HomeMy WebLinkAboutReg 2008-06-02 COMPLETE AGENDA PACKET Tukwila City Council Agenda
C REGULAR MEETING
wrf s Jim Haggerton, Mayor Councilmembers: Joan Hernandez Pam Linder
Rhonda Berry, City Administrator Dennis Robertson Verna Griffin
isoa
Joe Duffie, Council President Kathy Hougardy De'Sean Quinn
Monday, June 2, 2008; 7:00 PM Ord #2205 Res #1662
1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
2. CITIZEN At this time, you are invited to comment on items not included on this agenda
COMMENT (please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
3. CONSENT a. Approval of Minutes: 5/12/08 (Special); 5/19/08 (Regular)
AGENDA b. Approval of Vouchers.
c. Accept as complete the Interurban Avenue South Pavement Repair Pg.1
project with Lakeridge Paving Company of Maple Valley; authorize
release of retainage, subject to the standard claim and lien release
procedures (final cost of project, including retainage: $30,655.94).
4. UNFINISHED BUSINESS An ordinance establishing a biennial budget process. Pg.7
5. NEW BUSINESS
6. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
7. MISCELLANEOUS
8. EXECUTIVE SESSION
9. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerks Office 206 433- 1800/TDD 206 -248 -2933. This notice is available at
www.ci.tukwila.wa.us. and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
Go UNCIL AGENDA Siwosis J 1 4
y Initials ITEM No.
-1 j A M eeting Date Prepared
a i by Mayor's review Council review I
"t I0 06/02/08 I BG AA-A- I- I
Te I I lit
I I
I
ITEM INFORMATION
CAS NUMBER: 08-065 I ORIGLNAL AGENDA DATE: JUNE 2, 2008
AGENDA I1'EM TITZE Accept as complete Interurban Ave South Pavement Repair Project and
release retainage.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Pits Dote 06/02/08 Mtg Dale Mfg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal PdrR fl Police PI/
SPONSOR'S The contract with Lakeridge Paving Company is complete for the Interurban Ave South
SUMMARY Pavement Repair Project. Construction began February 29, 2008 and was completed on
March 25, 2008. The contract repaired and overlaid the outside travel lanes in the vicinity
of 14900 Interurban Ave S. Unit price overruns were due to additional asphalt. This
project is ready for final acceptance and the total contract amount was $30,655.94.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. r] Planning Comm.
DA1E: 05/28/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage.
CONiri II I n E Unanimous approval; forward to Regular Consent Agenda.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$30,655.94 Engineer's Estimate $33,000.00
Fund Source: 104 Commercial Streets (Annual Overlay Repair, page 44, 2008 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION 1
06/02/08 I
I
I
MTG. DATE 1 ATTACHMENTS 1
06/02/08 Information Memo dated May 28, 2008
Notice of Completion of Public Works Contract 08 -007
I Transportation Committee Meeting Minutes from May 28, 2008
I
I I
INFORMATION MEMO
To: Mayor Haggerton
From: Public Works Director
Date: May 28, 2008
Subject: Interurban Ave S Pavement Repair
Project No. 07 -RWO1
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 08 -007 with Lakeridge Paving Company of Maple
Valley, Washington, was issued February 29, 2008, for construction of the Interurban Ave
S Pavement Repair Project. This project repaired and overlaid the outside travelled lanes of
Interurban Avenue South in the vicinity of the Interurban Plaza building (14900 Interurban Ave
South).
This contract was completed on March 25, 2008. Minor unit price overruns were primarily
due to using more asphalt concrete pavement then originally estimated.
Contract Award Amount 28,574.00
Unit Price Overruns 2,081.94
Sales Tax (N /A Rule 171) 0.00
Total Amount Paid (incl. retainage bond) 30.655.94
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the
consent agenda for formal acceptance and authorize the release of the retainage, subject to
the standard claim and lien release procedures.
Attachment: Notice of Completion of Public Works Contract
P: \PROJECTS \A RW RS Projects \07RW012007 Overlay \14900 Interurban SWR fix \INFO MEMO Acceptance 111 Pvmt Rpr.doc
State of Washington
z. I 7 of 4 Revenue
REVENUE Olympia WA 98504-7474
Contractor's Registration No. (UBI No.) 601 592 135
Date
NOTICE 05F COMPLETION (W PUBLIC WORKS CONTP-ACT
From:
U*6
City of Tukwila Assigned To
Attn: Diane Jaber
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Descnption of Contract Contract Number
Interurban Avenue s Pavement Repairs 08
Contractor's Name Telephone Number
Lakendge Paving Company LLC 253
Contractor's Address
19606 SE 252' St., P.O.Box 8500, Covington, WA. 98042
Date Work Commenced Date Work Completed Date Work Accepted
2/29/08 3/25/08
Surety or Bonding Company
North American Specialty Insurance Company
Agent's Address
Hentschell Associates, Inc., 621 Pacific Avenue, #400, Tacoma, WA. 98042
Contract Amount 28,574.00
Additions 2,081.94 Liquidated Damages 0.00
Reductions
Sub-Total Amount Disbursed 29,123.14
Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 1,532.80
(If various rates apply, please send a breakdown.)
TOTAL 30,655.94
TOTAL 30,655.94
4:11s0ii-1k .'ilffie r
Comments:
Sales Tax not paid pursuant to Signature
"Rule 171".
Type or Pnnt Name Diane Jaber
Finance Approval vi 1 Phone Number 206
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype
(TTY) users please call (800) 451-7985. You may also access tax information on our Internet home page at http://dor.wa.gov.
REV 31 0020e (6-27-01)
Transportation Committee Minutes Mav 28. 2008 Paae 2
Staff also reported that the condemnation notification process has changed, and several new requirements
have been placed on the party seeking acquisition (which in this instance is the City). In response to a
general inquiry from the Committee, staff reported that this project was delayed for a time due to design
issues and discussions with property owners. UNANIMOUS APPROVAL. FORWARD TO JUNE 9
COW FOR DISCUSSION.
C. Annual Concurrencv Model Update Contract with Fehr Peers/Mirai for Model Update
Staff is seeking full Council approval to enter into a consultant agreement with Fehr Peeers/Mirai in the
amount of $32,453 for transportation modeling services. This consultant agreement will conduct
transportation analysis and update the City's Transportation Model and ensure that the City is meeting the
needs of the Concurrency Management Program. Current development throughout the City requires that
model be updated annually to reflect the needs of the City.
As a side note, staff reported that effective June 1, 2008, Mirai will merge with Fehr Peers. Mirai has
provided some of the City's past modeling services (2002, 2006 and 2007). UNANIMOUS APPROVAL.
FORWARD TO JUNE 9 COW FOR DISCUSSION.
D. Annual Concurrencv Model Update Contract with Traffic Data Gathering for Traffic Counts
As an information only item which ties into the previous agenda item, staff reported that the City is entering
into an agreement with Traffic Data Gathering. This agreement will provide services related to traffic
counts. Staff has eliminated and added count locations (i.e.: do to congestion, etc.) which need to be updated
as well as intersection, turning and 24 -hour volume counts. Any substantial/notable changes in traffic counts
will return to the Committee for presentation at a later time. INFORMATION ONLY.
E. Interurban Avenue South Pavement Repair Contract Acceptance and Closeout
Staff is seeking full Council approval for project completion, contract acceptance and authorization to
release retainage for the Interurban Avenue South Pavement Repair which was completed on March 25,
2008. The final cost of the project was $30,655.94, which includes a $2,081.94 overrun as a result of an
increase in the amount of asphalt concrete pavement needed to complete the project. This project bid award
originally came to Committee on January 15, 2008. UNANIMOUS APPROVAL. FORWARD TO JUNE
2 CONSENT AGENDA.
F. Review of Draft Walk Roll Plan
Staff provided a general overview of the draft Walk and Roll Plan which was distributed to Council
approximately three weeks ago. The draft Plan is currently available on the City's website, and staff has
been gathering suggestions from the public as well as the City's Planning Commission.
A brief history of the Plan's foiuiulation was given, including information about the grant through
Washington State Depaitnient of Community, Trade and Economic Development which was awarded to the
City in 2006 to develop a City -wide non motorized plan exclusive to pedestrian and bicycle traffic.
Once adopted, this will be a functional plan which will be utilized as a guide to assist in project
prioritization as well as grant applications. The intent of the Plan is to build on what is currently in the
City's Comprehensive Land Use Plan regarding the building and establishment of the connectivity of
pedestrian and bicycle routes. This connectivity can be implemented in three ways:
Through private construction
Through public projects
Through public /private partnerships
Committee members reviewed a portion of the Plan and offered the following suggestions for incorporation:
Address needs of shoppers and encourage walkability between stores
Look at school bus policies in relation to connectivity /walkability
COUNCIL AGENDA SYNOPSIS
qs ITEM No.
Inthals 0 t :z
Q I P 1 ttileetin, Date Prepared by I`j Mayor's review 1 Celina/ review
"t .A44'
05 27 08 BN
06/02'108 1 BNfj/ \l .f
ITEM INFORMATION
CAS NUMBER. 08-062 I ORIGINAL AGEND DATE: MAY 27, 2008
AC;I?NIJ I'I'til[ Trn.r. An ordinance establishing a biennial budget process
C. \"1'I Discussion n Motion C Resolution Ordinance BzdAward 1 1 Public Hearzng U Other
2 Itg Date 05/27/08 tlitg Date Altg Data tlltg Date 06/02/08 tlltg Date d I t Date tlitg Date
ISM )NSC )R U Countzl 1 Mayor Adm Svcs DCD Finance Fire Legal 1 1 Pe R 1 1 Police (l PTY/
SPONSOR'S A presentation was made to the Council on March 24, 2008 regarding the topic of biennial
SUM\I, \RY budgeting. Given the general consensus, an enabling ordinance is be presented for
consideration. In order to proceed with a biennial budget process for the 2009 -2010 period, an
enabling ordinance must be adopted by June 30, 2008.
The Finance Safety Committee requested discussion at the 5/27 Committee of the Whole
meeting regarding some changes to the budget review process. (see FS minutes)
RE \'IEWI 'ID BY COW Nftg. CA &P Cmte F &S Cmte 1 Transportation Cmte
Utilities Cmte n Arts Comm. n Parks Comm. n Planning Comm.
DATE. 05/20/08
RECOMMENDATIONS:
SPC)NSOR /ADIIIN. Approve Ordinance
COMMI -ITEr Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXP1'.NDITUR1 RIiQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments
1 MTG. DATE 1 RECORD OF COUNCIL ACTION
05/27/08 1 Forward to Regular Meeting
MTG. DATE ATTACHMENTS
05/27/08 Informational Memorandum dated 5/15/08
Ordinance in draft form
Minutes from the Finance and Safety Committee meeting of 5/20/08
I 06/02/08 Ordinance in final form
U'
City of ila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ESTABLISHING A BIENNIAL BUDGET PROCESS;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFIECTIVE
DATE.
WHEREAS, the Washington State Legislature has provided that any city legislative
body may by ordinance elect to have a two-year biennial budget in lieu of the annual
budget, which is otherwise provided for; and
WHEREAS, the provisions of RCW Chapter 35A.34 determine that an ordinance
establishing the two-year fiscal biennium budget for the City of Tukwila must be
adopted no later than June 30, 2008, in order to be effective January 1, 2009; and
WHEREAS, on March 24, 2008, a biennial budget presentation was made to the
City Council, and the Mayor is recommending approval of the two -year biennial
budget; and
WHEREAS, biennial budgeting will provide an opportunity to streamline
government services through better long -range and strategic financial planning, a
longer perspective on program planning, and consolidation of effort invested in the
budget development and approval process, thereby improving services to the citizens
of Tukwila;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Establishment of a Two -Year Fiscal Biennium Budget. Pursuant to
RCW Chapter 35A.34, the City Council hereby establishes a two-year biennium budget
for the City of Tukwila, beginning with the two-year biennium, which begins January 1,
2009. The 2009 -2010 Biennial Budget and all subsequent budgets shall be prepared,
considered, and adopted under the provisions of this ordinance and RCW Chapter
35A34, which is hereby adopted by reference.
Section 2. Mid Biennial Review. Pursuant to RCW Chapter 35A24 the City
Council shall provide for a mid biennial review, and modification shall occur no sooner
than eight months after the start, nor later than the conclusion of the first year of the
biennium. The Mayor shall prepare a proposed budget modification and shall provide
for publication of notice of hearings consistent with publication of notices for adoption
of other City ordinances. Such proposal shall be submitted to the City Council and shall
be a public record and be available to the public. A public hearing shall be advertised at
least once and shall be held at a City Council meeting no later than the first Monday in
December and may be considered from time to time. At such a hearing or thereafter,
the Council may consider a proposed ordinance to carry out such modifications, which
such ordinance shall be subject to other provisions of RCW Chapter 35A.34.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
C: \Documents and Settings \All Users Desktop Kelly MSDATA Ordinances Biennial Budgeting.doc
GLksn 3/29/2008 Page 1 of 2
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2008.
ATTEST/ AUTHENTICATED:
Jim Haggerton, Mayor
Christy O'Flaherty, CMC, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY Passed by the City Council:
Published:
Effective Date:
Office of the City Attorney Ordinance Number:
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Tentative Agenda Schedule
MONTH MEETING 1 M EETING 2 MEETING 3 MEETING 4
REGULAR.. C.O W REGULAR C.O.W.
June 2 9 16 23
30th Snecial Presentations: Bid Award: Special Presentations:
Fifth Monday of the See agenda packet Introduction of Award a contract to Tukwila Historical
month —no Council cover sheet for this new Public Works Northwest Playground Society presentation
meeting scheduled week's agenda employee Equipment for of a portrait of one
(June 2, 2008 WCIA u date purchase of Codiga of Tukwila's
Regular Meeting) Leigh, Executive Park picnic shelter and patriarchs
Director, Washington other park amenities in Proclamation
Cities Insurance the amount o f celebrating
Authority) $43,990.35 Tukwila's 100th
Public Hearines: TJnfinished Business: birthday
Parks, Recreation Ordinance adopting
Open Space Plan a Parks, Recreation CovLrurrEE of THE
Open Space Plan W
Transportation WHOLE MEETL\G TO
Improvement Resolution to surplus BE FOLLOWED BY A
Program 2009 -2014 Fort Dent play- SPECIAL MEETENG
ground equipment
Snecial Issues:
Ordinance adopting 'Resolution adopting
a Parks, Recreation Transportation
Open Space Plan Improvement
Program 2009 -2014
Resolution to surplus
Fort Dent play- Ordinance regarding
ground equipment acquisition of
right -of -way and
Bid award for easements for
purchase of Tukwila Urban
Codiga Park picnic Center Access Project
shelter /amenities (Kiickitat)
Resolution adopting Agreement with JUNE 25
Transportation Fehr and Peers/
Improvement Mirai to provide Special Meeting
Program 2009 -2014 transportation Snecial Issues:
Ordinance regarding modeling services in Tukwila Village
acquisition of conjunction with developer
right -of -way and City's concurrency presentations
easements for management
TUC Access Project
Agreement with
Fehr and Peers/
Mirai to provide
transportation
modeling services in
conjunction with
City's concurrency
management
July 7 14 21 28
4th Independence Snecial Presentation: Snecial issues:
Day Wellness presentation Tukwila Village:
(City offices closed) (Well City award) Discussion of
ilnfinished Business: responses to Requests
Tukwila Village: for Proposal and
Discussion of selection of developer
responses to Requests
for Proposal
Upcoming Meetings Events
JUNE 2008
2nd (Monday) 3rd (Tuesday) 4th (Wednesday) 5th (Thursday) 6th (Friday) 7th (Saturday)
Civil Service Chamber of Sister City Lodging Tax Council Coffee Chat
Commission, Commerce Cmte, Advisory 9:00 to 11:00 AM
5 :00 PM Gov't. 5:30 PM Committee,
(CR 43) Community (CR 0) 12:00 NOON
Affairs Cmte., (Southcenter
12:00 NOON Courtyard by
Utilities (Chamber S. Administrative Marriott)
Cmte, Office) Hearing (noise
5:00 PM Stop by and informally
(CR 61) 6:00 PM Equity talk with a Tukwila City
Arts 6:00 PM Diversity Councilmember about
(Council anything on our mind
Commission, Chambers) Commission your
City Council 5:00 PM 5:00 PM regarding Tukwila.
Regular (Community (Showalter This week: Starbucks at
Mtg., Center) Middle School 13038 Interurban Ave.
7:00 PM Library)
(Council
Finance
Chambers)
Safety Cmte,
5:00 PM ei Court
(CR I3)
All Nations Cup 2008 is coming! All events held at Starfire Sports complex, Fort Dent Park. For information visit
www.allnationscup.org or call 206-267-9000. This is a two -week soccer tournament and cultural festival like no other.
FREE gala Opening Ceremony on June 6! Tournaments June 7 -21; championship game June 22. Music and
dance, international marketplace and food tent, cultural exhibitions, Mapa Mundi project, freestyle soccer competition.
9th (Monday) 10th (Tuesday) 11th (Wednesday) 12th (Thursday) 13th (Friday) 14th (Saturday)
Community Transportation Human Services Council Coffee Chat
Affairs Cmte, Advisory
Parks Cmte, 5:00 PM Board 9:00 to 1 1:00 apt
5 :00 PM (CR V) 10:00 AM
(CR 63) (Human
Services office)
City Council Highway 99
Committee Action Cmte,
of the Whole 7:00 PM Stop by and informally
(Community talk with a Tukwila City
Mtg., Center) Councilmember about
7:00 PM anything on your mind
(Council regarding Tukwila.
Chambers) This week: Starbucks at
13038 Interurban Ave.
Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 -2392.
Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
Contact Nancy Damon at 206 -575 -1633.
City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall.
City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room 63. Contact Bev Willison at 206- 433 -1844.
Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3.
COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf Rm #5. Phi Huynh (206 -433- 7175).
Equity Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library. Contact Kimberly Matej at 206- 933 -1834.
Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf Room #3. Agenda items for 6/3/08 meeting: a) Fireworks permits for
All Nations Cup and Family Fourth at the Fort, b) Council approval to use Narcotics Seizure Account funds for new SWAT van,
c) Police Investigations account increase, d) Quarterly update on Emergency Management, e) Purchase of Disaster Emergency
Response Trailer (DERV and equipment.
>Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206 -433 -1812.
>Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 433 -7180.
➢Human Services Providers: Quarterly, 11:30 AM, TCC (2008 3/21, 6/20, 9/19, and 12/5). Contact Stacy Hansen at 206 -433 -7181.
Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Kertzman at 206 -575 -2489.
Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Stephanie Gardner at 206 767 -2342.
Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 7:00 PM,
Council Chambers at City Hall. Contact Wynetta Bivens at206 -431 -3670.
Sister City Committee: 1st Wed., 5:30 PM, Conf Room #3. Contact Bev Willison at 206 433 -1844.
>Transportation Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 61.
Tukwila Historical Society: 3rd Thurs., 7:00 PM (meeting location varies). Contact Pat Brodin at 206 -433 -1860.
Utilities Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #1. Agenda items for 6/2/08 meeting: a) Sale and distribution of
Reclaimed Water Commodity Wholesale Agreement with King County, b) Reclaimed Waterline Extension Project interlocal
agreement with King County.
Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking difficulty).