HomeMy WebLinkAboutReg 2008-05-19 Item 5C - Final Acceptance - Macadam Winter Garden by LW Sundstrom for $374,253.97 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 08-060 I ORIGINAL AGENDA DATE: MAY 19, 2008
AGLND:\ ITENi TITLE Notice of Completion for Macadam Winter Garden Project.
C.\TIXIORY Discussion Motion 1 1 Resolution U Ordinance Bid Aware/ Public Heaii ng Other
1ltg Date Mtg Date 5 /19/08 Mtg Date Mtg Date lltg Date Mtg Date Mtg Data
SPONSOR Council Mayor 1 1 Arlin Svcs DCD Finance Fire 1 1 Legal P&R I 1 Police PW
SPONSOR'S The Macadam Winter Garden construction project was completed by L.W. Sundstrom, Inc.
SUMMARY according to the project specifications on December 12, 2007. Three change orders were
issued: Change Order No. 1 for deducting the 1" meter service, minor irrigation drainage
changes, re- topping a dead Elm Tree, adding river rock to the dry bed stream; No. 2 was to
add soil to match the ADA ramp; and No. 3 was for rain delays to allow asphalt paving. This
project is ready for final acceptance and the total contract amount was $374,253.97.
RI .VIEWED BY COW Mtg. CA &P Cmte F &S Cmte U Transportation Cmte
1 Utilities Cmte Arts Comm. Parks Comm. 1 1 Planning Comm.
DATE: 5/12/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Notice of Completion
COMMITTEE Unanimous Approval; Forward to Regular Meeting Consent Agenda
COST IMPACT FUND SOURCE
EYPI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$374,253.97 $382,908.74
Fund Source: 301.00.594.760.62.70 (PAGE 7, 2007 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
05/19/08
MTG. DATE ATTACHMENTS
5/19/08 Informational memorandum dated 5/7/08
Notice of Completion of Public Works Contract 07 -097
Minutes from the Community Affairs and Parks Committee meeting of 5/12/08
I Parks and Recreation Department
o Bruce Fletcher, Director
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MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: C5 Rick Still, Deputy Director of Parks and Recreation
DATE: May 7, 2008
SUBJECT: Macadam Winter Garden
Project Number 03- PK08- MWG -07, Contract No. AG 07 -97
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The contract was awarded to L.W. Sundstrom, Inc. in the amount of $348,098.85 (319,650
28448.85 WSST) by the City Council on June 4, 2007. The park construction began on
Monday, July 16, and was completed on Wednesday, December 12, 2007. There were two
Change Orders that increased the contract $24,017.56 plus tax.
The contract costs are summarized as follows:
Contract Award $319,650.00
Change Orders 24,017.56
Subtotal $343,667.56
8.9% Sales Tax 30.586.41
Total Contract Amount $374,253.97
DISCUSSION:
The action recommended below will authorize the release of the 5% retention amount
($17,333.38) to L.W. Sundstrom, Inc.
RECOMMENDATION
It is recommend that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize release of the retainage, subject to the standard
claim and lien release procedures.
Cc: City Administrator
Director of Parks Recreation
Attachment: Notice of Completion of Public Works Contract
State of Washington
Department of Revenue
PO Box 47474
REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 984 136
Date
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Name &=Address of Pu bhc Agency Department Use OnJy
City of Tukwila Assigned To
Attu: Diane Jaber
6200 Southcenter Blvd.
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Macadam Winter Gardens Project No. 03- PK08- MWG -07 AG07 -097
Contractor's Name Telephone Number
L. W. Sundstrom 425 -413 -8158
Contractor's Address
PO Box 893, Ravensdale, WA 98051
Date Work Commenced Date Work Completed Date Work Accepted
6/20/07 12/31/07
Surety or Bonding Company
Travelers Casualty and Surety Company of America
Agent's Address
HUB Internation Northwest, LLC; PO Box 3018, Bothell, WA 98041 -3018
Contract Amount 319,650.00
Additions 24,017.56 Liquidated Damages 8 0
Reductions 0.00
Sub -Total 343,667.56 Amount Disbursed 356,920.59
Amount of Sales Tax Paid at 8.9 30,586.41 Amount Retained 8 17,333.38
(If various rates apply, please send a breakdown.)
TOTAL 374,253.97 TOTAL 374,253.97
Disbursing Officer`
Comments:
Signature
Finance Approval, Type or Print Name
0 Phone Number
The Disbursing Officer must complete and mail THREE copies of this notice to the Dep.' ttttent of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an altemate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6 -27 -01)
1 City o Tukwila
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COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
May 12, 2008 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: Joan Hernandez, Chair; Pam Linder (filling in for Verna Griffin) and De' Sean Quinn
Staff: Bruce Fletcher, Rick Still, Stephanie Gardner, Moira Bradshaw, Jaimie Reavis,
Rhonda Berry and Kimberly IVlatej
Guests: Chuck Parrish and Tom Beckwith, Beckwith Consulting Group
CALL TO ORDER: Chair Hernandez called the meeting to order at 5:08 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Macadam Winter Garden Proiect Final Proiect Acceptance and Contract Closeout
Staff is seeking full Council approval for project completion and contract closeout for the Macadam
Winter Garden Park. Two change orders were made in the amount of $24,017.56 (down tree and
elevation for grading). Including overruns, the project was completed within budget. UNANIMOUS
APPROVAL. FORWARD TO MAY 19 CONSENT AGENDA.
B. Fort Dent Playground Equipment Proiect Final Proiect Acceptance and Contract Closeout
Staff is seeking full Council approval for project completion and contract closeout for the new
playground equipment at Fort Dent. The project was within budget with one change order in the
amount of $1,600.80 (layout modification). UNANIMOUS APPROVAL. FORWARD TO MAY
19 CONSENT AGENDA.
C. Park. Recreation and Open Space Plan
Staff distributed the draft Park, Recreation and Open Space Plan at the meeting.
Bruce reported that the Washington State Recreation and Conservation Office (RCO) approved the
Parks and Recreation adopted plan extension request with a new deadline of July 10 (original
deadline was June 1). This will provide additional time for this item to proceed through the
Committee, COW and Regular meeting processes. If staff cannot proceed with review of the plan in
time, grant applications will be delayed until 2009.
Tom Beckwith, project consultant, provided a brief overview of the draft Plan through review of the
table of contents. In summary, Mr. Beckwith shared that for the size of Tukwila, the City's
inventory of parkland and recreational facilities is relatively complete (i.e.: we have a swimming
pool, community center, skate park and other such amenities and parks). Additionally, the City is the
primary provider of recreational and park services (verses other entities such as the YMCA).
Mr. Beckwith provided a general explanation of the Growth Management Act (GMA) and its impact
on park, recreation and open space plans. The Act states that you cannot pursue something if it is not
in your plan and what is being pursued must be financially feasible.
An overview of possible strategic financial options was also discussed. These options include:
Growth Impact Fees (GIF), Real Estate Excise Tax (REET) and a Property Tax Levy (PTLevy). The
Plan includes several other recommendations for sustainability and continued growth. It takes into