HomeMy WebLinkAboutReg 2013-10-21 Item 3G - Lease Agreement - 2013-2018 Kennedy's Cottage Lease with Way Back Inn (15421 42nd Avenue South)COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared 1?y
10/21/13
SH
Council review
ITEM INFORMATION
ITEM No.
3.G.
83
STAFF SPONSOR: STACY HANSEN
ORIGINAL AGENDA DATE: 10/21/13
AGENDA ITEM TITLE A lease
extension for the Way Back Inn
CATEGORY Discussion
Mtg Date
Motion
Dale 10-21-13
E Resolution
Mtg Date
Ordinance
Mtg Date
Bid Award
Mtg Date
Public Hewing
Mtg Date
Other
Mtg. Date
Mtg
SPONSOR Council Mayor HR E DCD P Finance LI Fire IT — P&R Police PTV
SPONSOR'S As a condition of granting agent, Way Back Inn is seeking to extend their current 5 year
SUMMARY lease of Kennedy's Cottage at 15421 42nd Ave S. for an additional 5 years. Since the
1990's the City has been leasing City owned houses to the Way Back Inn for temporary
housing to homeless families.
REVIEWED BY — COW Mtg.
Utilities Cmte
DATE: 10/14/13
CA&P Cmte
— F&S Cmte 7 Transportation Cmte
...._
Parks Comm. Planning Comm.
COMMITTEE CHAIR: EKBERG
Arts Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITULE
Mayor's Office
Unanimous Approval; Forward to October 21 Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/21/13
MTG. DATE
ATTACHMENTS
10/21/13
Informational Memorandum dated 09/25/13
Proposed Way Back Inn lease for five-year period
Current Way Back Inn Lease for Kennedy's Cottage
Minutes from the Community Affairs and Parks Committee meeting of 10/14/13
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84
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs & Parks Committee
FROM: Evie Boykan, Human Services Manager
BY: Stacy Hansen, Human Services Coordinator
DATE: September 25, 2013
SUBJECT: Lease Extension for Way Back Inn — Kennedy's Cottage
ISSUE
The Way Back Inn is seeking to extend their current lease an additional five years on the
Kennedy's Cottage property located at 15421 42nd Ave. S., until October 1, 2018.
BACKGROUND
Since the early 1990's, the City has been leasing City owned homes to the Way Back Inn for
homeless families. The homes have been rehabilitated and maintained by the Way Back Inn
with additional operating funds provided by the Human Services general fund.
DISCUSSION
This property has been leased by the Way Back Inn as transitional housing for homeless
families with at least one child under the age of 14. The City leases this city-owned home to the
Way Back Inn to provide homeless families with 90-day free, transitional housing. This house
was inspected by Code Enforcement in 2012 with the standards used for the Rental Housing
Inspection Program and has successfully passed inspection. There are no plans for
redeveloping this property from Parks and Recreation.
FINANCIAL IMPACT
There is no financial impact by extending this lease an additional five years.
RECOMMENDATION
The Council is being asked to approve and execute the proposed lease agreement for an
additional five years. Upon approval, this lease would remain in effect from October 1, 2013
until October 1, 2018.
The Council is being asked to consider this item at the October 21, 2013 Regular Meeting
Consent Agenda.
ATTACHMENTS
Proposed Way Back Inn lease for five-year period
Current Way Back Inn Lease for Kennedy's Cottage
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86
LEASE AGREEMENT
This Lease Agreement (the "Lease ") is entered into on this 1st day of October, 2013, between the
City of Tukwila, a Washington municipal corporation, (the "City ") and the Way Back Inn, a
Washington non - profit organization (the "Lessee "). The City and Lessee agree as follows:
1. PREMISES: The City shall lease to Lessee the residential property currently situated at
15421 42nd Ave. S., Tukwila, Washington (the "Premises ").
2. TERM AND CONSIDERATION: The term of this Lease shall commence on October 1,
2013, and shall terminate on October 1, 2018, in accordance with the termination provisions
set forth in Section 23, unless sooner terminated as a result of Lessee's default hereunder.
Upon termination of this Lease, Lessee shall surrender all keys to the City at the place then
fixed for notice. In consideration of Lessor's rent -free lease of the Premises to Lessee,
Lessee shall maintain the Premises and make improvements to the Premises at Lessee's sole
expense.
3. POSSESSION: Lessee shall be deemed to have accepted possession of the Premises in an
"as -is" condition. The City makes no representations to Lessee regarding the Premises
including the structural condition of the Premises and the condition of all mechanical,
electrical, and other systems. Lessee shall be responsible for performing any work
necessary to bring the Premises into condition satisfactory to Lessee. Lessee shall not
engage in any improvements or alterations to the Premises without the express written
consent of the City.
4. USE: Lessee shall use the Premises for the following purposes: 90 -day transitional housing
for homeless families with one child under the age of 14. The Premises shall be used only
for the uses specified herein and for no other business or purpose without the prior written
consent of the City. No act shall be done on or around the Premises that is unlawful or that
will increase the existing rate of insurance on the Premises or cause the cancellation of any
insurance on the Premises. Lessee shall not commit or allow to be committed any waste
upon the Premises or any public or private nuisance. Lessee shall not do or permit anything
to be done on the Premises which will obstruct or interfere with the rights of other tenants,
or occupants of the Premises or their customers, clients, and visitors or to injure or annoy
such persons.
5. LESSEE MAINTENANCE AND REPAIR RESPONSILIBITY: Lessee shall, when and
if needed, at Lessee's sole expense, make repairs to the Premises and every part thereof; and
Lessee shall maintain the Premises in a neat, clean, sanitary condition. Lessee shall
surrender the Premises to the City in good condition upon the termination of this Lease,
reasonable wear and tear excepted.
6. UTILITIES: Lessee shall pay prior to delinquency for all heat, light, water, and all other
utility services supplied to the Premises.
7. DESTRUCTION OF PREMISES: If the Premises are completely or partially destroyed by
fire or other casualty, or if they are damaged by an uninsured casualty, or by an insured
casualty to such an extent that the damage cannot be repaired within sixty (60) days of the
occurrence, Lessor shall have the option to restore the Premises or to terminate this Agreement
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on thirty (30) days written notice, and Lessee shall have the option to terminate this Agreement
on thirty (30) days written notice, effective as of any date not more than sixty (60) days after
the occurrence. If this Section becomes applicable, Lessor shall advise Lessee within thirty
(30) days after such casualty whether Lessor elects to restore the Premises or to terminate this
Agreement. If Lessor elects to restore the Premises, it shall commence and prosecute the
restoration work with diligence.
12. ALTERATIONS AND ADDITIONS BY LESSEE: After obtaining the prior written
consent of the City, Lessee may make, at its sole expense, such additional improvements or
alterations to the Premises, which it may deem necessary or desirable. Any repairs or new
construction by Lessee shall be done in conformity with plans and specifications approved
by the City. All work performed shall be done in a workmanlike manner and shall become
the property of the City.
13. LIENS: Lessee shall keep the Premises free from any liens arising out of any work
performed, materials furnished, or obligations incurred by Lessee, including those utilities
which Lessee is responsible for.
14. INSURANCE: The Lessee shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the Lessee's operation and use of the leased Premises. Lessee's
maintenance of insurance as required by the agreement shall not be construed to limit the
liability of the Lessee to the coverage provided by such insurance, or otherwise limit the
City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance.
Lessee shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on Insurance Services
Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual
liability. The City shall be named as an insured on Lessee's Commercial General
Liability insurance policy using ISO Additional Insured-Managers or Lessors of
Premises Form CG 20 11 or a substitute endorsement providing equivalent
coverage.
2. Property insurance shall be written on an all risk basis.
B. Minimum Amounts of Insurance.
Lessee shall maintain the following insurance limits.
1. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
2. Property insurance shall be written covering the full value of Lessee's property and
improvements with no coinsurance provisions.
C. Other Insurance Provisions.
LEASE AGREEMENT Page 2 of 6
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The Lessee's Commercial General Liability insurance policy or policies are to contain,
or be endorsed to contain that they shall be primary insurance as respect to the City.
Any insurance, self - insurance, or insurance pool coverage maintained by the City shall
be in excess of the Lessee's insurance and shall not contribute with it.
D. Acceptability of Insurers.
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:
VII.
E. Verification of Coverage.
Lessee shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Lessee.
F. Waiver of Subrogation.
Lessee and the City hereby release and discharge each other from all claims, losses
and liabilities arising from or caused by any hazard covered by property insurance on
or in connection with the premises or said building. This release shall apply only to the
extent that such claim, loss or liability is covered by insurance.
G. City's Property Insurance.
The City shall purchase and maintain during the term of the lease all -risk property
insurance covering the Building for their full replacement value without any
coinsurance provisions.
H. Notice of Cancellation.
The Lessee shall provide the City with written notice of any policy cancellation,
within two business days of their receipt of such notice.
I Failure to Maintain Insurance.
Failure on the part of the Lessee to maintain the insurance as required shall constitute a
material breach of Lease, upon which the City may, after giving five (5) business days
notice to the Lessee to correct the breach, terminate the Lease or, at its discretion,
procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand.
15. INDEMNIFICATION: Lessee shall defend, indemnify, and hold harmless the City, its
officers, officials, employees and volunteers from and against any and all claims, suits,
actions, or liabilities for injury or death of any person, or for loss or damage to property,
which arises out of Lessee's use of Premises, or from the conduct of Lessee's business, or
from any activity, work or thing done, permitted, or suffered by Lessee in or about the
Premises, except only such injury or damage as shall have been occasioned by the sole
negligence of the City.
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16. ASSIGNMENT: Lessee shall not assign this lease or any part thereof, either by operation
of law or otherwise, without first obtaining the prior written consent of the City.
17. DEFAULT: Failure by Lessee to observe or perform any of the covenants, conditions, or
provisions of this Lease, where such failure shall continue for a period of ten (10) days after
written notice from the City to cure the default, shall constitute a default and breach of the
Lease by the City. Lessee shall notify the City promptly of any default not by its nature
necessarily known to the City.
18. ACCESS: After reasonable notice from the City (except in cases of emergency where no
notice is required), Lessee shall permit the City and its agents, employees, and contractors
to enter the Premises at all reasonable times to make repairs, alterations, improvements, or
inspections. This Section shall not impose any repair or other obligation upon the City not
expressly state elsewhere in this Lease.
19. COMPLIANCE WITH LAWS, RULES AND REGULATIONS: Lessee shall, at its
sole cost and expense, promptly comply with all laws, statutes, ordinances, and
governmental rules, regulations or requirements now in force or which may hereafter be in
force relating to or affecting the conditions, use, or occupancy of the leased premises.
Lessee shall faithfully observe and comply with the rules and regulations that the City shall
from time to time promulgate, including, without limitation, those regulations affecting
signage on the Property.
20. PERMITS: Lessee shall, at its sole cost and expense, be responsible for obtaining any
permits or licenses that are necessary to perform the work and covenants of this Lease.
21. PROPERTY TAXES: The City shall be responsible paying all property taxes on the
premises.
22. NOTICE: All notices under this lease shall be in writing and shall be effective when
mailed by certified mail or delivered to the City at the address below stated, or to Lessee at
the address below stated or to such other address as either party may designate from time to
time:
CITY OF TUKWILA: LESSEE:
CITY OF TUKWILA Way Back Inn
ATTN: Mayor's Office PO Box 621
6200 Southcenter Boulevard Renton, WA 98055
Tukwila, Washington 98188
23. TERMINATION: Either party has the right to terminate this Agreement if the other party
is in default of any material obligation or representation of this Lease which default is
incapable of cure, or which being capable of cure, is not cured within ten (10) days after
receipt of written notice of such default.
24. APPLICABLE LAW; VENUE; ATTORNEY'S FEES: This Agreement shall be
governed by and construed in accordance with the laws of the State of Washington. In the
event any suit, arbitration, or other proceeding is instituted to enforce any term of this
Agreement, the parties specifically understand and agree that venue shall be properly laid in
LEASE AGREEMENT Page 4 of 6
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King County, Washington. The prevailing party in any such action shall be entitled to its
attorney's fees and costs of suit.
25. AUTHORITY OF LESSEE: Lessee, and each individual executing this Lease on behalf
of Lessee, represent and warrant that s/he is duly authorized to execute and deliver this
Lease, and that this Lease is binding upon Lessee in accordance with its terms.
26. WAIVER AND FORBEARANCE: No waiver by the City of any breach or default by
Lessee of any of its obligations or agreement or covenants herein, shall be deemed to be a
waiver of any subsequent breach or default of the same or any other covenant, agreement or
obligation, nor shall forbearance by the City to seek remedy for any breach or default of
Lessee be deemed a waiver by the City or its rights and remedies with respect to such
breach or default.
27. ENTIRE AGREEMENT; MODIFICATION: This Lease, together with any attachments
or addenda, represents the entire and integrated Lease Agreement between the City and the
Lessee and supersedes all prior negotiations, representations, or agreements written or oral.
No amendment or modification of this Lease shall be of any force or effect unless it is in
writing and signed by the parties.
28. SEVERABILITY AND SURVIVAL: If any term, condition or provision of this Lease is
declared void or unenforceable or limited in its application or effect, such event shall not
affect any other provisions hereof and all other provisions shall remain fully enforceable.
The provisions of this Lease, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Lease, shall survive termination of
this Lease.
IN WITNESS THEREOF, the parties hereto have executed this Lease the date and year above
written.
CITY OF TUKWILA: LESSEE:
By: By:
Its: Its:
Date: Date:
APPROVED AS TO FORM:
Office of the City Attorney
STATE OF WASHINGTON
) ss.
COUNTY OF KING
I certify that I know or have satisfactory evidence that
Mayor, is the person who appeared before me, and said person acknowledged that they signed
LEASE AGREEMENT Page 5 of 6
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this instrument, and on oath stated that they were authorized to execute the instrument on behalf
of the City of Tukwila and acknowledged it to be his /her free and voluntary act for the purposes
mentioned in the instrument.
DATED:
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary Public in and for the State of Washington
My appointment expires:
[Stamp or Seal]
STATE OF )
) ss.
COUNTY OF )
I certify that I know or have satisfactory evidence that is the
person who appeared before me, and said person acknowledged that said person signed this
instrument, and on oath stated that said person was authorized to execute the instrument and
acknowledged it to be his /her free and voluntary act for the purposes mentioned in the
instrument.
DATED:
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary Public in and for the State of
My appointment expires:
[Stamp or Seal]
LEASE AGREEMENT Page 6 of 6
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08-100
RESIDENTIAL LEASE AGREEMENT
KENNEDY'S COTTAGE
This lease is made on October 1, 2008, between the City of Tukwila, a city, as "Lessor,"
and The Way Back Inn, a Washington non-profit, as "Lessee," as follows:
1. PREMISES: Lessor leases to Lessee the Residence currently situated at 15421 42nd
Avenue South, Tukwila, Washington.
2. TERM: The term of this lease shall be for five years, commencing on October 1,
2008, and shall terminate in five years, on October 1, 2013, in accordance with the
termination provisions set forth in paragraph 19, unless sooner terminated as a
result of Lessee's default hereunder.
3. POSSESSION: Lessee shall be deemed to have accepted possession of the leased
premises in an "as-is" condition. Lessor has made no representations to Lessee
respecting the condition of the lease premises.
4. RENT: During the term hereof, Lessee may occupy the leased premises rent free;
provided, however, Lessee shall make all improvements at its sole expense;
provided, such improvements shall be subject to final inspection and the approval
of the Lessor, prior to the occupancy of the leased premises, and pay all costs
associated with or arising out of the maintenance and operation of the leased
premises as set forth herein.
5. USE: Lessee shall use the leased premises to provide free, temporary single-family
dwellings for homeless families with children under fourteen years of age, and all
current uses incidental thereto, and for no other purpose without first obtaining
Lessor's prior written consent.
6. LESSEE MAINTENANCE AND REPAIR RESPONSILIBITY: Lessee shall, when
and if needed, at Lessee's sole expense, make repairs to the leased premises and
every part thereof; and Lessee shall maintain the leased premises in neat, clean,
sanitary condition. Lessee shall surrender the leased premises to Lessor in good
condition upon the termination of this lease, reasonable wear and tear expected.
7. UTILITIES: Lessee shall pay prior to delinquency for all heat, light, water and
other utility services supplied to the leased premises.
8. ALTERATIONS AND ADDITIONS BY LESSEE: After obtaining the prior
consent of Lessor, Lessee may make, at its sole expense, such additional
improvements or alterations to the leased premises, which it may deem necessary
or desirable. Any repairs or new construction by Lessee shall be done in conformity
with plans and specifications approved by Lessor. All work performed shall be
done in a workmanlike manner and shall become the property of the Lessor.
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9. LIENS: Lessee shall keep the leased premises free from any liens arising out of any
work performed, materials furnished, or obligations incurred by Lessee.
10. INSURANCE: Prior to commencing any improvements and prior to occupancy
under this lease, at no expense to the Lessor, the Lessee shall obtain and furnish to
the Lessor, a certificate of insurance showing general liability insurance coverage
including blanket contractual coverage, which certificate:
A. shall be subject to approval of the Lessor;
B. must fully protect the Lessor from any and all claims and risks in connections
with any activity performed by the Way Back Inn and tenants by virtue of this
lease; and
C. must specifically name the Lessor as an additional insured as respects this and
a copy of the endorsement naming the Lessor as an additional insured shall be
attached to the certificate of insurance. Such policy must provide the following
minimum coverage:
1) Liability insurance written on an occurrence basis with limits no less than
$1,000,000.00 combined single limit per occurrence and $2,000,000.00
aggregate for personal injury, bodily injury and property damage.
Coverage shall include, but not be limited to, blanket contractual;
products/completed operations; broad form property damage; and fire
legal to $100,000.00.
2) Lessee shall be responsible for obtaining their own property insurance for
Lessee's personal property.
Any payment of deductible or self-insured retention shall be the sole
responsibility of the Lessee.
The Lessee's insurance shall be primary insurance as respects the Lessor and
the Lessor shall be given 30 days prior written notice of any cancellation,
suspension or material change in coverage,
11. INDEMNIFICATION: The Way Back Inn hereby releases, discharges, defends,
indemnifies and holds harmless the Lessor, and its agents, contractors, and others
from any and all claims, costs (including attorney fees), and liability, arising in any
manner, including, but not limited to, those arising from injury or death to persons
or damage to property occasioned by any act, omission or failure of the Way Back
Inn, its officers, agents or employees, whether they be direct or indirect.
12. ASSIGNMENT AND SUBLETTING: Lessee shall not assign this lease or any part
thereof, either by operation of law or otherwise, without first obtaining the prior
written consent of Lessor.
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13. DEFAULT: Failure by Lessee to observe or perform any of the covenants,
conditions, or provisions of this lease, where such failure shall continue for a
period of ten days after written notice from Lessor to cure the default, shall
constitute a default and breach of the lease by the Lessor. Lessee shall notify Lessor
promptly of any default not by its nature necessarily known to Lessor.
14. ACCESS: Lessee shall permit Lessor to enter the leased premises at reasonable
times for the purpose of inspecting the leased premises and ascertaining
compliance with the provisions hereof by Lessee, but nothing herein shall be
construed as imposing any obligation on Lessor to perform any such work or
duties.
15. COMPLIANCE WITH LAWS, RULES AND REGULATIONS: Lessee shall, at its
sole cost and expense, promptly comply with all laws, statutes, ordinances, and
governmental rules, regulations or requirements now in force or which may
hereafter be in force relating to or affecting the conditions, use, or occupancy of the
leased premises. Lessee shall faithfully observe and comply with the rules and
regulations that Lessor shall from time to time promulgate, including, without
limitation, those regulations affecting signage on the Property.
16. PERMITS: Lessee shall, at its sole cost and expense, be responsible for obtaining
any permits or licenses that are necessary to perform the work and covenants of
this lease Agreement.
17. PROPERTY TAXES: Lessor shall be responsible for keeping all property taxes paid
and up to date.
18. NOTICE: All notices under this lease shall be in writing and shall be effective
when mailed by certified mail or delivered to Lessor at the address below stated, or
to Lessee at the address below stated or to such other address as either party may
designate from time to time:
LESSOR: CITY OF TUKWILA
ATTN: Mayor's Office
6200 Southcenter Boulevard
Tukwila WA 98188
LESSEE: Way Back Inn
PO Box 621
Renton WA 98057-0621
19. TERMINATION: Either party has the right to terminate this Agreement if the
other party is in default of any material obligation or representation of this lease
which default is incapable of cure, or which being capable of cure, is not cured
within ten days after receipt of written notice of such default.
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20. GENERAL PROVISIONS:
A. TIME IS OF THE ESSENCE OF THIS LEASE.
B. In the event of any action or proceeding brought by either party against the
other under this lease, the Prevailing party shall be entitled to recover for the
fees of its attorneys in such action or proceeding, including costs of appeal, if
any; in such amount as the court may adjudge reasonable Attorneys' fees. For
the purposes of this provision, the terms "action" or "proceeding" shall include
arbitration, administrative, bankruptcy, and judicial proceedings, including
appeals therefrom.
C. This lease shall be construed and governed by the laws of the State of
Washington.
D. Upon termination of this lease, Lessee shall surrender all keys to the Lessor at
the place then fixed for notice.
21. AUTHORITY OF LESSEE: Lessee, and each individual executing this lease on
behalf of Lessee, represent and warrant that s /he is duly authorized to execute and
deliver this lease, and that this lease is binding upon Lessee in accordance with its
terms.
22. WAIVER AND FORBEARANCE: No waiver by Lessor of any breach or default by
lessee of any of its obligations or agreement or covenants herein, shall be deemed
to be a waiver of any subsequent breach or default of the same or any other
covenant, agreement or obligation, nor shall forbearance by Lessor to seek remedy
for any breach or default of Lessee be deemed a waiver by Lessor or its rights and
remedies with respect to such breach or default.
THIS LEASE IS SUBJECT TO ACCEPTANCE BY LESSOR.
IN WITNESS THEREOF, the parties hereto have executed this Lease the date and
year above written.
LESSO LESS ,,��,►
By. . ,0,1i,//.
Its:
Date: D L ret, 1 to
AP OVEN TO FOR
Office o
e City Attorney
Date:
'• 32 --2e)e
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City of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
October 14, 2013 — 5:15 p.m.
PRESENT
Councilmembers: Allan Ekberg, Chair; De' Sean Quinn and Kate Kruller
Staff: David Cline, Jack Pace, Nora Gierloff, Christy O'Flaherty, Evie Boykan, Stacey Hansen,
Laurel Humphrey
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Contract - Community Development Block Grant (CDBG) Funds for 2013 Minor Home Repair Program
Staff is seeking Council approval for the Mayor to sign a contract with King County for the receipt of
$125,000 in Community Development Block Grant funds for the 2013 Minor Home Repair Program.
This program, administered by the Office of Human Services since 2005, provides home repair services
to low and moderate income homeowners and served 17 Tukwila households in 2012. The cities of Des
Moines, Covington and SeaTac also participate in the program via interlocal agreement, with Tukwila
serving as fiscal agent. 64 households were served last year between all the participating cities. Staff was
asked to expand detail in the informational memo prior to the full Council review on 10/21.
UNANIMOUS APPROVAL. FORWARD TO THE OCTOBER 21 REGULAR CONSENT
AGENDA.
B. Lease Agreement - Way Back Inn
Staff is seeking Council approval to enter into another five year lease agreement with the Way Back Inn
for the property located at 15421 42nd Avenue South, also known as "Kennedy's Cottage." The Way Back
Inn provides free 90 -day transitional housing for families with at least one child under the age of 14. This
property passed inspection in 2012 and the Way Back Inn is in very good standing with the City with
regard to its program and its maintenance of the housing stock. The City Attorney reviewed the new lease
and suggested minor housekeeping updates. UNANIMOUS APPROVAL. FORWARD TO THE
OCTOBER 21 REGULAR CONSENT AGENDA.
C. Permit User Fee for Technology Investments
Staff is seeking Council direction on the adoption of a new technology fee on building, public works and
land use permits. Revenues from the fee would offset the total $356,460 cost of the new "Trakit" permit
processing system as well as potentially fund the cost of preserving and providing electronic access to
current and historical permit records. A combination of technology fee revenue and funds from the
microfilming /digitizing budget would enable the Digital Records Coordinator position in the Office of the
City Clerk (currently at 3/4 time) to become full time in 2014. Trakit integrates with the City's digital
records repository through Laserfiche, providing web -based accessibility of finalized permit records to
the public, and would result in less staff time spent on processing public records requests.
A survey of other local jurisdictions indicated that many cities are applying a technology fee, and it is
either a flat fee, fee per sheet, or percentage of the permit fee ranging from 1.3 to 5 %. The Master
Builders Association has written a letter supportive of technology fees if the end result is better service.
Materials in the Committee packet provide estimated revenues from technology fees at varying
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