HomeMy WebLinkAboutCOW 2008-04-14 COMPLETE AGENDA PACKET t` Tukwila City Council Agenda
9 s
a r:: COMMITTEE OF THE WHOLE
4-), Jim Haggerton, Mayor Councilmembers: Joan Hernandez Pamela Linder
#1 Rhonda Berry, City Administrator Dennis Robertson Verna Griffin
aa__= Joe Duffie, Council President Kathy Hougardy De'Sean Quinn
EXECUTIVE SESSION 6:30 PM (30 minutes)
Pending Litigation; pursuant to RCW 42.30.110(1)(i)
Monday, April 14, 2008, 7:00 PM Tukwila City Hall; Council Chambers
1. CALL TO ORDER PLEDGE OF ALLEGIANCE
2. CITIZEN At this time, you are invited to comment on items not included
COMMENT on this agenda (please limit your comments to five minutes per
citizen). To comment on an item listed on this agenda, please
save your comments until the issue is presented for discussion.
3. SPECIAL a. A contract for Community Schools Collaboration of Tukwila. Pg.1
ISSUES b. A contract amendment with Commercial Development Solutions. Pg.9
c. First Amendment to Valley Communications Center Governing Pg.15
Interlocal Agreement.
4. REPORTS a. Mayor Intergovernmental
r c. Staff e. Inter
Y g
b. City Council d. City Attorney
5. MISCELLANEOUS
6. EXECUTIVE SESSION
7. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice
to the City Clerks Office 206 433 1800 /1'1D 206 248 -2933.
This notice is available at www.ci.tukwila.wa.us,
and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
Via: w CO UNClL AGENDA SYNOPSIS
Ltttrals ITEM NO.
P ��j 1leetvi Date Prepared by !11a;or'.r rzvrzm Cottnat review v, o 04/14/08 I BF
1 04/21/08 I BF 1 I
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ITEM INFORMATION
I CAS NUMBER. 08-042 I ORIGINAL AGENDA DATE. APRIL 14, 2008
AGENDA ITEM TITLE. Community Schools Collaboration of Tukwila Contract for Services
CATEGORY Discusszon Motion n Resolution n Ordinance J Bid Award 1 1 Public Hearing 1 1 Other
Altg Date 4/14/08 !litg Date 04 /21/08 kits Date Mtg Date illtg Date Mtg Date Mtg Date
SPONSOR 1 1 Counczl n [Ma Adm Svcs I 1 DCD Finance Fire 1 1 Legal P6 R n Police PW/
SPONSOR'S The Community Schools Collaboration of Tukwila (formerly known as TCSC) continues to
SUM MARY partner with the City and offers programs at all Tukwila School District schools. The City
Council has allocated $100,000 to the organization to provide a sustained funding source
for continued service. A contract for services is required, to include a scope of services and
a compensation schedule.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte 1 1 Arts Comm. I1 Parks Comm. 1 Planning Comm.
DATE: 3/24/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize to approve contract
COMMMIITEE Unanimous Approval; Forward to Committee of the Whole 1
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$100,000 $100,000
Fund Source: 000.20.571.230.49.00
Comments:
I MTG. DATE I RECORD OF COUNCIL ACTION
4/14/08 1
MTG. DATE I ATTACHMENTS
4/14/08 I Informational Memorandum dated 3/12/08
Contract for Services to include Exhibits A and B
Minutes from the Community Affairs and Parks Committee meeting of 3/24/08
1
MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: Bruce Fletcher, Director of Parks and Recreation
DATE: March 12, 2008
SUBJECT: TCSC Contract for Services
The Tukwila Community Schools Collaboration (TCSC) continues to partner with the
City and offers programs in all Tukwila School District schools. The City Council has
allocated $100,000 to TCSC to provide a sustained funding source for continued services.
The attached contract for services between the City of Tukwila and TCSC will provide
the legal documentation, the scope of perfoiluance services and compensation schedule
and amounts. The contract will also outline monthly, quarterly, Bi- yearly and yearly
reports and updates to the city.
It is the recommendation of the Parks and Recreation Director to authorize the Mayor to
sign the contract for services between the City of Tukwila and the Tukwila Community
Schools Collaboration in the amount of $100,000.
Attachments
Contract for Services
Exhibit A and B
Cc Rhonda Berry, City Administrator
Shelly Kerslake, City Attorney
Evie Boykan, Humans Services Manager
Contract No.
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter
optional municipal code city hereinafter referred to as "the City and Community Schools
Collaboration of Tukwila, hereinafter referred to as "the Contractor whose principal office is located
at 16256 Military Rd South, Suite 102, SeaTac, WA 98188.
WHEREAS, the City has detenniined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scone and Schedule of Services to be Performed by Contractor. The Contractor shall
perform those services described on Exhibit A attached hereto and incorporated herein by this
reference as if fully set forth. In perfoinuing such services, the Contractor shall at all times comply with
all Federal, State, and local statutes, rules and ordinances applicable to the performance of such
services and the handling of any funds used in connection therewith. The Contractor shall request and
obtain prior wntten approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services
rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated
herein by this reference. The total amount to be paid shall not exceed $100,000.00 at a rate of
525,000.00 per quarter.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement
within the maximum limits set forth in this Agreement. The Contractor shall request prior approval
from the City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period
commencing January 1, 2008 and ending December 31, 2008 unless sooner tei under the
provisions hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between the parties
hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded
City employees by virtue of the services provided under this Agreement. The City shall not be
responsible for withholding or otherwise deducting federal income tax or social security or contributing
to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect
to the Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall indemnify, defend and hold hamiless the City, its
officers, agents and employees, from and against any and all claims, losses or liability, includmg
attorney's fees, arising from injury or death to persons or damage to property occasioned by any act,
omission or failure of the Contractor, its officers, agents and employees, in performing the work
required by this Agreement. With respect to the perfoilnance of this Agreement and as to claims
against the City, its officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees,
and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph
extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages referenced by
this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or
employees, this obligation to indemnify, defend and hold haiiiiless is valid and enforceable only to the
extent of the negligence of the Contractor, its officers, agents, and employees.
7. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property,
financial and programmatic records which sufficiently and properly reflect all direct and indirect costs
of any nature expended and services perfoniied in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the perfoiivance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof
unless permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
S. Audits and Inspections. The records and documents with respect to all matters covered by
this Agreement shall be subject at all times to inspection, review or audit by law dunng the
performance of this Agreement.
9. Termination. This Agreement may at any time be terminated by the City giving to the
Contractor thirty (30) days written notice of the City's intention to terminate the same Failure to
provide products on schedule may result in contract teimination. If the Contractor's insurance coverage
is canceled for any reason, the City shall have the right to terminate this Agreement immediately.
10. Discrimination Prohibited. The Contractor shall not discriminate against any employee,
applicant for employment, or any person seeking the services of the Contractor to be provided under
this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or
presence of any sensory, mental or physical handicap.
11. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of
the services contemplated by this Agreement without the written consent of the City.
12. Entire Agreement. This Agreement contains the entire Agreement between the parties
hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement,
shall be deemed to exist or bind any of the parties hereto. Either party may request changes m the
agreement. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement.
13. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
14. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or
other proceeding is instituted to enforce any teimi of this Agreement, the parties specifically understand
and agree that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of 20
CITY OF TUKWILA CONTRACTOR:
By: By:
Title: Mayor
Title:
ATTEST/AUTHENTICATED:
Printed Name:
Christy O'Flaherty, CMC, City Clerk Address:
APPROVED AS TO FORM:
Office of the City Attorney
Date approved by City Council:
By (Applicable if contract amount is over S25,000)
EXHIBIT A:
Contractor will provide the following reports to the City as indicated:
1. Monthly: program reports to Administration, Human Services, Parks and
Recreation and City Council describing at each school: number of attending
students, activities offered, program highlights, and students on waiting lists
2. Quarterly: September 1, December 1, March 1, June 1: Year to date expenditures
and revenues dedicated to Tukwila programs
3. Bi- Yearly: Evaluation outcomes, including:
a. Satisfaction surveys from students, parents and teachers
b. Program Quality Assessment, provided in accordance with National After
School Assessment standards
c. State of the Program report from the Community Schools Collaboration
Executive Director to the Tukwila City Council
4. Yearly: Full Evaluation including Bi- Yearly reports, comparison of mobility data
from student -body at large and students enrolled Tukwila's Community Schools
Collaboration programs, and other impacts as identified by an outside Evaluator.
EXHIBIT B:
Contractor will apply the $100,000 contribution from the City to support for expanded
after school services for Tukwila children and families. These services will include, but
are not limited to: homework help, enrichment activities, field traps, family literacy
programs.
Cascade
View Thorndyke Tukwila Showalter Foster
After school
Programs 15,000 15,000 15,000 15,000 10,000
Community
Schools
Director 4,200 4,200 4,200 4,200 4,200
Family
Programs 1,000 1,000 1,000 1,000 500
Administration
Costs 1,000 1,000 1,000 1,000 500
014 i'l
C City of Tukwila
Community Affairs and Parks Committee
sos
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
March 24, 2008 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: Joan Hernandez, Chair; Verna Griffin and De'Sean Quinn
Staff Bruce Fletcher, Evie Boykan, Jack Pace, Dave Johnson, Derek Speck, Rhonda Berry, and
Kimberly Matej
Guests: Deborah Salas, Jenny McCoy and Chuck Parrish
CALL TO ORDER: Chair Hernandez called the meeting to order at 5:04 p.m.
I. PRESENTATIONS
No presentations.
11. BUSINESS AGENDA
A. Contract for Tukwila Community School Collaboration
Staff returned to Committee to present a draft contract for services between the City of Tukwila and
Community Schools Collaboration (previously known as Tukwila Community School Collaboration or
TCSC). Staff is seeking full Council authorization for the Mayor to sign a contract for services between
the City and the Collaboration based on Council's budget request for such funding in the amount of
$1 00,000.
The Committee initiated a request at the February 11, 2008, Community Affair and Parks meeting for a
contract that would incorporate a scope of work with built in performance objectives to provide a basic
outline of the City's expectations for the Community Schools Collaboration (CSC).
Deborah Salas, Executive Director of CSC, is very pleased with the standardized reporting requirement.
She stated that the program's monthly reports are improving and the standardization is assisting CSC to
look at things on paper. Additionally, the reporting will allow the City to determine how their funding is
impacting the program. Although somewhat limited, the reports will be a best effort to collect
information based on what is available for collection.
Ms. Salas clarified that the organization has been legally renamed to Community Schools Collaboration;
however, the Tukwila project will still be referred to as Tukwila Community School Collaboration or
TCSC. The draft contact will need to be modified to reflect this change UNANIMOUS APPROVAL.
FORWARD TO APRIL 14 COW FOR DISCUSSION.
B. Development of an Interoretive Center at Fort Dent Park
Jenny McCoy, Tukwila resident and member of the Tukwila Historical Society, attended the meeting to
discuss a proposal regarding the possible development of a historic preservation plan and interpretive
center at Fort Dent Park.
This idea originated in January after the City Council discussed the exploration of a Public Facilities
District for Fort Dent Park/Starfire. Ms. McCoy stated that representatives from Starfire had contacted
her as a member of the Tukwila Historical Society to further discuss the possibility of setting aside a
portion of the park for a historic interpretive center. Ms. McCoy explained some of the significant
historical events that happened at Fort Dent Park and other essential beginnings of the areas original
settlers including the original Duwamish Village, Joseph Foster Cabin, Henry Tobin Sawmill and the
Fort Dent Blockhouse.
N,;�..,
COUNCIL AGENDA SYNOPSIS
Initials ITEEivrNo.
of r
1.__, I 1 4 0 c S ttileetuto Date I Prepared by Mayor's renew 1 Council review
viS% p 04/14/ 1 RB l 1 i 1
04/21/08 RB I
19o8 I I 3 b
1
ITEM INFORMATION
1 CAS NUMBER: 08-043 'ORIGINAL AGENDA DATE. APRIL 14, 2008
AGENDA ITEM TITLE Contract amendment with Commercial Development Solutions 1
CATEGC)RY Discussion Motion Resolution Ordinance n BicIAwald Public Heanng Other
illtg Date 4/14/08 Alt; Date 4/21/08 Mtg Date Altg Date Mtg Date Altg Date Mtg Date
SPONSOR Council Mayor I I Adm Sucs DCD I I Finance I I Fire I 1 Legal P &R Police PWV l
SPONSOR'S The contract with Commercial Development Solutions (Lisa Verner) provides support
SUMMARY regarding issues involving Tukwila South. Contract #06 -059 will expire 6/31/08, and it is
anticipated services will be required through 12/31/08. The amendment will extend the
term of the contract to 12/31/08 and add an additional $64,000 to the contract amount.
RE \'I1EW1,D BY COW Mtg. CA &P Cmte 1 F &S Cmte 1 1 Transportation Cmte
(l Utilities Cmte Arts Comm. Parks Comm. 1 Planning Comm.
DATE. 3/24/08
RECOMMENDATIONS:
SPONSOR /ADMIN Authorize contract amendment
COM IITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
ExPI .NDITURF. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$64,000
Fund Source:
Continents:
MTG. DATE 1 RECORD OF COUNCIL ACTION
4/14/08 I
MTG. DATE I ATTACHMENTS
4/14/08 Informational Memorandum dated 3/06/08
Contract Amendment
Minutes from the Community Affairs and Parks Committee meeting of 3/24/08
a' City o Tukwil
--5,: ..,r
j 6200 S Boulevard e Tukwila, Washington 98188
t Jim Haggerton, Mayor
1908
To Community Parks Committee
From: Rhonda Be
Re: Amendment to Contract with Commercial Development Solutions
(Lisa Verner)
Date: March 6, 2008
Lisa Verner has been working diligently on our Tukwila South issues since she
contracted with the City in 2006. We have amended her contract several times, extending
the term of the contract, but have until now not needed to add any dollars. We find now
that her contract, currently set to expire 6/31/08, is running out of funds.
For this reason, and because we anticipate needing Lisa's expertise past the June 31
contract expiration, we are proposing to extend the contract to December 31, 2008 and to
add an amount not to exceed $64,000 to the contract. The original contract was for
$87,000. Her monthly invoices have ranged from a high of $7,800 to a low of 1,470.
As we anticipate her involvement to be at a high level for rest of the year, I used an
amount not to exceed $8,000 a month for 8 months coming up with the amount of
$64,000. This will likely drive the need for a budget amendment, as we were not
anticipating ongoing negotiations at the time the budget was set.
With the committee's concurrence, I recommend forwarding this contract amendment to
the April 14 Committee of the Whole meeting, and the April 21 Regular meeting for
approval.
Phone: 206 433 -1800 e City Hall Fax: 206- 433 -1833 e www.ci.tukwila.wa.us
CITY OF TUKWILA
CONTRACT FOR SERVICES
Amendment to #06- 059(d)
That portion of Contract No. AG06- 059(c) between the City of Tukwila and Commercial
Development Solutions is amended as follows:
Under Section 2, Compensation and Method of Payment: Total amount to be paid shall
not exceed $151,000 (an addition of $64,000 to the original contract amount of $87,000).
Under Section 4, Duration of Agreement: This Agreement shall be in full force and
effect for a period commencing January 1, 2008 and ending December 31, 2008 unless
sooner terminated under the provisions hereinafter specified.
All other provisions of the contract shall remain in full force and effect.
Dated this day of 2008.
CONTRACTOR CITY OF TUKWILA
Commercial Development Solutions Jim Haggerton, Mayor
ATTEST /AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, CMC, City Clerk City Attorney
Date Approved by City Council
Community Affairs Parks Committee Minutes March 24. 2008 Page 2
Eventually, Ms. McCoy would like to encourage the Tukwila City Council to do two things:
Approve a perimeter of Fort Dent Park to be designated and set aside for historic preservation.
Approve a resolution acknowledging Tukwila's recognition of the Duwamish Tribe.
Committee members were responsive to Ms. McCoy's ideas and dedication to such an opportunity.
Some concerns that were briefly discussed included: potential parking challenges, as well as
maintenance, upkeep, ongoing funding issues, matching grant requirements, compliance with shoreline
setback regulations and overall City responsibility. Additionally, Committee Chair Hernandez articulated
the importance of City staff review of this type of project before any commitment can be made
considering the potential resource involvement and potential impacts on maintenance. INFORMATION
ONLY.
C. Contract Amendment with Commercial Development Solutions
At the December 3, 2007, Finance and Safety Committee meeting staff reported, as information only, an
extension of the contract for Commercial Development Solutions (contract with Lisa Verner). At that
time, contract funds had not been completely expended, so the expiration date was extended in order to
utilize unspent contract funds. The current contract extension runs though June.
Lisa has been a great resource for the City as well as an integral part of discussions moving forward
relative to Tukwila Valley South. In an effort to keep the momentum and continuity of discussions
moving forward, staff is requesting full Council approval for a contract amendment that will extend the
current Commercial Development Solutions contract through December 31, 2008, and add an additional
amount of funding for contract services not to exceed $64,000. UNANIMOUS APPROVAL.
FORWARD TO APRIL 14 COW FOR DISCUSSION
D. 2007 4 Ouarter Reports
The Committee reviewed the status of program goals as outlined in the 4 Quarter Report.
Staff reported that Codiga Farm is currently in the design phase. Cascade View Community Park Phase
11 is complete. A human sundial recently constructed at Showalter Middle School is finished and
functional. The Arts Commission, in cooperation with the school district, look forward to extending an
invitation to the Council to view and use the sundial.
III. MISCELLANEOUS
Meeting adjourned at 5:47 p.m.
Next meeting: Monday, April 14, 2008 5:00 p.m. Conference Room #3
7--Jt2 Committee Chair Approval
Mutes by KAM. Reviewed by RB and BF.
COUNCIL AGENDA SYNOPSIS Initials ITEMNO.
r i,
t —j 1 p 10 jVreetin? Date 1 Prepared by 1 Mayor's review I Council review
.ii !N o 04/14/08 1 so 1 ._1_,i�! I''.ticJ
04/21/08 so 1
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ITEM INFORMATION
CAS NUMBER: 08-084 !ORIGINAL AGENDA DATE: APRIL 14, 2008
AGENDA ITEM TITLE First amendment to Valley Communications Center Governing Interlocal Agreement
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
llitg Date 4/14/08 Mtg Date 4/21/08 Mtg Date tbrtg Date Mtg Date Mlltg Date At Date
(SPONSOR Council Mayor Adrn Svcs DCD Finance Fire U Legal U P&R Police U PIP'
SPONSOR'S Amend Interlocal Agreement (Contract #00 -026) to add Valley Regional Fire District and
SL'`I`I,\RY King County Fire Protection District #39.
REVTFAVEI) BY COW Mtg. CA &P Cmte F &S Cmte n Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA'Z'E: 4/08/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Amendment
COMMIZTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPE NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
I MTG. DATE I RECORD OF COUNCIL ACTION
4/14/08
MTG. DATE I ATTACHMENTS
4/14/08 Informational Memorandum from City Administrator dated 4/01/08
Informational Memorandum from Director of Valley Com. dated 3/17/08
Amendment to Interlocal Agreement
Minutes from the Finance Safety Committee meeting of 4/8/08
�\s11 A
Cit y of Tukwila
N '1 :51
u.1 WS?' 6200 Southcenter Boulevard Tukwila, Washington 98188 Jim Haggerton, Mayor
1908
To: Finance and Safety Committee
From: Rhonda B ■4r
Date: April 1, 200:
RE: 1 Amendment to Valley Communications Center Governing Interlocal
Agreement
Changes to Valley Com's governing agreement require ratification by the legislative
bodies of Valley Com's five member cities. Two changes are currently under
consideration.
1) Acknowledge Valley Regional Fire Authority as the agency providing fire and
emergency medical services to the City of Auburn for purposes of its
representation on the Operating Board and for purposes of calculating and
remitting payment for dispatch services.
2) Acknowledge and recognize King County Fire Protection District No. 39 as the
successor in interest to all rights and obligations of the Federal Way Fire
Department under the Agreement.
Please see the attached memo from Steve Reinke for full background and discussion
infouuation.
Action: Recommend approval of 1 Amendment to VCC's Governing Interlocal
Agreement, forward to C.O.W. for Council approval.
RAB /so
Attachments: Memo from Steve Reinke
Proposed First Amendment to Valley Communications Center Interlocal Agreement
Phone: 206 433 -1800 o City Hall Fax: 206 433 -1833 e www.ci.tukwila.wa.us
Ni
a e
COMMUNICATIONS CENTER
AGENDA REPORT
TO: Valley Communications Center (VCC) Member City Councils
FROM: Steve Reinke, Director
DATE: March 17, 2008
RE: Ratification of 1s Amendment to VCC's Governing Interlocal Agreement
ISSUE: Changes to Valley Com's governing agreement requires ratification by the
legislative bodies of Valley Com's five member cities.
BACKGROUND: When the City of Federal Way became a Valley Com member city in
2000, joining the original four member cities of Auburn, Kent, Renton and Tukwila,
Valley Com's governing interlocal agreement was rewritten to reflect the change. Then,
as now, Federal Way's fire protection services were provided by King County Fire
Protection District No. 39 (KCFPD #39), doing business at the time as the Federal Way
Fire Department and doing business now as South King Fire and Rescue.
Valley Com customer agencies pay for emergency call receiving and dispatch services
based on each agency's total dispatched calls for service, but member cities pay a
lower rate than contract agencies. When the Valley Com governing interlocal
agreement was rewritten in 2000, the member cities agreed to extend the member
city rate to KCFPD #39 because the Fire District provided service to Federal Way.
DISCUSSION: Since January 1, 2007, the Valley Regional Fire Authority (VRFA) has
provided fire protection services for the City of Auburn. In order to extend the member
city rate to VRFA as is done now for KCFPD #39, the VCC Administration Board directed
staff to submit the attached 1 Amendment to VCC's Governing Interlocal Agreement
to VCC's member cities to for ratification, because VRFA serves Auburn in the same
manner KCFPD #39 serves Federal Way.
While preparing the amendment to the VCC governing agreement, staff reviewed the
Service Level (SLA) Agreement SLA) between Valley Com and the Federal Way Fire
9
Department
Department. The amendment changes references to the Federal Way Fire De p
to King County Fire Protection District No. 39, the agency's legal name.
ACTION: Consider ratification of the 1s Amendment to VCC's Governing Interlocal
Agreement.
A Nationally Accredited Communications Center
Page 1 of 1
FIRST AMENDMENT TO VALLEY COMMUNICATIONS CENTER
INTERLOCAL AGREEMENT
RECITALS
A. The undersigned municipal corporations, Auburn, Federal Way, Kent,
Renton and Tukwila, the "Member Cities" which compose the Valley
Communications Center "VCC entered into an Interlocal Agreement "VCC
Interlocal Agreement on or about April 17, 2000, that sets forth certain
provisions, rights and obligations among the Member Cities.
B. The Valley Regional Fire Authority "VRFA is a new Regional Fire
Protection Service Authority formed to provide fire and emergency medical services
within its jurisdictional boundaries which boundaries include the City of Auburn.
C. The VCC Interlocal Agreement permitted the City of Federal Way to
enter into a further interlocal agreement with King County Fire Protection District
No. 39 for purposes of providing fire and emergency medical services dispatch via
the City of Federal Way's membership in VCC.
D. The City of Auburn now seeks to enter into an interlocal agreement
with VRFA and VCC for the same purpose and in the same manner.
E. The City of Federal Way seeks to have VCC recognize King County Fire
Protection District No. 39 as the Federal Way Fire Department's successor in
interest for all purposes under this Agreement.
NOW, THEREFORE, in consideration of the mutual rights and obligations
established in the Amendment, the Member Cities hereby agree as follows:
AGREEMENT
1. The following provisions are hereby added to the VCC Interlocal
Agreement:
Per Auburn City Council Resolution 4091 and subsequent
approval by public vote, fire protection and emergency medical
services previously provided by the City of Auburn became the
responsibility of VRFA, a Regional Fire Protection Service
Authority, which subsequently began providing fire protection
and emergency medical services to the City of Auburn effective
January 1, 2007. VCC acknowledges VFRA will function as do
the other Member City Fire Departments, for purposes of its
representation on the Operating Board and for purposes of
calculating and remitting payment for dispatch services.
First Amendment to Interlocal Agreement (February 27, 2008)
Page 1 of 5
It is acknowledged that King County Fire Protection
District No. 39 is the successor in interest to all rights and
obligations of the Federal Way Fire Department and will be
recognized as such for all purposes under this Agreement.
2. The other terms of the VCC Interlocal Agreement shall remain the
same and shall be in full force and effect.
3. This Amendment may be executed in any number of counterparts,
each of which shall be an original, but those counterparts will constitute one and
the same instrument.
4. This Amendment shall be effective upon the last date of execution.
IN WITNESS WHEREOF, the undersigned hereby affix their hands and seals.
CITY OF KENT, WASHINGTON CITY OF TUKWILA, WASHINGTON
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
CITY OF AUBURN WASHINGTON CITY OF RENTON, WASHINGTON
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
CITY OF FEDERAL WAY, WASHINGTON
By:
Print Name:
Its:
Date:
(Notary Acknowledgments Appear on Next Page)
P: \Civi I \Fles \OpenFles\ 0247 \FirstAmendmentInterloca (Agreement. doc
First Amendment to Interlocal Agreement (February 27, 2008)
Page 2 of 5
STATE OF WASHINGTON
ss.
COUNTY OF KING
I hereby certify that on the day of 200, I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF KENT as its and such execution to be
the free and voluntary act of such party for the uses and purposes mentioned in the
foregoing instrument.
Notary Seal Must Appear Within This Box
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
STATE OF WASHINGTON
ss.
COUNTY OF KING
I hereby certify that on the day of 200_, I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF TUKWILA as its and such execution
to be the free and voluntary act of such party for the uses and purposes mentioned
in the foregoing instrument.
-Notary Seal Must Appear Within This Box
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
First Amendment to Interlocal Agreement (February 27, 2008)
Page 3 of 5
STATE OF WASHINGTON
ss.
COUNTY OF KING
I hereby certify that on the day of 200_, I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF AUBURN as its and such execution to
be the free and voluntary act of such party for the uses and purposes mentioned in
the foregoing instrument.
-Notary Seal Must Appear Within This Box
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
STATE OF WASHINGTON
ss.
COUNTY OF KING
I hereby certify that on the day of 200, I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF RENTON as its and such execution to
be the free and voluntary act of such party for the uses and purposes mentioned in
the foregoing instrument.
-Notary Seal Must Appear Within This Box
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
First Amendment to Interlocai Agreement (February 27, 2008)
Page 4 of 5
STATE OF WASHINGTON
ss.
COUNTY OF KING
I hereby certify that on the day of 200_, I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF FEDERAL WAY as its and such
execution to be the free and voluntary act of such party for the uses and purposes
mentioned in the foregoing instrument.
-Notary Seal Must Appear Within This Box
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
First Amendment to Interlocal Agreement (February 27, 2008)
Page 5 of 5
t. 2' City of Tukwila
;._.I; Az 3
a 0 I Finance Safety Committee
iso
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
April 8, 2008 5:00 p.m.
PRESENT
Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy
Staff: Mary Miotke, Nick Olivas, Rhonda Berry and Kimberly Matej
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:00 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. First Amendment to Valley Communications Center Governine Interlocal Agreement
Staff is seeking full Council approval for an amendment to the current Valley Communications
4- Center Governing Interlocal Agreement. As a member city of Valley Communications Center, the
City of Tukwila needs to approve these changes to the interlocal agreement. This amendment will
3 address the following:
1. Recognize Valley Regional Fire Authority (Auburn, Pacific and Algona) as the agency providing
services to the City of Auburn; and
2. Recognize King County Fire Protection District No. 39 as the agency providing services to the
City of Federal Way (previously Federal Way Fire Department).
Rhonda Berry stated that Steve Reinke, Director of Valley Communications Center, will attend the
April 14 COW to introduce himself to the Council. UNANIMOUS APPROVAL. FORWARD TO
APRIL 14 COW FOR DISCUSSION.
B. Animal Control Contract Update
Rhonda provided a brief update from the Police Department regarding the City's animal control
contract with King County. Effective immediately, the County has suspended the creation of any new
enhanced services contracts until the further notice. The County is in the process of assessing the
overall functioning of King County animal control services as well as consideration of whether or not
services will continue to be provided in incorporated areas. Currently, the City has an enhanced patrol
contract with King County which staff will discuss with King County to determine how and if the
current contract will be effected.
Staff will return to Committee when an update regarding animal control through the County is
available. INFORMATION ONLY.
C. Lead and Other Heavy Metal Testine
Based on a letter of recommendation from Washington Cities Insurance Authority (WCIA), the
Committee has decided that the issue of lead and other heavy meal testing will not be pursued any
further. A copy of the WCIA letter is attached to the minutes. INFORMATION ONLY.
M. ANNOUNCEMENTS No announcements.
IV. MISCELLANEOUS Meeting adjourned at 6:03 p.m.
Next meeting: Tuesday, April 22, 2008 5:00 p.m. Conference Room 3
Committee Chair Approval
Minutes by KAM.
Tentative Agenda Schedule
MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4
REGULAR C.O.W. REGULAR C.O.W.
April 7 14 21 28
Annointments: Special Presentation:
See agenda packet Equity Diversity City volunteer
cover sheet for this Commission program
week's agenda Community oriented (Tracy Gallaway,
(April 14, 2008 Policing Citizens Volunteer Coordinator)
Committee of the Whole Advisory Board Special Issues:
Meeting) Parks Commission Tukwila Village
Consent Aeenda: Request for
Accept as complete Proposals
the Southcenter
Boulevard Water
Main project
Accept as complete
the South 129th Street
Drainage project
Unfinished Business:
Contract for Tukwila
Community Schools
Collaboration
Contract amendment
with Commercial
Development
Solutions
Ordinance providing
for acquisition of land
for the purpose of
constructing the
Tukwila 205 Levee
Repair Projects
Site 3 and Site 5,
and providing for
condemnation
appropriation and
directing the initiation
of appropriate
proceedings
First amendment to
Valley Communi-
cations Center
governing interlocal
agreement
May 5 12 19 27
26 Special Presentation: Special Presentation: (Tuesday)
Memorial Day WashWise program Update on Jail
(City offices closed) recognition of Alternatives Program
Tukwila businesses (Lew Leigh, Executive
(Mike Brent, Director, Washington
Conservation Cities Insurance)
Coordinator,
Cascade Water Alliance)
Upcoming Meetings Events
APRIL 2008
14th (Monday) 15th (Tuesday) 16th (Wednesday) 17th (Thursday) 18th (Friday) 19th (Saturday)
Community Transportation Crime Hot Spots Domestic
Affairs Cmte, Task Force Mtg., Violence Task
Parks Cmte, 5:00 PM 10:00 AM Force,
5: PM (CR 1) (CR 05) 12:00 NOON
(CR 03) (CR 45)
Parks
City Council Commission, Tukwila
Executive 5:30 PM Historical
Session, (Community Society,
6:30 PM Center) 7:00 PM
(Council (George Long
Chambers) facility)
City Council Grand opening of
Committee of Fort Dent Park
the Whole playground
Mtg., 5:30 PM
7:00 PM (14800 Starfre Way)
(Council
Chambers)
Library Advisory
Board,
7:00 PM
(Foster Library)
21st (Monday) 22nd (Tuesday) 23rd (Wednesday) 24th (Thursday) 25th (Friday) 26th (Saturday)
Utilities Cmte, Finance COPCAB, Planning Highway 99
5:00 PM Safety Cmte, 6:30 PM Commission, Trash Pickup Day
(CR 01) 5:00 PM (CR 05) 7:00 PM 9:00 10:00 AM
(CR 03) (Council For location call
Chambers) Donna at
City Council 206 242 -5556
Regular Mtg.,
7:00 PM Court
(Council Spr( Tecv Event
Chambers) 2:00 PM at Tukwila's
historic Nelsen house
S15.00 per person
(S25 per couple)
All proceeds benefit the
Tukwila Children's
Foundation
RSVP required:
206 -577 -0400 or by
e -mail to info@
tukwilachildrens
foundation.org
Arts Commission: 1st Tues., 5 :00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 -2342.
>City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall.
City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Civil Service Commission: 1st Mon., 5:00 PM, Conf Room #3. Contact Bev Willison at 206 -433 -1844.
Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 03. Agenda item for 4/14/08 meeting:
(A) Contract renewal for Hearing Examiner.
>COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm 05. Phi Huynh (206- 433 7175).
Crime Hot Spots Task Force: 3rd Wed., 10:00 AM, Conf. Room #5. Contact Phi Huynh at 206-433 -7175.
>Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf. Room 05. Contact Evie Boykan or Stacy Hansen at 206 -433 -7180.
Equity Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library. Contact Kimberly Mate] at 206 433 183-1.
Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room n3.
Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206- 433 -1812.
Human Services Advisory Brd: 2nd Fri. of odd months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206-433- 7180.
Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206- 767 -2342.
Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Stephanie Gardner at 206- 767 2342.
Planning Commission/Hoard of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 7:00 PM,
Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670.
Sister City Committee: 1st Wed., 5:30 PM, Conf. Room 03. Contact Bev Willison at 206 -433 -1844.
>Transportation Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 01. Agenda items for 4/15/08 meeting: (A) S. 142nd St./
54th Ave. S. LID update. (B) Ordinance approving Commute Trip Reduction (CTR) plan.
Tukwila Historical Society: 3rd Thurs., 7:00 PM (meeting location varies). Contact Pat Brodin at 206 -433 -1860.
>Utilities Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #1.
Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking difficulty).