HomeMy WebLinkAboutReg 2008-06-02 Item 3C - Final Acceptance - Interurban Avenue South Pavement Repair by Lakeridge Paving Company for $30,655.94 Go UNCIL AGENDA Siwosis J 1 4
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ITEM INFORMATION
CAS NUMBER: 08-065 I ORIGLNAL AGENDA DATE: JUNE 2, 2008
AGENDA I1'EM TITZE Accept as complete Interurban Ave South Pavement Repair Project and
release retainage.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Pits Dote 06/02/08 Mtg Dale Mfg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal PdrR fl Police PI/
SPONSOR'S The contract with Lakeridge Paving Company is complete for the Interurban Ave South
SUMMARY Pavement Repair Project. Construction began February 29, 2008 and was completed on
March 25, 2008. The contract repaired and overlaid the outside travel lanes in the vicinity
of 14900 Interurban Ave S. Unit price overruns were due to additional asphalt. This
project is ready for final acceptance and the total contract amount was $30,655.94.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. r] Planning Comm.
DA1E: 05/28/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage.
CONiri II I n E Unanimous approval; forward to Regular Consent Agenda.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$30,655.94 Engineer's Estimate $33,000.00
Fund Source: 104 Commercial Streets (Annual Overlay Repair, page 44, 2008 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION 1
06/02/08 I
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MTG. DATE 1 ATTACHMENTS 1
06/02/08 Information Memo dated May 28, 2008
Notice of Completion of Public Works Contract 08 -007
I Transportation Committee Meeting Minutes from May 28, 2008
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INFORMATION MEMO
To: Mayor Haggerton
From: Public Works Director
Date: May 28, 2008
Subject: Interurban Ave S Pavement Repair
Project No. 07 -RWO1
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 08 -007 with Lakeridge Paving Company of Maple
Valley, Washington, was issued February 29, 2008, for construction of the Interurban Ave
S Pavement Repair Project. This project repaired and overlaid the outside travelled lanes of
Interurban Avenue South in the vicinity of the Interurban Plaza building (14900 Interurban Ave
South).
This contract was completed on March 25, 2008. Minor unit price overruns were primarily
due to using more asphalt concrete pavement then originally estimated.
Contract Award Amount 28,574.00
Unit Price Overruns 2,081.94
Sales Tax (N /A Rule 171) 0.00
Total Amount Paid (incl. retainage bond) 30.655.94
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the
consent agenda for formal acceptance and authorize the release of the retainage, subject to
the standard claim and lien release procedures.
Attachment: Notice of Completion of Public Works Contract
P: \PROJECTS \A RW RS Projects \07RW012007 Overlay \14900 Interurban SWR fix \INFO MEMO Acceptance 111 Pvmt Rpr.doc
State of Washington
z. I 7 of 4 Revenue
REVENUE Olympia WA 98504-7474
Contractor's Registration No. (UBI No.) 601 592 135
Date
NOTICE 05F COMPLETION (W PUBLIC WORKS CONTP-ACT
From:
U*6
City of Tukwila Assigned To
Attn: Diane Jaber
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Descnption of Contract Contract Number
Interurban Avenue s Pavement Repairs 08
Contractor's Name Telephone Number
Lakendge Paving Company LLC 253
Contractor's Address
19606 SE 252' St., P.O.Box 8500, Covington, WA. 98042
Date Work Commenced Date Work Completed Date Work Accepted
2/29/08 3/25/08
Surety or Bonding Company
North American Specialty Insurance Company
Agent's Address
Hentschell Associates, Inc., 621 Pacific Avenue, #400, Tacoma, WA. 98042
Contract Amount 28,574.00
Additions 2,081.94 Liquidated Damages 0.00
Reductions
Sub-Total Amount Disbursed 29,123.14
Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 1,532.80
(If various rates apply, please send a breakdown.)
TOTAL 30,655.94
TOTAL 30,655.94
4:11s0ii-1k .'ilffie r
Comments:
Sales Tax not paid pursuant to Signature
"Rule 171".
Type or Pnnt Name Diane Jaber
Finance Approval vi 1 Phone Number 206
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype
(TTY) users please call (800) 451-7985. You may also access tax information on our Internet home page at http://dor.wa.gov.
REV 31 0020e (6-27-01)
Transportation Committee Minutes Mav 28. 2008 Paae 2
Staff also reported that the condemnation notification process has changed, and several new requirements
have been placed on the party seeking acquisition (which in this instance is the City). In response to a
general inquiry from the Committee, staff reported that this project was delayed for a time due to design
issues and discussions with property owners. UNANIMOUS APPROVAL. FORWARD TO JUNE 9
COW FOR DISCUSSION.
C. Annual Concurrencv Model Update Contract with Fehr Peers/Mirai for Model Update
Staff is seeking full Council approval to enter into a consultant agreement with Fehr Peeers/Mirai in the
amount of $32,453 for transportation modeling services. This consultant agreement will conduct
transportation analysis and update the City's Transportation Model and ensure that the City is meeting the
needs of the Concurrency Management Program. Current development throughout the City requires that
model be updated annually to reflect the needs of the City.
As a side note, staff reported that effective June 1, 2008, Mirai will merge with Fehr Peers. Mirai has
provided some of the City's past modeling services (2002, 2006 and 2007). UNANIMOUS APPROVAL.
FORWARD TO JUNE 9 COW FOR DISCUSSION.
D. Annual Concurrencv Model Update Contract with Traffic Data Gathering for Traffic Counts
As an information only item which ties into the previous agenda item, staff reported that the City is entering
into an agreement with Traffic Data Gathering. This agreement will provide services related to traffic
counts. Staff has eliminated and added count locations (i.e.: do to congestion, etc.) which need to be updated
as well as intersection, turning and 24 -hour volume counts. Any substantial/notable changes in traffic counts
will return to the Committee for presentation at a later time. INFORMATION ONLY.
E. Interurban Avenue South Pavement Repair Contract Acceptance and Closeout
Staff is seeking full Council approval for project completion, contract acceptance and authorization to
release retainage for the Interurban Avenue South Pavement Repair which was completed on March 25,
2008. The final cost of the project was $30,655.94, which includes a $2,081.94 overrun as a result of an
increase in the amount of asphalt concrete pavement needed to complete the project. This project bid award
originally came to Committee on January 15, 2008. UNANIMOUS APPROVAL. FORWARD TO JUNE
2 CONSENT AGENDA.
F. Review of Draft Walk Roll Plan
Staff provided a general overview of the draft Walk and Roll Plan which was distributed to Council
approximately three weeks ago. The draft Plan is currently available on the City's website, and staff has
been gathering suggestions from the public as well as the City's Planning Commission.
A brief history of the Plan's foiuiulation was given, including information about the grant through
Washington State Depaitnient of Community, Trade and Economic Development which was awarded to the
City in 2006 to develop a City -wide non motorized plan exclusive to pedestrian and bicycle traffic.
Once adopted, this will be a functional plan which will be utilized as a guide to assist in project
prioritization as well as grant applications. The intent of the Plan is to build on what is currently in the
City's Comprehensive Land Use Plan regarding the building and establishment of the connectivity of
pedestrian and bicycle routes. This connectivity can be implemented in three ways:
Through private construction
Through public projects
Through public /private partnerships
Committee members reviewed a portion of the Plan and offered the following suggestions for incorporation:
Address needs of shoppers and encourage walkability between stores
Look at school bus policies in relation to connectivity /walkability