is expected to be expended in 2007. Jim Morrow, Public Works Director, explained approximately $250,000-$275,000 is anticipated to be utilized in 2007. The remaining funding for the initiative is to be included as part of the 2008 budget process. Rhonda Berry, City Administrator, provided a timeline for hiring of the Community Emergency Response Team (CERT) and Emergency Operations Coordinator positions. The Personnel Director is in the process of performing an analysis and creating position descriptions. The expectation is that the CERT staff member can be on board in mid- August, 2007 and the Emergency Operations Coordinator hired by mid September, 2007. II The Councilmembers expressed support for the initiative and also indicated the desire for continued discussion and Council involvement in the additional phases of the overall project. The Council thanked the staff for their efficiency and expediency in responding to the emergency management needs of the City. *MOTION CARRIED 7 -0. REPORTS a. Mayor Mayor Mullet was not present due to his attendance at an economic development conference in Las Vegas, Nevada. b. Council Councilmember Duffle attended the Citizens' Police Academy on May 16, 2007. Councilmember Hernandez attended the Cascade Land Conservancy fundraiser breakfast and the Peace Officers' Memorial Ceremony on May 15, 2007. She also attended the Citizens' Police Academy and Tukwila Historical Society Meeting on May 16, 2007. Councilmember Carter attended the South County Area Transportation Board (SCATbd) meeting on May 15, 2007. On May 16, 2007 she participated in the AWC Resolutions Committee meeting and the Regional Transit Committee meeting. Councilmember Haggerton attended the May 15, 2007 Cascade Land Conservancy fundraiser breakfast where $635,000 was gamered for the organization. He reported on items discussed at the May 21, 2007 Finance and Safety Committee meeting to include a contract with the Museum of Flight and the Parks Finance Safety Committee Minutes June 3, 2008 Pace 2 Program highlights include: 90% completion of NIMS compliance training for required City employees. Contact made and draft workbooks completed for business resiliency workshops. Meeting with apartment managers to provide information and education regarding their role during a disaster. Acquiring Phase I equipment. At the close of the presentation, Committee Chair Robertson stated that he would like to see an established program plan for emergency management. He envisions this document as an outline of the overall plan including structure, required funding amounts and an appropriate high level schedule (quarterly preferred) relative to needed funding (i.e.: what is the plan, what does it mean, what is staff working on, what are the different steps in the implementation process, etc). INFORMATION ONLY. E. Purchase of Disaster Emergencv Response Trailer (DERT) and Eouinment Staff is seeking full Council approval to purchase two Disaster Emergency Response Trailers (DERT), disaster supply kits, an emergency water distribution system and National Oceanic and Atmospheric Administration (NOAA) weather radios in the amount of $61,000. Staff provided an overview of the contents of the DERT trailers and associated equipment. The trailers can be purchased under state contract and are standard Homeland Security trailers under Washington State Emergency Management Division designation. The contents will be reflective of a standard American Red Cross shelter support supplies configuration. The intent of these trailers is to provide shelter supplies for 100 first responders /emergency workers. Upon approval to purchase, staff anticipates implementation of the equipment by late August. Ideas for emergency food supplies for first responders were also discussed. UNANIMOUS APPROVAL. FORWARD TO JUNE 9 COW FOR DISCUSSION. III. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Staff opened the 10- person disaster kit and showed the contents to the Committee. Meeting adjourned at 6:56 p.m. Next meeting: Tuesday, June 17, 2008 5:00 p.m. Conference Room 3 Committee Chair Approval Minutes y KAM.