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Home My WebLink AboutCOW 2013-10-28 Item 4B - Bid Award - 6450 Southcenter Boulevard Sewer Repair to Green River Construction for $34,164COUNCIL AGENDA SYNOPSIS initials Meetia Date Presared b Al• or's review Council review 10/28/13 BG a,rl =VI' L 11/4/13 BG Motion Date 11/04/13 ❑ Ordinance AN Date ❑ Bid Award Ai tg Date ❑ Public Hearing Meg Date ❑ Other Aug Date CATEGORY LI Discussion 1.! M Resolution Mtg Dale Meg ITEM INFORMATION ITEM No. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 10/28/13 AGENDA ITEM TITLE Sewer Bid Award Repair at to Green 6450 Southcenter River Construction, Blvd Inc. 10/28/13 Motion Date 11/04/13 ❑ Ordinance AN Date ❑ Bid Award Ai tg Date ❑ Public Hearing Meg Date ❑ Other Aug Date CATEGORY LI Discussion 1.! M Resolution Mtg Dale Meg AN Date SPONSOR ❑ Council ❑ Meyor ❑ HR ® DCD ❑ Finance • Fire ❑ IT ❑ P&R ❑ Police lwt PIF SPONSOR'S While the City SUMMARY clog and ultimately determine the responded has successfully unbudgeted crew was cleaning and jetting a sewer main, the jetting head got stuck by a the hose had to be left in the sewer main. A new manhole is needed to location of the blockage. Four construction firms were notified and two with bids. The low bid of $34,164.00 was from Green River Construction, who worked for the City in the past. Council is being asked to award this project to Green River Construction, Inc. in the amount of $34,164.00, ❑ CA&P Corte ❑ F &S Corte ❑ Transportation Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: JOE DUFFIE REVIE ED By ❑ COW Mtg. Z Utilities Cmte DATE: 10/21/13 RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Public Works Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $34,164.00 $0.00 $37,409.58 Fund Source: 402 SEWER FUND Comments: Project is unbudgeted and funds will be used from the Sewer Fund's ending fund balance MTG. DATE RECORD OF COUNCIL ACTION 10/28/13 11/04/13 MTG. DATE ATTACHMENTS 10/28/13 Informational Memorandum dated 10/18/13 Vicinity Map Bid Tabulation Green River Construction's Proposal Minutes from the Utilities Committee meeting of 10/21/13 11/04/13 33 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Cusick, P.E., Senior Program Manager DATE; October 18, 2013 SUBJECT: Sewer Repair at 6450 Southcenter Blvd Project No. 91340203 Bid Award ISSUE Award bid to Green River Construction, Inc. for the repair of the sanitary sewer line near 6450 Southcenter Blvd. BACKGROUND When City staff was cleaning and jetting the sewer line near the intersection of Southcenter Blvd and 65th Ave S, the jetting head got stuck in the sewer line. Staff then pushed the jet head to the next manhole up stream of the clog and removed the jet head from the hose and tried to pull the hose back to the Vactor truck. At that time, the hose became stuck in the sewer line. Staff was unable to free the hose and it had to be cut and left in the manhole where the Vactor truck was parked. Staff then tried to video the sewer line but was unable to see the blockage because it was under water, It was determined that the only way the blockage could be cleared is to install a new manhole where the jet hose is stuck. This proposed manhole location was determined by the counter on the Vactor truck hose reel. After the installation of the proposed manhole, staff will be able to determine the exact location of the blockage in the sewer line, A second excavation may be required once the exact location is found. The sewer line is located near fiber optic lines and if it is determined that the sanitary sewer was damaged during the installation of the fiber optic lines, the City will file a claim against the fiber company. If the sewer line is not repaired at this time and the pipe collapses, by- pass pumping will be required so that sewer service can be maintained to the north hill of Tukwila. DISCUSSION Four firms from the MRSC Small Works Roster were asked to submit quotes for this project. King Construction and Omega Contractors elected not to bid due to scheduling conflicts. The low quote came from Green River Construction in the amount of $34,164.00, including sales tax, bonding, and insurance. Green River Construction has done successful work for the City in the past. Engineer's Bid FINANCIAL IMPACT Estimate Results Construction (includes tax) $30,670.95 $34,164.00 Contingency 10% 2,801.00 3,416.40 Total $33.471.95 $37,409.58 As this is an emergency repair, this project is not budgeted and construction costs will come from the Sewer Fund's ending fund balance. RECOMMENDATION Council is being asked to approve the contract with Green River Construction, Inc. in the amount of $34,164.00 for the installation of the proposed manhole and sewer line repair and consider this item at the October 28, 2013 Committee of the Whole and subsequent November 4, 2013 Regular Meeting. attachments: Vicinity Map Bid Tab Green River Construction's Proposal W: \PW Eng \PROJECTS\A- SW Projects \2013 Annual Sewer Repair (91340201) \Info Memo 65th manhole.doc 35 m c-I O N N c-I U U 0 U L-7) U QUOTE TAB FOR 6450 SOUTHCENTER BLVD. MANHOLE INSTALLATION CD z_ CONSTRUCTION * * * * * * #VALUE! #VALUE! OMEGA CONTRATORS * * * * * * * * vF #VALUE! #VALUE! NORDIC CONSTRUCTION m N. N H m L $ 3,500.00 0 O O 0 O c-1 N N 0 m Lri $ 61,114.94 GREEN RIVER CONSTRUCTION 0 O 0 Ln In of N in- 0 o 0 Ln 00 in? 0 O 0 0 00 IJ $ 2,964.00 0 o LD c-I m {/} ENGINEERS OPINION COST $ 28,010.00 Ln Ql O LD LID N i/} ur) Ql 0 r•-• LD O m yn TALL WORK TRENCH SAFTEY SYSTEM TRENCH DEWATERING SALES TAX 'TOTAL U w H 0 I- Ln w H 0 0' I— V7 I- 0 0 0 I— 0 m w cc cc 0 LL I— W cW 0 J w I- < Lu 0 * V7 * W * o' 0 * CONFLICTS SCHEDULING 39 1W15/9013 10:30 2062462274 PROPOSAL GREEN RIVER C.ON'=T PAGE 02/02 October 10, 2013 MANHOLE INSTALLATION at 65TH Avenue andSouthcenter Boulevard THIS IS A PREVAILING WAGE JOE Installation of Side Sewer Description Unit Cost Perform all work associated with this project including bonding and insurance, Lum Sum $r Trench Safety System Lump Sum $ Trench Dewatering System Tax 9.5% Lump Sum $ d-gto Total $ 3444 ti _ Company Name: Contact Name: Address: Telephone: Please return to: Mike Cusick, P.E. City of Tukwila Public Works Department 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 Pease return to the City of Tukwila by 5:00 PM October 15, 2013. 40 Utilities Committee Minutes October 21, 2013 — Pape 2 B. Bid Award - Sewer Repair at 6450 Southcenter Boulevard Staff is seeking Council approval to award a bid to Green River Construction, Inc. in the amount of $34,164.00 for the repair of the sanitary sewer line near 6450 Southcenter Boulevard. Staff discovered an indeterminate blockage while recently cleaning and jetting the sewer line, which caused the hose to be stuck and subsequently cut free. The blockage is going to be cleared by installing a new manhole at the point where the hose is stuck. One possible cause is damage caused by the installation of fiber optic lines in that area, and if that is the cause the City will file a claim for damages. The sewer line must be repaired now so that sewer service can be maintained. Green River Construction was selected due to a low quote and successful work for the City in the past. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 28 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Meeting adjourned at 5:41 p.m. Next meeting: Monday, November 4, 2013 — 5:00 p.m. — Conf. Room No. 1. Committee Chair Approval Minute by LH. Reviewed by GL. 41