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Home My WebLink AboutFS 2013-10-22 Item 2D - Discussion - Permit User Fee for Technology InvestmentsCity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Jack Pace, DCD Director BY: Nora Gierloff, Deputy DCD Director Brenda Holt, Permit Coordinator Christy O'Flaherty, City Clerk DATE: October 15, 2013 SUBJECT: Permit User Fee for Technology Investments (This item was also presented to CAP; based on the discussion, clarifying information has been added to pages 2 -3, highlighted in yellow.) ISSUE Should Tukwila adopt a technology fee on building, public works and and use permits to offset the cost of the new permit tracking system and the cost of preserving and providing electronic access to permits? BACKGROUND The City is replacing its current permit tracking system, Permits Plus by Accela, with CRW's Trakit system. Our current system is used by Building, Planning, Public Works, Code Enforcement and Rental Housing. Fire enters their reviews of development and land use permits in Permits Plus but uses a separate system for issuing their own permits. The new system will provide significant customer service improvements including online public access to permit status and history; electronic plan submittal and review; online inspection scheduling; mobile access for inspectors; citizen comment tracking; and integrated GIS mapping. We anticipate a go live date of November 6" Once issued, the City is required to permanently preserve land use and development related permits and their associated records and make them available upon request. The City currently microfilms the records as a security back -up measure for long -term protection, and the City Clerk's office would also like to make permit records available in the City's Digital Records Center powered by the Laserfiche Imaging System. This would allow the end -user to search for and retrieve records online, as opposed to making public records requests utilizing a paper - based system. Having historical permit records available online will provide a significant customer service improvement by eliminating the delay of submitting a public records request. It would also reduce the substantial amount of staff time spent fulfilling public records requests for permit files, which have a high rate of retrieval. The new Trakit permit system will allow permit records to be sent directly into Laserfiche as they are closed. However, importing historical permit records into Laserfiche is currently on hold due to staffing limitations. Identifying a revenue source would enable the City to work through the W:\2013 Info Memos - Council \TechFeeMemoFS.doc 1 10/17/2013 17 INFORMATIONAL MEMO Page 2 backlog of scanned historical permits (back to 1958) and continue adding the current permits to the Digital Records Center on an ongoing basis. ANALYSIS As requested by Council, staff is providing technology fee options for consideration. The technology fee level chosen will determine the revenue raised. Trakit Costs Costs for implementation of Trakit are below the budgeted amount of $375,000 and maintenance costs will be lower than Permits Plus. Project Cost Summary Purchase Cost A. Total Software & Licensing $152,500 B. Implementation & Project Management $ 83,250 C. Data Conversion from Permits Plus $ 15,500 D. Training $ 34,000 E. CRW Travel & Expenses $ 19,500 F. Customizations $ 23,000 G. Negotiated Discounts $ (15,000) H. Taxes $ 25,000 I. ArcGIS Server to support GIS functionality $ (17,3721) J. Larger Monitors for ePlan review $ 4,000 K. Increase Data Storage Capacity for ePlans $ 14,710 Permit System Cost $356,460 1 Purchased with emergency management funds Records Management/Accessibility Costs A portion of the technology fee could be earmarked to offset some of the costs associated with expanding access to permit records beyond that required by the State. The City Clerk's office does not have the staff time to import, index, review and merge the digitized permits in order to make them available online. Funding of up to $20,000 annually through the technology fee, as well as $17,241 to be taken from the microfilming /digitizing budget would allow this process to move forward by enabling the Digital Records Coordinator position in the Clerk's Office to become full time in 2014. Based on discussion at the CAP meeting, further investigation was done regarding the level of service provided by the cities surveyed in Attachment A. A review of each of the agency websites demonstrated that none of the surveyed cities offer online accessibility to finalized permit records. While options are available to search for database summaries with permit information, the end user is not able to acquire a copy of the finalized permit, plans and other documents online. DCD permits have the highest document retrieval rate from the City's Records Center with 101 files retrieved to date in 2013, with permit dates ranging from 1960 -2009. (This does include requests for more current permit records housed in DCD). Based on the chosen funding level, we are proposing to more efficiently meet the demand by providing online accessibility of finalized permit records for the public to self- serve, saving them the cost of paying the City for paper records. W:\2013 Info Memos - Council \TechFeeMemoFS.doc 2 10/17/2013 18 INFORMATIONAL MEMO Page 3 Revenue Options Given the significant investment required to upgrade to a new permit system and accept electronic plans, many cities are imposing technology user fees. Fees are assessed as either a flat fee, fee per sheet or percentage of the permit fee that ranges from 1.3% to 5 %, see Attachment A. The Master Builders have written a letter in support of city technology fees if they are used to provide better service, and in our informal discussions with applicants many think the efficiencies of electronic permit review would be worth a modest fee increase. The proposed technology fee would be applied to all permits that are processed through our tracking systems except rental housing inspections. However, it would apply to the "Permit" fee only, excluding the plan review fee, mailing fees, state building code fee, impact fees, Cascade Water Alliance Fee and any other water or sewer assessments. A chart of the amount Tukwila would have collected from different fee structures is included as Attachment B. The actual permit revenues are listed in Attachment C. Over time we could recover the expenses associated with the new permit tracking system and expanded records access with a fee in line with that charged by other jurisdictions in our area. Estimated Revenue The proceeds from different technology fee levels are shown below, assuming annual permit revenues of $1,300,000 which is an average of recent years. The other columns show the amount of technology fee that would be added to our current permit fees for a typical new single family house, moderate commercial tenant improvement and 8,450 sf new commercial building. Technology Fee Level Estimated Annual Revenue Tech Fee for a 2,900 SF House Tech Fee for a $100,000 TI Tech Fee for a New 8,450 SF Restaurant 3% $ 39,000 $145 $45 $450 4% $ 52,000 $192 $60 $600 5% $ 65,000 $240 $75 $750 6% $ 78,000 $288 $90 $900 7% $ 91,000 $336 $105 $1,050 Payback Period The funds available for retiring the Trakit investment, contributing to the City Clerk's staffing to make historical permits available online, and developing a fund for future updates are listed below. This assumes a 10 year payback period for Trakit, after that point those funds would be available for future investments. We have not accounted for inflation in these figures, but as construction costs rise so would permit and technology fee revenues. Technology Fee Level Estimated Annual Revenue 10 year Repayment of Trakit Investment Annual contribution to Digital Records Center Annual Contribution to Fund for Future Technology Replacement 3% $ 39,000 $35,600 $3,400 $0 4% $ 52,000 $35,600 $16,400 $0 5% $ 65,000 $35,600 $20,000 $9,400 6% $ 78,000 $35,600 $20,000 $22,400 7% $ 91,000 $35,600 $20,000 $35,400 W:\2013 Info Memos - Council \TechFeeMemoFS.doc 3 10/17/2013 19 INFORMATIONAL MEMO Page 4 Future Costs Fire is working with CRW to develop a quote to integrate Fire permits into the Trakit system in 2014. Once they are using CRW the technology fee will be added to their permits. Finance may wish to switch to LicenseTrak for business licenses in the future. The LicenseTrak expense should be reimbursed through a fee on business licenses rather than the technology fee as it would not directly benefit permit applicants. Other Changes In addition to the changes to the fee resolution related to the technology fee there is one additional change proposed. In June of 2010 DCD moved from flat fees for all land use permits in favor of having fees for more complex, less predictable permits structured as a retainer with an hourly fee for staff time over the number of retainer hours. In the 2013 -14 fee schedule we reduced the number of permits subject to hourly fees after analysis showed that the retainers were rarely exceeded and did not justify the additional time to track the hours and bill the applicants. In this version we are proposing to eliminate the hourly fees completely to simplify the permit review and issuance process as we transition to Trakit. The additional staff time required for record keeping and the delay in issuing the permit while the applicant paid the additional fees has not been justified by the minor amounts of revenue generated. RECOMMENDATION Staff recommends that the Committee set a technology fee level of 5% and forward the resolution to the October 28th Committee of the Whole and November 4th Regular meeting for action. The level of funding for records management can be set as part of the 2014 budget review. ATTACHMENTS A. Technology Fee Survey — Updated to reflect B & 0 Tax B. Potential Technology Fee Revenue Chart C. Permit Revenue Table D. Draft Technology Fee Resolution E. Draft Building /Electrical /Plumbing /Mechanical Permit Fee Ordinance W:\2013 Info Memos - Council \TechFeeMemoFS.doc 4 10/17/2013 20 Technology Fee Survey A Fee Department B & 0 Tax Permit System Notes: City of Auburn (8/13) $ - No CRW TRAKiT City of Bellingham $ - Yes Accela City of Black Diamond $ - No Bitco City of Bonney Lake $ 4.00 No Eden /Tyler Technology City of Bothell (8/13) 5% building, planning, public works, fire No EnerGov City of Burien (8/13) $ - Yes CityView City of Covington (8/13) $ 40.00 building, planning, fire, licenses No Accela A technology surcharge will be assessed for development projects at each step in the land use process (concurrency review, preliminary, engineering, notice to proceed and final approvals). Individual impact fees not paid with an associated building permit will be required to pay a separate technology surcharge fee at the time of payment. City of Des Moines (8/13) $25 /comm - $10 /res building Yes Bitco City of Federal Way (8/13) $ 20.00 building, planning, public works, fire No Amanda Charge to scan single family plans submitted on paper = $39.50. Charge to scan commercial plans submitted on paper = $118.50 City of Issaquah (8/13) 1.3% building, planning, public works, fire Yes CRW TRAKiT 1.3% goes to EGovAlliance. Electronic plans are required for projects exceeding $10,000 in value. City charges to scan as follows: 0 -4 pgs = $8 + $1.90 per page; 5+ pgs = $32.70 = $1.90 per page. City of Kent 3% building, planning, public works, fire Yes Accela City of Kirkland 1.3% building, planning, public works, fire No EnerGov 1.3% goes to ECityGovAlliance City of Lynnwood 10% No EnerGov Raised their permit fees 10% across the board 5 years ago to pay for the system, only recently went live. City of Maple Valley (8/13) $ - No CRW TRAKiT City of Mercer Island (8/13) 3% building, planning, public works, fire Yes CRW TRAKiT 1.3% goes to ECityGovAlliance City of Newcastle (8/13) $ - No City of Ocean Shores $ - Yes City of Puyallup $ - No Eden /Tyler Technologies City of Redmond 3% building, planning, public works, fire No EnerGov System was paid for through an ongoing Tech Fund. City of Renton (8/13) 3% moving to 5% building, planning, public works, fire No EnerGov Increase to 5% when Renton accepts on -line permits other than through MyBuildingPermit.com City of Sammamish $ - No CRW TRAKiT City of SeaTac $ - No CRW TRAKiT City of Tacoma 5% building, planning, public works Yes Updated: October 2013 Attachment A 21 The fee calculation does not include plan review fees, impact fees, mitigation, special assessment fees collected. The land use fees collected is the application or retainer fee. 2 W H I I I I N i-I ei a0 O M M .--1 VT N O ‘--I ,--I N O M ih Cr) O 1 ) CO .--I ri 11) ih 00'0£5'L$ $10,259.44 $44,444.87 $74,074.78 O O 00 m n N .-i i/? $22,243.64 $51,331.48 $85,552.46 O O 4 M .-i 0l .-i iR 111 00 M ce in. $19,473.36 $32,455.59 0 O Lei N O `I VI tD 01 N 111 01 t0 ei i/} 0 N N N a-I Oi M i/} N LE) M 0 N 111 tD i/} $12,378.00 $51,575.00 01 M tf1 a0 00 tD .--I i/} CO N tD tD 01 W M i/} $64,943.80 $14,100.00 M O lD N. ei M ei i/? $30,406.23 Lf1 O N N to O IIl i/? $13,440.00 N O ei O N $40,024.15 O O tD co M • 1.3% of fee collected • 3.0% of fee collected ■ 5.0% of fee collected • $6.00 per issued permit The fee calculation does not include plan review fees, impact fees, mitigation, special assessment fees collected. The land use fees collected is the application or retainer fee. 2 W H 24 Technology Fee Estimate Plan Review 2013 thru June Type of Building Mechanical Plumbing Electrical Fee (bldg, Land Use Public Works Total # of Total Technology technology fee Permit Fee Permit Fee Permit Fee Permit Fee mech, plumb) Pre -app Application Signs Permit Fee permits Total fee Fee Plan Review Public Works 0 v 0 W Permit Fee _O N Permit Fee T U a) ca •C LL t 0 E a)) a a ) 2 a CO N O O O T E9 E9. 0) 0 v N V3 N N 0 0 E9. O O CO M EA M N O O O N LC) 0) CV E9 co LO O O E9 O co O O M E9 O O O N. E9 0 O N O LC) E9 O O O O M co LO O O 0) O O E9 O O N N E9 O) O O E9 O co CD co co E9. O O CO CO N E9 0 0 O O E9 O O 0) O 0) E9. M N 0) M O E9. M N C0 O) co N E9. LC) O N. 0) 0) M E9. O O O CO E9. O O N E9. N E9 E9. E9 E9. E9 E9. E9 E9 E9 E9. E9. E9. N CO O O N O co EFT M co M N N EFT co O QO LC) ER 0 O M O ER O O CV O co M E9 O O O Lf) O EFT O O co co O E9. O N 0 N EA O O O V E9. O N O E9 O O O O E9. O O o co M N EFT O O O to co co LC) E9 co co 0) O E9 O) CO M E9 co N M CO N Ca E9 O O N co E9 0 O Ln CO CO N E9 0 O N O M E9. O O O E9. 0) co O QO co O E9. LO O O_ M E9. O O N QO E9. 0 O O N 0) E9. Number of Permits O 0 0 M O O O O O E9 Permit Fees Collected % of fee collected % of fee collected % of fee collected Flat fee per permit Flat fee per permit N a) 1- Total # of Public Works Permit Fee 1 0 U () N W Permit Fee 1,013,541.00 I E9. M O EC N. 0) EA M N 10 0 M E9. LE) O ti N- CO 0 0 E9 O O 0) O O O O O E0 u) E9. N O N N N CO O O N QO N LC) 0- O_ N 0) O CO Number of Permits O O 00 O M O O) E9 O O O O N 104,043.00 1 $ E9. O O E9 n 0) 0) M E9 CO O N O M E9. N 0) 0 N E9. co V LC) Lt) ER O O O) LC) E9 N O N O E9. O O N 0) ER O O C0 r- O ER 0 O N 0) E9. O O O O co M E9 O O O O N E9 0 Co O O O N E9. E9 Ea E9 E9 f9. E9 262,205.00 $ E9 E9. N. O 00 O E9 E9. O (0 O CD E9 O O V N N O M 82,239.00 $ $ 415,332.00 1 $ O N O) M E9. Permit Fees Collected O) co O E9 N O) O) co O E9. 0 c M N O O E9. CO CO N E9 CO 0) 0) O N E9. 13,110.25 $ E9 0 N O E9 LO O) 20,766.60 1 $ E9. 0 O (6 O O E9. O O O O O ER O O O O N E9. O O E9 O O CV N E9. O O O ER E9. O O M O) N ER O O O LC) N O E9. 0 O E9 O O O O co W E9. 0 O 00 N E9. % of fee collected % of fee collected % of fee collected E 4) a m Q a) m To Flat fee per permit 0 N co co 0) 0 co ER O co M 0) t0 O O O 0 E9. 1,298,876.00 E9. V3 Public Works Permit Fee O M N O 0 O CO CO M O CO ER M O CO QO E9 0) O) E9 O O M CO E9 co O N co ER O O LC) O N E9 N C O O O N rs- O O M E9 Co) co E9 co 0 O Ea- co co M CO E9 O O O O E9 0 O Ln E9 O O ca U Q Q O O C) N N O E9. co C) O E9. N- 00 O co O E9. O O O E9. O O co) N V E9. O O O O r- E9. 0. 0. 16 G) a` E9 E9 E9 E9 E9 E9 E9 E9. 64 E9. E9 E9. To U 0 0) W Permit Fee CO LO O O 4r V CD M E9 0 O M co E9 M O E9 0 O N O N- 6 M E9. co N- o.; O M E9. co N N C) E9. O CO i) N 0- E9 O 0- M O E9. O QO O0) E9 0 O N N E9. O O O O 0) a0 N E9 O O O co co Ea R d 0 a) C LL R E N N 2 a o co O O co co ER M 0) M 0 N E9 N 00 O 0- E9 O M co E9 O O co O E9 O O O O co E9 0) CO M Number of Permits 0 O O 0) N E9. Permit Fees Collected O co E9. 0 O CO M n E9. 0 0 M O N co N N E9. 0 0 lfi O O M co N E9. O O O E9 0 O LI) N O E9. O O Ln N E9. % of fee collected % of fee collected % of fee collected Flat fee per permit Flat fee per permit 25 0) cn 0 O O c CL) d d LL H 10 0 H N i6 O F Total # of Plan Review l6 a) o a) co C LL E to a) 2 a d w w T O O () N Number of Permits 316 179 174 1049 28 99 108 138 2091 Permit Fees Collected $ 555,622.94 $ 110,432.08 $ 28,972.45 $ 300,563.00 $ - $ - $ 120,942.00 $ 19,587.00 $ 167,954.00 $ 1,304,073.47 % of fee collected 1.30% $ 7,223.10 $ 1,435.62 $ 376.64 $ 3,907.32 $ - $ - $ 1,572.25 $ 254.63 $ 2,183.40 $ 16,952.96 % of fee collected 3.00% $ 16,668.69 $ 3,312.96 $ 869.17 $ 9,016.89 $ - _ $ - $ 3,628.26 $ 587.61 $ 5,038.62 $ 39,122.20 % of fee collected 5.00% $ 27,781.15 $ 5,521.60 $ 1,448.62 $ 15,028.15 $ - $ - $ 6,047.10 $ 979.35 $ 8,397.70 $ 65,203.67 Flat fee per permit $6.00 $ 1,896.00 $ 1,074.00 $ 1,044.00 $ 6,294.00 $ - $ - $ 594.00 $ 648.00 $ 828.00 1 $ 12,378.00 Flat fee per permit $25.00 $ 7,900.00 $ 4,475.00 $ 4,350.00 $ 26,225.00 $ - $ - $ 2,475.00 $ 2,700.00 $ 3,450.00 $ 51,575.00 EH O O M O O O O co V) 0 V N 0) O 00 rn N CO O O 0 M co 0) O N EH O N ti EH EH EH M N O to M O N. co N co (0 co ua O M N N E* 0 0 O N N N 0) M to N CO co M O Lf) O CIO LO Ef) CO O N CO M Efl Efl 0) co _O O Oi co co co to N M co 64 0) co CIO O co O 0 0 r) t0 M O N C CD Vf O N n O) M 00 EA LO M O) 0) O K) O O O EH EH (0 00 N O 64 N O EA O CD N O N LO 00 1` P1 N 0 0 O O co n co N O O 0 (0 co v) O co uo0) to EA 64 Efi O O 0) Co N O O O O O r. 0 O O O O O) co. Es 0 0 O E!3 ER EA O O O co ti N ff) O O O ti N CA Ef3 O O O N N N O O O O M 0) 0 O O c ✓ 0 (0 LL H la 0 H N w i6 O F O y 4k E C6 O a_ F N O N Plan Review • E v .0 0 u LL a) E O C a' LL .0 E • E a N T o 0) CO Cb CO N oo 0) Ln to M M a 0) EIi rn O Cf) a N M Eq O to 1 O W O O 0 0 N E;H O O M O) N 64 M O) co co O LO (1) CO 0 O Co co O O O P1 N M ua O O O O) O M fA O O N 0) co ER O 0) O co d. O O O et lO Eft O O O t!) N N (f) O O O M O EH O N 0) Efl O O co co M Eft O O to O Efl 0 O N fA Ea- ff3 64 Eft ER EA EA EH En Hh O co N O N 23,316.25 1 $ d* Ln co O O N &7 CO M O 64 O O (0 co O O ER O O O N Co Ef) O O O N O O N M 0 M 0) 0) O co Efl CO O O 0 O O co EA O co O N CO M M N M N O N- n M O co co co O co 00 N O O 0) O to co O 0) O M 261,160.37 0 O O O) M M CO M CO N O CO LO O C4•) O O co O to 0 O O 0 O O 0 0 0 O M 0 0 O 0 0 O ff) Permit Fees Collected % of fee collected % of fee collected % of fee collected Flat fee per permit O O (0 P1 Flat fee per permit N to • Plan Review 01 0 C LL E m a v to M N N N co 0, M M 1) to (0 N 1t) O LO co ElY O O 0) VY 1,711,049.19 Esi $ 201,971.00 N L() N CO N 64 CO O) O O CO ua O O 00 O) O O 0 0 O EA O O Lf) N N et- 0 O O L CO O LO 06 N .64 N N M Ln co cri O 00 Ef3 O N N Ea- O O CO O O ff) O O O O Ef) Co O O O CO Cb tri M Cb Efl O O Efl 10 LO (0 LO N EH LO Co CO N Efl 0 O 10 O co Ef3 O O O N r- N Efl O M Eft Ei) Efl Ef3 Efl EA EA CO 10 O 0 O '4) M O C` O) co (0 co d' O EFT 0 CO N O 64 LO N.. co C>0 N Ea O O O O O) 64 O O O O O) co E» CO M O M 7 N LO EA O O 64 CO M N- u? EH 0, N CO N Efl 0 O co W Eis O O CO N co N d* N CO M to N_ V C` N. M CO O N 0) M N N 1` sto O O co co Ef3 O O N O) 0 N LC) O O t- r- 0, 0 N O 0) co' 0 V N co O O N CO CO M co Es 0 O O 10 C4•) V* O O tri N O 0) 13,1 25.00 $ Number of Permits Permit Fees Collected 0 0 0 M 0 o 0 lfi 0 0 CO % of fee collected % of fee collected % of fee collected Flat fee per permit Flat fee per permit 27 28 Total Technology Fee $ 19,259.44I $ 44,444.87 1- CO v O f. N ER $ 12,738.00' oo (t) O ( co ER Total Technology Fee $ 1,023,700.50 - ao M M r ER o .- n 0' CO ER o ui r LO ER 00 o CO P CO °o (ri M CO ER Total fee $ 1,481,495.54 Total fee Total # of permits $ 83,237.00 Total # of permits co r Public Works Permit Fee $ 1,082.08 ,- N. 0) M N ER $ 4,161.85 $ 816.00 $ 3,400.00 Public Works Permit Fee $ 179,454.00 $ 2,332.90 $ 5,383.62 O Cl I■ 0) 00 ER $ 864.00 0 0 O 0 O CO.' ER C O 0 0 (t) co O M ER $ 398.65 0 0) 0) O) ER $ 1,533.25 $ 876.00 0 0 O (co M ER C Z' N 59 119 121 $ 175.32 $ 404.58 0 4 (co ER $ 726.00 (t) O M ER Land Use Application $ 74,465.00 $ 968.05 $ 2,233.95 $ 3,723.25 $ 708.00 O O O co to N ER Land Use Application $ 78,805.00 $ 1,024.47 $ 2,364.15 $ 3,940.25 O O 4 ,- N- ER O O L() ti 0 CN1 69 Pre -app 61 ER ER ER ER ER ER ER Pre -app ER ER ER ER ER Plan Review Fee (bldg, mech, plumb) E9 ER ER ER ER Plan Review Fee (bldg, mech, plumb, elect) ER ER ER ER ER ER 1.3% technology fee accepted by Master Builders Association of King and Snohomish Counties per email dated October 28, 2010 Electrical Permit Fee $ 255,523.00 $ 3,321.80 O) 0 (t) (.O (O N.: ER (t) N- (D 1- f� CV ER $ 4,542.00 0 O (0 N O) 00 ER Electrical Permit Fee 0 . ER , ER . ER i ER i ER i ER Plumbing Permit Fee LO 00 N (t) 0) co ER 0 00 M 0 0) co $ 2,085.86 $ 3,476.43 0 00 00 ER $ 7,575.00 Plumbing Permit Fee N O) $ 34,698.75 $ 451.08 $ 1,040.96 $ 1,734.94 0 N M) co $ 4,800.00 Mechanical Permit Fee I■ O (O O O ER N O O O m:. 4 to $ 7,333.36 $ 1,428.00 Mechanical Permit Fee $ 88,916.90 $ 1,155.92 $ 2,667.51 $ 4,445.85 $ 1,452.00 0 O O (t) O 69 Building Permit Fee $ 821,409.82 $ 10,678.33 $ 24,642.29 $ 41,070.49 $ 2,550.00 $ 10,625.00 Building Permit Fee 437 $ 628,339.85 $ 8,168.42 $ 18,850.20 0) O) O V () ER $ 2,622.00 0 O cri N O) O ER Type of technology fee 'Permit Fees Collected c M r 3.00% o o L() O O O R Flat fee per permit $25.00 Type of technology fee o M r 0 O (h o o L() O O O to O 0 N % of fee collected % of fee collected % of fee collected Flat fee per permit 0 0 N Number of Permits 'Permit Fees Collected % of fee collected % of fee collected % of fee collected Flat fee per permit) Flat fee per permit 29 30 ATTACHMENT D r A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CONSOLIDATED PERMIT FEE SCHEDULE AND REPEALING RESOLUTION NOS. 1779 AND 1780. WHEREAS, the City intends to update permit fees on an annual basis, with any increases tied to growth in City expenses for providing permit services; and WHEREAS, the City Council wishes to recover a portion of the City's costs for review and processing of permit applications; and WHEREAS, the City has adopted a biennial budget process; and WHEREAS, the overall budgeted increase for 2014 is 2.9 %; and WHEREAS, the City wishes to adopt a technology fee to offset the cost of providing significant customer service improvements including online public access to permit status and history, electronic plan submittal and review, online inspection scheduling, and online access to permit records through the City's Digital Records Center; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. For 2014, the Technology Fee shall be set at 5% of the applicable permit fee. Section 2. Public Works fees will be charged according to the following schedule: PUBLIC WORKS FEE SCHEDULE PERMIT DESCRIPTION FEE Type A (Short-Term Non - profit) $ 50.00 + Technology Fee Type B (Short-Term Profit) $100.00 + Technology Fee Type C (Infrastructure and Grading on Private Property and City Right -of -Way and Disturbance of City Right -of -Way) $250.00 application base fee, Technology Fee, plus four components based on construction value: 1) Plan Review 2) Construction Inspection 3) Pavement Mitigation 4) Grading Plan Review W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 1 of 10 31 PERMIT DESCRIPTION FEE Type D (Long -Term) $100.00 + Technology Fee Plus Review Hours over Retainer Type E (Potential Disturbance of City Right -of -Way) $100.00 + Technology Fee Retainer Type F (Blanket Permits) $250.00 processing fee, plus $5,000.00 cash deposit, withdraw $100.00 per instance for inspection Franchise — Telecommunications $5,000.00 administrative fee Franchise — Cable $5,000.00 plus 5% of total revenue Street Vacation $1,200.00 Latecomer's Agreements $500.00 processing fee, plus 17% administrative fee, plus $500.00 segregation fee Flood Zone Control Permit $50.00 + Technology Fee + TF Impact Fees: Section 3. Land use permit and processing fees will be charged according to the following schedule: LAND USE FEE SCHEDULE Decision Type 2013 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Hee/ Technology Retainer Fee (TF) Appeal Type 1, 2 and 4 Decisions -$563 $579 + TF SEPA MDNS Appeal $563 $579 + TF Impact Fees: Fire $563 $579 Parks $563 $579 Transportation $553 $579 Sign Permit (TMC Chapter 19) Permanent -$2-34 $238 + TF Temporary $108 $104 + TF Pole /Banner Initial Application - $2-34 $238 + TF Special Event $ -1-90 $104 + TF Pole /Banner Annual Renewal $50 $52 + TF New Billboard 3 $579 + TF Master Sign Program -Admin $2,070 $2,130 + TF Master Sign Program- BAR $3,31/1 $3,411 + TF Appeal of Sign Code Decision 4563 $579 + TF W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs 32 Page 2 of 10 Decision Type 2013 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Fee! Technology Retainer Fee F Design Review (TMC, Section 18.60.030) Administrative $2,130 $2,192 + TF Public Hearing $3,817 $3,927 + TF Major Modification $ -1,305 $1,343 + TF Minor Modification -$5133 $610 + TF Variances, Special Permissions & Site Plan Review Variances (TMC Section 18.72) $2,692 $2,770 + HE + TF Parking Variance (Type 3 -TMC 18.56.140) $924 $950 + HE + TF Administrative Parking Variance (Type 2 -TMC 18.56.140) $563 $579 + TF Environmentally Sensitive Areas Deviation, Buffer Reduction (TMC Chapter 18.45) $1,125 $1,466 +TF+ hours over 15 Reasonable Use Exception (TMC Section 18.45.180) $2$58 $2,932 + HE + TF hours over 30 TSO Modification to Development Standard (TMC 18.41.100) -$563 $579 + TF Exception from Single Family Design Standard (TMC 18.50.050) 456-8 $579 + TF Special Permission Cargo Container (TMC 18.50.060) $563 $579 + TF Landscape Perimeter Averaging (TMC 18.52.060) $563 $579 + TF Parking Standard for use not specified (TMC 18.56.100) $175 $489 +TF,± hours over 5 Residential Parking Reduction (TMC 18.56.065) $563 $579 + TF Shared, covenant, Complementary Parking Reduction (TMC 18.56.070) -$56 -3 $579 + TF Parking Lot Restriping (TMC 18.56.120) _$563 $579 + TF Tree Permit and Exceptions (TMC Chapter 18.54) $1-88 $103 + TF Lot Creation and Consolidation Boundary Line Adjustment (TMC Chapter 17.08) $1,597 $1,644 + TF Lot Consolidation (TMC Chapter 17.08) $533 $610 + TF Short Plat (2 -4 lots) (TMC Chapter 17.12) $3,637 $3,742 + TF Short Plat (5 -9 lots) (TMC Chapter 17.12) $4,139 $4,259 + TF W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 3 of 10 33 Decision Type 2013 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Fee/ Technology Retainer Fee (TF) Lot Creation and Consolidation (continued) Subdivision: Preliminary Plat (10+ lots) (TMC Section 17.14.020) $4,750 $4,888 + HE + TF ± hours over 50 Final Plat (10+ lots) (TMC Section 17.12.030) $2,850 $2,932 + TF ± hours over 30 Binding Site Improvement Plan (TMC Chapter 17.16) $3,637 $3,742 + TF Planned Residential Development: Administrative (TMC Section 18.46.110) $2,070 $2,130 + TF Public Hearing (TMC Section 18.46.110) $4,750 $4,888 + TF ± hours over 50 Minor Modification (TMC Section 18.46.130) 4563 $579 + TF Major Modification (TMC Section 18.46.130) $2,310 $2,377 + TF Wireless Communication Facility (TMC Chapter', 18.58.050) Minor (Type 1) $563 $579 + TF Administrative (Type 2) $1,597 $1,644 + TF Major or Height Waiver (Type 3) $3,194 $3,286 + HE + TF SEPA & Environmental Checklist $1,628 $1,675 +TF SEPA EIS $2&50 $2,932 + TF ± hours over 30 SEPA Planned Action $563 $579 + TF SEPA Addendum -$563 $579 + TF Sensitive Area Master Plan Overlay (TMC 18.45.160) $4,750 $4,888 +TF$ hours over 50 Shoreline Permits Substantial Development Permit: (TMC Chapter 18.44) Project value: $5,000 - $10,000 $1,125 $1,158 + TF $10,001 - $50,000 $2,632 $2,709 + TF $50,001 - $500,000 $4,198 $4,320 + TF More than $500,000 $5,324 $5,478 + TF W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs 34 Page 4 of 10 Decision Type 2013 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer -Fee/ Technology Re er Fee (TF) Shoreline Permits (continued) Permit Exemption Letter, Shoreline -2-31- $238 + TF Conditional Use Permit, Shoreline (TMC 18.44.050) $3,803 + HE + TF $3,696 Shoreline Tree Permit (TMC Chapter 18.44) $103 + TF - $-1-00 Shoreline Environment Redesignation $2,850 $2,932 + TF ± hours over 30 Noise Variance (TMC Section 8.22120) Type I -$462 $475 + TF Type II 463 $641 + TF Type III $1,385 $1,425 + HE + TF Use Permits Conditional Use Permit (TMC Section 18.64.020) $3,6 -96 $3,803 + HE + TF Unclassified Use Permit (TMC Chapter 18.66) $4,750 $4,888 + TF ± hours over 50 TSO Special Permission Use (TMC Section 18.41.060) -$924 $950 + HE + TF Comprehensive Plan Changes (TMC Chapter 18.84) Rezone (Map Change) $3,325 $3,421 + TF ± hours over 35 Comprehensive Plan Amendment $3,800 $3,910 + TF ± hours over 40 Zoning Code Text Amendment $4,319 $4,444 + TF Miscellaneous Services and Charges Development Agreement $1,900 $1,955 + TF ± hours over 20 Code Interpretation (TMC Section 18.90.010) $332 $341 + TF Zoning Verification Letter $332 $341 + TF Legal Lot Verification 4532 $548 + TF Preapplication Meeting -$462 $475 + TF Mailing Fee to Generate Labels, per project $'137 $449 Public Notice Mailing Fee per address for each mailin• $1 $1 W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 5 of 10 35 All peer review fees will be passed through to the applicant per TMC Section 18.50.200. Section 4. Building permit fees will be charged according to the following schedule: BUILDING PERMIT FEE SCHEDULE Total Valuation Building Permit Fees $1 to $500 $65.00 + Technology Fee $501 to $2,000 $65.00 for the first $500, plus $4.30 for each additional $100, or fraction thereof, to and including $2,000 + Technology Fee $2,001 to $25,000 $129.50 for the first $2,000, plus $19.60 for each additional $1,000, or fraction thereof, to and including $25,000 + Technology Fee $25,001 to $50,000 $600.40 for the first $25,000, plus $15.30 for each additional $1,000, or fraction thereof, to and including $50,000 + Technology Fee $50,001 to $100,000 $983.25 for the first $50,000, plus $10.60 for each additional $1,000, or fraction thereof, to and including $100,000 + Technology Fee $100,001 to $500,000 $1,511.60 for the first $100,000, plus $8.50 for each additional $1,000, or fraction thereof, to and including $500,000 + Technology Fee $500,001 to $1,000,000 $4,906.30 for the first $500,000, plus $7.00 for each additional $1,000, or fraction thereof, to and including $1,000,000 + Technology Fee $1,000,001 to $5,000,000 $8,443.25 for the first $1,000,000, plus $4.70 for each additional $1,000, or fraction thereof, to and including $5,000,000 + Technology Fee $5,000,001 and up $27,243.25 for the first $5,000.000, plus $4.50 for each $1,000 or fraction thereof + Technology Fee 1. Non - Structural Plan Review Fee. A non - structural plan review fee shall be paid at the time of submitting plans and specifications for review. The non - structural plan review fee shall be 65% of the calculated permit fee as set forth in the permit fee schedule. The non - structural plan review fee specified herein is a separate fee from the permit fee and is in addition to the permit fee. 2. Structural Plan Review Fee. Where a structural plan review is deemed necessary, a structural plan review fee shall be charged. The structural plan review fee shall be 33% of the calculated non - structural plan review fee. W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs 36 Page 6 of 10 Section 5. Mechanical permit fees will be charged according to the following schedule: MECHANICAL PERMIT FEE SCHEDULE Valuation of Work (Total Contract Amount) Mechanical Permit Fee $32.50 for issuance of each permit (base fee) + Technology Fee For one plumbing fixture (a fixture is a sink, toilet, bathtub, etc.) $250 or less $65.00 + Technology Fee For each additional fixture $251 to $500 $65.00 for first $250, plus $7.83 for each $100 or fraction thereof, to and including $500 + Technology Fee For each building sewer and each trailer park sewer $501 to $1,000 $84.60 for the first $500, plus $8.70 for each $100 or fraction thereof, to and including $1,000 + Technology Fee $1,001 to $5,000 $128.10 for the first $1,000, plus $9.65 for each $1,000 or fraction thereof, to and including $5,000 + Technology Fee $5,001 to $50,000 $166.70 for the first $5,000, plus $10.05 for each $1,000 or fraction thereof, to and including $50,000 + Technology Fee $50,001 to $250,000 $639.20 for the first $50,000, plus $8.40 for each $1,000 or fraction thereof, to and including $250,000 + Technology Fee $250,001 to $1,000,000 $2,319.20 for the first $250,000, plus $7.40 for each $1,000 or fraction thereof, to and including $1,000,000 + Technology Fee $1,000,001 and up $7,869.20 for the first $1,000,000, plus $6.70 for each $1,000 or fraction thereof + Technology Fee Section 6. Plumbing permit fees will be charged according to the following schedule: PLUMBING PERMIT FEE SCHEDULE Permit Issuance— Issuance of each permit (base fee) $32.50 + Technology Fee Unit Fee Schedule (in addition to base fee above: For one plumbing fixture (a fixture is a sink, toilet, bathtub, etc.) $65.00 + Technology Fee For each additional fixture $14.00 + Technology Fee For each building sewer and each trailer park sewer $24.80 + Technology Fee Rain water system — per drain (inside building) $14.00 + Technology Fee For each water heater and /or vent $14.00 + Technology Fee For each industrial waste pretreatment interceptor, including its trap and vent, except for kitchen type grease interceptors $28.00 + Technology Fee For each grease interceptor for commercial kitchens $29.10 + Technology Fee For each repair or alteration of water piping and /or water treating equipment, each occurrence $14.00 + Technology Fee For each repair or alteration of drainage or vent piping, each fixture $14.00 + Technology Fee W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 7 of 10 37 For each medical gas piping system serving one to five inlets /outlets for a specific gas $82.00 + Technology Fee For each additional medical gas inlets /outlets $16.20 + Technology Fee For each lawn sprinkler system on any one (1) meter including backflow protection devices therefor. $29.10 + Technology Fee For atmospheric -type vacuum breakers not included in lawn sprinkler backflow protection: 1 to 5: $14.00 + Technology Fee Over 5: $14.00 for first 5 plus $3.25 for each additional + Technology Fee For each backflow protective device other than atmospheric type vacuum breakers: 2 -inch diameter and smaller: $29.10 + Technology Fee Over 2 -inch diameter: $32.25 + Technology Fee Section 7. Fuel Gas Piping permit fees will be charged according to the following schedule: FUEL GAS PIPING PERMIT FEE SCHEDULE 1. Permit Issuance: For issuing each permit (base fee): ($0 if permit is in conjunction with a plumbing permit for an appliance with both plumbing and gas connection.) $32.50 + Technology Fee 2. Unit Fee Schedule (in addition to item in subparagraph 6.1): For each gas piping system of one to five outlets $65.00 + Technology Fee For each additional gas piping system outlet, per outlet $14.00 + Technology Fee Section 8. Electrical permit fees will be charged according to the following schedule: ELECTRICAL PERMIT FEE SCHEDULE 1. NEW SINGLE - FAMILY DWELLINGS New single - family dwellings (including a garage) $152.85 + Technology Fee Garages, pools, spas and outbuildings $81.90 + Technology Fee Low voltage systems $59.85 + Technology Fee W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs 38 Page 8 of 10 2. SINGLE - FAMILY REMODEL AND SERVICE CHANGES Service change or alteration -no added /altered circuits $81.90 + Technology Fee $250 or less Service change $81.90 with added /altered circuits, plus $11.55 for each added circuit (maximum permit fee $152.85) $81.90 + Technology Fee $251 - $1,000 Circuits added /altered without service change (includes up to 5 circuits) $54.60 + Technology Fee $97.00 for the first $1,000 plus $21.60 for each $1,000 or fraction thereof, to and including $5,000 + Technology Fee Circuits $54.60 added /altered without service change (more than 5 circuits); $7.65 for each added circuit (maximum permit fee $98.70 ± Technology Fee) $54.60 + Technology Fee $50,001 - $250,000 Meter /mast repair $68.25 + Technology Fee $3,567.20 for the first $250,000 plus $9.15 for each $1,000 or fraction thereof, to and including $1,000,000 + Technology Fee Low voltage systems $59.85 + Technology Fee Inspections or plan review not specified elsewhere (one -half hour minimum). Safety inspections, plan revisions. 3. MULTI - FAMILY AND COMMERCIAL (including low voltage) Valuation of Work (Total Contract Amount) Permit Fee $250 or less $65.00 + Technology Fee $80.90 + Technology Fee $251 - $1,000 $65.00 for the first $250 plus $4.30 for each $100 or fraction thereof, to and including $1,000 + Technology Fee $1,001 - $5,000 $97.00 for the first $1,000 plus $21.60 for each $1,000 or fraction thereof, to and including $5,000 + Technology Fee $5,001 - $50,000 $183.30 for the first $5,000 plus $17.70 for each $1,000 or fraction thereof, to and including $50,000 + Technology Fee $50,001 - $250,000 $979.15 for the first $50,000 plus $12.90 for each $1,000 or fraction thereof, to and including $250,000 + Technology Fee $250,001 - $1,000,000 $3,567.20 for the first $250,000 plus $9.15 for each $1,000 or fraction thereof, to and including $1,000,000 + Technology Fee Over $1,000,000 $10,440.70 plus 0.5% of cost over $1,000,000 + Technology Fee Inspections or plan review not specified elsewhere (one -half hour minimum). Safety inspections, plan revisions. 4. MISCELLANEOUS ELECTRICAL PERMIT FEES Temporary service (residential) $65.00 + Technology Fee Temporary service /generators $80.90 + Technology Fee Manufactured /mobile home parks and RV park sites, each service and feeder $86.25 + Technology Fee Carnivals: • Base fee $80.60 + Technology Fee • Each concession fee $10.80 + Technology Fee • Each ride and generator truck $10.80 + Technology Fee Inspections or plan review not specified elsewhere (one -half hour minimum). Safety inspections, plan revisions. $65.00 /hour Adult family home inspection (paid at the time of scheduling the inspection) $65.00 Disaster recovery emergency repair permit (residential structures only) $20.00 W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 9 of 10 39 Section 9. Other inspections and fees will be charged according to the following schedule: OTHER INSPECTIONS AND FEES Inspections outside of normal business hours (three hour minimum charge) $97.50 /hour Re- inspection fee $65.00 /hour Inspection for which no fee is specifically indicated — investigations or safety inspections $65.00 /hour Additional plan review required by changes, additions, or revisions to approved plans (minimum charge one -half hour) $65.00 /hour Work commencing before permit issuance shall be subject to an investigation fee equal to 100% of the permit fee. 100% of the permit fee Plan review fee — Mechanical, Plumbing, Fuel Gas Piping and Electrical: The fee for review shall be 25% of the total calculated permit fee. The plan review fee is a separate fee from the permit fee and is required when plans are required in order to document compliance with the code. Work covered without inspection or work not ready at the time of inspection may be charged a re- inspection fee of $65.00. Administrative fee for permit extension request longer than one year $65.00 Section 10. Repealer. Resolution Nos. 1779 and 1780 are hereby repealed effective December 31, 2013. Section 11. Effective Date. The permit fee schedules contained in this resolution shall be effective as of January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs 40 Page 10 of 10 ATTACHMENT E T AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2402 §4, 2171 §1 (PART) AND 2121 §1 (PART), AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 16.04, "BUILDINGS AND CONSTRUCTION," TO REMOVE PERMIT FEES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City intends to update permit fees on an annual basis with any increases tied to growth in City expenses for providing permit services; and WHEREAS, the City Council wishes to recover a portion of the City's costs for review and processing of permit applications; and WHEREAS, all development permit fees will be moved into a consolidated fee resolution for greater accessibility; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1._ TMC 16.04.250 Amended. Ordinance Nos. 2402 §4, 2171 §1 (part) and 2121 §1 (part), as codified at Tukwila Municipal Code Section 16.04.250, are amended to read as follows: 16.04.250 Procedures applicable to all construction permits Fees Total Building-Permit-Fees $a-te-$5ee s501-te-$2;eee ..e. 11 - .11 . .1 . or fraction thereof, to and including $2,000 $2,001 to $25,000 • -1 - ... .. • =1 e • .ee •. $1,000, or fraction thereof, to and including $25,000 W: Word Processing \Ordinances\Remove permit fees from Building Code ord strike -thru 10 -7 -13 NG:bjs Page 1 of 7 41