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HomeMy WebLinkAboutCOW 2008-05-12 Item 5G - Agreement - Interim Finance Director Bob Noland with Prothman Company for $15,844 per Month COUNCIL AGENDA SYNOPSIS ITEm No. Irntzals 5 -i i 2 A4eetzn Date 1 Prepared by Mayor's review I Council review o� 05/12/08 I I I I o 5, it cJ ITEM INFORMATION CAS NUMBER. 08-059 'ORIGINAL AGENDA DATE. MAY 12, 2008 AG END ITrm TI17.r. Contract with the Prothman Company for the services of Interim Finance Director. CATEGC)R1' Discussion Motion Resolution Ordinance BicIAward L Public Heannd E Other Mts Date 05/12/08 Mtg Date 5/ 12/0 ■33118 Date Mlltg Date zlitg Date illtg Date zllig Date +SPONSOR n Council ma Adm Svcs n DCD (11 Finance n Fire n Legal P&R 1 1 Police PIY/ SPONSOR'S Authorize the Mayor to sign a contract with the Prothman Company for the services of Bob SUMMARY Noland as Interim Finance Director beginning May 12, 2008. This item is being forwarded to the Special Meeting following the May 12 Committee of the Whole. RE\ IEwEi) B 1 U COW Mtg 1 CA &P Cmte n F &S Cmte 1 1 Transportation Cmte U Utiltttes Cmte Arts Comm. Parks Comm. E Planning Comm. DATE: RECOMMENDATIONS: SPONSOR /AD\IIN. Authorize Mayor to sign contract CO `IMITTEE COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $15,844 per month $12,719 per month $3,125 per month Fund Source: Comments 1 MTG. DATE RECORD OF COUNCIL ACTION 5/12/08 MTG. DATE 1 ATTACHMENTS 5/12/08 Informational memorandum dated 5/8/08 Contract with the Prothman Company Resume of Bob Noland ''o:` Z' It 1 \M y :o f 8 i 6200 Southcenter Boulevard Tukwila, Washington 98188 Jim Haggerton, Mayor 7 908 To: City Council From: Mayor Haggerton Date: May 8, 2008 Re: Contract for Interim Finance Director As you are aware, Finance Director Kevin Fuhrer is leaving his employment with the City as of close of business on Thursday, May 15. Because of financial issues facing the City, particularly the implementation of a biennial budget, I have sought the services of an interim Director to get us through the period until a peiinanent director is selected. I have identified a suitable interim Director, Mr. Bob Noland, through the services of the Prothman Company. Mr. Noland will start with the City on Tuesday, May 13. Mr. Noland is the former Finance Director for the City of Kennewick, and has experience with biennial budgeting and with Eden Systems software which is the backbone of our financial operations. The costs of hiring Mr. Noland will be $1500 /mo living expenses, $84/hr salary ($14,112 /mo) and mileage for one trip home to Kennewick per month (460 miles $.505 /mi $232.30), for a total of $15,844.30 per month. The 2008 budget reflects an expenditure of $12,719 per month in salary and benefits for the current Finance Director. If necessary, a budget adjustment will be made at year end to cover any discrepancy between the dollars budgeted versus dollars expended in this area. Council authorization is requested to enter into contract with the Prothman Company for interim services. Questions concerning this may be directed to Rhonda Berry or me. Phone: 206- 433 -1800 e City Hall Fax: 206- 433 -1833 www.ci.tukwila.wa.us ROB TIMAN creating solutions May 7, 2008 Mr. Jim Haggerton Mayor City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Dear Mayor Haggerton: Thank you for your confidence in the Prothman Company. Below is our standard agreement for providing interim services. Would you please sign and return a copy to our offices. Please call me if you have any questions. Term. The term of this Agreement is on going, provided the City may terminate this agreement at any time. Interim Finance Director. The Interim Finance Director serves at the pleasure of the City and shall perform such duties as assigned by the City. The City shall have the right to direct the Prothman Company to replace the Interim Finance Director at any time. Employer Duties of the Prothman Company. The Prothman Company shall provide a Prothman Company employee qualified to act as the City's Interim Finance Director during the term of the contract. The Prothman Company shall (1) pay all wages and other remuneration to its employee who is provided under this Agreement, (2) prepare and file all payroll tax returns and reports, (3) pay all amounts due and owing pursuant to the payroll tax returns and reports, (4) prepare, file, and furnish to the employee applicable employee tax forms, and (5) prepare and file, with a copy to the City, applicable employer tax forms. Duties of the City. When applicable, the City shall provide a work place for the Interim Finance Director and maintain the work place in accordance with applicable health and working standards, notify the Prothman Company immediately of all employee injuries and provide reimbursement to the Interim Finance Director for costs incurred as a result of performing City business such as mileage, travel expenses and other similar costs at the normal City rates and in accordance with the City's cost reimbursement policies applicable to City employees. Fees. The Interim Finance Director's hourly rate is $84.00 for each hour worked by the Interim Finance Director. To help defray the cost of the interim employee's lodging, the city agrees to pay $1,500 per month. In addition, the City agrees to reimburse the Interim Finance Director for one trip home to Pasco, Washington per month. Invoices are due within thirty (30) days of receipt. Delinquent payments will be subject to a late payment charge of 12% (annual) and which will be applied to any unpaid balance owed commencing seven (7) days after the payment due date. 3633 136 PL SE, Suite 206 ®Bellevue, WA 98006+206 368 0050 {ph +206 368 0060 {fx }+www.prothman.com Finders Fee. If the City chooses to hire the Interim Finance Director as a regular City employee the City agrees to pay the Prothman Company the percentage of the starting annual salary based upon the length of the assignment with the City as represented below: 0 to 12 months 10% after 13 months 5% Indemnification. The Prothman Company shall indemnify, defend, and hold harmless the City for the purposes of all required payroll deductions and withholdings, legally required workers' compensation insurance and other employee benefits. The City releases and agrees to indemnify, defend, and hold harmless the Prothman Company, the employees of the Prothman Company, and personnel, directors, and officers of the Prothman Company from any and all actions, claims, damages, or injuries to persons or property, penalties, obligations or liabilities arising out of or related to the services performed by the interim employee that are under the control of the City and are within the course and scope of City employment. The Prothman Company releases and agrees to indemnify, defend, and hold harmless the City, its officers, employees and consultants, from any and all actions, claims, damages, or injuries to persons or property, penalties, obligations or liabilities arising out of or related to the acts or omissions of the interim employee that are not under the control of the City or are not within the course and scope of City employment. If the City is notified or becomes aware of any alleged improper or illegal activities by the interim employee the City shall notify the Prothman Company immediately. CITY OF TUKWILA PROTILI'IAN COMPANY A Jim Haggerton Date Gre rothman Date Mayor President PROTHMAN PROT 3633 136th PI. SE Suite 206 Bellevue WA 98006 Robert F. Noland Experience 2003 2008 The Prothman Company Seattle, WA As an employee of the Prothman Company, served under contract in various interim positions, including: Finance Director City of Battle Ground, 2007 -2008 Deputy City Manager City of Battle Ground, 2007 Finance Director City of Union Gap, 2005 -2006 City Administrator City of Othello, 2003 -2004. 1988 -2003 (Retired) City of Kennewick Kennewick, WA Support Services Director Provide administrative support and direct the activities of subordinate managers of divisions within the Support Services Department. There are three divisions Finance, Information Systems, and Purchasing and Warehousing. Departmental responsibilities include the budgeting, accounting, and financial reporting functions for a city of 60,000 population; providing the billing and customer service function for a water and sewer utility of 19,000 customers; the payroll function for 500 employees; providing information systems support to the various City departments, including a networked PC environment of 300 PC's and devices; providing centralized purchasing and warehousing services to City departments; and providing general administrative and financial support to the eight City departments. 1976 -1988 City of Kennewick Kennewick, WA Finance Director Responsible for the duties noted above prior to a reorganization in 1988 which added the Information Systems function to the department. 1976 City of Kennewick Kennewick, WA Assistant Finance Director Provided support to the Director with all functions of the department; directly responsible for supervising the accounting function and for the implementation of the City's first automated financial system 1975 -1976 City of Richland Richland, WA Accounting Supervisor Provide support to the Director with all functions of the Finance Department; directly responsible for supervising the accounting and customer service functions. 1969 -1975 Hoff Forest Products Horseshoe Bend, ID Accounting Supervisor Supervising the cost accounting, payroll, and reporting functions for a diversified lumber operation consisting of five companies and four hundred employees. Education Central Washington University Ellensburg, WA B.A., Business Administration and Economics; accounting emphasis. Professional Past president Washington Finance Officers Association. Associations Past Chairman, Supervisory Committee of the GESA Credit Union.