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Home My WebLink AboutReg 2013-11-04 Complete Agenda Packet0 Monday, -4 Tukwila City Council Agenda • • REGULAR MEETING •• vi ILA ' 4-, "r4- a 4 lie ' M1/400 29os Jim Haggerton, Mayor Councllmembers: + Joe Duffie + Dennis Robertson David Cline, City Administrator + Allan Ekberg • Verna Seal Kathy Hougardy, Council President • De'Sean Quinn + Kate Kruller November • EXECUTIVE SESSION — 6:00 PM — 7:00 PM •:• Potential Property Acquisition — Pursuant to 42.30.110(1)(b) Pending Litigation - Pursuant to 42.30.110(1)(i) (60 minutes) 4 LOCATION: Conference Room #3 4, 2013; 7:00 PM • Ord #2417 • Res #1802 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. A presentation from King County Councilmember Julia Patterson. b. Third Quarter update on Strategic Plan. Joyce Trantina, Mayor's Office c. An update on Code Enforcement activities. Kathy Stetson, Code Enforcement Officer 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT AGENDA a. Approval of Minutes: 10/21/13 (Regular Mtg.) b. Approval of Vouchers. c. A resolution authorizing the cancellation of past due accounts receivable. [Reviewed and forwarded to Consent by Finance and Safety Committee on 10/22/13] d. An ordinance amending Ordinance No. 1877 §1 (part), as codified at Tukwila Municipal Code Section 2.42.030, "Organization of Commission—Powers and Duties—Secretary," to reflect the current provisions of RCW 41.04.010, which governs the use of Veteran's points in hiring and promotional processes (Civil Service). [Reviewed and forwarded to Consent by Finance and Safety Committee on 10/22/13.] e. Authorize the Mayor to sign a contract for design services with KPG, Inc., for the 2014 Overlay and Repair Program in the amount of $119,876.81. [Reviewed and forwarded to Consent by Transportation Committee on 10/29/13] Pg.1 Pg.11 Pg.21 5. BID AWARD Award a bid to Green River Construction, Inc., for sewer repair at 6450 Southcenter Boulevard in the amount of $34,164.00 and authorize the Mayor to sign the contract. )› Please refer to 10/28/13 C.O.W. packet. < Pg.43 (continued..) REGULAR MEETING Monday, November 4, 2013 Page 2 6. UNFINISHED BUSINESS a. A resolution adopting a new Public Works fee schedule. b. A permit user fee for technology investments: (1) A resolution adopting a consolidated permit fee schedule (establishing a 5% technology fee effective 1/1/2014). (2) Authorize the use of a portion of the technology fee to increase the staffing level of the Administrative Support Coordinator in the City Clerk's Office by .25 FTE to be included as a 2013 -2014 budget amendment. (3) An ordinance amending Ordinance Nos. 2402 §4, 2171 §1 (part) and 2121 §1 (part), as codified in Tukwila Municipal Code Chapter 16.04, "Buildings and Construction," to remove permit fees. c. An ordinance establishing new regulations relating to interfering with traffic to be codified at Tukwila Municipal Code Chapter 9.21. d. A resolution setting the health insurance benefits for City Council- members. Pg.45 Pg.53 Pg.69 Pg.75 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report, to include 2013 Work Plan status report for 3rd Quarter d. City Attorney e. Intergovernmental Pg.79 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Ma -'s review Council review 11/04/13 LA CATEGORY Discussion Mtg Date E Motion Mtg Date fl Ordinance Mtg Date 1-1 Bid Award Mtg Date Public Hearing Mtg Date — Other Mtg Date Resolution Mtg Date 11/4/13 SPONSOR — Council fl Mayor HR DCD Finance Fire E IT 1- P&R Police PW SPONSOR'S There are certain accounts receivable and returned checks that have been deemed SUMMARY uncollectible and need to be removed from the Accounts Receivable ledger. The Council is being asked to consider and approve the resolution ordering their cancellation. REVIEWED BY El COW Mtg. — CA&P Cmte Z F&S Cmte _ Transportation Cmte E Utilities Cmte _ Arts Comm. 1- Parks Comm. Planning Comm. DATE: 10/22/13 COMA/In-TEE CHAIR: ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Finance Department Unanimous Approval; Forward to Consent Agenda 11/4/13 Meeting ITEM INFORMATION ITEM No. 4.C. 1 STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/4/13 AGENDA ITEM TITLE Resolution Ordering the Cancellation of Past Due Accounts Receivable CATEGORY Discussion Mtg Date E Motion Mtg Date fl Ordinance Mtg Date 1-1 Bid Award Mtg Date Public Hearing Mtg Date — Other Mtg Date Resolution Mtg Date 11/4/13 SPONSOR — Council fl Mayor HR DCD Finance Fire E IT 1- P&R Police PW SPONSOR'S There are certain accounts receivable and returned checks that have been deemed SUMMARY uncollectible and need to be removed from the Accounts Receivable ledger. The Council is being asked to consider and approve the resolution ordering their cancellation. REVIEWED BY El COW Mtg. — CA&P Cmte Z F&S Cmte _ Transportation Cmte E Utilities Cmte _ Arts Comm. 1- Parks Comm. Planning Comm. DATE: 10/22/13 COMA/In-TEE CHAIR: ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Finance Department Unanimous Approval; Forward to Consent Agenda 11/4/13 Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/4/13 MTG. DATE ATTACHMENTS 11/4/13 Informational Memorandum dated September 30,2013 Resolution in draft form with Attachment A Minutes from Finance and Safety Committee meeting of 10/22/13 1 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Laurie Anderson, Fiscal Specialist DATE: September 30, 2013 SUBJECT: Cancellation of Accounts Receivable ISSUE Each year a resolution comes before the Council for the cancellation of uncollectible accounts receivable. For 2013, these items include: False Alarms equaling $200.00, Miscellaneous Billings equaling $29,644.47 and NSF checks equaling $858.50 in the total amount of $30,702.97. BACKGROUND The process for tracking accounts receivable is quite thorough. The steps below are followed prior to preparation of the attached write -off resolution. • Invoice is sent to recipient by the Finance Department payable in 30 days. • If payment is not received within 30 days, the receivable is forwarded to our collection agency, Armada Corp., and placed in pre - collect status. •At this time, Armada sends a Delinquency Notice to debtor notifying them of the past -due status of the receivable and asks them to contact the City to make payment. Payments can still be made directly to the City while in pre - collect status. •Once 30 days have passed in pre - collect status, the receivable then rolls over to active collections. At the onset of active collections, a letter is sent to the debtor notifying them of status change and advising that all payments must now be made through the collection agency. • While in active collections status, debtor is contacted both by phone and letter. A search is made for assets with which the debt could be satisfied. Once the debt has been in active collections for 45 days, it is then reported to the national credit bureaus. • The last process in the collections cycle is the pursuit of legal action. This includes attaching checking accounts, garnishments and lawsuits. • The City will not issue or renew a business license until all outstanding debt owed to the City is paid. • It should be noted that while a debt may be written off our books; it is still active in Armada's collections process. 3 INFORMATIONAL MEMO Page 2 DISCUSSION The proposed amount of the 2013 cancellation of Accounts Receivable of $30,702.97 is higher than last year's total of $8,777.89. This is attributable to two main factors: • One of the requested write -offs is for $20,035.60. The original amount of this invoice, which is for a foundation replacement and complete signal pole assembly replacement, was $103,480.31. Washington Cities Insurance Authority paid $83,444.71 which is the amount of the invoice net of our indirect costs of $15,035.60 and our deductible of $5,000.00. While we are requesting write -off of the remaining balance, WCIA is pursuing the collection of the remainder. • Another of our requested write -offs is for an invoice for damage to a pedestrian pole. It was damaged by a hit and run driver and, as such, we do not know whom to bill. The invoice total is $6,006.80. • The total of these two receivables is $26,042.40 which is 84.8% of the 2013 write -off total. FINANCIAL IMPACT The financial impact of cancelling $30,702.97 will be to reduce our accounts receivable balance by this amount in keeping with Generally Accepted Accounting Principles (GAAP) for the writing off of bad debt. Please note that while we are writing off the accounts receivable for accounting purposes, the accounts are still being actively worked for collection purposes with the exception of those accounts where we cannot identify the responsible party. Accounts covered by bankruptcy law cannot be pursued. RECOMMENDATION The Council is being asked to approve the annual resolution authorizing the cancellation of Accounts Receivable and to forward this item to the Consent Agenda of the November 4, 2013 Regular Meeting. ATTACHMENTS Draft Resolution with Attachment A. C:IUsersllaurielDesktoplInfo Memo 2013.doc 4 RAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ORDERING THE CANCELLATION OF PAST DUE ACCOUNTS RECEIVABLE AND RETURNED CHECK WRITE -OFFS. WHEREAS, certain receivables and checks have been deemed uncollectible after efforts by both the City and a collection agency have been unsuccessful; and WHEREAS, the City will continue to pursue these receivables when practical; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Miscellaneous Accounts Receivable and Returned Checks. The total of $30,702.97 (per Attachment A) is deemed uncollectible. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment A — Past -Due Accounts Receivable and Returned Check Write -offs as of September 30, 2013 W: \Word Processing \Resolutions \Past Due Accts Recv & Write -offs 9 -24 -13 LA:bjs Page 1 of 1 5 6 Date 12/31/12 12/05/11 12/05/11 12/07/11 12/31/11 09/29/10 10/07/11 11/04/10 Attachment A- Past Due Accounts Receivable and Returned Check Customer Advance Interactive Systems Emerald City Marketing Emerald City Marketing Emerald City Marketing Emerald City Marketing Habitat for Humanity Hartung Building Kimco Realty Total False Alarms Fund # 000 000 000 000 000 000 000 000 nvoice /Ck # PF -02109 PF -01751 PF -01752 PF -01783 PF -01857 PF -01500 FF -00166 PF -01576 False Alai; Amount $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ $ 25.00 25.00 25.00 200.00 For Police false alarm Police false alarm Police false alarm Police false alarm Police false alarm Police false alarm Fire false alarm Police false alarm rite -offs as of 9/30/2013 Notes Chapter 7 Bankruptcy To Armada 9/17/12-Status-Skip-No Locate To Armada 9/17/12-Status-Skip-No Locate To Armada 9/17/12- Status - Skip -No Locate To Armada 9/17/12-Status-Skip-No Locate Unresponsive to calls -moved to Renton 9 /13/10 Unable to locate owner -bad address To EPR 11/21/11 Date 05/06/11 01/26/11 06/08/11 12/07/10 06/08/11 10/07/11 12/13/12 11/15/11 03/27/09 06/15/11 07/30/12 Customer African Paradise Restaurant Boulevard Home Furnishings Boulevard Home Furnishings CB Richard Ellis Deluxe Film Services Deluxe Film Services Info Only -Hit and Run Prabhjeet Malhi Norandex - Reynolds Godfrey Pamosoo Zoopa's Total Misc. Billings Date Customer 7/20/2011 Olalade Williams Oakes 8/16/2011 Pauline A. White 9/17/2011 James P. Taylor 12/5/2011 Lisa M. Milkey 6/5/2012 Jamila A. Baker 6/20/2012 Richard L. Murchison Total Returned Checks Write -off Grand Total Fund # 000 000 000 000 000 000 000 000 000 000 000 voice /Ck # RF -00678 RF -00643 RF -00697 RF -00622 RF -00709 RF -00739 MB -01179 MB -00906 RF -00318 MB -00817 RF -00827 cellaneous Amount $ 60.00 $ 60.00 $ 85.00 $ 30.00 $ 85.00 $ 110.00 $ 6,006.80 $ 20,035.60 $ 23.15 $ 3,088.92 $ 60.00 $ 29, 644.47 Returned Checks Fund # Invoice /Ck # Amount 000 1081 $ 160.00 000 1116 $ 290.00 000 2033 $ 120.00 000 104 $ 91.00 000 1021 $ 154.00 411 2770 $ 43.50 $ 858.50 $ 30, 702.97 For Fire re- inspection fee Fire re- inspection fee Fire re- inspection fee Fire re- inspection fee Fire re- inspection fee Fire re- inspection fee Replace pedestrian pole Foundation & signal pole repl Fire re- inspection fee Repair of guardrail Fire re- inspection fee For Adventure Camp Day camp Adventure Camp Youth Basketball After School Program Golf Can Rentals Notes To EPR 9/13/11-Business closed 4/4/12 To EPR 12/9/11-Business closed 6/16/11 To EPR 12/9/11-Business closed 6/16/11 Did not manage this property- Gateway Olympia pd. half To EPR 9/13/11- Business closed I0/1/11 To EPR 9/13/11- Business closed 10/1/11 Unknown driver - unable to bill . Balance after payment by WCIA Bal. after payment from EPR -They have since moved. To EPR - 11/21/11 Chapter 7 Bankruptcy Notes To Armada Corp 9/11/12 To Armada Corp 9/11/12 To Armada Corp 9/11/12 To Armada Corp 9/11/12 To Armada Corp 9/11/12 To Armada Corp 9/11/12 EPR= Evergreen Professional Recoveries; our for er collection agency. 1 Writeoffs 8- 31- 13.xlsx Armada Corp has been our collection agency since mid -2012. 9/25/2013 8 City of Tukwila FINANCE AND SAFETY COMMITTEE Meeting Minutes October 22, 2013 — 5:30 p.m.; Conference Room #3 Finance and Safety Committee PRESENT Councilmembers: Dennis Robertson, Chair; De'Sean Quinn and Kathy Hougardy (Absent: Verna Seal) Staff: Peggy McCarthy, Vicky, Carlsen, Stephanie Brown, Kim Gilman, Shelley Kerslake, Brendan Kerin, Nora Gierloff, Christy O'Flaherty, Bruce Linton, Laurel Humphrey Guest: Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Ordinance —Civil Service Commission Staff is seeking Council approval of an ordinance that would revise Tukwila Municipal Code Chapter 2.42, Civil Service Commission, to reflect the current provisions of Revised Code of Washington 41.04.010, governing the use of Veteran's Points in hiring and promotional processes. Candidates eligible for Veteran's Points can claim either a 10% or 5% credit to their score, depending on retirement status. The proposed ordinance is also in alignment with recently revised civil service rules. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. B. Resolution — Council Benefits Staff is seeking Council approval of a resolution that would update health insurance benefits for Councilmembers in response to the Patient Protection and Affordable Care Act (PPACA) of 2007. Since 2001, Councilmembers have received a benefit in which they can receive reimbursement for eligible medical expenses up to $3,400 per year, but this option is prohibited under the PPACA. Enrollment in the City Self - Insured Medical Plan or Group Health Cooperative will be the medical benefit options for Councilmembers as of January 1. The monthly premium for individual Councilmembers would be paid by the City as it is for employees ($509.94 for City Self - Insured and 717.98 for Group Health). As follow up to the October 8 committee discussion, staff returned with an updated draft resolution that includes the option to enroll in the Group Health Cooperative and adds a recital explaining the impetus for the change. Staff also provided clarification on the tier of coverage for a Councilmember already possessing coverage via their employer and their spouse's employer. In this scenario, the City coverage becomes second tier, and the spouse's employer coverage falls to third. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 28 COMMITTEE OF THE WHOLE. C. Resolution — Cancellation of Past Due Accounts Receivable Staff is seeking Council approval of the annual resolution that would declare the cancellation of uncollectible accounts receivable. The total for this year is $30,702.97, which is higher than last year due to a complete foundation and signal pole assembly replacement as well as a hit and run damage to a pedestrian pole. Staff reviewed the rigorous process by which items are determined to be uncollectible. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. 9 10 COUNCIL AGENDA SYNOPSIS Meeting Date 11/04/13 Prepared by KG Mayor's review Council review ITEM INFORMATION ITEM No. 4.D. 11 STAFF SPONSOR: KIM GILMAN ORIGINAL AGENDA DATE: 11/4/13 AGENDA ITEM TITLE An ordinance relating to the Civil Service Commission CATEGORY Discussion Mtg Date n Motion Mtg Date II] Resolution Meg Date Z Ordinance Mfg Date 11/04/13 Bid Award Mfg Date n Public Hearing Mtg Date Other 11.14g Date SPONSOR —I Council Mayor Z HR DD Finance Fire IT — P&R I Police PW SPONSOR'S Chapter 2.42.030 (A.3) of the Tukwila Municipal Code needs to be revised to reflect the Sulvfm_ARy current provisions of RCW 41.04.010.which governs the use of Veteran's Points in hiring and promotional processes. Therefore an amendment to Ordinance #1877 is needed. The Council is being asked to consider and approve the amended ordinance. REVIEWED BY n COW Mtg. E Utilities Cmte DATE: 10/22/13 CA&P Cmte Z F&S Cmte E Transportation Cmte E Parks Comm. 0 Planning Comm. COMMITTEE CHAIR: ROBERTSON R Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Human Resources Dept. on behalf of Civil Service Commission Unanimous Approval; Forward to Consent Agenda on 11/4/13 COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $ $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/4/13 MTG. DATE ATTACHMENTS 11/4/13 Informational Memorandum dated 10/15/13 Ordinance in Draft Form Minutes from the Finance and Safety Committee meeting of 10/22/13 11 12 TO: FROM: BY: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM The Finance & Safety Committee Stephanie Brown, Human Resources Director Kim Gilman, Civil Service Examiner On behalf of the Civil Service Commission DATE: October 15, 2013 SUBJECT: Amend Ordinance #1877 ISSUE Chapter 2.42.030 (A.3) of the Tukwila Municipal Code needs to be revised to reflect the current provisions of RCW 41.04.010.which governs the use of Veteran's Points in hiring and promotional processes. Therefore an amendment to Ordinance #1877 is needed. BACKGROUND Ordinance #1877 was passed by the City Council in 1999 to reflect the City's move to a Rule of 3 in terms of hiring and promotional decisions. There have been no amendments to this ordinance since that time. DISCUSSION One of these revisions was necessary due to changes in RCW 41.04.010 defining how Veteran's Points are used. Candidates eligible for Veteran's Points can claim either a 10% or 5% credit added to their final score. The choice of 10% or 5% is based on their retirement status. Eligible candidates may also utilize Veteran's Points up to their first promotion. The recently revised Civil Service Rules omits the outdated application of Veteran's Points and includes a reference to RCW 41.04.010 in its place. Ordinance #1877 needs to be amended to align with the revised Rules. One other minor housekeeping edit was made to the Ordinance to change "Personnel Department" to the "Human Resources Department ". FINANCIAL IMPACT There is no financial impact to this change. RECOMMENDATION The Council is being asked to approve the ordinance and consider this item at the October 28, 2013 Committee of the Whole meeting and subsequent November 4, 2013 Regular Meeting. ATTACHMENTS Ordinance in draft form 13 14 D AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1877 §1 (PART), AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 2.42.030, "ORGANIZATION OF COMMISSION — POWERS AND DUTIES— SECRETARY," TO REFLECT THE CURRENT PROVISIONS OF RCW 41.04.010, WHICH GOVERNS THE USE OF VETERAN'S POINTS IN HIRING AND PROMOTIONAL PROCESSES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council previously established a civil service system which substantially accomplishes the purposes of RCW Chapters 41.08 and 41.12, while at the same time meeting the particular needs of the City of Tukwila; and WHEREAS, in order to be compliant with recent revisions to RCW 41.04.010, an amendment is needed regarding the application of Veteran's Points; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 2.42.030 Amended. Ordinance No. 1877 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 2.42.030, "Organization of Commission — Powers and duties — Secretary," is hereby amended to read as follows: 2.42.030 Organization of commission — Powers and duties — Secretary A. Immediately after appointment, the Commission shall organize by electing one of its members chairperson and shall hold regular meetings at least once a month, and such additional meetings as may be required for the proper discharge of its duties. It shall be the duty of the Civil Service Commission: 1. To make suitable rules and regulations to implement this chapter which are not inconsistent with the provisions thereof. Such rules and regulations shall provide in detail the manner in which examinations may be held, and appointments, promotions, transfers, reinstatements, demotions, suspensions and discharges shall be made. The W: Word Processing \Ordinances \Civil Svc amended re Veteran's Points strike -thru 10 -15 -13 KG:bjs Page 1 of 4 15 rules and regulations shall also provide for the classification of all positions within the Police Department according to the duties, responsibilities and qualifications of each and shall further provide the manner in which such classification shall be accomplished. The rules and regulations and any amendments thereof shall be printed, mimeographed or multigraphed for free public distribution. Such rules and regulations may be changed from time to time. 2. All tests shall be practical and shall consist only of subjects which will fairly determine the capacity of persons examined to perform duties of the position to which appointment is to be made, and may include tests of physical fitness and /or manual skill. 3. The rules and regulations adopted by the Commission shall provide for a credit of ten percent in favor of all applicants for appointment under civil service, who, in time of war, or in any expedition of the Armed Forces of the United States, have served in and been honorably discharged from the Armed Forces of the United States, including the Army, Navy and Marine Corps and the American Red Cross, in compliance with RCW 41.04.010. These credits apply to entrance examinations only. 4. The Commission shall make investigations concerning and report upon all matters touching the enforcement and effect of the provisions of this chapter, and the rules and regulations prescribed hereunder; inspect all institutions, departments, offices, places, positions and employments affected by this chapter, and ascertain whether this chapter and all such rules and regulations are being obeyed. 5. Such investigations may be made by the Commission or by any commissioner designated by the Commission for that purpose. Not only must these investigations be made by the Commission as aforesaid, but the Commission must make like investigation on petition of a citizen, duly verified stating that irregularities or abuses exist, or setting forth in concise language, in writing, the necessity for such investigation. In the course of such investigation, the Commission or designated commissioner, or Chief Examiner, shall have the power to administer oaths, subpoena and require the attendance of witnesses and the production by them of books, papers, documents and accounts appertaining to the investigation and also to cause the deposition of witnesses residing within or without the state to be taken in the manner prescribed by law for like depositions in civil actions in the superior court; and the failure upon the part of any person so subpoenaed to comply with the provisions of this section shall be deemed a violation of this chapter and punishable as such. 6. All hearings and investigations before the Commission, or designated commissioner, or Chief Examiner, shall be governed by this chapter and by rules of practice and procedure to be adopted by the Commission, and in the conduct thereof neither the Commission, nor designated commissioner, shall be bound by the technical rules of evidence. No informality in any proceedings or hearing, or in the manner of taking testimony before the Commission or designated commissioner, shall invalidate any order, decision, rule or regulation made, approved or confirmed by the Commission; provided, however, that no order, decision, rule or regulation made by any designated W: Word Processing \Ordinances \Civil Svc amended re Veteran's Points strike -thru 10 -15 -13 KG:bjs 16 Page 2 of 4 commissioner conducting any hearing or investigation alone shall be of any force or effect whatsoever unless and until concurred in by at least one of the other two members. 7. To hear and determine appeals or complaints respecting the administrative work of the Human Resources Personnel Department related to the Commission's duties, the rejection of any examination and such other matters as may be referred to the Commission pursuant to the duties outlined in _ _ - _ _ TMC sSection 2.42.030.A.1. 8. Establish and maintain in card or other suitable form a roster of employees covered by civil service. 9. Provide for, formulate and hold competitive tests to determine the relative qualifications of persons who seek employment in any class or position and, as a result thereof, establish eligible lists for the various classes of positions as established by the City; and to provide that employees laid off because of curtailment of expenditures, reduction in force, and for like cause, head the list in the order of their seniority, to the end that they shall be the first to be reemployed. 10. When a vacant position is to be filled, to certify to the appointing authority, on written request, the names of the three persons highest on the eligible list for the class. The Commission shall make provision in its rules for provisional or temporary appointments to be utilized when there is no such eligible list applicable to the vacant position, or which may be utilized at the discretion of the appointing authority when there are less than three names on the eligibility list applicable to the vacant position. Such temporary or provisional appointment shall not exceed a period of six months in duration but may be extended for up to an additional six months if for any reason it cannot be determined at the expiration of the initial appointment that the position being filled by temporary or provisional appointment will in fact continue to be vacant, such as in the instance of a position vacant due to an officer on disability leave under the LEOFF Act, or for other good cause which in the discretion of the Commission warrants an additional extension of such a provisional or temporary appointment. 11. Keep such records as may be necessary for the proper administration of this chapter. B. The Commission shall appoint a person to hold the position of Secretary and Chief Examiner. The duties of the Secretary and Chief Examiner shall be to keep the records of the Commission, preserve all reports made to it, superintend and keep a record of all examinations held under its direction, and perform such other duties as the Commission may prescribe. W: Word Processing \Ordinances \Civil Svc amended re Veteran's Points strike -thru 10 -15 -13 KG:bjs Page 3 of 4 17 Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Civil Svc amended re Veteran's Points strike -thru 10 -15 -13 KG:bjs 18 Page 4 of 4 City of Tukwila FINANCE AND SAFETY COMMITTEE Meeting Minutes October 22, 2013 — 5:30 p.m.; Conference Room #3 Finance and Safety Committee PRESENT Councilmembers: Dennis Robertson, Chair; De'Sean Quinn and Kathy Hougardy (Absent: Verna Seal) Staff: Peggy McCarthy, Vicky, Carlsen, Stephanie Brown, Kim Gilman, Shelley Kerslake, Brendan Kerin, Nora Gierloff, Christy O'Flaherty, Bruce Linton, Laurel Humphrey Guest: Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Ordinance —Civil Service Commission Staff is seeking Council approval of an ordinance that would revise Tukwila Municipal Code Chapter 2.42, Civil Service Commission, to reflect the current provisions of Revised Code of Washington 41.04.010, governing the use of Veteran's Points in hiring and promotional processes. Candidates eligible for Veteran's Points can claim either a 10% or 5% credit to their score, depending on retirement status. The proposed ordinance is also in alignment with recently revised civil service rules. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. B. Resolution — Council Benefits Staff is seeking Council approval of a resolution that would update health insurance benefits for Councilmembers in response to the Patient Protection and Affordable Care Act (PPACA) of 2007. Since 2001, Councilmembers have received a benefit in which they can receive reimbursement for eligible medical expenses up to $3,400 per year, but this option is prohibited under the PPACA. Enrollment in the City Self - Insured Medical Plan or Group Health Cooperative will be the medical benefit options for Councilmembers as of January 1. The monthly premium for individual Councilmembers would be paid by the City as it is for employees ($509.94 for City Self - Insured and 717.98 for Group Health). As follow up to the October 8 committee discussion, staff returned with an updated draft resolution that includes the option to enroll in the Group Health Cooperative and adds a recital explaining the impetus for the change. Staff also provided clarification on the tier of coverage for a Councilmember already possessing coverage via their employer and their spouse's employer. In this scenario, the City coverage becomes second tier, and the spouse's employer coverage falls to third. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 28 COMMITTEE OF THE WHOLE. C. Resolution — Cancellation of Past Due Accounts Receivable Staff is seeking Council approval of the annual resolution that would declare the cancellation of uncollectible accounts receivable. The total for this year is $30,702.97, which is higher than last year due to a complete foundation and signal pole assembly replacement as well as a hit and run damage to a pedestrian pole. Staff reviewed the rigorous process by which items are determined to be uncollectible. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. 19 20 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Maix's review Council review 11/04/13 BG "•`._,/g C Motion Date 11/04/13 E Resolution Mtg Date • Ordinance • Bid Award Public Hearing Mtg Date 0 Other Mtg Date Mtg Mtg Date Mtg Date SPONSOR I Council LI Mayor El HR ElDCD Finance E Fire 0 IT [11 P&R I Police Pr ITEM INFORMATION ITEM No. 4.E. 21 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 11/04/13 AGENDA ITEM TITLE 2014 Annual Overlay & Repair Program Consultant Agreement with KPG, Inc. CATEGORY Discussion AI Date Motion Date 11/04/13 E Resolution Mtg Date • Ordinance • Bid Award Public Hearing Mtg Date 0 Other Mtg Date Mtg Mtg Date Mtg Date SPONSOR I Council LI Mayor El HR ElDCD Finance E Fire 0 IT [11 P&R I Police Pr SPONSOR'S This contract is for design of the 2014 Annual Overlay and Repair Program. Five SUMMARY engineering firms were evaluated and KPG was determined to be the most qualified. The list of 12 street sections for the 2014 Overlay and Repair Program was developed using the City's Pavement Management Program. In the design process, cost estimates will determine which sections are constructed in 2014. Council is being asked to approve the design contract with KPG, Inc. in the amount of $119,876.81. REVIEWED BY COW Mtg. El CA&P Cmte LI F&S Cmte E Utilities Cmte El Arts Comm. Parks DATE: 10/29/13 COMMITTEE Comm 1.4 Transportation Cmte E Planning Comm. KRULLER CHAIR: KATE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $119,876.81 $150,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 15, PROPOSED 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/04/13 MTG. DATE ATTACHMENTS 11/04/13 Informational Memorandum dated 10/25/13 Consultant Selection Scoring Matrix Vicinity Map Page 15, Proposed 2014 CIP Contract, Scope of Work, and Fee Minutes from the Transportation Committee meeting of 10/29/13 21 22 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director David Sorensen, Project Manager October 25, 2013 2014 Overlay and Repair Program Project No. 91410401 Consultant Selection and Agreement ISSUE Execute a contract with KPG, Inc. to provide design services for the 2014 Overlay and Repair Program. BACKGROUND Five (5) engineering firms were evaluated to provide design services for the City's 2014 Overlay and Repair Program (see attached scoring and selection matrix). Each consulting firm provides services with expertise in multiple engineering disciplines. All of the firms are qualified, but KPG, Inc. provides a unique knowledge and understanding of the City's program that provides efficiency and benefits which cannot be matched at this time by any other firm. KPG, Inc. has prepared preliminary plans for several of the project segments as part of the 2013 Overlay and Repair Program and has also performed very well on previous City projects. The selection of a consultant to provide these services will continue to be evaluated annually as a consultant's staffing and expertise changes over time. Starting the design process in the fall of 2013 and advertising for construction bids in the first quarter of each year allows the City to take advantage of an optimal bidding climate. The list of streets for the 2014 Overlay and Repair Program was developed using the City's Pavement Management Program with input from engineering and maintenance staff. DISCUSSION KPG, Inc. has provided a contract, scope of work, and fee estimate to complete design of the 2014 Overlay and Repair Program and advertise for construction bids. Contract Budget Remaining 2013 Budget $ 50,000.00 2014 Design Contract & Budget $119,876.81 100,000.00 Total $119.876.81 $150,000.00 Locations in Design Contract 1) Beacon Ave S: Bangor St to S 107th St 2) S 107th St: 49th Ave S to Beacon Ave S 3) 49th Ave S: S 107th St to S 114th St 4) S 114th St: 49th Ave S to 51st Ave S 5) Evans Black Dr: Andover Park East to west end 6) S 180th St: Southcenter Pkwy to bridge spot repair 7) Fort Dent Park: Parking lot spot repairs and overlay 8) S 152nd St: east of Macadam Rd S 9) 40th Ave S: Southcenter Blvd, south to dead end 10) Gateway Dr: Fort Dent Way to S 143rd St 11) S 112th St: TIB to East Marginal Wy S 12) 48th Ave S: Interurban Ave S, east to dead end RECOMMENDATION Council is being asked to approve the design contract with KPG, Inc. for the 2014 Overlay and Repair Program in the amount of $119,876.81 and consider this item on the Consent Agenda of the November 4, 2013 Regular Meeting. Attachments: Consultant Selection Scoring Matrix Vicinity Map Page 15, Proposed 2014 CIP Contract, Scope of Work and Fee Estimate W:1PW Eng1PROJECTSIA- RW & RS ProjectslAnnual Overlay & Repair Programs12014 Overlay & Repair Program (91410401)IDesign\Info Memo Consult Select 2014 OR 10 -12 -12 it sb.docx 23 24 IV 01 2014 Overlay Program — Contract for Design Services DEA Associates a m Y Jason Engineering c a Y CH2M Hill, Inc. Paving project design/ constuction experience. 2 2 2 3 3 Current Knowledge of FHWA, State, and Tukwila Standards and Procedures 2 1 2 4 3 Environmental Experience 1 1 1 2 2 Experience with similar federal aid projects? 2 1 2 3 3 Expertise Using Federal Funds 1 1 2 2 2 Project Manager 2 1 2 3 3 Small Scale Projects 2 2 1 4 2 Utilities 2 2 3 3 3 Stormwater, Drainage, and Detention Design. 2 2 3 4 4 Plan Review 2 2 3 4 4 Contruction Inspection 1 2 3 4 4 Survey Crew In -House 2 1 4 4 1 TOTALS 21 18 28 40 34 For each category, highest score is 5 (with the lowest or worst score 1) Consultant with the highest score is ranked the best. Staff: Dave Sorensen Selection Date: 10/22/13 Selected Consultant: KPG, Inc. Selection Justification: This firm has demonstrated relevant pavement project design experience including exceptional familiarity with WSDOT/ FHWA standards, and a solid DBE approach and commitment. Based on overall score KPG prevailed. IV 01 26 City of Tukwila Department of Public Works 2014 Overlay Program 10/23/2014 Vicinity Map CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Annual Overlay and Repair Program Project No. 91310401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets. JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 194 100 100 125 125 150 150 175 175 1,294 Land (RAN) 0 Const. Mgmt. 165 175 175 175 200 200 225 225 1,540 Construction 969 1,225 1,250 1,260 1,300 1,320 1,325 1,325 9,974 TOTAL EXPENSES 1,328 100 1,500 1,550 1,560 1,650 1,670 1,725 1,725 12,808 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 1,328 100 1,500 1,550 1,560 1,650 1,670 1,725 1,725 12,808 TOTAL SOURCES 1,328 100 1,500 1,550 1,560 1,650 1,670 1,725 1,725 12,808 2014 - 2019 Capital Improvement Program 28 15 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR ENGINEERING DESIGN SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City ", and KPG, Inc., hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering design services in connection with the project titled `2014 Overlay Program'. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2014, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2014 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $119,876.81 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 29 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CA revised 2012 30 Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised 2012 Page 3 31 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised 2012 32 Page 4 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this CITY OF TUKWILA Mayor day of , 20 CONSULTANT By: Printed Name: Nelson Davis, KPG Title: Principal Attest/Authenticated: Approved as to Form: City Clerk Office of the City Attorney CA revised 2012 Page 5 33 34 EXHIBIT A City of Tukwila 2014 Overlay Program Scope of Work October 23, 2013 The Consultant shall prepare final Plans, Specifications and Estimates for the 2014 Overlay Program. Specific projects will be determined from the following list of candidate streets: ❑ Beacon Ave ❑ 49th Ave S ❑ S 114th St ❑ S 107th St ❑ S 152nd St ❑ Evans Black Drive ❑ 48th Avenue S ❑ Gateway Drive ❑ 40th Avenue S ❑ S 112th Street ❑ S 180th Street ❑ Fort Dent Park Bangor St to S 107th St S 107th St to S 114th St 51st Ave S to 49th Ave S S 114th St to Beacon Ave East of Macadam Road Andover Park East to west end Interurban east to dead end Fort Dent Way to S 143rd St Southcenter Boulevard south to dead end Tukwila Int'l Boulevard to East Marginal Way Southcenter Parkway to Bridge (Spot repairs) Parking lot spot repairs and overlay The Consultant performed preliminary mapping and design on the first four project sites to the approximate 90% level of completion for in 2013. Design and specifications for the first four project sites will be completed through the final bid documents. The Consultant shall provide all necessary field reviews, base mapping, and utility notification required to complete final bid documents for the 2014 Overlay Program. The Consultant shall also prepare the bid tabulation, check low bidder(s) references, and provide a recommendation for award to the City. The 2014 Overlay Program will be bid as a single bid package as budget allows. The anticipated construction budget is approximately $1.1 Million for the 2014 Overlay Program and $250,000 for Fort Dent Park parking lot repairs. Projects may be re- prioritized or deferred to a future overlay program based on available budget and other considerations. Detailed estimates will be prepared at the 50% design to verify the final project list to be included in the 2014 Overlay Program. The City of Tukwila may require other services of the consultant. These services could include additional design, right of way, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. City of Tukwila KPG, Inc. 2014 Overlay Program Page 1 of 3 October 23, 2013 35 SCOPE OF WORK TASK 1 — MANAGEMENT /COORDINATION /ADMINISTRATION 1.1 The Consultant shall provide continuous project management and administration for the duration of the Project. (Estimate 6 months). • Hold project coordination meetings with the City to update progress and review submittals. Assume (4) meetings. • The Consultant shall provide monthly status reports and billings. 1.2 The Consultant shall provide independent QA/QC reviews by senior in -house staff of all deliverables prior to submittal to the City. TASK 2 — PREPARE PLANS, SPECIFICATIONS AND ESTIMATE 2.1 The Consultant shall prepare base maps for the all project segments using field measurements, available record drawings and /or ortho- photography. 2.2 The Consultant shall prepare 50 %, 90% and final Plans for the proposed improvements including the following: • Plans shall be prepared with such provisions in such detail as to permit field layout and construction within a degree of accuracy acceptable to the City and per industry standards. • Plan sheets will be prepared at 1"=20' scale full size (22" X 34 "), 1"=40' at reduced scale (11" X 17 "). • Typical sections and details will be prepared for items not available as standard details from the City, State, or APWA standard drawings. • Plans will identify curb ramp replacement limits and pedestrian push button modifications in accordance with ADA requirements. • The Plans shall illustrate complete details of construction of the proposed improvements including limits of construction and removals, utility adjustments, surfacing depths and details, and applicable channelization and signing. • The Consultant shall perform Project site walkthroughs with the City maintenance staff to determine extent of roadway improvements /resurfacing (Estimate 2 meetings). • The Consultant shall perform Project site walkthroughs with the City Parks staff to determine extent of necessary parking lot repairs and prioritize based on available budget (Estimate 2 meetings). • Pavement sections will be determined through consultation with the City's maintenance staff and previous experience. No geotechnical investigations are anticipated. City of Tukwila KPG, Inc. 2014 Overlay Program Page 2 of 3 October 23, 2013 36 2.3 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction Cost for each review submittal and the bid documents. Projects will be prioritized in collaboration with the City following the 50% Submittal to determine the final project segments 2.4 The Consultant shall prepare the Contract Specification per 2012 WSDOT Standard Specifications at the 90% and Final submittals. 2.5 The Consultant shall distribute 50% and 90% review submittals to franchise utility owners for utility adjustments within the Project limits. 2.6 The consultant shall assist the City with Project Advertisement and Award by uploading plans and specifications to bxwa.com, preparing addenda, bid tabulation, and recommendation for award. Assumptions • Field survey will not be required. • Typically, only surface utilities requiring adjustment to grade will be shown. • No federal funding is anticipated for the Project engineering or construction. • No utility upgrades are anticipated in the project design. • Drainage & Water Quality Reports will not be required. • Geotechnical Engineering services will not be required. • Environmental Documentation will not be required. Deliverables • 50% review submittal with Plans and Estimate for all street segments • 90% review submittal with Plans, Specifications, and Estimate for selected segments • Bid Documents and Engineer's Estimate • 6 sets of Plans (11" X 17 ") and specifications provided for each review submittal. • 10 sets of Plans (11" X 17 ") and specifications for the Bid Documents. • Coordinate upload of Plans and Specifications to Builders Exchange. City of Tukwila KPG, Inc. 2014 Overlay Program Page 3 of 3 October 23, 2013 37 38 HOUR AND FEE ESTIMATE Project: City of Tukwila 2014 Overlay Program EXHIBIT B KPG • Architecture • Landscape Architecture • Civil Engineering • Task Description Labor Hour Estimate Total Fee Project Manager $ 171.00 Senior Engineer S 134.29 Project Engineer $ 118.28 Design CAD Engineer Technician $ 98.67 $ 79.46 Const Survey Inspector Crew $ 105.45 $ 142.50 Senior Admin $ 95.90 Office Admin $ 65.78 Fee Taskt - Management /coordination /administration 1.1 Management and administration (estimate 6 months) 6 0 40 0 0 0 0 0 ; 0 2 6 $ 1,612.47 1.2 QA/QC reviews 8 8 200 0 0 0 0 $ 63,717.79 0 0 4 $ 2,705.45 24 40 16 Reimbursable - Mileage 16 I 0 0 0 0 0 0 0 0 0 0 0 0 8 8 $ 9,814.94 $ 11,426.90 $ 3,891.96 2.4 _J 2.5 Utility Coordination 2.6 $ 25.00 4 Reimbursable - Reproduction 16 16 8 0 0 0 ; $ 6,391.30 Reimbursable - Mileage $ 25.00 Task Totals 14 8 I 0 0 0 J 0 ( 0 2 10 $ 4,367.92 Task 2 - Plans, Speclficatlons and Estimate 2.1 Base Maps 4 8 40 60 80 0 0 0 0 $ 18,766.00 2.2 Project Plans (54, 90%, and Final) 40 80 120 160 200 0 0 0 4 $ 63,717.79 2.3 Project Cost Estimates (513%, 90 %, and Final)_ 4 8 4 8 24 0 24 40 16 40 16 8 16 I 0 0 0 0 0 0 0 0 0 0 0 0 8 8 $ 9,814.94 $ 11,426.90 $ 3,891.96 2.4 Project Specifications (90% and Final) 2.5 Utility Coordination 2.6 Project Advertisement and Award 4 8 16 16 8 0 0 0 8 $ 6,391.30 Reimbursable - Mileage $ 500.00 Reimbursable - Reproduction $ 1,000.00 Task Total 64 ! 128 256 300 ( 304 0 0 0 ; 28 I S 115,508.89 Total Estimated Fee: $ 119,876.81 10/23/2013 40 .1.10000 11 TRANSPORTATION COMMITTEE - Meeting Minutes October 29, 2013 5:15 p.m. Conference Room #1 City of Tukwila Transportation Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffle, Dennis Robertson Staff: Bob Giberson, Robin Tischmak, Gail Labanara, Frank Iriarte, Pat Brodin, Cyndy Knighton, David Sorensen, Stan Anderson, Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:16 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2013 Street Department Purchase: 271 LEOTEK LED Luminaires Staff is seeking Council approval to purchase 271 LED roadway lighting luminaries from Consolidated Electronics (CED) of Kent, Washington, in the amount of $217,190.63. Roadway LED lighting technology can reduce power consumption for lighting fixtures by nearly 50% and provide greater reliability and longer life. LED fixtures now cost only 20% higher than traditional lighting fixtures, and the City is continuing to convert to LED in stages. This purchase will be the 3rd phase of the conversion project. Funding for the purchase is available from maintenance and operations items in the 2013 Street Fund as well as the 2013 Annual Traffic Signal Program. Fewer accidents resulting in damaged infrastructure is one reason why street maintenance and operations funds are now available. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. B. 2013 Street Department Purchase: Intelligent Transportation System Signal Control Cabinets Staff is seeking Council approval to purchase two Intelligent Transportation System (ITS) traffic signal control cabinets from Western Systems of Everett, Washington, in the amount of $53,074.34. These will be used to upgrade the intersections at Andover Park East and South 180th and Andover Park East and Baker Boulevard, which use cabinets that are over 25 years old. Funding for this purchase is available from the 2013 Traffic Control Devices balance. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. C. 2014 Overlay and Repair Program Staff is seeking Council approval to enter into a contract with KPG, Inc. in the amount of $119,876.81 to provide design services for the 2014 Overlay and Repair Program. KPG, Inc. was selected from an evaluation pool of five firms due to their experience with the City and with federal funding and inspection programs. The purpose of this project is to construct asphalt and concrete pavement overlays at various sections of roadway throughout the City, and the design contract includes 12 potential locations for 2014. A total of $150,000 is budgeted, including $50,000 remaining from the 2013 Program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. 41 42 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review, Council review 10/28/13 BG 10/28/13 11/4/13 BG Ordinance Mtg Date Ii] Bid Award Mtg Date Public Hearing Mtg Date E Other Mtg Date CATEGORY kj Discussion ' Mtg Date Mtg SPONSOR I Council Mayor []HR DCD U Finance Fire E IT OP&R E Police PIP" SPONSOR'S While the City crew was cleaning and jetting a sewer main, the jetting head got stuck by a SUMMARY clog and ultimately the hose had to be left in the sewer main. A new manhole is needed to determine the location of the blockage. Four construction firms were notified and two responded with bids. The low bid of $34,164.00 was from Green River Construction, who has successfully worked for the City in the past. Council is being asked to award this unbudgeted project to Green River Construction, Inc. in the amount of $34,164.00. ITEM INFORMATION ITEM No. 5 CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 10/28/13 AGENDA ITEM TITLE Sewer Bid Award Repair at 6450 Southcenter Blvd to Green River Construction, Inc. 10/28/13 Motion Date 11/04/13 E Resolution Mtg Date Ordinance Mtg Date Ii] Bid Award Mtg Date Public Hearing Mtg Date E Other Mtg Date CATEGORY kj Discussion ' Mtg Date Mtg SPONSOR I Council Mayor []HR DCD U Finance Fire E IT OP&R E Police PIP" SPONSOR'S While the City crew was cleaning and jetting a sewer main, the jetting head got stuck by a SUMMARY clog and ultimately the hose had to be left in the sewer main. A new manhole is needed to determine the location of the blockage. Four construction firms were notified and two responded with bids. The low bid of $34,164.00 was from Green River Construction, who has successfully worked for the City in the past. Council is being asked to award this unbudgeted project to Green River Construction, Inc. in the amount of $34,164.00. REV1EWIT) BY E COW Mtg. Z Utilities Cmte DATE: 10/21/13 Il CA&P Cmte 0 F&S Cmte Ell Transportation Cmte El Parks Comm. [I] Planning Comm. COMMITTEE CHAIR: JOE DUFFIE El Arts Comm RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $34,164.00 $0.00 $37,409.58 Fund Source: 402 SEWER FUND Comments: Project is unbudgeted and funds will be used from the Sewer Fund's ending fund balance, MTG. DATE RECORD OF COUNCIL ACTION 10/28/13 Forward to next Regular Meeting 11/04/13 MTG. DATE ATTACHMENTS 10/28/13 Informational Memorandum dated 10/18/13 Vicinity Map Bid Tabulation Green River Construction's Proposal Minutes from the Utilities Committee meeting of 10/21/13 11/04/13 No attachments 43 44 COUNCIL AGENDA SYNOPSIS Initials MeetinsDate Prepared by Mayor's regiew Council review 10/28/13 BG Motion Date k q 11/04/13 4 BG AhP(C__ t-L- Mtg Date 11/04/13 SPONSOR Council Mayor El DCD Finance Fire IIJ IT E P&R J Police P V • HR SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. The single and multi-family minimum water meter charge will increase from $14.00 to $15.00 and multi-family consumption charges will increase to $3.06/$4.28. The sewer fund's monthly residential flat rate will increase from $23.10 to $26.50. The surface water fees will increase from $107.00 to $118.00 for residential parcels and surface water commercial rates will also increase. REVIEWED BY E COW Mtg. 0 CA&P Cmte E F&S Cmte 0 Transportation Cmte Cmte Arts Comm. E Parks Comm. E Planning Comm. COMMITTEE CHAIR: JOE DUFFIE ITEM INFORMATION ITEM No. 6.A. 45 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 10/28/13 AGENDA ITEM TITLE Resolution updating the Public Works Fee Schedule for the 2014 Water, Sewer, and Surface Water Rates CATEGORY Z Discussion Mtg Date 10/28/13 E Mtg Motion Date Resolution E Ordinance Mtg Date Bid Award Mt Date E Public Hearing Mtg Date El Other Meg Date Mtg Date 11/04/13 SPONSOR Council Mayor El DCD Finance Fire IIJ IT E P&R J Police P V • HR SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. The single and multi-family minimum water meter charge will increase from $14.00 to $15.00 and multi-family consumption charges will increase to $3.06/$4.28. The sewer fund's monthly residential flat rate will increase from $23.10 to $26.50. The surface water fees will increase from $107.00 to $118.00 for residential parcels and surface water commercial rates will also increase. REVIEWED BY E COW Mtg. 0 CA&P Cmte E F&S Cmte 0 Transportation Cmte Cmte Arts Comm. E Parks Comm. E Planning Comm. COMMITTEE CHAIR: JOE DUFFIE VI Utilities DATE: 10/21/13 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/28/13 Forward to next Regular Meeting 11/04/13 MTG. DATE ATTACHMENTS 10/28/13 Informational Memorandum dated 10/16/13 (revised after 10/21 UC) Exhibits A, B and C Draft Resolution - Public Works Fee Schedule Attachments D, E and F Minutes from the Utilities Committee meeting of 10/21/13 11/04/13 Resolution in final form 45 46 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW PUBLIC WORKS FEE SCHEDULE. WHEREAS, each year the City analyzes the rate model for the three utility enterprise funds, which are water, sewer and surface water, to ensure revenues keep pace with expenses, to update the traffic model, and to analyze the transportation network to ensure continued compliance with the Growth Management Act and the City's adopted Comprehensive Plan; and WHEREAS, the City is authorized to impose fees to recoup the costs of services rendered; and WHEREAS, the City is combining the Public Works permit fees with the Department of Community Development permit fees under a consolidated permit fee resolution, and the Public Works Fee Schedule will now only include utility fees and transportation fees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Public Works utility and transportation fees will be charged according to the following schedule, which shall supersede any previously adopted Public Works Fee Schedule and take effect as of January 1, 2014: PUBLIC WORKS FEE SCHEDULE WATER RATES FEE Water Meter Installation .75 inch $ 600.00 1 inch $ 1,100.00 1.5 inch $ 2,400.00 2 inch $ 2,800.00 3 inch $ 4,400.00 4 inch $ 7,800.00 6 inch $12,500.00 Water Meter Deduct $25.00 W: \Word Processing \Resolutions \PW fee sched - utility and transportation fees 10 -25 -13 GL:bjs Page 1 of 5 47 WATER RATES FEE Water Base Charge (Monthly) Single Family (one dwelling unit) Multi - Family (more than one dwelling unit) Commercial /Industrial Customers: 3/4 inch Service 1 inch Service 1 -1/2 inch Service 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service In addition to the monthly water base charge, each 100 cubic feet of water used will be charged as shown in "Water Rates (Monthly)." $ 15.00 $ 15.00* *each dwelling unit $ 40.00 $ 50.00 $ 75.00 $100.00 $145.00 $195.00 $290.00 $385.00 $480.00 $575.00 Water Rates (Monthly) Single Family Residence (Oct -May) Single Family Residence (Jun -Sept) Multi - Family (Oct -May) Multi- Family (Jun -Sept) Commercial /Industrial (Oct -May) Commercial /Industrial (Jun -Sept) In addition to the monthly water base charge listed above, each 100 cubic feet of water will be charged at the following rates: $2.80 $3.90 $3.06 $4.28 $4.18 $5.72 Fire Protection Service Charges (Monthly) 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service Per month based on size of service. $ 9.00 $ 20.00 $ 35.00 $ 80.00 $120.00 $200.00 $260.00 WATER SERVICES FEE Water Turn On $ 50.00 After -Hour Water Turn On - additional fee for customer requested after -hours water turn on $100.00 Unauthorized Water Usage - after shut -off for non - payment $100.00 Special Meter Read - customer requested meter read outside normal read schedule $ 30.00 Shut -off notice $ 30.00 Change in owner, tenant, and /or third party paying agent $ 20.00 Emergency Conservation Sanction $100.00 W: \Word Processing \Resolutions \PW fee sched- utility and transportation fees 10 -25 -13 GL:bjs 48 Page 2 of 5 WATER SERVICES FEE Temporary Water Meter Deposit .75" and 1" water meter 2.5" water meter Temporary Water Meter Rental per minimum 60 days expiration .75" and 1" water meter 2.5" water meter $ 300.00 $1,500.00 $ 75.00 $ 150.00 Residential Sewer Service (multiple dwelling unit, permanent type) WATER INTEREST CHARGE RATE On all water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SEWER RATES FEES Residential Sewer Service (single dwelling unit) Flat rate of $26.50 per month [TMC 14.16.030 (1)] Residential Sewer Service (multiple dwelling unit, permanent type) Flat rate of $26.50 per month for each dwelling unit [TMC 14.16.030 (2)] Commercial and Industrial Sewage Service Flat rate of $46.50 per month and, in addition, any usage over 750 cubic feet of water per month shall be at the rate of $46.50 per 750 cubic feet [TMC 14.16.030 (4)] SEWER INTEREST CHARGE RATE On all sewer accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SURFACE WATER RATES FEE PER YEAR Surface Water Utility Rates Per Year Category: Service Charge Per Acre $ 142.24 $ 309.26 $ 566.82 $ 845.78 $1,018.94 $1,188.60 $ 118.00 per parcel 1. Natural 2. 0 - 20% Developed Surface 3. 21 - 50% Developed Surface 4. 51 - 70% Developed Surface 5. 71 - 85% Developed Surface 6. 86 - 100% Developed Surface 7. Single - Family Residential Parcels SURFACE WATER INTEREST CHARGE RATE On all surface water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis W: \Word Processing \Resolutions \PW fee sched - utility and transportation fees 10 -25 -13 GL:bjs Page 3 of 5 49 TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE Fees for Residential Use UNIT ALL TYPES OF RESIDENTIAL Between 1 and 3 $ 300.00 Between 4 and 5 $ 600.00 Between 6 and 10 $ 1,200.00 Between 11 and 15 $ 2,000.00 Between 16 and 20 $ 3,500.00 Between 21 and 25 $ 5,000.00 Between 26 and 30 $ 6,500.00 Between 31 and 40 $ 8,000.00 Between 41 and 60 $10,000.00 Greater than 60 $12,000.00 1 All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200 -299, including single family, multi - family, mobile home parks, and shared housing Fees for Non - Residential Use GROSS FLOOR AREA INDUSTRIAL2 OFFICES RETAIL4 EATERY5 INSTITU- TIONAL & PORT6 ALL OTHER USES Less than 5,000 $1,000 $1,800 $2,700 $5,400 $500 $1,500 Between 5,001 and 10,000 $1,500 $2,700 $4,050 $8,100 $1,000 $2,000 Between 10,001 and 20,000 $2,000 $3,600 $5,400 $10,800 $1,500 $2,500 Between 20,001 and 30,000 $3,000 $5,400 $8,100 $10,800 $2,000 $2,500 Between 30,001 and 40,000 $4,000 $7,200 $10,800 $10,800 $2,500 $2,500 Between 40,001 and 50,000 $5,000 $9,000 $13,500 $10,800 $3,000 $2,500 Between 50,001 and 70,000 $6,000 $10,800 $16,200 $10,800 $4,000 $2,500 Between 70,001 and 90,000 $7,000 $12,600 $18,900 $10,800 $5,000 $2,500 Between 90,001 and 150,000 $8,000 $14,400 $21,600 $10,800 $6,000 $2,500 Between 150,001 and 200,000 $9,000 $16,200 $24,300 $10,800 $7,000 $2,500 Greater than 200,000 $10,000 $18,000 $24,300 $10,800 $8,000 $2,500 2 All industrial /agricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100 -199, including light and heavy industrial, manufacturing, and warehousing 3 All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use Codes 600 -699, 700 -799, and 900 -999, including general office, medical facilities, and banks 4 All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400 -499, 800 -830 and 837 -899, including retail sales, rental sales, athletic clubs, and theaters 5 All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831 -836, excluding accessory (stand - alone) drive - through espresso stands (or similar) under 250 sq. ft., which are assessed $300 6 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes 000 -099 and 500 -599, including schools, places of worship, day care, terminals, and transit W: \Word Processing \Resolutions \PW fee sched - utility and transportation fees 10 -25 -13 GL:bjs 50 Page 4 of 5 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \PW fee sched - utility and transportation fees 10 -25 -13 GL:bjs Page 5 of 5 51 52 COUNCIL AGF;NDA SYNOPSIS Initials MeetinsDate Prepared by Mayorr review Council review 10/28/13 NG Z Resolution Mtg Date 11/4/13 C Ordinance 11/04/13 NG r Other Mtg Dale Alit Date 11/4/13 SPONSOR Council j Mayor HR DCD F. i nance Fire _ IT P&R Police 121V SPONSOR'S A Technology Fee was planned as a way to recover the cost of implementing Trakit, the SUMMARY new permit system that will significantly improve customer service. A portion of this funding is proposed to allow online retrieval of historical permit data through the City's Digital Records Center, increasing efficiency. The Council is being asked to consider the ordinance and resolution to implement a technology fee & consolidating fees into a single location. A portion of the fee will be used to add .25 FTE to the Digital Records position. REVIEWED BY COW Mtg. Utilities Cmte DATE: 10/14/13, W CA&P Cmte Z F&S Cmte Transportation Cmte P Parks Comm. E Planning Comm. COMMITTEE CHAIR: ROBERTSON, EKBERG Arts Comm. 10/22/13 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE ITEM INFORMATION ITEM No. 6.B. 53 STAFF SPONSOR: NORA GIERLOFF ORIGINAL AGENDA DATE: 10/28/13 AGENDA ITEM TITLE Permit User Fee for Technology Investments CATEGORY Discussion Mtg Date 10/28/13 Motion Mtg Date Z Resolution Mtg Date 11/4/13 C Ordinance Bid _Award Ally Date .1 Public Hearing Ally Date r Other Mtg Dale Alit Date 11/4/13 SPONSOR Council j Mayor HR DCD F. i nance Fire _ IT P&R Police 121V SPONSOR'S A Technology Fee was planned as a way to recover the cost of implementing Trakit, the SUMMARY new permit system that will significantly improve customer service. A portion of this funding is proposed to allow online retrieval of historical permit data through the City's Digital Records Center, increasing efficiency. The Council is being asked to consider the ordinance and resolution to implement a technology fee & consolidating fees into a single location. A portion of the fee will be used to add .25 FTE to the Digital Records position. REVIEWED BY COW Mtg. Utilities Cmte DATE: 10/14/13, W CA&P Cmte Z F&S Cmte Transportation Cmte P Parks Comm. E Planning Comm. COMMITTEE CHAIR: ROBERTSON, EKBERG Arts Comm. 10/22/13 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $ $0 Fund Source: NEW USER FEE Comments: Revenue generated will depend on the fee level chosen MTG. DATE RECORD OF COUNCIL ACTION 10/28/13 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 10/28/13 Informational Memorandum dated 10/7/13 with attachments Minutes from the Community Affairs and Parks Committee meeting of 10/14/13 Minutes from the Finance and Safety Committee meeting of 10/22/13 11/4/13 Ordinance and Resolution in final form 53 54 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CONSOLIDATED PERMIT FEE SCHEDULE AND REPEALING RESOLUTION NOS. 1779 AND 1780. WHEREAS, the City intends to update permit fees on an annual basis, with any increases tied to growth in City expenses for providing permit services; and WHEREAS, the City Council wishes to recover a portion of the City's costs for review and processing of permit applications; and WHEREAS, the City has adopted a biennial budget process; and WHEREAS, the overall budgeted increase for 2014 is 2.9 %; and WHEREAS, the City wishes to adopt a technology fee to offset the cost of providing significant customer service improvements including online public access to permit status and history, electronic plan submittal and review, online inspection scheduling, and online access to permit records through the City's Digital Records Center; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. For 2014, the Technology Fee shall be set at 5% of the applicable permit fee. Section 2. Public Works fees will be charged according to the following schedule: PUBLIC WORKS FEE SCHEDULE PERMIT DESCRIPTION FEE Type A (Short-Term Non - profit) $ 50.00 + Technology Fee Type B (Short-Term Profit) $100.00 + Technology Fee Type C (Infrastructure and Grading on Private Property and City Right -of -Way and Disturbance of City Right -of -Way) $250.00 application base fee, Technology Fee, plus four components based on construction value: 1) Plan Review 2) Construction Inspection 3) Pavement Mitigation 4) Grading Plan Review W: \Word Processing \Resolutions\Consolidated permit fee schedule -2014 10 -25 -13 NG:bjs Page 1 of 10 55 PERMIT DESCRIPTION FEE Type D (Long-Term) $100.00 + Technology Fee Type E (Potential Disturbance of City Right-of-Way) ' $100.00 + Technology Fee $25O.00proceaainghae.p\us$5.00O.00noohdepoait. withdraw $100.00 per instance for inspection Type F (Blanket Permits) Franchise — Telecommunications $5.000.00 administrative fee Franchise — Cable $5,000.00 plus 5% of total revenue Street Vacation $1.200.00 Latecomer's Agreements $500.00 processing fee, plus 17% administrative fee, plus $500.00 segregation fee Flood Zone Control Permit $50.00 + Technology Fee Section 3. Land use permit and processing fees will be charged according to the following schedule: LAND USE FEE SCHEDULE Decision Type Appeal Fee/ Retainer Plus Hearing Examiner Fees Plus Technology Fee (TF Type 1, 2 and 4 Decisions SEPA MDNS Appeal Impact Fees: Fire $579 + TF $579 + TF $579 Parks $579 Transportation Permanent $579 $238 + TF Temporary $104 + TF Pole/Banner Initial Application Special Event $238 + TF $104 + TF Pole/Banner Annual Renewa $52 + TF New Billboard $579 + TF 2014 Master Sign Program-Adnnin Master Sign Program- BAR $2,130 + TF $3,411 + TF Appeal of Sign Code Decision $579 + TF W:\Word Processing \Resolutions\Consolidated permit fee schedule-2014 10-25-13 NG:bjs 56 Page 2 of 10 Decision Type Design Review (TMC Section 18.60.030) Plus Hearing Examiner Fees Plus Technology Fee (TF) Administrative $2,192 + TF Public Hearing $3,927 + TF Major Modification $1,343 + TF Minor Modification $610 Variances (TMC Section 18.72) + TF $2,770 + HE + TF Parking Variance (Type 3-TMC 18.56.140) $950 + HE + TF Administrative Parking Variance (Type 2-TMC 18.56.140) $579 + TF Environmentally Sensitive Areas Deviation, Buffer Reduction (TMC Chapter 18.45) Reasonable Use Exception (TMC Section 18.45.188) $1,466 + TF $2,932 + HE + TF TSO Modification to Development Standard (TMC 18.41.100) Exception from Single Family Design Standard (TMC 18.50.050) Special Permission Cargo Container (TMC 18.50.060) Landscape Perimeter Averaging (TMC 18.52.060) $579 + TF $579 + TF $579 + TF $579 + TF Parking Standard for use not specified (TMC 18.56.100) Residential Parking Reduction (TMC 18.56.065) $489 + TF $579 + TF Shared, covenant, Complementary Parking Reduction (TMC 18.56.070) Parking Lot Restriping (TMC 18.56.120) $579 + TF $579 + TF Tree Permit and Exceptions (TMC Chapter 18.54) Lot Creation' and Consolidation $103 + TF BounderyLineAdustment(T7NCChapbarYlO8) Lot Consolidation/TMCChapter17&0 $1,644 + TF $610 + TF Short Plat (2-4 lots) (TMC Chapter 17.12) Short Plat (5-9 lots) (TMC Chapter 17.12) $3,742 + TF $4,259 W:\Word permft fee schedule-201 4 10-25-13 NG:bjs Page 3 of 10 Decision Type Subdivision: 2014 Retainer Plus Hearing Examiner Fees Plus Technology Fee (TF) Preliminary Plat (1 0+ lots) (TMC Section 17.14.020) + HE + TF Final Plat (10+ lots) (TMC Section 17.12.030) $2,932 + TF Binding Site Improvement Plan (TMC Chapter 17.16) $3,742 + TF Planned Residential Development: Administrative (TMC Section 18.46.110) $2,130 + TF Pub|icHeahng(TMCSecbonY84UYY8) $4,888 + TF yWinorModificaton(TMCSeotionYfi48Y3O) $579 + TF Major Modification (TMC Sectio 18.46.130 $2,377 + TF Wireless Communication Facility (TMC Chapter 18..58.050) Minor (Type 1) $579 + TF Administrative (Type 2) $1,644 + TF K8 jororHeightVVoivor/7yom3V $3,286 + HE + TF Checklist $1,675 + TF SEPABS $2,932 + TF SEPA Planned Action $579 + TF SEPA Addendum $579 + TF Sensitive Area Master Plan Overlay (TMC 18.45.160) Shoreline Permits $4,888 + TF Substantial Development Permit: (TMC Chapter f844) Project value: $5,000 - $10,000 $1,158 + TF $10,001 - $50,000 $2,709 + TF $50,001 - $500,000 $4,320 + TF More than $500,000 $5,478 + TF W:\Word Processing Rm,omnvnoxzvmmndamu permit fee schedule-2014 10-25-13 NG:bjs 58 Page 4 of 10 Decision Type Retainer Plus Hearing Examiner Fees Plus Technology Fee (TF) Shoreline Permits (continued) Permit Exemption Letter, Shoreline $238 + TF Conditional Use Permit, Shoreline (TMC 18.44.050) Shoreline Tree Permit (TMC Chapter 18.44) $3,803 + HE + TF $103 + TF Shoreline Environment Redesignation $2,932 Type I $475 + TF Type II $641 + TF Type III $1,425 + HE + TF Conditiona|Usepermd(T7NC3eotionYR64.02D) $3,803 + HE + TF UndassifiedUsePenmit(TNC Chapter 1866) $4,888 + TF TSO Special Permission Use (TMC Section 18.41.060) Rezone (Map Change $950 + HE + TF $3,421 + TF Comprehensive Plan Amendment $3,910 + TF Zoning Code Text Amendment $4,444 + TF Development Agreement $1,955 2014 + TF Code Interpretation (TMC Section 18.90.010) $341 + TF Zoning Verification Letter $341 + TF Legal Lot Verification $548 + TF Preapplication Meeting $475 + TF Mailing Fee to Generate Labels, per project $449 Public Notice Mailing Fee per address for each mailing $1 All peer review fees will be passed through to the applicant per TMC Section 18.50.200. W:\Word Processing \Resolutions\Consolidated permit fee schedule-2014 10-25-13 NG:bjs Page 5 of 10 Section 4. Building permit fees will be charged according to the following schedule: BUILDING PERMIT FEE SCHEDULE Total Valuation Building Permit Fees $1 to $500 $65.00 + Technology Fee $501 to $2,000 $65.00 for the first $500, plus $4.30 for each additional $100, or fraction thereof, to and including $2,000 + Technology Fee $2,001 to $25,000 $129.50 for the first $2,000, plus $19.60 for each additional $1,000, or fraction thereof, to and including $25,000 + Technology Fee $25,001 to $50,000 $600.40 for the first $25,000, plus $15.30 for each additional $1,000, or fraction thereof, to and including $50,000 + Technology Fee $50,001 to $100,000 $983.25 for the first $50,000, plus $10.60 for each additional $1,000, or fraction thereof, to and including $100,000 + Technology Fee $100,001 to $500,000 $1,511.60 for the first $100,000, plus $8.50 for each additional $1,000, or fraction thereof, to and including $500,000 + Technology Fee $500,001 to $1,000,000 $4,906.30 for the first $500,000, plus $7.00 for each additional $1,000, or fraction thereof, to and including $1,000,000 + Technology Fee $1,000,001 to $5,000,000 $8,443.25 for the first $1,000,000, plus $4.70 for each additional $1,000, or fraction thereof, to and including $5,000,000 + Technology Fee $5,000,001 and up $27,243.25 for the first $5,000.000, plus $4.50 for each $1,000 or fraction thereof + Technology Fee 1. Non - Structural Plan Review Fee. A non - structural plan review fee shall be paid at the time of submitting plans and specifications for review. The non - structural plan review fee shall be 65% of the calculated permit fee as set forth in the permit fee schedule. The non - structural plan review fee specified herein is a separate fee from the permit fee and is in addition to the permit fee. 2. Structural Plan Review Fee. Where a structural plan review is deemed necessary, a structural plan review fee shall be charged. The structural plan review fee shall be 33% of the calculated non - structural plan review fee. W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 10 -25 -13 NG:bjs 60 Page 6 of 10 Section 5. Mechanical permit fees will be charged according to the following schedule: MECHANICAL PERMIT FEE SCHEDULE Valuation of Work (Total Contract Amount) Mechanical Permit Fee Unit Fee Schedule (in addition to base fee above: $32.50 for issuance of each permit (base fee) + Technology Fee $250 or less $65.00 + Technology Fee $251 to $500 $65.00 for first $250, plus $7.83 for each $100 or fraction thereof, to and including $500 + Technology Fee $501 to $1,000 $84.60 for the first $500, plus $8.70 for each $100 or fraction thereof, to and including $1,000 + Technology Fee $1,001 to $5,000 $128.10 for the first $1,000, plus $9.65 for each $1,000 or fraction thereof, to and including $5,000 + Technology Fee $5,001 to $50,000 $166.70 for the first $5,000, plus $10.05 for each $1,000 or fraction thereof, to and including $50,000 + Technology Fee $50,001 to $250,000 $639.20 for the first $50,000, plus $8.40 for each $1,000 or fraction thereof, to and including $250,000 + Technology Fee $250,001 to $1,000,000 $2,319.20 for the first $250,000, plus $7.40 for each $1,000 or fraction thereof, to and including $1,000,000 + Technology Fee $1,000,001 and up $7,869.20 for the first $1,000,000, plus $6.70 for each $1,000 or fraction thereof + Technology Fee Section 6. Plumbing permit fees will be charged according to the following schedule: PLUMBING PERMIT FEE SCHEDULE Permit Issuance — Issuance of each permit (base fee) $32.50 + Technology Fee Unit Fee Schedule (in addition to base fee above: For one plumbing fixture (a fixture is a sink, toilet, bathtub, etc.) $65.00 + Technology Fee For each additional fixture $14.00 + Technology Fee For each building sewer and each trailer park sewer $24.80 + Technology Fee Rain water system — per drain (inside building) $14.00 + Technology Fee For each water heater and /or vent $14.00 + Technology Fee For each industrial waste pretreatment interceptor, including its trap and vent, except for kitchen type grease interceptors $28 00 +Technology Fee For each grease interceptor for commercial kitchens $29.10 + Technology Fee For each repair or alteration of water piping and /or water treating equipment, each occurrence $14.00 + Technology Fee For each repair or alteration of drainage or vent piping, each fixture $14.00 + Technology Fee For each medical gas piping system serving one to five inlets /outlets for a specific gas $82.00 + Technology Fee For each additional medical gas inlets /outlets $16.20 + Technology Fee W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 10 -25 -13 NG:bjs Page 7 of 10 61 For each lawn sprinkler system on any one (1) meter including backflow protection devices therefor. $29.10 + Technology Fee For atmospheric -type vacuum breakers not included in lawn sprinkler backflow protection: 1 to 5 .... $14.00 + Technology Fee Over 5... $14.00 for first 5 plus $3.25 for each additional + Technology Fee $81.90 + Technology Fee For each backflow protective device other than atmospheric type vacuum breakers: 2 -inch diameter and smaller$29.10 + Technology Fee Over 2 -inch diameter: $32.25 + Technology Fee $59.85 + Technology Fee Section 7. Fuel Gas Piping permit fees will be charged according to the following schedule: 1. FUEL GAS PIPING PERMIT FEE SCHEDULE Permit Issuance: For issuing each permit (base fee): ($0 if permit is in conjunction with a plumbing permit for an appliance with both plumbing and gas connection.) $32.50 + Technology Fee 2. Unit Fee Schedule (in addition to item in subparagraph 6.1.): For each gas piping system of one to five outlets $65.00 + Technology Fee For each additional gas piping system outlet, per outlet $14.00 + Technology Fee Section 8. Electrical permit fees will be charged according to the following schedule: ELECTRICAL PERMIT FEE SCHEDULE 1. NEW SINGLE - FAMILY DWELLINGS New single - family dwellings (including a garage) $152.85 + Technology Fee Garages, pools, spas and outbuildings $81.90 + Technology Fee Low voltage systems $59.85 + Technology Fee 2. SINGLE - FAMILY REMODEL AND SERVICE CHANGES Service change or alteration —no added /altered circuits $81.90 + Technology Fee Service change $81.90 with added /altered circuits, plus $11.55 for each added circuit (maximum permit fee $152.85) $81.90 + Technology Fee Circuits added /altered without service change (includes up to 5 circuits) $54.60 + Technology Fee Circuits $54.60 added /altered without service change (more than 5 circuits); $7.65 for each added circuit (maximum permit fee $98.70 + Technology Fee) $54.60 + Technology Fee Meter /mast repair $68.25 + Technology Fee Low voltage systems $59.85 + Technology Fee W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 10 -25 -13 NG:bjs 62 Page 8 of 10 3. MULTI - FAMILY AND COMMERCIAL (including low voltage) Valuation of Work (Total Contract Amount) Permit Fee $250 or less $65.00 + Technology Fee $251 - $1,000 $65.00 for the first $250 plus $4.30 for each $100 or fraction thereof, to and including $1,000 + Technology Fee $1,001 - $5,000 $97.00 for the first $1,000 plus $21.60 for each $1,000 or fraction thereof, to and including $5,000 + Technology Fee $5,001 - $50,000 $183.30 for the first $5,000 plus $17.70 for each $1,000 or fraction thereof, to and including $50,000 + Technology Fee $50,001 - $250,000 $979.15 for the first $50,000 plus $12.90 for each $1,000 or fraction thereof, to and including $250,000 + Technology Fee $250,001 - $1,000,000 $3,567.20 for the first $250,000 plus $9.15 for each $1,000 or fraction thereof, to and including $1,000,000 + Technology Fee Over $1,000,000 $10,440.70 plus 0.5% of cost over $1,000,000 + Technology Fee 4. MISCELLANEOUS ELECTRICAL PERMIT FEES Temporary service (residential) $65.00 + Technology Fee Temporary service /generators $80.90 + Technology Fee Manufactured /mobile home parks and RV park sites, each service and feeder $86.25 + Technology Fee Carnivals: $65.00 /hour • Base fee $80.60 + Technology Fee • Each concession fee $10.80 + Technology Fee • Each ride and generator truck $10.80 + Technology Fee Inspections or plan review not specified elsewhere (one -half hour minimum). Safety inspections, plan revisions. $65.00 /hour Adult family home inspection (paid at the time of scheduling the inspection) $65.00 Disaster recovery emergency repair permit (residential structures only) $20.00 Section 9. Other inspections and fees will be charged according to the following schedule: OTHER INSPECTIONS AND FEES Inspections outside of normal business hours (three hour minimum charge) $97.50 /hour Re- inspection fee $65.00 /hour Inspection for which no fee is specifically indicated— investigations or safety inspections $65.00 /hour Additional plan review required by changes, additions, or revisions to approved plans (minimum charge one -half hour) $65.00 /hour Work commencing before permit issuance shall be subject to an investigation fee equal to 100% of the permit fee. 100% of the permit fee W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 10 -25 -13 NG:bjs Page 9 of 10 63 Plan review fee — Mechanical, Plumbing, Fuel Gas Piping and Electrical: The fee for review shall be 25% of the total calculated permit fee. The plan review fee is a separate fee from the permit fee and is required when plans are required in order to document compliance with the code. Work covered without inspection or work not ready at the time of inspection may be charged a re- inspection fee of $65.00. Administrative fee for permit extension request longer than one year $65.00 Section 10. Repealer. Resolution Nos. 1779 and 1780 are hereby repealed effective December 31, 2013. Section 11. Effective Date. The permit fee schedules contained in this resolution shall be effective as of January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \Consolidated permit fee schedule -2014 10 -25 -13 NG:bjs 64 Page 10 of 10 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2402 §4, 2171 §1 (PART) AND 2121 §1 (PART), AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 16.04, "BUILDINGS AND CONSTRUCTION," TO REMOVE PERMIT FEES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City intends to update permit fees on an annual basis with any increases tied to growth in City expenses for providing permit services; and WHEREAS, the City Council wishes to recover a portion of the City's costs for review and processing of permit applications; and WHEREAS, all development permit fees will be moved into a consolidated fee resolution for greater accessibility; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC 16.04.250 Amended. Ordinance Nos. 2402 §4, 2171 §1 (part) and 2121 §1 (part), as codified at Tukwila Municipal Code Section 16.04.250, are amended to read as follows: 16.04.250 Procedures applicable to all construction permits A. Permit and plan review fees applicable to all construction permits are listed in the most current permit fee resolution. B. Work covered without inspection or work not ready at the time of inspection may be charged a re- inspection fee at the hourly rate listed in the most current permit fee resolution. W: Word Processing \Ordinances \Remove permit fees from Building Code ord 10 -25 -13 NG:bjs Page 1 of 3 65 C. Work without a permit. Any person who commences work before obtaining the necessary permits shall be subject to an investigation fee. The investigation fee shall be equal to the established permit fee as set forth in the most current permit fee resolution. This fee, which shall constitute an investigation fee, shall be imposed and collected in all cases, whether or not a permit is subsequently issued. D. Fee refunds. The Building Official may refund any permit fee paid by the original permit applicant that was erroneously paid or collected. The Building Official may also authorize the refund of not more than 80% of the permit fee when no work has been done under a permit issued in accordance with the code. Where a plan review fee has been collected, no refund will be authorized once it has been determined that the application is complete and the plan review process has commenced. Refund of any permit fee paid shall be requested by the original permit applicant in writing and not later than 180 days after the date of fee payment. E. Expiration of Permits. All building, mechanical, plumbing, fuel gas piping and electrical permits shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after issuance or the work is suspended or abandoned for a period of 180 days after the time the work is commenced. The Building Official may grant one or more extensions for periods not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated. All extension requests beyond one year shall include an administrative fee per the current permit fee resolution with the extension request. F. Appeals. All references to Board of appeals is amended as follows: Any person, firm or corporation may register an appeal of a decision or determination of the Building Official provided that such appeal is made in writing within 14 calendar days after such person firm or corporation shall have been notified of the Building Official's decision. Any person, firm or corporation shall be permitted to appeal a decision of the Building Official to the Tukwila Hearing Examiner when it is claimed that any one of the following conditions exists. 1. The true intent of the code or ordinance has been incorrectly interpreted. 2. The provisions of the code or ordinance do not fully apply. 3. The decision is unreasonable or arbitrary as it applies to alternatives or new materials. 4. Notice of Appeal procedures shall be in accordance with TMC Section 18.116.030. G. Violations. Whenever the authority having jurisdiction determines that there are violations of this code, a written notice shall be issued to confirm such findings. Any Notice of Violation issued pursuant to this code shall be served upon the owner, operator, occupant or other person responsible for the condition or violation, either by personal service or mail, or by delivering the same to and leaving it with some person of responsibility upon the premises. For unattended or abandoned locations, a copy of such Notice of Violation shall be posted on the premises in a conspicuous place, at or W: Word Processing \Ordinances \Remove permit fees from Building Code ord 10 -25 -13 NG:bjs 66 Page 2 of 3 near the entrance to such premises, and the Notice of Violation shall be mailed by registered or certified mail, with return receipt requested, to the last known address of the owner, occupant or both. H. Penalties. Any person, firm or corporation who shall willfully violate or fails to comply with a Notice of Violation is liable for the monetary penalties prescribed in TMC Section 8.45.100.A.2. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Remove permit fees from Building Code ord 10 -25 -13 NG:bjs Page 3 of 3 67 68 COUNCIL AGENDA SYNOPSIS Initials MeetinsDate Prepared by Mayorr revie -- Council review 10/28/13 BK --,. eilt fqk 11/04/13 BK pi Other Mtg Date Mtg Date 11/04/13 SPONSOR E Council E Mayor HR DCD E Finance Fire IT P e7R Police P1V SP ONsoie S The Interfering with Traffic Ordinance will help the City Constitutionaly combat the SUMMARY problem of constant panhandling throughout the City. By passing this law, the City will be able to reduce or eliminate this problem and at the same time, increase safety to pedestrians and vehiclular traffic as well as make Tukwila a more desirable city to live in and visit. REVIEWED BY n COW Mtg. __ CA&P Cmte Z F&S Cmte r Transportation Cmte Utilities Cmte Arts Comm. T Parks Comm. Planning Comm. DATE: 10/22/13 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Tukwila Police Department Unanimous Approval; Forward to Committee of the Whole ITEM INFORMATION ITEM NO. 6.C. 69 STAFF SPONSOR: OFFICER BRENDAN KERIN TPD ORIGINAL AGENDA DATE: 10/28/13 AGENDA ITEM TITLE Interfering With Traffic - New City Ordinance CATEGORY Discussion Mtg Date 10/28/13 E Motion Mtg Date E Resolution Mtg Date ■ Ordinance r Bid Award Mtg Date E Public Hearing Mtg Date pi Other Mtg Date Mtg Date 11/04/13 SPONSOR E Council E Mayor HR DCD E Finance Fire IT P e7R Police P1V SP ONsoie S The Interfering with Traffic Ordinance will help the City Constitutionaly combat the SUMMARY problem of constant panhandling throughout the City. By passing this law, the City will be able to reduce or eliminate this problem and at the same time, increase safety to pedestrians and vehiclular traffic as well as make Tukwila a more desirable city to live in and visit. REVIEWED BY n COW Mtg. __ CA&P Cmte Z F&S Cmte r Transportation Cmte Utilities Cmte Arts Comm. T Parks Comm. Planning Comm. DATE: 10/22/13 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Tukwila Police Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $-0- $-0- $-O- Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/28/13 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 10/28/13 Informational Memorandum dated 10/04/13 Ordinance in Draft Form Minutes from the Finance and Safety meeting of 10/22/13 11/04/13 Ordinance in final form 69 70 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING NEW REGULATIONS RELATING TO INTERFERING WITH TRAFFIC TO BE CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 9.21; REPEALING ORDINANCE NO. 2362 IN ITS ENTIRETY; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, interference with traffic poses safety concerns to persons and vehicular traffic and causes traffic congestion; and WHEREAS, the City Council adopted Ordinance No. 2362 to regulate solicitation activity that poses safety concerns for people and vehicular traffic; and WHEREAS, Ordinance No. 2362 prohibits solicitation within certain zones, but does not address the interference with traffic that can be caused by the problematic actions of all types of pedestrians; and WHEREAS, the City wishes to improve traffic safety and congestion and minimize accidents throughout the entire City that occur due to interference with traffic by pedestrians, but does not wish to infringe upon constitutionally protected activity; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regulations Established. Tukwila Municipal Code (TMC) Chapter 9.21, "Interfering with Traffic," is hereby established to read as follows: CHAPTER 9.21 INTERFERING WITH TRAFFIC Sections: 9.21.010 Purpose 9.21.020 Definitions 9.21.030 Interference with traffic prohibited 9.21.040 Penalty for violation W: Word Processing \Ordinances \Interfering with traffic -new regulations 9 -25 -13 RT:bjs Page 1 of 3 71 Section 2. TMC Section 9.21.010 is hereby established to read as follows: 9.21.010 Purpose The purpose of this chapter is to provide for the free flow of pedestrian and vehicular traffic on streets and sidewalks in the City, to promote tourism and business, and to preserve the quality of urban life. Interference with traffic by pedestrians within the right -of -way is unsafe and should be restricted. By this legislation, the City Council intends to promote the health, safety, and welfare of the citizens of and visitors to the City of Tukwila. Section 3. TMC Section 9.21.020 is hereby established to read as follows: 9.21.020 Definitions For the purposes of this chapter, the following words and phrases shall have the meaning ascribed to them in this section: 1. "Interfere" means to hinder, obstruct, or slow. 2. "Right -of -way" means, without limitation, public streets, state routes and interstate highways (including, but not limited to, on and off ramps), sidewalks, alleys, shoulders, traffic islands, and driveways. Section 4. TMC Section 9.21.030 is hereby established to read as follows: 9.21.030 Interference with traffic prohibited It shall be unlawful for any person, while in the right -of -way, to take any action that interferes with the lawful flow of traffic. Section 5. TMC Section 9.21.040 is hereby established to read as follows: 9.21.050 Penalty for violation. Violations of this chapter shall be punishable as follows: 1. The first violation of this chapter shall be punishable by a civil infraction in an amount not to exceed $124.00. 2. The second violation of this chapter shall be punishable by a civil infraction in an amount not to exceed $200.00. 3. The third and all subsequent violations of this chapter shall be punishable by a civil infraction in an amount not to exceed $300.00. Section 6. Repealer. Ordinance No. 2362 is hereby repealed in its entirety. W: Word Processing \Ordinances \Interfering with traffic -new regulations 9 -25 -13 RT:bjs 72 Page 2 of 3 Section 7. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 8. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 9. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Interfering with traffic -new regulations 9 -25 -13 RT:bjs Page 3 of 3 73 74 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's revieeme Council review 10/28/13 SB Motion Nits Date 11/04/13 SB n Public Hearins Mtg Date Other Mtg Date CATEGORY Discussion Fr1 Resolution Mtg Date .7 ] Mayor Z HR — DCD — Finance E Fire — IT E P&R - Police 13IF SPONSOR Council SPONSOR'S Under the Patient Protection and Affordable Care Act (PPACA), the City's health expense SUMMARY reimbursement to Councilmembers is considered a health plan. The reimbursement arrangement as it currently exists will be prohibited by PPACA after January 1, 2014. Councilmembers will have two options, to enroll in the City Self-Insured Medical Plan or Group Health to continue to receive a healthcare benefit in 2014. ITEM INFORMATION ITEM No. 6.D. 75 STAFF SPONSOR: STEPHANIE BROWN ORIGINAL AGENDA DATE: 10/28/13 AGENDA ITEM TITLE 2014 Councilmember Benefits 10/28/13 Motion Nits Date Ordinance Mtg Date r Bid :Alward Mtg Date n Public Hearins Mtg Date Other Mtg Date CATEGORY Discussion Fr1 Resolution Mtg Date Nits Date 11/4/13 ] Mayor Z HR — DCD — Finance E Fire — IT E P&R - Police 13IF SPONSOR Council SPONSOR'S Under the Patient Protection and Affordable Care Act (PPACA), the City's health expense SUMMARY reimbursement to Councilmembers is considered a health plan. The reimbursement arrangement as it currently exists will be prohibited by PPACA after January 1, 2014. Councilmembers will have two options, to enroll in the City Self-Insured Medical Plan or Group Health to continue to receive a healthcare benefit in 2014. REVIEWED BY r COW Mtg. fl CA&P Cmte Utilities Cmte Arts Comm. DATE: 10/22/13 F&S Cmte — Transportation Cmte Comm. Planning Comm. CHAIR: ROBERTSON Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Human Resources Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Based on Council participation $ $60,310.32 (max) Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/28/13 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 10/28/13 Informational Memorandum dated 10/2/13 Resolutions in Draft Form Minutes from the Finance & Safety Committee meeting of 10/22/13 11/4/13 Resolution in final form 75 76 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, SETTING THE HEALTH INSURANCE BENEFITS FOR CITY COUNCILMEMBERS. WHEREAS, due to legislative action during 2007, the cost of a health care policy is no longer considered to be additional compensation for elected officials; and WHEREAS, since 2001, City Councilmembers have either received a reimbursement of $3,400 per year for his or her own individual and eligible health care expenses or the City has paid the premium for the Councilmember's individual coverage on the City's self- insured medical plan; and WHEREAS, under the Patient Protection and Affordable Care Act (PPACA), the City's health expense reimbursement to Councilmembers is considered a stand -alone health plan, and the reimbursement arrangement as it currently exists will be prohibited by PPACA after January 1, 2014; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Health Insurance Benefits: A. Each member of the City Council, beginning January 1, 2014, may enroll in the City of Tukwila's self- insured medical plan or the Group Health Cooperative plan. B. The City will pay the monthly premium for each Councilmember enrolled on the selected medical plan. This benefit will only cover the Councilmember and not additional family members. Councilmembers have the option of paying for dependent coverage separately. C. Enrollment on a medical plan shall be a fringe benefit available to the Councilmember by virtue of employment with the City and shall not be considered part of the Councilmember's stipend or wages W: \Word Processing \Resolutions \Health insurance benefits for Councilmembers 10 -25 -13 SB:bjs Page 1 of 2 77 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \Health insurance benefits for Councilmembers 10 -25 -13 SB:bjs 78 Page 2 of 2 mon City of Tukwila CITY ADMINISTRATOR REPORT The City of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: October 30, 2013 SUBJECT: Report for November 4, 2013 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Sound Cities Association (SCA) - Reqional Transit Committee Caucus Planning - Staff participated in the October 17 Regional Transit Committee Caucus Meeting. The discussion focused on Metro's funding situation, the likelihood of a transportation package Special Session, and the caucus' response to a 17% cuts scenario. SCA staff and working group members discussed various methods of working with area transit users and Metro to ensure SCA priorities are part of any Metro changes. SCA staff will consult with Metro and report to SCA caucus members and staff their response via email. City staff will attend the next RTC Caucus Planning meeting tentatively scheduled for late Nov. • Washington Recreation and Parks Association Annual Business Institute: The Parks and Recreation Department hosted the Washington Recreation and Parks Association Annual Business Institute and a symposium on recreation software systems on October 23 & 24. Nearly 250 Parks and Recreation professionals from throughout Washington attended the event. Staff heard several positive comments about Tukwila's parks and facilities. • Vulnerable Populations Systems Coordination: Human Services joined the Vulnerable Populations Systems Coordination Steering Committee in King County which met on Thursday October 24. Work revolves around emergency preparedness and vulnerable populations. II. Community Events • Military Road Closure: The City of SeaTac has announced that Military Road (S 166th St to S 176th St) will be closed to through traffic starting November 2013 and extending through Spring 2015. More information is available on the SeaTac website (www.d,seatac,wa , us). • 401 Birthday at Tukwila Pool: On Saturday, October 19 the Tukwila Pool celebrated 40 years of operations! As part of the celebration staff organized a swim -a -thon to raise money for the scholarship fund. Over $1500 was raised through the event! • Basketball Scholarship Fund Drive: Staff recently partnered with California Pizza Kitchen to raise funds for the Youth /Teen Basketball program, a whopping $1,208.36 was raised! 79 City Administrator Report Page 2 • Tukwila International Boulevard Action Committee monthly trash: Tukwila School District Superintendent Coogan and Foster High School Principal Larson participated with a number of students. Employees from Sabey Corporation and local residents also participated. III. Staff Updates • Meetinq Efficiency: The City Council approved use of an enhanced Consent Agenda process on April 2, 2012. Since that time, the Consent Agenda has been consistently used for routine matters, allowing the Council to spend more time on complex issues. Since January 1, 2013 through September 30, 2013, 53 items have been referred from a Council Committee to the Consent Agenda, and 2 items have been referred by the Committee of the Whole to the Consent Agenda. Project Updates • Diamond Awards - Three Tukwila businesses (out of eighteen honored) were recognized for their efforts to reduce congestion and improve air quality at the 20th annual Diamond Awards luncheon at the Hilton Airport Hotel on Wednesday, October 16. BECU won a coveted Diamond Ring award for their work in managing employee commutes as central to their vision of becoming carbon neutral by 2035. Group Health's Employee Transportation Coordinator, Sarah Hollis won an award for her work with employees at headquarters and The Boeing Company received an award for their innovative marketing guides. Staff (Maggi Lubov) was the chair of the award ceremony. Mayor Haggerton attended the celebration. • Project Updates /Comprehensive Plan Outreach - Staff attended a meeting of Rainbow Trailer Haven residents coordinated by El Centro de la Raza on Thursday evening. We provided an update on the Strategic Plan implementation as well as the development of Tukwila Village. Residents were very interested in learning more about the City's plans for further economic development along Tukwila International Boulevard, especially in light of the recent motel seizures. Staff also provided information about the ongoing Comprehensive Plan update process, ways to get involved and handed out a survey about housing and neighborhood issues. This information will be used in the 2014 update of the Housing and Residential Neighborhoods Elements. • Southcenter Plan Environmental Review: The Draft Supplemental Environmental Impact Statement (SEIS) on Tukwila's proposed Urban Center Plan for the Southcenter area was published on October 21, 2013. The SEIS analyzes impacts associated with future development and redevelopment in the Southcenter area (TUC), as envisioned in the draft Southcenter Plan. • The PROS Plan Technical Advisory Group (TAG) - The group met on October 28; representatives from each City department and the Parks Commission have been actively participating in the group. Comments and input from Council have been incorporated into the draft plan which is scheduled to be presented on November 25. • Grocery Store: In October the Tukwila Trading Company officially went out of business and ended its lease. The property owners have signed a new lease with the owner of Saar's Marketplace grocery store. The new store is scheduled to open on November 20 under the name Tukwila Super Saver. The new store will not be leasing the entire building and the City is working with the property owners to find other tenants and uses beneficial to the neighborhood. Staff from Parks and Recreation, Police, Human Services, and Economic Development met onsite with the property owners to explore options. This will be an ongoing project. 80 City Administrator Report Page 3 Community Services • Environmental Coalition of South Seattle: Staff met with members of Environmental Coalition of South Seattle to advise them on outreach as it relates to their indoor air quality grant. • Duwamish Alive event at the Shoreline Restoration Challenge Site - DCD staff and Economic Development staff, along with partners BECU and Forterra supported about 19 volunteers at a work party on Saturday, Oct 19. Volunteers sheet mulched with cardboard and burlap bags, covered with wood chips, as part of site maintenance. The work party was part of the larger Duwamish Alive event, which also included volunteer efforts at Codiga Park and Duwamish River Bend Preserve. • Tukwila Pond Park Wetlands Restoration: DCD staff worked with Southcenter Target employees to restore small wetlands in Tukwila Pond Park at two work parties — Monday, October 21 and Friday, October 25. Volunteers removed invasive plants, amended wetland soils and planted native vegetation in the wetlands and their buffers. • Satellite Visitor Center: Seattle Southside Visitor Services (SSVS) opened a satellite Visitor Center at the former concierge desk near Sears in the Westfield Southcenter shopping mall on Wednesday, October 30. The Visitor Center will be open the same hours as the mall. The Visitor Center will not only enhance tourists' experiences through accommodating services but also improve the region by bringing awareness to businesses. SSVS will host an official open house /ribbon cutting for the VIC after it has been up and running a month or two so we can leverage the media exposure. IV. Responses to Council /Citizen Inquiries • State Patrol to investigate police academy test cheating: The State Patrol is investigating alleged cheating among recruits at the state policy academy. We currently have one student in the academy and one that recently graduated. At this point there is no information that Tukwila police officers were involved. 81 82 2013 City-Wide Work Plan - Third Quarter Update Community Vision The City of opportunity, the community of choice. City Mission To provide superior services that support a safe, inviting and h for our residents, businesses and guests. Strategic Goals and Objectives 1. A Community of Inviting Neighborhoods & Vibrant Business Distric A. Cultivate community ownership of shared spaces. B. Build a broad and collaborative approach to preventing crime and increasing the se C. Focus City planning and investments on creating a connected, dyn environment. D. Use City efforts and investments to realize established visions -areas. 2. A Solid Foundation for All Tukwila Residents A. Partner with organizations that help meet the basic needs of all B. Strive for excellent education, vocational supports, and persona effective partnerships and City services. C. Encourage maintenance, improvements, and diversity in the Citys 3. A Diverse & Regionally Competitive Economy A. Embrace the Citys economic potential and strengthen the Citys employment center. B. Strengthen the Citys engagement and partnership with the business co 4. A High-Performing & Effective Organization A. Use Tukwilas Vision, Mission, and Strategic Plan to focus and p B. Advance Tukwilas interests through participation in regional pa C. Continue to develop as an organization and support individual growth. D. Ensure City facilities are safe, efficient, and inviting to the E. Ensure the long-term fiscal sustainability of the City. 5. A Positive Community Identity & Image A. Improve the Citys ability to build trust and work with all memb B. Facilitate connections among Tukwilas communities. C. Promote a positive identity and image of Tukwila. 2013 Priorities Crime Reduction along Tukwila International Boulevard (TIB) An Improved Environment for Community Livability Strengthened Financial Fundamentals Updated Plans and Policies Aligned with the Communitys Vision Improved Access to City Services and Decision-Making Council, Staff and Partners Engaged in a Shared Commitment to th 2013 City-Wide Work Plan - Third Quarter Update Community Vision The City of opportunity, the community of choice. STRATEGIC 2013 PRIORITIES STATUS AS OF SEPTEMBER 30, 2013 DEPT(S) PLAN GOALS Crime Reduction along Tukwila International Boulevard (TIB) On August 27, 2013, more than 400 law enforcement and agency personnel searched and seized three motels on Tukwila Internatio Boulevard as a result of a year-long investigation of criminal activity. A total of 19 arrests were made at the three motels. The City provided short-term assistance to 31 adults and 11 children that were displaced from housing as a result of these circumstances. Most departmen across the City were involved at various points throughout the o from blocking streets for smooth flow of enforcement vehicles; coordination of logistical support; emergency response planning; humanitarian assistance (temporary shelter, food, support servic needs). Human Services continues work with some of the clients. The Police Department along with other City departments led two tours of Tukwila International Boulevard on August 30 and September 5. The tours included City Council members, School Board members, the Tukwila School District Superintendent and the President of the Southwest King County Chamber of Commerce. Implement the Crime Reduction Initiative (CRI) and engage all Police 1B, 1D Records Specialist Dawn Zuger was selected as the Patrol Adminis departments in supporting crime Assistant. The start date is to be determined as we continue th reduction of selecting her replacement. Officer Zack Anderson was selected as the new Crime Prevention Officer. His start date was 9/1/13. These positions are part of the increased staffing approved to support the Crime Reduction Initiative (CRI). Officer Andersons temporary assignment is to work full-time on recruiting strategies to fix our staffing which is critical to achieving the goals of our CRI. The Targeted Offender/Top Contacts Program, part of the CRI, has implemented using the web-based program InfoShare. Through crime analysis, the department identified top offenders using specific and measurable criteria. This information is tabulated in InfoShare and officers can access the web-based data in the field. When an Officer documents a Top Offender contact in the field, the activity is annotated in InfoShare. If there is probable cause for an arrest of the individual, the officer does so and the database is also updated. The Police Department communicated the Top Offender program with the prosecutors office to facilitate understanding and efficiency during court proceedings. Tukwila Village Phase 1 and the new library are going through de review and tentatively scheduled for Board of Architecture Revie October. Normandy Court is reviewing a draft agreement related to the Begin Tukwila Village st ED, DCD 1D future vacation of 41Avenue. The Statements of Purpose for the Plaza Construction and Commons will be finalized in early October. The Library purc sale agreement will come to Council in November. 84 Page 2 2013 City-Wide Work Plan - Third Quarter Update Community Vision The City of opportunity, the community of choice. STRATEGIC 2013 PRIORITIES STATUS AS OF SEPTEMBER 30, 2013 DEPT(S) PLAN GOALS The City completed appraisals, made offers, and is in negotiation purchase the Super Pawn Shop, Sams Smoke Shop, and the Spruce Motel. Revitalize the Urban Renewal ED 1D Staff assisted the property owner of the former Tukwila Trading Company Area grocery store in their attempt to attract a large, full-service grocery store. Unfortunately, the owner was unable to attract a large store and has signed a letter of intent with a smaller, full-service store called Saars Marketplace. Increase bus shelter cleaning, 1A, 1B, Bus shelter cleaning and litter pickup is still being accomplish PW litter pickup and graffiti removal 1D greater frequency. An Improved Environment for Community Livability Proactive code enforcement has continued through the third quart Notices of violations have been issued to businesses with non- conforming signage. All food trucks operating in Tukwila have b Restore proactive code DCD, CE 1A checked for appropriate licensing and accessory shelters that have been enforcement efforts citywide installed without permits have been removed. Rental housing insp have commenced in inspection zone 3 which encompasses the T.I.B. district. Proactive code enforcement continues city wide. TMC Section 8.28.030 has been amended regarding Chronic Nuisance Streamline and strengthen Building or premises. The amendments provide for an expedited nuisance ordinance and DCD 1A, 1B abatement /civil penalties process. In the third quarter, two derelict abatement process properties were abated under the new process and a third has been initiated and will be completed in the fourth quarter. Plan for pedestrian safety 1B, 1C, improvements along Tukwila PW 90% design plans will be finalized soon for ADA and pedestrian safety. 1D International Boulevard Staff has received a draft Request for Proposal from BNSF in reg Create strategies to mitigate alternatives for southern access to the Intermodal Facility loca Mayors neighborhood impacts of freight 1A Allentown and is currently reviewing the document for content and le Office mobility applicability. Consideration is also being given to the most eff to proceed with the livability study. Strengthened Financial Fundamentals HR, City Compensation Policy 4E The compensation policy has been adopted. Finance Both the golf course financial status and performance,and the golf course operations have been analyzed and discussed at Finance an Safety Committee meetings. This topic is ongoing and the Parks & th Research revenues and Recreation Director is scheduled to return to the Committee in the 4 opportunities to reduce quarter with additional operating information. Also discussed a Finance 4E expenditures (including impact of Committee, were Transportation Benefit District options, cost re golf course on General Fund) opportunities from motor vehicle accident assistance and false a increases. Considerable time has been spent on finalizing the Local Improvement District assessment role and preparing for bond issu Over $8.5M of City costs will be reimbursed from the bond procee Page 3 mmumummol 2013 PRIORITIES 2013 City -Wide Work Plan - Third Quarter Update Community Vision The City of opportunity, the community of choice. Evaluate viability of sewer utility funds STRATEGIC PLAN STATUS AS OF SEPTEMBER 30, 2013, GOALS PW' 4E Finance The sewer fund financial viability was discussed at a Finance and Safety Committee meeting. No additional discussion is considered necessary as the fund appears able to meet its reserve requirements over the 6 -year planning period. �nd Policies Aligned with the Cor un Vi on Incorporate Strategic Plan Vision and aspirations into Comprehensive Plan updates. DCD, PW 1A, 1C, 1D, 2C, 2D, 3A, 4A Contracted liaisons will be utilized to share information with various communities and gather feedback that will be utilized in the update of the Housing element of the Comprehensive Plan. The Council has held 4 work sessions to review the Planning Commission's recommended changes to the Utilities, Capital Facilities, Transportation, Natural Environment, Shoreline and Southcenter Comprehensive Plan elements. The elements have been updated to reflect current conditions and regulatory requirements as well as incorporating Strategic Plan guidance. Council adoption is expected in the 4th quarter. Tukwila International Boulevard Plan DCD, ED 1D The Transportation Corridors Comprehensive Plan Element will be refocused on the TIB corridor and updated as part of the 2014 annual amendments. Work on the TIB Plan will begin after the Comprehensive Plan process is complete. Southcenter Plan Update DCD 1D The Draft Supplemental Environmental Impact Statement (SEIS) has been routed for internal review. We are using a new tool called Transit Infill where the City performs an upfront analysis of the development anticipated under the Plan and individual projects that conform to the Plan will not have to conduct their own SEPA analysis and will be protected from environmental appeals. Next will be a public comment period on the SEIS prior to adoption. Facilities Needs Assessment PW 4D The first phase of the needs assessment is almost ready to present to Executive Staff and Council. The second phase will begin in the 4th Quarter. Parks, Recreation and Open Space Plan Update (PROS) PR 1C, 2B Public Outreach efforts have concluded. Staff and Consultant have prepared a Needs Analysis and presented updates to City Council. Moving into phase 3 of the process and developing strategies, actions and recommendations. Revise policies for undergrounding of utilities PW 1A Included in the Utilities Element of the Comprehensive Plan. Establish public safety oriented sidewalk policy PW 1A, 1B Included as a Goal in the Transportation Element of the Comprehensive Plan. Implement improved and tailored public engagement strategies in all planning efforts All Depts 5A The City's liaison program (Community Connectors) will be directed through Global to Local directors and overseen by the Mayor's office. We are identifying options for sharing City information with health promoters and our liaisons as a way to develop greater understanding of basic City functions for individuals who work across the various communities in Tukwila. Page 4 mmumummol 2013 City -Wide Work Plan - Third Quarter Update Community Vision The City of opportunity, the community of choice. 2013 PRIORITIES STRATEGIC PLAN STATUS AS OF SEPTEMBER 30, 2013, GOALS DCD expanded our outreach efforts for the Comprehensive Plan to include attendance at Touch a Truck, a lunchtime concert and the Teen Fest. :y Services and Deci Streamline permitting process and use technology to provide better service for customers and greater internal efficiencies DCD, IT, City Clerk 4A DCD and the internal TRAKiT team have completed the testing phase of the permitting system and have been retesting the issues as they come back from CRW. Go Live is targeted for November 6th. Council will review a technology fee proposal to support ongoing customer service improvements in the 4th Quarter. The City Clerk's Office is working with a vendor to create internal efficiencies to facilitate a paperless agenda packet creation process. City staff in multiple locations throughout the City will have the ability to submit agenda materials through an online interface as opposed to submitting paper documents. The new automated system is also compatible with the City's Digital Records Center. Increase public access and visibility of Councilmembers (Council video recording, other efforts) IT, City Clerk 5A The process for videotaping, archiving and citizen viewing of Council meetings has been streamlined and stabilized. PSA is now ready to start preparing for Channel TV21 programming and content management. Several City events have been videotaped and produced for TV21 content. Public access is fostered through availability of high - retrieval documents in the City's Digital Records Center. As part of the Records Management Program, as ordinances and resolutions are adopted by the Council, they are made available online the next day. Other records available online include Council minutes, legal /public notices, press releases, contracts and agreements, recorded documents, and the Tukwila Municipal Code. All are intuitively named and keyword searchable to facilitate ease of access. Advance the City's tools and processes for effective community engagement Mayor's Office, IT, City Clerk 5A Human Services brought on 3 new partners; Providence Health services, Big Brothers -Big Sisters and Muslim Housing Partners. Google Translate is now being utilized on the City's website (Spanish, Vietnamese, and Somali). We are monitoring usage and will communicate more information after the initial test phase (2014.1). Human Services continues ongoing communication with Global to Local and will assist any providers needing linkages as it relates to health care enrollment. Community engagement is encouraged through a link on the City's website allowing community members the ability to sign -up to receive agenda packets electronically each week. The City Clerk's Office incorporates materials for City Council, Planning Commission, Parks Commission, Civil Service Commission and Special Council Workshops in the City's Digital Records Center. A weekly email is generated with a link to packet materials and distributed to the City Council, staff and members of the community. Page 5 87 mmumummol 2013 PRIORITIES 2013 City -Wide Work Plan - Third Quarter Update Community Vision The City of opportunity, the community of choice. Explore online registration for Parks and Recreation Programs PR, IT STRATEGIC PLAN STATUS AS OF SEPTEMBER 30, 2013, GOALS 4A PR and IT Staff are scheduled to attend a vendor symposium at the community center on October 24th. Multiple Parks and Recreation registration software programs will be available for viewing and feature comparison. Council, Staff and Parr Establish a yearly process and procedures to align Council and staff, as well as the City's budget and annual priorities around next step in advancing the Strategic Plan Mayor's Office Finance 5A Ajoint Executive Staff /City Council meeting has been scheduled for October, 2013 — to identify priority areas for 2014, and establish an initial timeline /process for budget /goal development for the 2015/2016 budget cycle. Engage and align staff in proactive leadership around our shared Vision and Goals Mayor's Office 4A, 4C, 5A The second High Performance Organization workshop was held in September, including 36 staff from across all City departments. An all - employee survey (Likert) was conducted in order to establish a baseline for employee's perceptions regarding current leadership, within their own departments and across the larger city organization. Based on key learnings, departments will identify 1 -2 areas for change, with an expectation that a follow -up survey in a year /two will show improvement and progress toward a more empowered workforce, and broader leadership throughout departments. Improve our internal communications to ensure staff are well- informed and have opportunities to provide input Mayor's Office 4A More cross - departmental teams /groups are being utilized to address broad range issues (PROS, liaisons, Trakit). Develop a City Communications Plan to provide consistent and thorough communications with the public Mayor's Office 5A Strategies and opportunities that will improve communication between the City and public continue to be identified. During the 3rd quarter, staff met with representatives from the School District as well as the Tukwila Reporter to determine areas for improved information sharing. Build a stronger relationship with the school district(s) Mayor's Office 2B Monthly meetings are held with the school superintendent and provide opportunities for shared information and updates. Staff from various departments across the City interact and collaborate with school district personnel to address common issues /concerns. Page 6 Upcoming Meetings & Events November 2013 4th (Monday) 5th (Tuesday) 6th (Wednesday) 7th (Thursday) 8th (Friday) 9th (Saturday) ➢ Utilities Cmte, 5:00 PM (CR #1) ➢ Civil Service C ➢ Finance & Safety Cmte, 5:30 PM (CR #3) ➢ Arts Commission, 5:30 PM (Community Center) ➢ Library Advisory Board, 7:00 PM (Community Center) ➢ Equity & Diversity Commission, 5:15 PM (CR #3) Restore the Duwamish Shoreline Challenge 1:00 — 4:00 PM Meet at the Green River Trail (ii BECUCampus (12770 Gateway Drive) Visit: forterra.org/events for information & registration. Council Chat 10:00 AM to 12:00 NOON Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila. Foster Golf Links Clubhouse (13500 Interurban Ave S) mmissi n, (Postponed to 11/12/13) City Council Executive Session, 6:15 PM (NOTE CR #3) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) General Election VOTE! Q 11th (Monday) 12th (Tuesday) 13th (Wednesday) 14th (Thursday) 15th (Friday) 16th (Saturday) Veterans City offices * * * * ** * * * * ** * ** Argil X 11 Day closed " w v mi w nm ° 1111l�0lf J�1 /l( > Civil Service Commission, 5:00 PM (6300 Building, Suite 205 205) Rescheduled from 11/4/13 ➢ Community Affairs & Parks Cmte, 5:15 PM (CR #3) ➢ City Council Executive Session, 6:00 PM (NOTE CR #3) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Transportation Public Hearing Board of Architectural Review 6:30 PM (Council Chambers) Duwamish Hill Preserve Volunteer Restoration Project 10:00 AM — 1:00 PM For information visit www.forterra.org/events Cmte, Cancelled ➢ Tukwila International Boulevard Action Cmte, 7:00 PM (Community Center) > Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342. > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. > City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Kim Gilman at 206 - 431 -2187. > Community Affairs & Parks Committee: 2nd & 4th Mon., 5:15 PM, Conf. Room #3 ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Thurs., 6:30 PM, Conf Rm #5. Chris Partman (206 -431- 2197). > Equity & Diversity Commission: 1st Thurs., 5:15 PM, Conf Room #3. Contact Joyce Trantina at 206 - 433 -1868. > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Conf. Room # (A) Acceptgrantfrom Washington State Military and Homeland Security for emergency management in the amount of $58,102.00. (B) An interlocal Agreement with the City of Kent for the Regional Fire Training Consortium. (C) An ordinance amending Tukwila Municipal Code Section 2.68.026, setting the salary for the Municipal Court Judge. (D) An ordinance amending the Revenue Generating Regulatory License (RGRL) fee regarding rental housing. (E) Tax Levy legislation. (F) Budget legislation. (G) An ordinance (3 options) regarding Ethics Code. > Library Advisory Board: 1st Tues., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 -767 -2342. > Parks Commission: 3rd Wed., 5:30 PM, Meeting Room B at Community Center. Contact Dave Johnson at 206 - 767 -2308. > Transportation Committee: 2nd & 4th Tues., 5:15 PM, Conf Room #1 >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. > Utilities Committee: 1st & 3rd Mon., 5:00 PM, Conf. Room #1. (A) Repeal Ordinance 2313, Section 14.04.320 — Payment by City for Fire Hydrant Supply. (B) Ordinance to Update Surface Water Management — Tukwila Municipal Code Section 14.30.030. 89 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. November 4 See agenda packet cover sheet for this week's agenda (November 4, 2013 Regular Meeting). 12 (Tuesday) Special Presentation: 18 Special Presentation: 25 Special Presentation: Growing Transit Communities Briefing. Special Issues: Oath of Office to Judge Walden. Unfinished Business: Presentation from Senator Bob Hasegawa. Special Issues: -An ordinance updating the Tukwila Municipal Code regarding the Arts Commission. - Tukwila Transit Center /Andover Park West Street Improvements and Waterline Project. - Purchase and Sale Agreement with King County Library System. - Tukwila Village boundary line adjustment. - Purchase 271 LED roadway light fixtures. - Purchase two Intelligent Transportation System (ITS) traffic signal cabinets. - Tukwila Transit Center /Andover Park West Street Improvements and Waterline Project. - Purchase and Sale Agreement with King County Library System. - Tukwila Village boundary line adjustment. - Authorize the purchase of 271 LED roadway lighting fixtures from Consolidated Electric Distributors (CED) in the amount of $271,190.63 - Authorize the purchase of two Intelligent Transportation System (ITS) traffic signal cabinets from Western Systems in the amount of $53,074.34. Council Policies and Procedures. December 2 Unfinished Business: 9 16 23 Council Policies and Procedures. 90