HomeMy WebLinkAbout2013-10-14 Community Affairs and Parks Minutes
City of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
October 14, 2013 5:15 p.m.
PRESENT
Councilmembers: Kruller
Staff: David Cline, Jack Pace, Nora Gierloff, Evie Boykan, Stacey Hansen,
Laurel Humphrey
CALL TO ORDER:
Committee Chair Ekberg called the meeting to order at 5:15 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A.
Contract - Community Development Block Grant (CDBG) Funds for 2013 Minor Home Repair Program
Staff is seeking Council approval for the Mayor to sign a contract with King County for the receipt of
$125,000 in Community Development Block Grant funds for the 2013 Minor Home Repair Program.
This program, administered by the Office of Human Services since 2005, provides home repair services
to low and moderate income homeowners and served 17 Tukwila households in 2012. The cities of Des
Moines, Covington and SeaTac also participate in the program via interlocal agreement, with Tukwila
serving as fiscal agent. 64 households were served last year between all the participating cities. Staff was
asked to expand detail in the informational memo prior to the full Council review on 10/21.
UNANIMOUS APPROVAL. FORWARD TO THE OCTOBER 21 REGULAR CONSENT
AGENDA.
B.
Lease Agreement - Way Back Inn
Staff is seeking Council approval to enter into another five year lease agreement with the Way Back Inn
nd
for the property located at 15421 42
Inn provides free 90-day transitional housing for families with at least one child under the age of 14. This
property passed inspection in 2012 and the Way Back Inn is in very good standing with the City with
regard to its program and its maintenance of the housing stock. The City Attorney reviewed the new lease
UNANIMOUS APPROVAL. FORWARD TO THE
and suggested minor housekeeping updates.
OCTOBER 21 REGULAR CONSENT AGENDA.
C.
Permit User Fee for Technology Investments
Staff is seeking Council direction on the adoption of a new technology fee on building, public works and
land use permits. Revenues from the fee would offset the total $356,460 cost of the new Trakit permit
processing system as well as potentially fund the cost of preserving and providing electronic access to
current and historical permit records. A combination of technology fee revenue and funds from the
microfilming/digitizing budget would enable the Digital Records Coordinator position in the Office of the
City Clerk (currently at ¾ time)
records repository through Laserfiche, providing web-based accessibility of finalized permit records to
the public, and would result in less staff time spent on processing public records requests.
A survey of other local jurisdictions indicated that many cities are applying a technology fee, and it is
either a flat fee, fee per sheet, or percentage of the permit fee ranging from 1.3 to 5%. The Master
Builders Association has written a letter supportive of technology fees if the end result is better service.
Materials in the Committee packet provide estimated revenues from technology fees at varying
Community Affairs & Parks Committee Minutes October 14, 2013 Page 2
percentage levels for the past several years as well as for an average permit revenue of 1.3 million dollars.
For example, a technology fee set at 5% is estimated to bring in $65,000 annually. Staff recommends
that Council consider imposing the technology fee at the 5% level.
mpose a technology fee at the
recommended 5% level, eliminate hourly fees imposed on complex permits, and finally, consolidate
various but related fees into one schedule. There is a companion draft ordinance that would remove
permit fees from Tukwila Municipal Code 16.04, Buildings and Construction, in accordance with this
consolidation.
Committee members and staff discussed aspects of the fee including the percentage level, the time
required to pay back the capital investment on Trakit, and
source. Additionally, the City Clerk clarified questions regarding the digitization projectbacklog.
Committee members were supportive of the fee but plan to have further discussion of the percentage level
at the Committee of the Whole. Discussion and decision making regarding the level of funding for
records management will be part of the 2014 budget review. The Finance and Safety Committee is also
FORWARD TO OCTOBER 28
going to receive a briefing on this topic at its October 22 meeting.
COMMITTEE OF THE WHOLE FOR DISCUSSION.
III. MISCELLANEOUS
While Human Services staff members were present, Committee Chair Ekberg requested an update on the
status of the families and individuals who were relocated as a result of the hotel seizures of August 27, 2013.
Staff gave an update and reported that 3-4 households have obtained permanent housing since then.
Meeting adjourned at 5:53 p.m.
Next meeting: Monday, October 28, 2013 5:15 p.m. Conference Room #3
Committee Chair Approval
Minutes by LH. Reviewed by NG, CO