HomeMy WebLinkAboutReg 2013-11-04 Item 4E - Agreement - 2014 Overlay and Repair Program with KPG Inc for $119,876.81COUNCIL AGENDA SYNOPSIS
Initials
A1leetin Date
Pre tared G, ,
Ma'4''sreview
Council review
11 04/13
E!.i
,!.rl
❑ Resolution
Altg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
Mtg Date
el Motion
Mtg Date 11/04/13
SPONSOR ❑ Council ❑ Major 0 HR ❑ DCD ❑ Finance ❑ Fire ❑ IT
• PAR ❑ Police 0; PIV
SPONSOR'S This contract is for design of the 2014 Annual Overlay and Repair Program. Five
SUMMARY engineering firms were evaluated and KPG was determined to be the most qualified. The
list of 12 street sections for the 2014 Overlay and Repair Program was developed using the
City's Pavement Management Program. In the design process, cost estimates will
determine which sections are constructed in 2014. Council is being asked to approve the
design contract with KPG, Inc. in the amount of $119,876.81.
ITEM INFORMATION
ITEM No.
21
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 11/04/13
AGENDA ITEM TITLE 2014
Consultant
Annual Overlay
Agreement
& Repair Program
with KPG, Inc.
CATEGORY ❑ Discussion
tlltg Date
❑ Resolution
Altg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
Mtg Date
el Motion
Mtg Date 11/04/13
SPONSOR ❑ Council ❑ Major 0 HR ❑ DCD ❑ Finance ❑ Fire ❑ IT
• PAR ❑ Police 0; PIV
SPONSOR'S This contract is for design of the 2014 Annual Overlay and Repair Program. Five
SUMMARY engineering firms were evaluated and KPG was determined to be the most qualified. The
list of 12 street sections for the 2014 Overlay and Repair Program was developed using the
City's Pavement Management Program. In the design process, cost estimates will
determine which sections are constructed in 2014. Council is being asked to approve the
design contract with KPG, Inc. in the amount of $119,876.81.
REVIE\XED BY ❑ COW Mtg.
❑ Utilities Cmte
DATE: 10/29/13
❑ CA &P Cmte
❑ F &S Cmte
❑ Parks Comm.
CDMMI'I`LEE CHAIR: KATE
/1 Transportation
Cmte
❑ Planning Comm.
KRULLER
i
Arts Comm,
RECOMMENDATIONS:
SPONSOR /A.DMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT I FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$119,876.81 $150,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 15, PROPOSED 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/04/13
MTG. DATE
ATTACHMENTS
11/04/13
Informational Memorandum dated 10/25/13
Consultant Selection Scoring Matrix
Vicinity Map
Page 15, Proposed 2014 CIP
Contract, Scope of Work, and Fee
Minutes from the Transportation Committee meeting of 10/29/13
21
TO:
FROM:
BY:
DATE:
SUBJECT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
Bob Giberson, Public Works Director
David Sorensen, Project Manager
October 25, 2013
2014 Overlay and Repair Program
Project No. 91410401
Consultant Selection and Agreement
ISSUE
Execute a contract with KPG, Inc. to provide design services for the 2014 Overlay and Repair Program.
BACKGROUND
Five (5) engineering firms were evaluated to provide design services for the City's 2014 Overlay and Repair Program (see
attached scoring and selection matrix). Each consulting firm provides services with expertise in multiple engineering
disciplines. All of the firms are qualified, but KPG, Inc. provides a unique knowledge and understanding of the City's program
that provides efficiency and benefits which cannot be matched at this time by any other firm. KPG, Inc. has prepared
preliminary plans for several of the project segments as part of the 2013 Overlay and Repair Program and has also
performed very well on previous City projects. The selection of a consultant to provide these services will continue to be
evaluated annually as a consultant's staffing and expertise changes over time.
Starting the design process in the fall of 2013 and advertising for construction bids in the first quarter of each year allows the
City to take advantage of an optimal bidding climate. The list of streets for the 2014 Overlay and Repair Program was
developed using the City's Pavement Management Program with input from engineering and maintenance staff.
DISCUSSION
KPG, Inc. has provided a contract, scope of work, and fee estimate to complete design of the 2014 Overlay and Repair
Program and advertise for construction bids.
Contract Budget
Remaining 2013 Budget $ 50,000.00
2014 Design Contract & Budget $119,876.81 100,000.00
Total $119.876.81 $ 150,000.00
Locations in Design Contract
1) Beacon Ave S: Bangor St to S 107th St
2) S 107th St: 49th Ave S to Beacon Ave S
3) 49th Ave S: S 107th St to S 114th St
4) S 114th St: 49th Ave S to 51st Ave S
5) Evans Black Dr: Andover Park East to west end
6) S 180th St: Southcenter Pkwy to bridge spot repair
7) Fort Dent Park: Parking lot spot repairs and overlay
8) S 152nd St: east of Macadam Rd S
9) 40th Ave S: Southcenter Blvd, south to dead end
10) Gateway Dr: Fort Dent Way to S 143rd St
11) S 112th St: TIB to East Marginal Wy S
12) 48th Ave S: Interurban Ave S, east to dead end
RECOMMENDATION
Council is being asked to approve the design contract with KPG, Inc. for the 2014 Overlay and Repair Program in the
amount of $119,876.81 and consider this item on the Consent Agenda of the November 4, 2013 Regular Meeting.
Attachments: Consultant Selection Scoring Matrix
Vicinity Map
Page 15, Proposed 2014 CIP
Contract, Scope of Work and Fee Estimate
W:1PW Eng1PROJECTSIA- RW 8 RS ProjectslAnnual Overlay 8 Repair Programs12014 Overlay 8 Repair Program (91410401)IDesign\Info Memo Consult Select 2014 OR 10 -12 -12 it sb.docx
23
IV
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2014 Overlay Program — Contract for Design Services
DEA Associates
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CH2M Hill, Inc.
Paving project design/ constuction experience.
2
2
2
3
3
Current Knowledge of FHWA, State, and Tukwila Standards and Procedures
2
1
2
4
3
Environmental Experience
1
1
1
2
2
Experience with similar federal aid projects?
2
1
2
3
3
Expertise Using Federal Funds
1
1
2
2
2
Project Manager
2
1
2
3
3
Small Scale Projects
2
2
1
4
2
Utilities
2
2
3
3
3
Stormwater, Drainage, and Detention Design.
2
2
3
4
4
Plan Review
2
2
3
4
4
Contruction Inspection
1
2
3
4
4
Survey Crew In -House
2
1
4
4
1
TOTALS
21
18
28
40
34
For each category, highest score is 5 (with the lowest or worst score 1)
Consultant with the highest score is ranked the best.
Staff: Dave Sorensen
Selection Date: 10/22/13
Selected Consultant: KPG, Inc.
Selection Justification: This firm has demonstrated relevant pavement project design
experience including exceptional familiarity with WSDOT/ FHWA standards, and a
solid DBE approach and commitment. Based on overall score KPG prevailed.
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Vicinity Map
27
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Annual Overlay and Repair Program Project No. 91310401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
Reduces annual maintenance.
Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
in $000's
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
EXPENSES
Design
194
100
100
125
125
150
150
175
175
1,294
Land (RAN)
0
Const. Mgmt.
165
175
175
175
200
200
225
225
1,540
Construction
969
1,225
1,250
1,260
1,300
1,320
1,325
1,325
9,974
TOTAL EXPENSES
1,328
100
1,500
1,550
1,560
1,650
1,670
1,725
1,725
12,808
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
1,328
100
1,500
1,550
1,560
1,650
1,670
1,725
1,725
12,808
TOTAL SOURCES
1,328
100
1,500
1,550
1,560
1,650
1,670
1,725
1,725
12,808
2014 - 2019 Capital Improvement Program
28
15
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and KPG, Inc., hereinafter referred to as "the Consultant ", in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering design
services in connection with the project titled `2014 Overlay Program'.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2014, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than December 31, 2014 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $119,876.81 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
29
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability,
including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's
negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
CA revised 2012
30
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self - insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as required
by this section shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised 2012
Page 3
31
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The provisions
of this Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
CA revised 2012
32
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
KPG, Inc.
753 - 9th Avenue N.
Seattle, WA 98109
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this
CITY OF TUKWILA
day of , 20
Mayor
CONSULTANT
By:
Printed Name: Nelson Davis, KPG
Title: Principal
Attest/Authenticated: Approved as to Form:
City Clerk Office of the City Attorney
CA revised 2012
Page 5
33
EXHIBIT A
City of Tukwila
2014 Overlay Program
Scope of Work
October 23, 2013
The Consultant shall prepare final Plans, Specifications and Estimates for the 2014 Overlay
Program. Specific projects will be determined from the following list of candidate streets:
❑ Beacon Ave
❑ 49th Ave S
❑ S 114th St
❑ S 107th St
❑ S 152 "d St
❑ Evans Black Drive
❑ 48th Avenue S
❑ Gateway Drive
❑ 40th Avenue S
❑ S 112th Street
❑ S 180th Street
❑ Fort Dent Park
Bangor St to S 107th St
S 107th St to S 114th St
51st Ave S to 49th Ave S
S 114th St to Beacon Ave
East of Macadam Road
Andover Park East to west end
Interurban east to dead end
Fort Dent Way to S 143rd St
Southcenter Boulevard south to dead end
Tukwila Int'l Boulevard to East Marginal Way
Southcenter Parkway to Bridge (Spot repairs)
Parking lot spot repairs and overlay
The Consultant performed preliminary mapping and design on the first four project sites to the
approximate 90% level of completion for in 2013. Design and specifications for the first four
project sites will be completed through the final bid documents.
The Consultant shall provide all necessary field reviews, base mapping, and utility notification
required to complete final bid documents for the 2014 Overlay Program. The Consultant shall
also prepare the bid tabulation, check low bidder(s) references, and provide a recommendation
for award to the City.
The 2014 Overlay Program will be bid as a single bid package as budget allows. The
anticipated construction budget is approximately $1.1 Million for the 2014 Overlay Program and
$250,000 for Fort Dent Park parking lot repairs. Projects may be re- prioritized or deferred to a
future overlay program based on available budget and other considerations. Detailed estimates
will be prepared at the 50% design to verify the final project list to be included in the 2014
Overlay Program.
The City of Tukwila may require other services of the consultant. These services could include
additional design, right of way, environmental documentation, construction phase services, or
other work tasks not included in the scope of work. At the time these services are required, the
Consultant will provide the City with a detailed scope of work and an hour and fee estimate.
The Consultant will not proceed with the work until the City has authorized the work and issued
a Notice to Proceed.
City of Tukwila KPG, Inc.
2014 Overlay Program Page 1 of 3 October 23, 2013
35
SCOPE OF WORK
TASK 1 — MANAGEMENT /COORDINATION /ADMINISTRATION
1.1
The Consultant shall provide continuous project management and administration for
the duration of the Project. (Estimate 6 months).
• Hold project coordination meetings with the City to update progress and review
submittals. Assume (4) meetings.
• The Consultant shall provide monthly status reports and billings.
1.2 The Consultant shall provide independent QA/QC reviews by senior in -house staff of
all deliverables prior to submittal to the City.
TASK 2 — PREPARE PLANS, SPECIFICATIONS AND ESTIMATE
2.1 The Consultant shall prepare base maps for the all project segments using field
measurements, available record drawings and /or ortho- photography.
2.2 The Consultant shall prepare 50 %, 90% and final Plans for the proposed
improvements including the following:
• Plans shall be prepared with such provisions in such detail as to permit field
layout and construction within a degree of accuracy acceptable to the City and
per industry standards.
• Plan sheets will be prepared at 1"=20' scale full size (22" X 34 "), 1"=40' at
reduced scale (11" X 17 ").
• Typical sections and details will be prepared for items not available as standard
details from the City, State, or APWA standard drawings.
• Plans will identify curb ramp replacement limits and pedestrian push button
modifications in accordance with ADA requirements.
• The Plans shall illustrate complete details of construction of the proposed
improvements including limits of construction and removals, utility adjustments,
surfacing depths and details, and applicable channelization and signing.
• The Consultant shall perform Project site walkthroughs with the City maintenance
staff to determine extent of roadway improvements /resurfacing (Estimate 2
meetings).
• The Consultant shall perform Project site walkthroughs with the City Parks staff
to determine extent of necessary parking lot repairs and prioritize based on
available budget (Estimate 2 meetings).
• Pavement sections will be determined through consultation with the City's
maintenance staff and previous experience. No geotechnical investigations are
anticipated.
City of Tukwila
2014 Overlay Program Page 2 of 3
36
KPG, Inc.
October 23, 2013
2.3 The Consultant shall calculate quantities and prepare Engineers Estimate of
Probable Construction Cost for each review submittal and the bid documents.
Projects will be prioritized in collaboration with the City following the 50% Submittal
to determine the final project segments
2.4 The Consultant shall prepare the Contract Specification per 2012 WSDOT Standard
Specifications at the 90% and Final submittals.
2.5 The Consultant shall distribute 50% and 90% review submittals to franchise utility
owners for utility adjustments within the Project limits.
2.6 The consultant shall assist the City with Project Advertisement and Award by
uploading plans and specifications to bxwa.com, preparing addenda, bid tabulation,
and recommendation for award.
Assumptions
• Field survey will not be required.
• Typically, only surface utilities requiring adjustment to grade will be shown.
• No federal funding is anticipated for the Project engineering or construction.
• No utility upgrades are anticipated in the project design.
• Drainage & Water Quality Reports will not be required.
• Geotechnical Engineering services will not be required.
• Environmental Documentation will not be required.
Deliverables
• 50% review submittal with Plans and Estimate for all street segments
• 90% review submittal with Plans, Specifications, and Estimate for selected segments
• Bid Documents and Engineer's Estimate
• 6 sets of Plans (11" X 17 ") and specifications provided for each review submittal.
• 10 sets of Plans (11" X 17 ") and specifications for the Bid Documents.
• Coordinate upload of Plans and Specifications to Builders Exchange.
City of Tukwila
2014 Overlay Program Page 3 of 3
KPG, Inc.
October 23, 2013
37
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2014 Overlay Program
EXHIBIT B
KPG
• Architecture •
Landscape Architecture
• Civil Engineering •
Task
Description
Labor Hour Estimate
Total Fee
Project
Manager
S 171.00
Senior
Engineer
S 134.29
Project
Engineer
S 118.28
Design CAD
Engineer Technician
S 98.67 $ 79.46
Const Survey
Inspector Crew
$ 105.45 $ 142.50
Senior
Admin
$ 95.90
Office
Admin
$ 65.78
Fee
Tasks - Management /coordination /administration
1.1
Management and administration (estimate 6 months)
6
0
40
0
0
0
0
0
;
0
2
6
$ 1,612.47
1.2
QA/QC reviews
8
8
200
0
0
0
0
J
0
0
4
$ 2,705.45
24
40
16
Reimbursable - Mileage
16
I 0
0
0
0
0
0
0
0
0
0
0
0
8
8
$ 9,814.94
$ 11,426.90
$ 3,891.96
2.4
(
2.5
Utility Coordination
2.6
$ 25.00
4
Reimbursable - Reproduction
16
16
8
0
0
0
1,
$ 6,391.30
Reimbursable - Mileage
25_00
Task Totals
14
8
I
0
0
0 J
0
i
0
2
10
$ 4,367.92
Task 2 - Plans, Specifications and Estimate
2.1
Base Maps
4
8
40
60
80
0
0
0
0
$ 18,766.00
2.2
Project Plans (54, 90%, and Final)
40
80
120
160
200
0
0
0
4
$ 63,717.79
2.3
Protect Cost Estimates (513%, 90 %, and final)_
4
8
4
8
24
0
24
40
16
40
16
8
16
I 0
0
0
0
0
0
0
0
0
0
0
0
8
8
$ 9,814.94
$ 11,426.90
$ 3,891.96
2.4
Project Specifications (90% and Final)
2.5
Utility Coordination
2.6
Project Advertisement and Award
4
8
16
16
8
0
0
0
8
$ 6,391.30
Reimbursable - Mileage
$ 500.00
Reimbursable - Reproduction
$ 1,000.00
Task Total
64
! 128
256
300
( 304
0
0
0
;
28
I S 115,508.89
Total Estimated Fee: $ 119,876.81
10/23/2013
4 .0
TRANSPORTATION COMMITTEE - Meeting Minutes
October 29, 2013 — 5:15 p.m. — Conference Room #1
City of Tukwila
Transportation Committee
PRESENT
Councilmembers: Kate Kruller, Chair; Joe Duffle, Dennis Robertson
Staff: Bob Giberson, Robin Tischmak, Gail Labanara, Frank Iriarte, Pat Brodin, Cyndy Knighton,
David Sorensen, Stan Anderson, Laurel Humphrey
CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:16 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 2013 Street Department Purchase: 271 LEOTEK LED Luminaires
Staff is seeking Council approval to purchase 271 LED roadway lighting luminaries from
Consolidated Electronics (CED) of Kent, Washington, in the amount of $217,190.63. Roadway LED
lighting technology can reduce power consumption for lighting fixtures by nearly 50% and provide
greater reliability and longer life. LED fixtures now cost only 20% higher than traditional lighting
fixtures, and the City is continuing to convert to LED in stages. This purchase will be the 3rd phase
of the conversion project. Funding for the purchase is available from maintenance and operations
items in the 2013 Street Fund as well as the 2013 Annual Traffic Signal Program. Fewer accidents
resulting in damaged infrastructure is one reason why street maintenance and operations funds are
now available. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE
OF THE WHOLE.
B. 2013 Street Department Purchase: Intelligent Transportation System Signal Control Cabinets
Staff is seeking Council approval to purchase two Intelligent Transportation System (ITS) traffic
signal control cabinets from Western Systems of Everett, Washington, in the amount of $53,074.34.
These will be used to upgrade the intersections at Andover Park East and South 180th and Andover
Park East and Baker Boulevard, which use cabinets that are over 25 years old. Funding for this
purchase is available from the 2013 Traffic Control Devices balance. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE.
C. 2014 Overlay and Repair Program
Staff is seeking Council approval to enter into a contract with KPG, Inc. in the amount of
$119,876.81 to provide design services for the 2014 Overlay and Repair Program. KPG, Inc. was
selected from an evaluation pool of five firms due to their experience with the City and with federal
funding and inspection programs. The purpose of this project is to construct asphalt and concrete
pavement overlays at various sections of roadway throughout the City, and the design contract
includes 12 potential locations for 2014. A total of $150,000 is budgeted, including $50,000
remaining from the 2013 Program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4
REGULAR CONSENT AGENDA.
41