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Home My WebLink AboutCOW 2008-04-28 Item 4B - Budget - 0.50 FTE Administrative Support Assistant in Municipal Court COUNCIL AGENDA SYVOPSIS "n•.:10 V*. -Initials ITEM NO. —141X' 19' I iVIcetin Dat 1 Prepared by 1 Mayor's review 1 „Council renew f -Aff 11 t. I 0 I 04/28/08 1 LRK 05/05/08 1 LRK 1 1 rbOiS b, ITEIWINFORMATLION 1 CAS NUMBER: 08-049 I ORIGLNAL AGENDA DATE: APRIL 28, 2008 AGENDA I I .EM TITLE Request from the Municipal Court for a regular .50 FTE Administrative Support Assistant. CATEGORY E Discussion Z Motion n Resolution Fl Ordinance E Bid Award Fl Public Hearzng 1 Other Mtg Date 04/28/08 kits Date 05/05/08 Mtg Date Aft Date Mtg Date Aftg Date Mtg Date SPONSOR Council El Mayor Adm Svcs 1 DCD r] Finance 1 I Fire fl Legal I I P&R Li Police Li PW SPONSOR'S Municipal Court request to increase staffing to include one regular .50 FTE Administrative SUMMJ\RY Support Assistant. This will require a 2008 budget adjustment to accommodate the much needed position. REVIEWED BY El COW Mtg. fl CA&P Cmte [Z] F&S Cmte Transportation Cmte Li Utthties Cmte [-I Arts Comm. El Parks Comm_ Pi Planning Comm. DATE: 04/22/08 RECOMMENDATIONS: SPoNsoR/Aum Approval COMMILFEE Unanimous approval; forward to Committee of the Whole OOSTAMP- iiTUNDiSOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $31,707.82 Fund Source: SALARIES AND WAGES Comments: Financial summary included in the 4/21/08 informational memorandum I MTG. DATE 1 REC ACTION 4/28/08 IVITG. DATE 'ATTACHMENTS 4/28/08 1 Informational memorandum dated 04/21/08 Minutes from the Finance and Safety Committee meeting of 4/22/08 IL4, Tukwila Municipal Court g� G�� Tuk s r Z v 7:6 y� i 6200 Southcenter Boulevard Tukwila, Washington 98188 2599 z 7908 206- 433 -1840 Fax 206- 433 -7160 E -mail: http w. /wwtukwa.gov /court s `'so" Kimberly A. Walden LaTricia R. Kinlow Presiding Judge Court Administrator To: Finance Safety Committee r I From: LaTricia Kinlow, Court Administra. •r I Z f t J Date: April 21, 2008 Subject: Request for .50 FTE Administrative Support Assistant ISSUE: Increase Municipal Court staffing to include one .50 FTE Administrative Support Assistant BACKGROUND: In reviewing our budget records, we discovered that the court has consistently utilized extra labor hours equivalent to that of a .50 FTE. As a result this position has become an essential part of our daily operations PROPOSAL: We are proposing that this extra labor position be increased to a regular .50 FTE Administrative Support Assistant position. Some of the essential duties of the position include: Filing Court Documents Pulling Files Distributing Files Preparing Files Answering Phones Taking Messages Data Entry Our current team is already operating with a more than full workload and could not take on these additional responsibilities. Although these tasks can be considered as entry level responsibilities, they are a vital part of the functions of the court. FUNDING: It is estimated that the funding required to fill this regular .50 FTE Administrative Support Assistant position will cost $18,000 per year plus the annual cost of living increase and the prorated benefits. We currently have no additional funding in our budget to cover this much needed position. I have discussed our intent with both the Finance Director and the HR Director and have received their support for making the extra labor position into a regular .50 FTE position. It is my position that supporting this request is in the City's best interest. Administrative Support Assistant Summary Grade t -al 1 Step 1 Step 2 Steo3 17.05 17 90 18.80 2008 Waaes and Benefits Regular pay for 1040 hours 17,732.00 18,616 00 19,552.00 FICA 7 65% 1,356 50 1,424 12 1,495 73 PERS .0831% (as of 7/1/08) 1,473.53 1,546.99 1,624 77 Workers Comp .10305 /hr 107.17 107 17 107 17 Life, Vision, Dsb 354.00 354.00 354 00 Med /Den full family 50% 10,684 62 10,684.62 10,684.62 31,707.82 32,732.90 33,818 29 City of Tukwila `uu'`' #r 1111 Finance Safety Committee r`soa FINANCE AND SAFETY COMMIT'T'EE Meeting Minutes April 22, 2008 5:00 p.m. PRESENT Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy Staff: Rhonda Berry, Dave Haynes, Jack Pace, Kathy Stetson, Mary Hulvey, Christy O'Flaherty, Trish Kinlow and Kimberly Matej Guest: Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Reauest for .37 FTE Increasing the Hours for the Administrative Support Technician in the City Clerk's Office Staff is requesting an increase of .37 F 1E for the Administrative Support Technician position in the City Clerk's Office. This position is currently operating at .63 FTE (25 hours per week). The addition of .37 FIE (15 hours per week) will bring this position to full -time (1.0 FTE). This position serves as the primary back up to the front desk position. Due to recent organizational changes within the City, a full -time Administrative Support Coordinator previously located in the Clerk's Office has been reassigned to the Information Technology Depai tnient. This reorganization has impacted the workload of the Clerk's Office and has required reassignment of responsibilities. This requested increase in personnel will mitigate the reassignment of the Administrative Support Coordinator position and maintain the Clerk's Office current customer service levels. This request is necessitated by the recent reorganization. There is no budget impact for this year. UNANIMOUS APPROVAL. FORWARD TO APRIL 28 COW FOR DISCUSSION. B. Reauest for .50 FTE for an Administrative Support Assistant in the Municipal Court Staff is requesting a .50 FIE for an Administrative Support Assistant in the Municipal Court. Over the past few years, the Municipal Court has utilized extra labor hours equivalent to that of a .50 FTE. As a result, this position has become essential to daily court operations. Funding for this entry-level position is not in the current budget and will require an estimated $18,000 per year plus benefits. Additionally, staff explained that Municipal Court extra labor hours are not expected to decrease as a result of the additional .50 FTE. This is largely due to the upcoming transition to a new, state mandated, court management system. Future use of extra labor hours beyond this transition cannot be estimated at this time. UNANIMOUS APPROVAL. FORWARD TO APRIL 28 COW FOR DISCUSSION. C. Truck Parking on City Streets Staff provided follow up information regarding the regulation of truck parking which was requested at the November 19, 2007, Finance and Safety Committee meeting. Information was presented by Code Enforcement staff but this issue is also within the purview of the Police Department. After a lengthy discussion of the information provided, the Committee determined that they would like staff to research and prepare information regarding the regulatory parking options for commercial vehicles on the public right of way. Recreational vehicles will be handled under separate cover at another