HomeMy WebLinkAboutReg 2008-05-19 Item 5D - Final Acceptance - Fort Dent Playground Equipment by Northwest Playground Equipment for $171,359.57 A: w COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
I CAS NUmBER: 08-061 I ORIGINAL AGENDA DATE,: MAY 19, 2008
AGENDA ITEM TITLE Notice of Completion for Fort Dent Playground Improvements.
C.\ Discussion Motion Resolution Ordinance n Bzd Award Public Hearing Other
ilftg Date rbltg Date 5/19/08 Mtg Date 11itg Date 111tg Date lbltg Date Mtg Date
1 SPONSOR Council Mayor Adrn Svcs DCD n Finance Fire LI Legal P&R Police PW
SPONSOR'S The Fort Dent Playground Improvement project has been completed by Northwest
SUMMARY Playground Equipment, Inc. according to the project specifications on April 16, 2008. The
project was completed on time, and within budget, with one Change Order for additional
top soil. This project is ready for final acceptance and the total contract amount was
$171,359.57.
R VIE,WP.I) BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
n Utilities Cmte n Arts Comm. n Parks Comm. I Planning Comm.
DATE: 5/12/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Notice of Completion
CO\I\IITlEE Unanimous Approval; Forward to Regular Meeting Consent Agenda I
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$171,359.57 $186,577.98
Fund Source: 301.00.594.760.63.71 (PAGE 12, 2008 CIP)
Comments_
1 MTG. DATE RECORD OF COUNCIL ACTION
I 05/19/08
I MTG. DATE ATTACHMENTS
5/19/08 Informational memorandum dated 5/7/08
Notice of Completion of Public Works Contract 07 -169
Minutes from the Community Affairs and Parks Committee meeting of 5/12/08
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i0 y arks and Recreation Department
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MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM 4-5 Rick Still, Deputy Director of Parks and Recreation
DATE: May 7, 2008
SUBJECT: Fort Dent Playground Improvements
Project Number 03- PK07- FTDENT -07, Contract No. 07 -169
Proiect Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The contract was awarded to Northwest Playground Equipment, Inc. in the amount of
$169,616.29 (155,754.17 13,862.12 WSST) by the City Council on December 10, 2007.
The playground equipment is a `long lead' item so actual construction for the project began
on Friday, February 8, 2008. The playground project was completed on Wednesday, April
16, 2008. There was one Change Order that increased the contract by $1,600 plus tax.
The contract costs are summarized as follows:
Contract Award $155,754.17
Change Orders 1,600.80
Subtotal $157,354.97
8.9% Sales Tax 14,004.60
Total Contract Amount $171,359.57
DISCUSSION:
The action recommended below will authorize the release of the 5% retention amount
($7,867.75) to Northwest Playground Equipment, Inc.
RECOMMENDATION
It is recommend that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize release of the retainage, subject to the standard
claim and lien release procedures.
Cc: City Administrator
Director of Parks Recreation
Attachment: Notice of Completion of Public Works Contract
State of Washington
Department of Revenue
PO Box 47474
RE VENUE Olympia WA 98504 -7474
Contractor's Registration No. (UBI No) 601 691 557
Date
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From: "Name:&'Address of.PublicAgency, 1 Department Use Only_.
City of Tukwila Assigned To
Attn: Diane Jaber
6200 Southcenter Blvd.
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Fort Dent Playground Project No. 03- PK07- FTDENT -07 07 -169
Contractor's Name Telephone Number
Northwest Playground Euipment Inc. 425 -313 -9161
Contractor's Address
PO Box 2410, Issaquah, WA 98027
Date Work Commenced Date Work Completed Date Work Accepted
1/25/08 4/16/08
Surety or Bonding Company
Lee Insurance Services, Inc.
Agent's Address
11410 98 Ave. Northeast, Kirkland, WA 98033
Contract Amount 155,754.17
Additions 1,600.80 Liquidated Damages 0.00
Reductions 0.00
Sub -Total 157,354.97 Amount Disbursed 163,491.82
Amount of Sales Tax Paid at 8.9 14,004.60 Amount Retained
7,867.75
(If various rates apply, please send a breakdown.)
TOTAL 171,359.57 TOTAL 171,359.57
1 Disbursing Officer i
Comments:
Signature
Finance Approval k, Type or Print Name
t
Phone Number
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217 Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http. /dor.wa.gov
REV 31 0020e (6- 27 -01)
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COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
May 12, 2008 5:00 p. m.; Conference Room #3
PRESENT
Councilmembers: Joan Hernandez, Chair; Pam Linder (filling in for Verna Griffin) and De'Sean Quinn
Staff: Bruce Fletcher, Rick Still, Stephanie Gardner, Moira Bradshaw, Jaimie Reavis,
Rhonda Berry and Kimberly Matej
Guests: Chuck Parrish and Tom Beckwith, Beckwith Consulting Group
CALL TO ORDER: Chair Hernandez called the meeting to order at 5:08 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Macadam Winter Garden Proiect Final Proiect Acceptance and Contract Closeout
Staff is seeking full Council approval for project completion and contract closeout for the Macadam
Winter Garden Park. Two change orders were made in the amount of $24,017.56 (down tree and
elevation for grading). Including overruns, the project was completed within budget. UNANIMOUS
APPROVAL. FORWARD TO MAY 19 CONSENT AGENDA.
B. Fort Dent Plavaround Equipment Proiect Final Proiect Acceptance and Contract Closeout
Staff is seeking full Council approval for project completion and contract closeout for the new
playground equipment at Fort Dent. The project was within budget with one change order in the
amount of $1,600.80 (layout modification). UNANIMOUS APPROVAL. FORWARD TO MAY
19 CONSENT AGENDA.
C. Park. Recreation and Open Space Plan
Staff distributed the draft Park, Recreation and Open Space Plan at the meeting.
Bruce reported that the Washington State Recreation and Conservation Office (RCO) approved the
Parks and Recreation adopted plan extension request with a new deadline of July 10 (original
deadline was June 1). This will provide additional time for this item to proceed through the
Committee, COW and Regular meeting processes. If staff cannot proceed with review of the plan in
time, grant applications will be delayed until 2009.
Tom Beckwith, project consultant, provided a brief overview of the draft Plan through review of the
table of contents. In summary, Mr. Beckwith shared that for the size of Tukwila, the City's
inventory of parkland and recreational facilities is relatively complete (i.e.: we have a swimming
pool, community center, skate park and other such amenities and parks). Additionally, the City is the
primary provider of recreational and park services (verses other entities such as the YMCA).
Mr. Beckwith provided a general explanation of the Growth Management Act (GMA) and its impact
on park, recreation and open space plans. The Act states that you cannot pursue something if it is not
in your plan and what is being pursued must be financially feasible.
An overview of possible strategic financial options was also discussed. These options include:
Growth Impact Fees (GIF), Real Estate Excise Tax (REET) and a Property Tax Levy (PTLevy). The
Plan includes several other recommendations for sustainability and continued growth. It takes into