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HomeMy WebLinkAboutCOW 2013-10-28 Item 4C - Ordinance/Resolution - Permit User Fee for Technology InvestmentsCOUNCIL AGENDA SYNOPSIS Initials Afeetias Date Prepared by Mayor's review Council review 10/28/13 NG Investments /1)-Pt 11/04/13 NG ❑ Bic/Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other bits Dale CATEGORY / l Discussion Resolution 0 Ordinance Mtg Date Mtg Date 11/4/13 Mtg Date 11/4/13 ITEM INFORMATION ITEMNO. 43 STAFF' SPONSOR: NORA GIERLOFF ORIG INAL AGENDA DATE: 10/28/13 AGENDA ITEM TITLE Permit User Fee for Technology Investments 10/28/13 ❑ Motion MMtg Date ❑ Bic/Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other bits Dale CATEGORY / l Discussion Resolution 0 Ordinance Mtg Date Mtg Date 11/4/13 Mtg Date 11/4/13 SPONSOR ❑ Council 1A1 . Mayor ❑ HR W DCD ❑ Finance ❑ Fire ❑ IT ❑ Pr R ❑ Police • P117 SPONSOR'S A Technology SUMMARY new permit funding is proposed Digital Records ordinance and location. A Fee was planned as a way to recover system that will significantly improve to allow online retrieval of historical Center, increasing efficiency. The resolution to implement a technology portion of the fee will be used to add .25 the cost of implementing Trakit, the customer service. A portion of this permit data through the City's Council is being asked to consider the fee & consolidating fees into a single FTE to the Digital Records • osition. ❑ Transportation Cmte Comm. ❑ Planning Comm. CHAIR: ROBERTSON, EKBERG REVIEWED BY ❑ COW Mtg. ❑ Utilities Cmte DA`T'E: 10/14/13, 11 CA &P Cmte /4 F &S Cnite Arts Comm. 10/22/13 ❑ Parks CO v MFi'1 "EE RECOMMENDATIONS: SPONSOR/ADMIN. COMMIT-LEE Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT I FUND SOURCE EXPENDITURE'. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED So $ so Fund Source: NEW USER FEE Comments: Revenue generated will depend on the fee level chosen MTG. DATE RECORD OF COUNCIL ACTION 10/28/13 MTG. DATE ATTACHMENTS 10/28/13 Informational Memorandum dated 10/7/13 with attachments Minutes from the Community Affairs and Parks Committee meeting of 10/14/13 Minutes from the Finance and Safety Committee meeting of 10/22/13 11/4/13 43 4 .4 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Jack Pace, DCD Director BY: Nora Gierloff, Deputy DCD Director Brenda Holt, Permit Coordinator Christy O'Flaherty, City Clerk DATE: October 15, 2013 SUBJECT: Permit User Fee for Technology Investments (This item was also presented to CAP; based on the discussion, clarifying information has been added to pages 2 -3, highlighted in yellow.) ISSUE Should Tukwila adopt a technology fee on building, public works and land use permits to offset the cost of the new permit tracking system and the cost of preserving and providing electronic access to permits? BACKGROUND The City is replacing its current permit tracking system, Permits Plus by Accela, with CRW's Trakit system. Our current system is used by Building, Planning, Public Works, Code Enforcement and Rental Housing. Fire enters their reviews of development and and use permits in Permits Plus but uses a separate system for issuing their own permits. The new system will provide significant customer service improvements including online public access to permit status and history; electronic plan submittal and review; online inspection scheduling; mobile access for inspectors; citizen comment tracking; and integrated GIS mapping. We anticipate a go live date of November 6th Once issued, the City is required to permanently preserve land use and development related permits and their associated records and make them available upon request. The City currently microfilms the records as a security back -up measure for long -term protection, and the City Clerk's office would also like to make permit records available in the City's Digital Records Center powered by the Laserfiche Imaging System. This would allow the end -user to search for and retrieve records online, as opposed to making public records requests utilizing a paper - based system. Having historical permit records available online will provide a significant customer service improvement by eliminating the delay of submitting a public records request. It would also reduce the substantial amount of staff time spent fulfilling public records requests for permit files, which have a high rate of retrieval. The new Trakit permit system will allow permit records to be sent directly into Laserfiche as they are closed. However, importing historical permit records into Laserfiche is currently on hold due to staffing limitations. Identifying a revenue source would enable the City to work through the W:\2013 Info Memos - Council \TechFeeMemoFS.doc 1 10/17/2013 45 INFORMATIONAL MEMO Page 2 backlog of scanned historical permits (back to 1958) and continue adding the current permits to the Digital Records Center on an ongoing basis. ANALYSIS As requested by Council, staff is providing technology fee options for consideration. The technology fee level chosen will determine the revenue raised. Trakit Cos is Costs for implementation of Trakit are below the budgeted amount of $375,000 and maintenance costs will be lower than Permits Pius. Project Cost Summary Purchase Cost A. Total Software & Licensing $152,500 B. Implementation & Project Management $ 83,250 C. Data Conversion from Permits Plus $ 15,500 D. Training $ 34,000 E. CRW Travel & Expenses $ 19,500 F. Customizations $ 23,000 G. Negotiated Discounts $ (15,000) H. Taxes $ 25,000 1. ArcGIS Server to support GIS functionality $ (17,372 } J. Larger Monitors for ePlan review $ 4,000 K. Increase Data Storage Capacity for ePlans $ 14,710 Permit System Cost $356,460 1 Purchased with emergency management funds Records Management/Accessibilitv Costs A portion of the technology fee could be earmarked to offset some of the costs associated with expanding access to permit records beyond that required by the State. The City Clerk's office does not have the staff time to import, index, review and merge the digitized permits in order to make them available online. Funding of up to $20,000 annually through the technology fee, as well as $17,241 to be taken from the microfilming/digitizing budget would allow this process to move forward by enabling the Digital Records Coordinator position in the Clerk's Office to become full time in 2014. Based on discussion at the CAP meeting, further investigation was done regarding the level of service provided by the cities surveyed in Attachment A. A review of each of the agency websites demonstrated that none of the surveyed cities offer online accessibility to finalized permit records. While options are available to search for database summaries with permit information, the end user is not able to acquire a copy of the finalized permit, plans and other documents online. DCD permits have the highest document retrieval rate from the City's Records Center with 101 files retrieved to date in 2013, with permit dates ranging from 1960 -2009. (This does include requests for more current permit records housed in DCD). Based on the chosen funding level, we are proposing to more efficiently meet the demand by providing online accessibility of finalized permit records for the public to self- serve, saving them the cost of paying the City for paper records. W;12013 Info Memos - Council \TechFeeMernoFS.doc 2 10/17/2013 46 INFORMATIONAL MEMO Page 3 Revenue Options Given the significant investment required to upgrade to a new permit system and accept electronic plans, many cities are imposing technology user fees. Fees are assessed as either a flat fee, fee per sheet or percentage of the permit fee that ranges from 1.3% to 5 %, see Attachment A. The Master Builders have written a letter in support of city technology fees if they are used to provide better service, and in our informal discussions with applicants many think the efficiencies of electronic permit review would be worth a modest fee increase. The proposed technology fee would be applied to all permits that are processed through our tracking systems except rental housing inspections. However, it would apply to the "Permit" fee only, excluding the plan review fee, mailing fees, state building code fee, impact fees, Cascade Water Alliance Fee and any other water or sewer assessments. A chart of the amount Tukwila would have collected from different fee structures is included as Attachment B. The actual permit revenues are listed in Attachment C. Over time we could recover the expenses associated with the new permit tracking system and expanded records access with a fee in line with that charged by other jurisdictions in our area. Estimated Revenue The proceeds from different technology fee levels are shown below, assuming annual permit revenues of $1,300,000 which is an average of recent years. The other columns show the amount of technology fee that would be added to our current permit fees for a typical new single family house, moderate commercial tenant improvement and 8,450 sf new commercial building. Technology Fee Level Estimated Annual Revenue Tech Fee for a 2,900 SF House Tech Fee for a $100,000 TI Tech Fee for a New 8,450 SF Restaurant 3% $ 39,000 $145 $45 $450 4% $ 52,000 $192 $60 $600 5% $ 65,000 $240 $75 $750 6% $ 78,000 $288 _ $90 $900 7% $ 91,000 $336 $105 $1,050 Payback Period The funds available for retiring the Trakit investment, contributing to the City Clerk's staffing to make historical permits available online, and developing a fund for future updates are listed below. This assumes a 10 year payback period for Trakit, after that point those funds would be available for future investments. We have not accounted for inflation in these figures, but as construction costs rise so would permit and technology fee revenues. Technology Fee Level Estimated Annual Revenue 10 year Repayment of Trakit Investment Annual contribution to Digital Records Center Annual Contribution to Fund for Future Technology Replacement 3% $ 39,000 $35,600 $3,400 $0 4% $ 52,000 $35,600 $16,400 $0 5% $ 65,000 $35,600 $20,000 $9,400 6% $ 78,000 $35,600 $20,000 $22,400 7% $ 91,000 $35,600 $20,000 $35,400 W :12013 Info Memos- CouncillTechFeeMemoFS.doc 3 10/17/2013 47 INFORMATIONAL MEMO Page 4 Future Costs Fire is working with CRW to develop a quote to integrate Fire permits into the Trakit system in 2014. Once they are using CRW the technology fee will be added to their permits. Finance may wish to switch to LicenseTrak for business licenses in the future. The LicenseTrak expense should be reimbursed through a fee on business licenses rather than the technology fee as it would not directly benefit permit applicants. Other Changes In addition to the changes to the fee resolution related to the technology fee there is one additional change proposed. In June of 2010 DCD moved from flat fees for all land use permits in favor of having fees for more complex, Mess predictable permits structured as a retainer with an hourly fee for staff time over the number of retainer hours. In the 2013 -14 fee schedule we reduced the number of permits subject to hourly fees after analysis showed that the retainers were rarely exceeded and did not justify the additional time to track the hours and bill the applicants. In this version we are proposing to eliminate the hourly fees completely to simplify the permit review and issuance process as we transition to Trakit. The additional staff time required for record keeping and the delay in issuing the permit while the applicant paid the additional fees has not been justified by the minor amounts of revenue generated. RECOMMENDATION Staff recommends that the Committee set a technology fee level of 5% and forward the resolution to the October 28th Committee of the Whole and November 4th Regular meeting for action. The level of funding for records management can be set as part of the 2014 budget review. ATTACHMENTS A. Technology Fee Survey — Updated to reflect B & 0 Tax B. Potential Technology Fee Revenue Chart C. Permit Revenue Table D. Draft Technology Fee Resolution E. Draft Building /Electrical/Plumbing /Mechanical Permit Fee Ordinance W:12013 Info Memos- CouncillTechFeeMemoFS.doe 4 10/17/2013 48 Technology Fee Survey A Fee Department B & 0 Tax Permit System Notes: City of Auburn (8/13) $ - No CRW TRAKiT City of Bellingham $ - Yes Accela City of Black Diamond $ - No Bitco City of Bonney Lake $ 4.00 No Eden /Tyler Technology City of Bothell (8/13) 5% building, planning, public works, fire No EnerGov City of Burien (8/13) $ - Yes CityView City of Covington (8/13) $ 40.00 building, planning, fire, licenses No Accela A technology surcharge will be assessed for development projects at each step in the land use process (concurrency review, preliminary, engineering, notice to proceed and final approvals). Individual impact fees not paid with an associated building permit will be required to pay a separate technology surcharge fee at the time of payment. City of Des Moines (8/13) $25 /comm - $10 /res building Yes Bitco City of Federal Way (8/13) $ 20.00 building, planning, public works, fire No Amanda Charge to scan single family plans submitted on paper = $39.50. Charge to scan commercial plans submitted on paper = $118.50 City of Issaquah (8/13) 1.3% building, planning, public works, fire Yes CRW TRAKiT 1.3% goes to EGovAlliance. Electronic plans are required for projects exceeding $10,000 in value. City charges to scan as follows: 0 -4 pgs = $8 + $1.90 per page; 5+ pgs = $32.70 = $1.90 per page. City of Kent 3% building, planning, public works, fire Yes Accela City of Kirkland 1.3% building, planning, public works, fire No EnerGov 1.3% goes to ECityGovAlliance City of Lynnwood 10% No EnerGov Raised their permit fees 10% across the board 5 years ago to pay for the system, only recently went live. City of Maple Valley (8/13) $ - No CRW TRAKiT City of Mercer Island (8/13) 3% building, planning, public works, fire Yes CRW TRAKiT 1.3% goes to ECityGovAlliance City of Newcastle (8/13) $ - No City of Ocean Shores $ - Yes City of Puyallup $ - No Eden /Tyler Technologies City of Redmond 3% building, planning, public works, fire No EnerGov System was paid for through an ongoing Tech Fund. City of Renton (8/13) 3% moving to 5% building, planning, public works, fire No EnerGov Increase to 5% when Renton accepts on -line permits other than through MyBuildingPermit.com City of Sammamish $ - No CRW TRAKiT City of SeaTac $ - No CRW TRAKiT City of Tacoma 5% building, planning, public works Yes Updated: October 2013 Attachment A 49 Technology Fee Comparison 4 0 o 4 O 0 0 0 0 0 0 0 0 0 0 0 O O O Q 0 0 V} tn▪ . V} if)- y} VF ij1. -s" if} kJ) 0 0 N 0 0 N cJi 0 0 0 r•I 0 0 3 C+i r-I O f+l tJ} 1) Fs v ,--I N f/i 0 0 r-1 O O 0 0 .00 ri LJi Lt 0 0 0 m N in rn M -1 r • Lli r.-' M1'! a +J} in. .1.4 4.n- 1,7} a. ▪ oo N O 0 csi 4 4 c Lri in 4 0 n 0 ▪ N. ri ▪ n r1 Ln -n ar, M Lri c O ✓ 06 r,'i Lin LD 0 m a et ti V r C,57 m 0 V , • in tn. to •/). a U N D U to as ....... C a) E co 0 IN 0 0 sn 41 N L.4 0 0 N N L() r d 0 N. N. (I3 Q1 r-I N - M It) La LO G1 LJY N _4 SU ri rn ix) r1 Ni 0 {�} a /} {/} +J} {!} 0) 0. o) C pi 00 0 0 0 ,0 M N o0 O 0 CO Lry Liz Cri P O _ CO Cr) CI .-1 N. ri m LD ri in E co- .1-r)- 4" ir +. ( a) a) a m N ▪ o fl o --r 0 ▪ w •• ▪ 00 in m ,-1 m Lo r» Ln Ls a) h 4s1- ih +I n ir} as s ar C (0 0 ai 0 3 00 Cr) L() N ri fY d N 0 0 O ra r1 V t) } V) V • 1.3% of fee collected • 3,0% of fee collected _ 5.0% of fee collected 0 O L}7 00 tri I. 0 6 Ln N @ U M C v1 ' 0 a) O 0 ra U 5 a7 t w Attachment B $25.00 per issued per 51 Technology Fee Estimate 9 Total Technology Fee in d D wwwww O 7.1; . 41 7" 8+i O N W N G N w Total Technology Fee n w 4�1 2+1 4 C] 4, pj 4, .g t3 w r .+. 4 Is. - ' 44 tM1+r M tlleY {�y 43 l$ 482.00 5 7t O l 792.00 i $ 13,440.0o 1 $ 2,050.00 5 _ 3,300.00 $ 56,000.06 C i V m U. N t- 4'1 '- o R. $ U7 O C5 8 404% rco V1 SO S1 w w f 44 P 000 ,. 4% '4. 44 8 1. w 49 w44 G. w 4.. 4- w ymWp g 9 49 49 1 A. m M W M1�. r w 'T W ii7 44 44 8. W wp 117 4- ww p4 4 6.9 r5 w Q 0 {V 49 4. tin pQ M - 44 -... Total # of permits Total fee ti _ 1- d Ll O y 4 C CL q r Y�7 w TS ^ 4% 8 47 iM1Q 4G r 4% �Nryry b w. $ 2,396.23 S 509.31 $ 3.705.60 Q y F. 4G 4499 wwwL, 8 O7 Co w B aA 4% f4 �8} M w Public Works Permit Fee Public Works Permit Fee_ Public Works Permit Fee c .O7 L a! ? 19 . J pl CO D N .9 J Land Use Pee -app Application 49 47 44 a d a a 49 43 49 49 44 N w w ,_ (4 $ ti ymy S7 4, 49 N�.. {ory 4 w in t•'7 6 47 14,1 40 16 ri r 47 4,, O o @7 0 H V} Q C7 4 rA Plan Review Electrical Fee (bldg_ Permit Fee mech, plumb) Plan Review Fee gbldg, meth, plumb] 4, ti! w 47 44 a } TS 5 ;a IS c V 3� LL CC E 49 r r gf 44 477 t SO t'f IR w N I4 i9 w w [[y3 pp 8 w 4 A 4, w V !L LT, 4 41 4�7 k. • Y C. m d yy 1 8 Nj + w 0h0� 4+ N 417 47 .t! w G CO 47 8 +. 41 47 p8p Sri T w Plumbing Permit Fee $pp ICr 43 I c'Ap�i N Wj 85 4,, 2 4+9y {q8 u'1 N 48 M rW VI E E •E ii: at 4y O M $ [A rAi 0�'1 ifl [rp�p - a T IA r 41 4% ep8p g M r �ti 43 (4) Plumbing Permit Fee 4B m , $ 44) M 44 8s 49 S [3 r._ in ry$ r 83 `8, ti. a 4, G { 4, N 4 N w �4�3y 6 47 m 4 w goo} 44 C7 In foie c ha nical Permit Fee VI y�py Ili ° $ N m w P7 ,n 4, 8 v7 41 P. K N w y# IO 44 �ti. tD S4 w u G ,p = g 2 a ? �2r N hl 47 1p7p. ,- 49 tip dl 6 7 N W w 8 b r d 49 49 LL E • . a n a c 45 3 'E S 1218 7 w a V A va' vi w dl e N A 47 1u'��' Ni ry w g g a 47 S .4 M g4 �P M o In 8 F: r v7 $ 2 r w 9 UA1 a w Building Permit Fee 1$� A w; 4% ppPi 1'7 uS 49 g 8 Z' 1` ni 6 49 49 $s $ - O�Si a 40 41 44 „ Cl li Type of technology fee g$ q${�� S a: a 4 c8i 8 g etP- q a Type of technology fee `�, F T ` $ g w 3@ of fee collected' 56 of fee colected Flat fee per permit Flat fee per permit � N 6 Z (Permit Fees Celected ` A A V ` A#_ a y d� 14 E 2013 thru June 'Number of Permits G g t 3g e y 'L` 9 Y yyC��.. ,191 e lm. N Attachment C 53 54 Total Technology Fee N .jX I� 4, N]] pry, !S 1.pc N 441 f N N ? 1 v y I>_ F- 7. r 10 �s N N M .- 44 M M•- N E 14 0 Y 4 Y► Total Technology Total fee Fee Ap 4 , N 8 19 _ Tfa `� ti N — 'itr. a VP 7 * h 41 g .if H N NN 4, g N 5 1,014.00 .5 19,134.00 5 4,225.00 i 3 79,725.00 3 Y N NI- Q pp r y4 Total fee N $ N 5 N N N S r N I M 44 O � O w •0 D 4 r O -r E 20F .2y a d , VP N 414 yp ui N ¢ 88 ai N 44 d M H N 44 g 14 R, N 44 Public Works Signs Permit Fee 4z r u E g C 0" S :]1 07 !J d 44 8 �aI g5 VP M 44 iNil 91 ^10 19 4M8g 44 N N M 4f VF 4p4 O G . m 4y 44 $ rM 44 ,. N g Mr C� w i� 44 M 44 G '4 M I N 88 44 O 0, M N 44 64 8 Cl 44 N M N 8 N I !R y V4 . r . N 1 M Mr~8S N I, t(7 IR N 14 1 44 V4 04 V4 1 44 M 44 S I,6j §PPP F !Y 44 4, 1 1 !A N Land Use Application G n - c =. pOp T M1 N (Y4 V P9 W C 7 N Plan Review Fee (bldg, ranch, plumb) Pre.app I I I 4'7 1, H 44 1 1 4i 44 1 44 a a S I 44 1 44 I 44 I 44 a c}. 7, 1L 4, 44 M M 4! VS Plan Review Fee (bldg, meth, plumb} m Ipn m8 t�F N ev ra bb VP 44 44 44, —, . o, E S L ' n a Ott„ u. E , Vr 1 1 en I aY I ar w1 _ V 4 ,. rj a a T yVj} N M Sfq SA ,..ti w li © erf e45 8 4 4(7 W T rh 44 $ Iii Electrical Permit Fee SO N n ..1-- 6 m V7 1a€0. i3 6 w 8 Oi • VI pm 8 1 [pV a {p V L3 a ` $ 4 N I4, 1g g 4 N GO V 5 24.878.75 S ppq$ Y VP 44 yy E d 174[ v e` 14 14y4 q 8 A VF 8 47 �p v a = a a , ri N T. 0 M q - 441 8 0 44 8 ic; Yt Mechanical Plumbing Permit Fee Permit Fee co f'4 � .- °C e�`i 07 I'h w �v IA 8 as ep%4 44 Mechanical Permkt Fee 8 (.J N 2 Ig ee^I 0- 4A �Np 4 N i'S M pN 8 8 fN N C N 0- 8 0 Iwt- 4 'Igph u 1 LL qC L F u C M a N M N b} Q^ R� 45 4 . �[X� M I [J VP qG I{y Oi S !4 474 a+f V�jjP N t444 ®f N 'C p M 1F�'. f1• 4 N G M1 i`i T .e ..., p�tl Iti q M1 IA �g O N N Ot 4 IA u1 L. on t 7 m d u7 4, In M1 e4 �Cp+pp# T n4 fV r 44 N h 4, ._ m 4i V> t'J w 1- w 44414! 1'5 r N w t0 44 Building Permit Fee Io ,n 47 47 In 5 3,150.00 $ 13,125.0 g ^G4 ua 0 F 'pptg8pn'9 M 8 iS vi a !I� InFj Type of technology tee 888 . 4.11 N V► o ® 0 I 888p15� ei� ul N N W a cV I Persil Fees Collected 1111g leee6 f5 "- - O 01 w z V 1 zE C a 111 D © Et U z Et Q Li at 21 a a cl _ b !Permit Fees CoNected Vgikk b'5 eff a s $ e 0 a al ta, r m ° F r .4 1`°mo oq i na n M1 ti M �Vyy W M N 1'Le c-i r m 44 �p O to Npp O Lei 446 44 o 47 64 O 6 aya ib 1i 44 Total Technology' Fee 44 a WI t 44 8 A 4, C1 "- 44 w M iR r 11f 44 aa a 1DU ~ 44 s 6 CS w L i H ev p $ 83,237.00 d _ I $ 1.451.495.54 I Public Works Total / of Permit Fee permits so # 8 a. 7 V t A @, IpA# V 44 4T 4 4, 4 VP q4pp ¢ 1 s�v r 44.444 r , [h s m Public Works Permit Fee N C ar 4, G N a .Y J Q C CP ,_ en 47 El R � sp4 �p8 OLS m 45 1 44 A it SO 44 {5$ fti 44 (] Mp r�Cp6b 31 M apO�yl E M. N c{�� A M N pO;� A 4R Ml 64 6 , 19 12 = J .2. 4 67 r 49 1 49 s4r}} C'F N 44 r V9 i`{ 47 M G] M1- 49 C+ O; N 4.4 1 44 D. 1 Vf 44 f 44 ■ 44 1 VP 1 VI I V1 I V► Y V! Plan Review Fee (bldg. mach, plumb¢ - -J°. I N 1 4A 1 44 1 44 1 44 I a .Qc C G li. m - Y6 t a E V) Ea 1 M 44 1 44 1 44 I1.3% technology fee accepted by Master Builders Association of king and Snaithrnish Counties per email dated October 23, 2010 [u] LL u a 8 44-4 4) ry VI G$ �[ayy? tO' �' 44 YIfl• tb ti 64 r M1 T VI g V V! Gl m 44 — d C �i U (1 to W u m C 1 64 • 44 I V7 1 VP I 49 Y W Pluarkiing Permit Fee g 96 G Vt m t^f a eA 2 _. a.4 7 w v . 4, 8 r a 44 8 v i4, Plumbing Permit Fee 242' 192 41 40 44jj 4 V! pg O 44 $ dl t , qp$ 44 y V Y Li- R w�1 PP or 2ty �y N r.rp 1h [ 64 gpmp di N [Q 8 4 * N 2c, th I, 49 G V7 pSry 3i ui uJ - a , tii F a6 IVP W ap, tl0 M " Va., r 44 fV 44 P 4 N Y 44 [S1 N G Co m i a+`e ° V4 i e� t ry e ry V9 M 44 +'- 44 Building Permit Fee [ 44 49 e$gv �6 M $i e+1 VI $ 2,622.00 8 4 VV' 2007 Type of technology fee IPerm l Fees Collected 8$a A vi 3i L e LL Flat tee per perma $25.00 1sg 4 a4 88 H_p e _dd e N s 7 2 g t g O. _1 be 3F 8i' � E 1 LL T. en e .. Attachment C 55 ATTACHMENT D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CONSOLIDATED PERMIT FEE SCHEDULE AND REPEALING RESOLUTION NOS. 1779 AND 1780. WHEREAS, the City intends to update permit fees on an annual basis, with any increases tied to growth in City expenses for providing permit services; and WHEREAS, the City Council wishes to recover a portion of the City's costs for review and processing of permit applications; and WHEREAS, the City has adopted a biennial budget process; and WHEREAS, the overall budgeted increase for 2014 is 2.9 %; and WHEREAS, the City wishes to adopt a technology fee to offset the cost of providing significant customer service improvements including online public access to permit status and history, electronic plan submittal and review, online inspection scheduling, and online access to permit records through the City's Digital Records Center; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. For 2014, the Technology Fee shall be set at 5% of the applicable permit fee, Section 2. Public Works fees will be charged according to the following schedule: PUBLIC WORKS FEE SCHEDULE PERMIT DESCRIPTION FEE Type A (Short -Term Non - profit) $ 50.00 + Technology Fee Type B (Short -Term Profit) $100.00 + Technology Fee Type C (Infrastructure and Grading on Private Property and City Right -of -Way and Disturbance of City Right -of- Way) $250.00 application base fee, Technology Fee, plus four components based on construction value: 1) Plan Review 2) Construction Inspection 3) Pavement Mitigation 4) Grading Plan Review W:\Word ProcessinglResolutions \Consolidated permit fee schedule- 2014 9 -25 -13 NG:bjs Page 1 of 10 57 PERMIT DESCRIPTION FEE Type D (Long -Term) $100.00 + Technology Fee Plus Review Hours over Retainer Technology Type E (Potential Disturbance of City Right -of -Way) $100.00 + Technology Fee Fee (TF) Type F (Blanket Permits) $250.00 processing fee, plus $5,000.00 cash deposit, withdraw $100.00 ser instance for ins +ection Franchise — Telecommunications $5,000.00 administrative fee Franchise — Cable $5,000.00 plus 5% of total revenue Street Vacation $1,200.00 Latecomer's Agreements $500.00 processing fee, plus 17% administrative fee, plus $500.00 segregation fee $50.00 + Technology Fee Flood Zone Control Permit + IF Impact Fees: Section 3. Land use permit and processing fees will be charged according to the following schedule: LAND USE FEE SCHEDULE Decision Type 2013 2014 Feel Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Technology Fee/ Retainer Fee (TF) Appeal Type 1, 2 and 4 Decisions -$563 $579 + IF SEPA MDNS Appeal -$563 $579 + IF Impact Fees: Fire $ $579 Parks $563 $579 Transportation $563 $579 Sign Permit (TMC Chapter 19) Permanent 4234 $238 + TF Temporary $100 $104 + TF Pole /Banner Initial Application -$234 $238 + TF Special Event $100 $104 + TF Pole /Banner Annual Renewal $50 $52 + TF New Billboard 4563 $579 + TF Master Sign Program -Admin $2,070 $2,130 + TF Master Sign Program- BAR $3,344 $3,411 + IF • seal of Sian Code Decision 4563 $579 + IF W:IWord Processing \Resolutionslconsolidated permit fee schedule -2014 9 -25 -13 NG:bjs 58 Page 2 of 10 Decision Type 2Q43 2014 Fee/ Retainer Plus Hearing Examiner Fees Pius icier H s— ec Retainer Feel Technolonv Retainer Fee F Design Review (TMC Section 18.60.030) Administrative $2,130 $2, 192 + TF Public Hearing $3,817 $3,927 + TF Major Modification 44;305 $1,343 + TF Minor Modification 4593 $610 + TF Variances, Special Permissions & Site Plan Review Variances (TMC Section 18.72) $2,692 $2,770 + HE + TF Parking Variance (Type 3 -TMC 18.56.140) $924 $950 + HE + TF Administrative Parking Variance [Type 2 -TMC 18.56.140) 4563 $579 + TF Environmentally Sensitive Areas Deviation, Buffer Reduction (TMC Chapter 18.45) $1,425 $1,466 +TF+ hours over Reasonable Use Exception (TMC Section 18.45.180) 0 $2,932 + HE +TF+ hours over 38 TS() Modification to Development Standard (TMC 98.41.100) 4563 $579 + TF Exception from Single Family Design Standard (TMC 98.50.050)3 $579 + TF Special Permission Cargo Container (TMC 18.50.060) 4563 $579 + TF Landscape Perimeter Averaging (TMC 18.52.060) $3 $579 + TF Parking Standard for use not specified (TMC 18.56.100) 4475 $489 +TF+ hours over 5 Residential Parking Reduction (TMC 98.56.065) 4563 $579 + TF Shared, covenant, Complementary Parking Reduction (TMC 18.56.070) 456.3 $579 + IF Parking Lot Restriping (TMC 18.56.120) 3 $579 + TF Tree Permit and Exceptions (TMC Chapter 98.540 $103 -f- TF Lot Creation and Consolidation Boundary Line Adjustment (TMC Chapter 17.08) $1 -597 $1,644 + TF Lot Consolidation (TMC Chapter 17.08) 3 $610 + TF Short Plat (2-4 lots) (TMC Chapter 17.12) $3,637 $3,742 + TF Short Plat (5 -9 lots) (TMC Chapter 17.12) $4,139 $4,259 + TF W'IWord Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:lbis Page 3 of 10 59 Decision Type 2013 2014 Feel Retainer Plus Hearing Examiner Fees Plus Review Hours over Rear ee) Technology Fee F Retainer Lot Creation and Consolidation (continued) Subdivision: _ Preliminary Plat (10+ lots) (TMC Section 17.14.020) -$4T7-50 750 $4, 888 + HE +TF# hours over 50 Final Plat (10+ lots) (TMC Section 17.12.030) 42;350 $2,932 + TF * hours over 30 Binding Site Improvement Plan (TMC Chapter 17.16) 43417 $3,742 + TF Planned Residential Development: Administrative (TMC Section 18.46.110) $2,070 $2,130 + TF Public Hearin. TMC Section 18.46.110 $4,750 $4,888 +TF+ heirs over 50 Minor Modification (TMC Section 18.46.130) 3 $579 + TF Major Modification (TMC Section 18.46.130) $2,310 $2,377 + TF Wireless Communication Facility (TMC Chapter 18.58.050) Minor1Type 1) 4553 $579 + TF Administrative (Type 2) $1,597 $1,644 + TF Major or Height Waiver (Type 3) $3,194 $3,286 _ + HE + TF SEPA & Environmental Checklist $1,628 $1,675 + TF SEPA EIS0 $2,932 +TF+ hours over 30 SEPA Planned Action $563 $579 + TF SEPA Addendum 4563 $579 + TF Sensitive Area Master Plan Overlay (TMC 18.45.160) $4,750 $4,888 +TF+ hours over 50 Shoreline Permits Substantial Development Permit: (TMC Chapter 18.44) Project value: $5,000 - $10,000 $1,125 $1,158 + TF $10,001 - $50,000 $2,632 $2,709 + TF $50,001 - $500,000 $4,198 $4,320 + TF More than $500,000 $5,32'1 $5,478 + TF \V: \Word ProcessinglResolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs 60 Page 4 of 10 Decision Type 201-3 Feel 2014 Feel Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Technology Retainer Fee (TF) Shoreline Permits (continued) Permit Exemption Letter, Shoreline $234 $238 + TF Conditional Use Permit, Shoreline (TMC 18.44.050) -$396 $3,803 + HE + TF Shoreline Tree Permit (TMC Chapter 18.44) $103 + TF $100 Shoreline Environment Redesignation $250 $2,932 + TF + hors 30 Noise Variance {TMC Section 8.22.120} Type I $452 $475 + TF _ Type Il 4524 $641 + TF Type 111 $1,385 $1,425 + HE ±TF Use Permits Conditional Use Permit (TMC Section 18.64.020) - $3495 $3,803 + HE + TF Unclassified Use Permit MC Chapter 18,66) $4750 $4,888 +TF* hours aver 50 TSO Special Permission Use (TMC Section 18.41.060) $950 _ + HE + TF $924 Comprehensive Plan Changes (TMC Chapter 18.84 ) -$3 $3,421 +TF+ Rezone (Map Chang) hours over 35 Comprehensive Plan Amendment $3;300 $3,910 +TF* hours over 40 Zoning Code Text Amendment $4,319 $4,444 + TF Miscellaneous Services and Charges Development Agreement _ 990 $1,955 + TF + hours over 39 - Code Interpretation (TMC Section 18.90.010) $332 $341 + TF Zoning Verification Letter -$33 -2 $341 + TF Legal Lot Verification $532 $548 + TF Preapplication Meeting $46-2 $475 + TF Mailing Fee to Generate Labels, per project -$4377 $449 Public Notice Mailing Fee per address for each mailing -$- $1 WIWord ProcessinglResoiutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 5 of 10 61 ccificd number of review -hours. All peer review fees will be passed through to the applicant per TMC Section 18.50.200_ Section 4. Building permit fees will be charged according to the following schedule: BUILDING PERMIT FEE SCHEDULE Total Valuation Building Permit Fees $1 to $500 $65.00 + Technology Fee $501 to $2,000 $65.00 for the first $500, plus $4.30 for each additional $100, or fraction thereof, to and including $2,000 + Technology Fee $2,001 to $25,000 $129.50 for the first $2,000, plus $19.60 for each additional $1,000, or fraction thereof, to and including $25,000 + Technology Fee $25,001 to $50,000 $600.40 for the first $25,000, plus $15.30 for each additional $1,000, or fraction thereof, to and including $50,000 + Technology Fee $50,001 to $100,000 $983.25 for the first $50,000, plus $10.60 for each additional $1,000, or fraction thereof, to and including $100,000 + Technology Fee $100,001 to $500,000 $1,511.60 for the first $100,000, plus $8.50 for each additional $1,000, or fraction thereof, to and including $500,000 + Technology Fee $500,001 to $1,000,000 $41906.30 for the first $500,000, plus $7.00 for each additional $1,000, or fraction thereof, to and including $1,000,000 + Technology Fee $1,000,001 to $5,000,000 $8,443.25 for the first $1,000,000, plus $4.70 for each additional $1,000, or fraction thereof, to and including $5,000,000 + Technology Fee $5,000,001 and up $27,243.25 for the first $5,000.000, plus $4.50 for each $1,000 or fraction thereof + Technology Fee 1. Non - Structural Plan Review Fee. A non - structural plan review fee shall be paid at the time of submitting plans and specifications for review. The non- structural plan review fee shall be 65% of the calculated permit fee as set forth in the permit fee schedule. The non - structural plan review fee specified herein is a separate fee from the permit fee and is in addition to the permit fee. 2, Structural Plan Review Fee. Where a structural plan review is deemed necessary, a structural plan review fee shall be charged. The structural plan review fee shall be 33% of the calculated non - structural plan review fee. W:\Word Processing \Resolutions \Consolidated permit fee schedule- 2014 9 -25 -13 NG_bis 62 Page 6 of 10 Section 5. Mechanical permit fees will be charged according to the following schedule: MECHANICAL PERMIT FEE SCHEDULE Valuation of Work (Total Contract Amount) Mechanical Permit Fee $32.50 for issuance of each permit (base fee) + Technology Fee $250 or less $65.00 + Technology Fee $251 to $500 $65.00 for first $250, plus $7.83 for each $100 or fraction thereof, to and including $500 + Technology Fee $501 to $1,000 $84.60 for the first $500, plus $8.70 for each $100 or fraction thereof, to and including $1,000 + Technology Fee $1,001 to $5,000 $128.10 for the first $1,000, plus $9.65 for each $1,000 or fraction thereof, to and including $5,000 + Technology Fee $5,001 to $50,000 $166.70 for the first $5,000, plus $10.05 for each $1,000 or fraction thereof, to and including $50,000 + Technologyy Fee $50,001 to $250,000 $639.20 for the first $50,000, plus $8.40 for each $1,000 or fraction thereof, to and including $250,000 + Technology Fee $250,001 to $1,000,000 $2,319.20 for the first $250,000, plus $7.40 for each $1,000 or fraction thereof, to and including $1,000,000 + Technology Fee $1,000,001 and up $7,869.20 for the first $1,000,000, plus $6.70 for each $1,000 or fraction thereof + Technology Fee Section 6. Plumbing permit fees will be charged according to the following schedule: PLUMBING PERMIT FEE SCHEDULE Permit Issuance — issuance of each permit (base fee) $32.50 + Technology Fee Unit Fee Schedule (in addition to base fee above: For one plumbing fixture (a fixture is a sink, toilet, bathtub, etc.) $65.00 + Technology Fee For each additional fixture $14.00 + Technology Fee For each building sewer and each trailer park sewer $24.80 + Technology Fee Rain water system — per drain (inside building) $14.00 + Technology Fee For each water heater and/or vent $14.00 + Technology Fee For each industrial waste pretreatment interceptor, including its trap and vent, except for kitchen type grease interceptors $28,00 + Technology Fee For each grease interceptor for commercial kitchens $29.10 + Technology Fee For each repair or alteration of water piping and /or water treating equipment, each occurrence $14.00 + Technology Fee For each repair or alteration of drainage or vent piping, each fixture $14.00 + Technology Fee W :\Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 7 of 10 63 For each medical gas piping system serving one to five inlets/outlets for a specific gas For each additional medical gas inlets/outlets $82.00 + Technology Fee $16.20 + Technology Fee For each lawn sprinkler system on any one (1) meter including backflow protection devices therefor. For atmospheric -type vacuum breakers not included in lawn sprinkler backflow protection: 1 to 5: $14.00 + Technology Fee Over 5: $14.00 for first 5 plus $3.25 for each additional + Technology Fee For each backflow protective device other than atmospheric type vacuum breakers: 2 -inch diameter and smaller: $29.10 + Technology Fee Over 2 -inch diameter: $32.25 + Technology Fee $29.10 + Technology Fee Section 7. Fuel Gas Piping permit fees will be charged according to the following schedule: FUEL GAS PIPING PERMIT FEE SCHEDULE 1. Permit issuance: For issuing each permit (base fee): ($0 if permit is in conjunction with ' $32.50 + Technology Fee a plumbing permit for an appliance with both plumbing and gas connection.) 2. Unit Fee Schedule (in addition to item in subparagraph 6.1): For each gas piping system of one to five outlets $65.00 + Technology Fee For each additional gas piping system outlet, per outlet $14.00 + Technology Fee Section 8. Electrical permit fees will be charged according to the following schedule: ELECTRICAL PERMIT FEE SCHEDULE NEW SINGLE- FAMILY DWELLINGS New single - family dwellings (including a garage) Garages, pools, spas and outbuildings Low voltage systems $152.85 + Technology Fee $81.90 + Technology Fee $59.85 + Technology Fee W:\Word Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs 64 Page 8 of 10 SINGLE - FAMILY REMODEL AND SERVICE CHANGES Service change or alteration -no added /altered circuits $81.90 + Technology Fee Service change $81.90 with added /altered circuits, plus $11.55 for each added circuit (maximum permit fee $152.85) $81.90 + Technology Fee Manufactured /mobile home parks and RV park sites, each service and feeder _ Circuits added /altered without service change (includes up to 5 circuits) $54.60 + Technology Fee $1,001 - $5,000 Circuits $54.60 added /altered without service change (more than 5 circuits); $7.65 for each added circuit (maximum permit fee $98.70 + Technology Fee_) $54.60 + Technology Fee $183.30 for the first $5,000 plus $17.70 for each $1,000 or fraction thereof, to and including $50,000 + Technolo�Fee $979.15 for the first $50,000 plus $12.90 for each $1,000 or fraction thereof, to and including $250,000 + Technology Fee Meter /mast repair $68.25 + Technology Fee Low voltage systems $59.85 + Technology Fee 3, MULTI - FAMILY AND COMMERCIAL (including low voltage) Valuation of Work (Total Contract Amount) Permit Fee $250 or less $65.00 + Technology Fee Manufactured /mobile home parks and RV park sites, each service and feeder _ $251 - $1,000 $65.00 for the first $250 plus $4.30 for each $100 or fraction thereof, to and including $1,000 + Technology Fee $1,001 - $5,000 $97.00 for the first $1,000 plus $21.60 for each $1,000 or fraction thereof, to and including $5,000 + Technology Fee $5,001 _ $50,000 $183.30 for the first $5,000 plus $17.70 for each $1,000 or fraction thereof, to and including $50,000 + Technolo�Fee $979.15 for the first $50,000 plus $12.90 for each $1,000 or fraction thereof, to and including $250,000 + Technology Fee $50,001 - $250,000 $250,001 - $1,000,000 $3,567.20 for the first $250,000 plus $9.15 for each $1,000 or fraction thereof, to and including $1,000,000 + Technology Fee Over $1,000.000 $10,440.70 plus 0.5% of cost over $1,000,000 + Technology Fee Adult family home inspection (paid at the time of scheduling the inspection) 4. MISCELLANEOUS ELECTRICAL PERMIT FEES Temporary service (residential) $65.00 + Technology Fee Temporary service /generators $80.90 + Technology Fee Manufactured /mobile home parks and RV park sites, each service and feeder _ $86.25 + Technology Fee Carnivals; • Base fee $80.60 + Technology Fee • Each concession fee $10.80 + Technoy Fee $10.80 + Technology Fee • Each ride andenerator truck Inspections or plan review not specified elsewhere (one -half hour minimum). Safety inspections, plan revisions. $65.00 /hour Adult family home inspection (paid at the time of scheduling the inspection) $65,00 Disaster recovery emergency repair permit (residential structures only) $20.00 W:IWord Processing \Resolutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 9 of 10 65 Section 9. Other inspections and fees will be charged according to the following schedule: OTHER INSPECTIONS AND FEES inspections outside of normal business hoursjthree hour minimum charge) Re- inspection fee Inspection for which no fee is specifically indicated — investigations or safety inspections Additional plan review required by changes, additions, or revisions to approved plans (minimum charge one -half hour) Work commencing before permit issuance shall be subject to an investigation fee equal to 100% of the permit fee. Plan review fee — Mechanical, Plumbing, Fuel Gas Piping and Electrical: The fee for review shall be 25% of the total calculated permit fee. The plan review fee is a separate fee from the permit fee and is required when plans are required in order to document compliance with the code. Work covered without inspection or work not ready at the time of inspection may be charged a re- inspection fee of $65.00. $97.50/hour $65.00/hour $65.00/hour $65.00 /hour 100% of the ermit fee Administrative fee for permit extension request longer than one year $65.00 Section 10. Repealer. Resolution Nos. 1779 and 1780 are hereby repealed effective December 31, 2013. Section 11. Effective Date. The permit fee schedules contained in this resolution shall be effective as of January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O"Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: W:1Ward Processing \Resorutions \Consolidated permit fee schedule -2014 9 -25 -13 NG:bjs Page 10 of 10 66 ATTACHMENT E AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2402 §4, 2171 §1 (PART) AND 2121 §1 (PART), AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 16.04, "BUILDINGS AND CONSTRUCTION," TO REMOVE PERMIT FEES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City intends to update permit fees on an annual basis with any increases tied to growth in City expenses for providing permit services; and WHEREAS, the City Council wishes to recover a portion of the City's costs for review and processing of permit applications; and WHEREAS, all development permit fees will be moved into a consolidated fee resolution for greater accessibility; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC 16.04.250 Amended. Ordinance Nos. 2402 §4, 2171 §1 (part) and 2121 §1 (part), as codified at Tukwila Municipal Code Section 16.04.250, are amended to read as follows: 16.04.250 Procedures applicable to all construction permitscche ule of PermEI Fees $ Building Permit Fees $501 to$7000 $2,001 to $25,000 $65 -•99 ±r - .._!a or fraction thereof, to and including $2,000 $129.50 for the first $2,000, plus $19.60 for each additional $1,000, or fraction thereof, to and including $25000 W: Word Processing \Ordinances1Remove permit fees from Building Code ord strike -thru 10 -7 -13 NG:bjs Page 1 of 7 67 $25,001 to $50.100 $6- 00-.1.0 for fr- her t $25,000, plus $15.30 for c $983.25 the first $50,000, plus $10.60 for each additional $5ee;eee $500,001 $1-000,90 0 additional $1,000, or fraction thereof, $1-70007000 o and including $1,000,001 $5,000,000 additional $1,000, -or fraction thereof, $5,0007000 o and including $5700-0700-1-and-up $1,000 or fraction thereof permit fee and is in addition to the permit fee= s—clee ed e structural p an review -fee Work ITotal Mechanical Permit -Fee $3 2.50 for issuance of eager -mit (base fee-) $250 nr less e $501-to $9 x 000 $1,001 to $5,000 $128.10 for the first $1,000, plus $9.65 for each $1,000 or fraction-thereof, tea .end including $5 00 $57eea -te eee $166.70 for the first $5,000, plus $10.05 for each $1,000 or $50,001 to $250,000 $250,001 to $1,000,000 $639.20 for the first $50,000, plus $8A0 for each $1,000 or or fraction thereof, to and including $1,000,000 \N: Word Processing \Ordinances \Remove permit fees from Building Code ord strike -thru 10 -7 -13 NG:bjs 68 Page 2 of 7 S 1 x 0O0 r 001 nd a up $7,869.20 for the first $1,000,000, plus $6.70 for each $1,000 or fraction thereof E. Plumbing permit fee schedule. 1. Permit Issuance Issu 2. Unit Fee Schedule (in addition to base fcc in subparagraph E.1. For each additional fixture For each building sewer and each trailer park sewer Rain water system per drain (inside building) For each water heater and /or vent For each grease interceptor for commercial kitchens For each repair or alteration of water piping and/or water treating a-speo,ifie-gas For each additional medical gas inlets /outlets $6 -5.0 -0 $24.80 $14,00 $14.00 $2-8-0-0 42940 $ --4-00 $1-1,00 $82,0.0 40 For atmospheric type vacuum breakers not included in lawn sprinkler backflow protection: 1 to 5: $14.00; vacuum br akers: 2 inch diameter and smaller: $29.10; Over 2 inch diameter: $32.25 Fuel gas permit fee schedule. 1. Permit issuance: For issuing each permit (base fee): ($ if permit is in conjunction with connection.) W: Word Processing\OrdinanceslRemoue permit fees from Building Code ord strike -thru 10 -7 -13 NG:bjs Page 3 of 7 69 For each gas piping system of one to five outlets $ee For each additional gas piping system outlet, per outlet $14.00 ---£3 Electrical- permit fee schedule. 4111-EIAdi Garages, pools, spas and outbuildings heap voltages ODE_ AND SERVICE CHANGES Circuits added /altered without service change (includes up to 5 circuits) use $54:4-0 Circuits $51.60 added /altered without s $51.60 Meter /mast repair Low voltage systems $59,85 VI- ERCIAL (including low voltage) Work -(Total Contract-Amount) Permit Fee $250 or loss wee $251 $1,000 $65.00 for the first $250 plus $4.30 for each $100 or fraction thereof, to and including $1,000 $-1,001 $5,000 $97.00 for the first $1,000 plus $21.60 for each $10100 or fraction thereof, to and including $5,000 $5,001 $50,000 $50,001 $250,000 ...I III - fraction thereof, to and including $250,000 III $2-5-01004—$170007000 15 for each $1,000 or fraction thereof, to and including $1,000,000 Over-$170-00T00-0 $10,410.70 plus 0.5% of cost over $1,000,000.00 W: Word Processing \Ordinances \Remove permit fees from Building Code ord strike -thru 10 -7 -13 NG:bjs 70 Page 4 of 7 4. MISCELLANEOUS ELECT - RICA- L- -I?�RM T ES Temporary service - (residential) Temporary servicelgcnerators Base fee # Each conce inn fen Z"'CiGT@' C�r9.7TTCT'��TC�'rTTCTc $8043 $650-0 H. Other i a, s-a d fees Incpeetionc outs. eharge) Re inspection fee ess hours (three hour minimum $-97.50 /hour s6-514e114au-F Inspection for which no fee is specifically indicated--investigations or safety ippections $65.00/hour Work cornmenc _ - • - - - - - - - - 100% of the fci h nIran -i=eyi Fequired when plans are required in order to document compliance with the IA. Permit and plan review fees Aapplicable to all construction permits are listed in the most currentpermit fee resolution. 4B. Work covered without inspection or work not ready at the time of inspection may be charged a re- inspection fee at the hourly rate listed in the most current ep rmit fee resolutionached-u1es. W: Word Processing\Ordinances\Remove permit fees from Building Code ord strike -thru 10 -7 -13 NG:bjs Page 5 of 7 71 2C. Work without a permit. Any person who commences work before obtaining the necessary permits shall be subject to an investigation fee. The investigation fee shall be equal to the established permit fee as set forth in the most current permit fee resolutionschcdulcs. This fee, which shall constitute an investigation fee, shall be imposed and collected in all cases, whether or not a permit is subsequently issued. 3D. Fee refunds. The Building Official may refund any permit fee paid by the original permit applicant that was erroneously paid or collected. The Building Official may also authorize the refund of not more than 80% of the permit fee when no work has been done under a permit issued in accordance with the code. Where a plan review fee has been collected, no refund will be authorized once it has been determined that the application is complete and the plan review process has commenced. Refund of any permit fee paid shall be requested by the original permit applicant in writing and not later than 180 days after the date of fee payment. 4E. Expiration of Permits. All building, mechanical, plumbing, fuel gas piping and electrical permits shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after issuance or the work is suspended or abandoned for a period of 180 days after the time the work is commenced. The Building Official may grant one or more extensions for periods not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated. All extension requests beyond one year shall include an administrative fee per the current permit fee resolution 4465,00-with the extension request. 5F. Appeals. All references to Board of appeals is amended as follows: Any person, firm or corporation may register an appeal of a decision or determination of the Building Official provided that such appeal is made in writing within 14 calendar days after such person firm or corporation shall have been notified of the Building Official's decision. Any person, firm or corporation shall be permitted to appeal a decision of the Building Official to the Tukwila Hearing Examiner when it is claimed that any one of the following conditions exists. at The true intent of the code or ordinance has been incorrectly interpreted. b2. The provisions of the code or ordinance do not fully apply. e3. The decision is unreasonable or arbitrary as it applies to alternatives or new materials. d4. Notice of Appeals procedures shall be in accordance with TMC ghapter Section 18.116.030. €G. Violations. Whenever the authority having jurisdiction determines that there are violations of this code, a written notice shall be issued to confirm such findings. Any Notice of Violation issued pursuant to this code shall be served upon the owner, operator, occupant or other person responsible for the condition or violation, either by personal service or mail, or by delivering the same to and leaving it with some person of responsibility upon the premises. For unattended or abandoned locations, a copy of such Notice of Violation shall be posted on the premises in a conspicuous place, at or W: Word Processing \Ordinances \Remove permit fees from Building Code ord strike -thru 10 -7 -13 NG:bjs 72 Page 6 of 7 near the entrance to such premises, and the Notice of Violation shall be mailed by registered or certified mail, with return receipt requested, to the last known address of the owner, occupant or both. 7H. Penalties. Any person, firm or corporation who shall willfully violate or fails to comply with a Notice of Violation is liable for the monetary penalties prescribed in TMC Section 8.45.100.A.2. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney W: Word Processinglordinances\Rernove permi NG:bjs Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: fees from Building Code ord strike -thru 10-7-13 Page 7 of 7 73 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes October 14, 2013— 5:15 p.m. PRESENT Councilmembers: Allan Ekberg, Chair; De'Sean Quinn and Kate Kruller Staff: David Cline, Jack Pace, Nora Gierloff. Christy O'Flaherty. Evie Boykan, Stacey Hansen. Laurel Humphrey CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. I. PRESENTATIONS No presentations. ii. BUSINESS AGENDA A. Contract - Community Development Block Grant (CDBG) Funds for 2013 Minor Home Repair Program Staff is seeking Council approval for the Mayor to sign a contract with King County for the receipt of $125,000 in Community Development Block Grant funds for the 2013 . Minor Home Repair Program. This program, administered by the Office of Human Services since 2005, provides home repair services to low and moderate income homeowners and served 17 Tukwila households in 2012. The cities of Des Moines. Covington and SeaTac also participate in the program via interlocal agreement, with Tukwila serving as fiscal agent. 64 households were served last year between all the participating cities. Staff was asked to expand detail in the informational memo prior to the full Council review on 10/21. UNANIMOUS APPROVAL. FORWARD TO THE OCTOBER 21 REGULAR CONSENT AGENDA. B. Lease Agtreement - Wav Back Inn Staff is seeking Council approval to enter into another five year lease agreement with the Way Back Inn for the property located at 15421 42 °`t Avenue South. also known as "Kennedy's Cottage." The Way Back Inn provides free 90 -day transitional housing for families with at least one child under the age of 14. This property passed inspection in 2012 and the Way Back Inn is in very good standing with the City with regard to its program and its maintenance of the housing stock. The City Attorney reviewed the new lease and suggested minor housekeeping updates. UNANIMOUS APPROVAL. FORWARD TO THE OCTOBER 21 REGULAR CONSENT AGENDA. C. Permit User Fee for Technology Investments Staff is seeking Council direction on the adoption of a new technology fee on building, public works and land use permits. Revenues from the fee would offset the total $356,460 cost of the new " Trakit" permit processing system as well as potentially fund the cost of preserving and providing electronic access to current and historical permit records. A combination of technology fee revenue and funds from the microfilming /digitizing budget would enable the Digital Records Coordinator position in the Office of the City Clerk (currently at '/a time) to become full time in 2014. Trakit integrates with the City's digital records repository through Laserfiche, providing web -based accessibility of finalized permit records to the public. and would result in less staff time spent on processing public records requests. A survey of other local jurisdictions indicated that many cities are applying a technology fee, and it is either a flat fee, fee per sheet, or percentage of the permit fee ranging from 1.3 to 5 %. The Master Builders Association has written a letter supportive of technology fees if the end result is better service. Materials in the Committee packet provide estimated revenues from technology fees at varying 75 Community Affairs & Parks Committee Minutes October 14, 2013 — Page 2 percentage levels for the past several years as well as for an average permit revenue of 1.3 million dollars. For example. a technology fee set at 5% is estimated to bring in $65,000 annually. Staff recommends that Council consider imposing the technology fee at the 5% level. Provided for the Committee's review is a draft resolution that would impose a technology fee at the recommended 5% level, eliminate hourly fees imposed on complex permits. and finally, consolidate various but related fees into one schedule. There is a companion draft ordinance that would remove permit fees from Tukwila Municipal Code 16.04. Buildings and Construction. in accordance with this consolidation. Committee members and staff discussed aspects of the fee including the percentage level, the time required to pay back the capital investment on Trakit, and the fee's potential as an ongoing revenue source. Additionally, the City Clerk clarified questions regarding the digitization project backlog. Committee members were supportive of the fee but plan to have further discussion of the percentage level at the Committee of the Whole. Discussion and decision making regarding the level of funding for records management will be part of the 2014 budget review. The Finance and Safety Committee is also going to receive a briefing on this topic at its October 22 meeting. FORWARD TO OCTOBER 28 COMMITTEE OF THE WHOLE FOR DISCUSSION. III. MISCELLANEOUS While Human Services staff members were present, Committee Chair Ekberg requested an update on the status of the families and individuals who were relocated as a result of the hotel seizures of August 27. 2013. Staff gave an update and reported that 34 households have obtained permanent housing since then. Meeting adjourned at 5:53 p.m. Next mee/ing• Monday, October 28, 2013 — 5:15 p.m. — Conference Room #3 Committee Chair Approval Minutes by H. Reviewed by NG, CC) 76 Finance & Safety Committee Minutes October 22, 2013 — Pape 2 D. Permit User Fee for Technology Investments Staff is seeking Council direction on the adoption of a new technology fee on building, public works and land use permits. Revenues from the fee would offset the total $356,460 cost of the new "Trakit" permit processing system as well as potentially fund the cost of preserving and providing electronic access to current and historical permit records. A combination of technology fee revenue and funds from the microfilming /digitizing budget would enable the Digital Records Coordinator position in the Office of the City Clerk (currently at 3/4 time) to become full time in 2014. Trakit integrates with the City's digital records repository through Laserfiche, providing web -based accessibility of finalized permit records to the public, and would result in less staff time spent on processing public records requests. A survey of other local jurisdictions indicates that many cities are applying a technology fee, and it is either a flat fee, fee per sheet, or percentage of the permit fee ranging from 1.3 to 5 %. Materials in the Committee packet provide estimated revenues from technology fees at varying percentage levels for the past several years as well as for an average permit revenue of 1.3 million dollars. For example, a technology fee set at 5% is estimated to bring in $65,000 annually. Staff recommends that Council consider imposing the technology fee at the 5% level. Provided for the Committee's review is a draft resolution that would impose a technology fee at the recommended 5% level, eliminate hourly fees imposed on complex permits, and finally, consolidate various but related fees into one schedule. There is a companion draft ordinance that would remove permit fees from Tukwila Municipal Code 16.04, Buildings and Construction, in accordance with this consolidation. The Community Affairs and Parks Committee also received a briefing on this proposal at its October 14 meeting, and in response to questions that arose then, the memo was updated to include information about the level of service provided by the comparison cities in Attachment A. None of the surveyed cities offer online accessibility to finalized permit records as Tukwila would under the 5% fee proposal. The revised Attachment A also includes a column indicating whether the comparison city imposes a B &O tax. A new table was added that shows a 10 year payback period for Trakit and the remaining available funds at different fee levels for digital records and technology replacement. After discussion and clarification of questions, Committee members were supportive of the fee at the 5% level. Decision - making regarding the level of funding for records management will be part of the 2014 budget review if the fee is approved by Council. FORWARD TO OCTOBER 28 COMMITTEE OF THE WHOLE. E. Ordinance — Interfering with Traffic Staff is seeking Council approval of an ordinance that would establish new regulations relating to interfering with traffic to be codified as Chapter 9.21 in the Tukwila Municipal Code. Conduct by pedestrians interfering with traffic in City rights -of -way not only causes congestion but is a public safety concern. This proposal would replace the current ordinance prohibiting certain types of solicitation, which does not address traffic interference by all types of pedestrians. The proposed ordinance would prohibit traffic interference in a public right -of -way and establish penalties for violation. In practice, officers who observed such activity would give the violator a written warning before issuing the infraction. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 28 COMMITTEE OF THE WHOLE. F. Ordinance — Ethics Code As follow up to the Committee's requests from the October 8 meeting, City Attorney Shelley Kerslake returned with a proposed ordinance that establishes a single ethics code for elected officials, appointed officials, and City employees. The proposal establishes an appointed Ethics Board which would receive complaints of ethics violations and make an initial determination of sufficiency. Following an investigation by an independent investigator, Council would make the final determination based upon the facts. The revised proposal also includes a new section regarding penalty options for elected officials. 77